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HomeMy WebLinkAbout2009-12-02 P & R Minutes Approved Parks & Recreation Committee Meeting Minutes 12-02-09 PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, December 2, 2009 - 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held the regularly scheduled meeting Wednesday, December 2, 2009 at City Hall, 1880 Main Street. Present: Chairperson Suzanne Seeley Vice Chairperson Kevin Selander Committee Member Kevin Amundsen Committee Member Mark Haiden Committee Member Brian Peterson Committee Member Jon Grahek Absent: Committee Member Patrick Branch Council: City Council Liaison ~ D. Love Staff: Staff Liaison Kim Stephan __________________________________________________________________________________________________ I. CALL TO ORDER Roll Call Chairperson Seeley called the December 2, 2009 Parks & Recreation Committee Meeting to order at 6:34 p.m. II. SET AGENDA Chairperson Seeley requested adding an appearance by Mr. Matt Neutkens to update the committee on the installation of the blue bird houses. Chairperson Seeley also requested adding under Committee Business a discussion on the committee being supplied City email addresses. Committee Member Grahek requested adding a discussion of the condition of the fields at Laurie LaMotte Memorial Park under Committee Business. Motion was made by Committee Member Amundsen, seconded by Committee Member Haiden, to set the agenda with above additions. All in favor. Motion carried unanimously. III. APPEARANCES Mr. Matthew Neutkens, Eagle Scout Project, made an appearance to update the committee on the status of the bluebird house Eagle Scout Project. Mr. Neutkens brought a finished house with him for the committee’s review and stated he has all of the houses completed. He has received donations to partially fund the supplies used and should have all the houses mounted in 1 of 4 Parks & Recreation Committee Meeting Minutes 12-02-09 the parks by sometime in January. The committee members thanked Mr. Neutkens for his effort and felt the houses were very well built. Committee Member Peterson asked Mr. Neutkens about the idea of the Boy Scout Troop doing yearly maintenance on the houses. Mr. Neutkens replied the troop is interested in doing it, just not sure of a date or the time frame yet. It was discussed when the blue birds appear in the spring and it was felt Earth Day would be too late in the season to clean out the houses. Mr. Neutkens will get back to the committee with feedback from the Boy Scout Troop. Ms. Liz Guimont, Chain of Lakes YMCA, was present to discuss the Park Play Days Program for 2010. Chairperson Seeley had requested Ms. Guimont attend the meeting to update the committee on the Park Play Days Program, as well as inform the new committee members what the program involved. The Park Play Days Program has continued to evolve over the last years removing things that did not work, such as a program for older kids at the Skate Park and adding things that have worked well. There were some sessions in the past that were cancelled as not enough participants were registered, but in 2009 the program had an average of 19 children per day with a registration fee of $75 per child per session. Ms. Guimont said she has now had the same staff come back for the last 3-4 years which is beneficial to the program. They currently offer two (2) five (5) week sessions from 9 a.m. to noon for age groups 4 to 7 and 8 to 12. Each week has a theme such as ‘Animals’, where they incorporate visits from Wargo Nature Center Staff and a ‘Safety’ week where visits from Police and Fire are part of the session. Ms. Guimont would like to increase the amount of children who participate and is hopeful with additional advertising at the schools with their program guide and easier on-line registration the numbers will increase in 2010. They also offer this same program in other parks in the area. In order to continue to keep the cost down to the residents Ms. Guimont asked the City to consider funding of $1,500. The City’s contribution in 2009 was $1,200. Motion was made by Chairperson Seeley, seconded by Committee Member Amundsen, to recommend to City Council the continued support of the YMCA Park Play Days Program at Laurie LaMotte Memorial Park in 2010 not to exceed $1,500. All in favor. Motion carried unanimously. Committee Member Grahek questioned whether this was something the committee could request charitable gambling funds for. IV. CONSIDERATION OF MINUTES November 4, 2009 Parks & Recreation Committee Meeting Minutes Committee Member Amundsen requested changing Hidden Spring Park to Laurie LaMotte Memorial Park under Appearances, Mr. Matthew Neutkens, where drainage was being discussed. Committee Member Peterson requested changing ‘holes’ to ‘posts’ same section as above, referring to the installation of blue bird houses. 2 of 4 Parks & Recreation Committee Meeting Minutes 12-02-09 Chairperson Seeley requested changing impervious to pervious regarding parking at Acorn Creek Park, page 4. Motion was made by Committee Member Selander, seconded by Committee Member Amundsen, to approve the November 4, 2009 Parks & Recreation Committee Meeting Minutes with the above corrections. All in favor. Motion carried unanimously. V. COMMITTEE BUSINESS Centennial Little League Use of Ball Fields at Laurie LaMotte Memorial Park for 2010 Season The Parks & Recreation Committee received a letter from the Centennial Lakes Little League requesting the use of the Laurie LaMotte Memorial Park ball fields and the same service provided by Public Works Staff in regards to grooming the fields prior to games. This would be the same schedule as was approved in 2009. At this time, no other requests for the ball fields have been received. Motion was made by Committee Member Haiden, seconded by Committee Member Peterson to recommend City Council approve the request from Centennial Lakes Little League to use the three baseball and softball fields and facilities located at Laurie LaMotte Memorial Park for the summer months of 2010 beginning April 1 through August 15, Monday through Friday from 4:00 p.m. until dark with the same service provided by Public Works Staff in regards to grooming the fields prior to games. All in Favor. Motion passed unanimously. 2010 Fete des Lacs 8K Run Proposal Committee Member Branch provided a proposal for the committee’s review. Committee Member Branch was not in attendance so the committee tabled any action on this item until the next scheduled committee meeting. City Provided Email for Parks & Recreation Committee Members City Council approved the Parks & Recreation Committee being provided City email accounts if this was something the committee members wanted to use opposed to using personal email accounts for City correspondence. All committee members would like City email and will review it after a year to determine if it was beneficial. Laurie LaMotte Memorial Park Field Conditions Committee Member Grahek questioned what had happened to the soccer field behind the hockey rink as it was all rutted and tore up, stating perhaps it was caused by the lawn service while aerating. Ms. Stephan will check with Public Works and report back to the committee. 3 of 4 Parks & Recreation Committee Meeting Minutes 12-02-09 VI. UPDATES Flea Market / Cleanup Days Chairperson Seeley did not currently have anything to present to the committee regarding this item other than she felt it should be held on Saturday only. This item will remain on the agenda for the next committee meeting. Request of Charitable Gambling Funds from Dead Broke Saddle Club Committee Member Amundsen did not have a cost estimate for a sand volley ball court at this time. This item was tabled until the next committee meeting. 2010 Skate Nights The committee discussed scheduling two (2) Parks & Recreation Skate Nights at Laurie LaMotte Memorial Park and would like to have one with the horse driven hayride as in the past years. The dates selected were Saturday, January 16 and Saturday, February 6, 2010. Bunker th Hills Stable has been contacted and has January 16 available. The committee would also supply a bonfire, hot chocolate and popcorn. Attached is the contract information from 2009, the amount was $550 plus tax for a 2 hour event. Bunker Stables has had a price increase and the event will be $500 for the first hour, $125 for an additional hour, $25 travel fee, plus tax of approximately $44 totaling $694. The additional $56 requested will be used for hot chocolate and popcorn supplies for both events. This event has been well attended and enjoyed by the residents in the past years. Motion was made by Committee Member Amundsen, seconded by Committee Member Haiden to recommend City Council approve funding of two (2) Skate Night events at Laurie LaMotte Memorial Park in 2010, one with a horse drawn hay ride, not to exceed $750 for both events.All in favor. Motion carried unanimously. Movies in the Park This item was tabled, but requested it be left on the agenda for further discussion at a future meeting. VII. ADJOURNMENT Motion was made by Committee Member Grahek, seconded by Committee Member Selander to adjourn the December 2, 2009 Parks & Recreation Committee Meeting at 7:45 p.m. All in favor. Motion passed unanimously. 4 of 4