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HomeMy WebLinkAbout2010-01-06 P & R Minutes Approved Parks & Recreation Committee Meeting Minutes 01-06-10 PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, January 6, 2010 - 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held the regularly scheduled meeting Wednesday, January 6, 2009 at City Hall, 1880 Main Street. Present: Chairperson Suzanne Seeley Vice Chairperson Kevin Selander Committee Member Kevin Amundsen Committee Member Patrick Branch Committee Member Mark Haiden Committee Member Brian Peterson Committee Member Jon Grahek Absent: None Council: City Council Liaison ~ Mayor Capra Staff: Staff Liaison Kim Stephan __________________________________________________________________________________________________ I. CALL TO ORDER Roll Call Chairperson Seeley called the January 6, 2010 Parks & Recreation Committee Meeting to order at 6:36 p.m. Chairperson Seeley welcomed Mayor Capra to the committee as the Council Liaison. II. SET AGENDA Chairperson Seeley requested adding Mr. Mathew Neutkens under Appearances for an update on the installation of the bluebird houses in City parks. Chairperson Seeley also requested the addition of a discussion on the rotation of Chair and Vice-Chair positions within the committee under Committee Business #1. Committee Member Grahek requested adding a discussion of the history of parks as far as future developments, plans, additions, and a park overview under Committee Business #2. Motion was made by Committee Member Amundsen, seconded by Committee Member Haiden, to set the agenda with above additions. All in favor. Motion carried unanimously. The committee also requested to have the monthly engineering report included in the packet. 1 of 4 Parks & Recreation Committee Meeting Minutes 01-06-10 III. APPEARANCES Mr. Mathew Neutkens, Troop 151 from Hugo, made an appearance to update the committee on his progress installing bluebird houses in the City parks. He reported he is almost finished, the poles are in the ground and Sunday, January 14th his group will be putting the birdhouses up. Mr. Neutkens arranged to meet with Committee Member Seeley to have her sign off that work has been completed. He will have installed 20 bluebird houses – 2 in Hidden Spring Park and 18 in Laurie LaMotte Memorial Park around the perimeter. IV. CONSIDERATION OF MINUTES December 2, 2009 Parks & Recreation Committee Meeting Minutes Motion was made by Committee Member Grahek, seconded by Vice-Chairperson Selander, to approve the December 2, 2009 Parks & Recreation Committee Meeting Minutes as is. All in favor. Motion carried unanimously. V. COMMITTEE BUSINESS 2010 Chairperson and Vice-Chairperson Positions Chairperson Seeley discussed the benefits of rotating Chairperson and Vice-Chairperson positions within the committee as being advantageous for different perspectives and giving other people the option to lead. Mayor Capra discussed becoming familiar with Robert’s Rules of Order and asked Ms. Stephan to supply the committee with information. Chairperson Seeley nominated Committee Member Branch as Chairperson. After some discussion as to responsibilities and availability Committee Member Amundsen nominated Committee Member Jon Grahek as Vice-Chairperson with Committee Member Mark Haiden as Alternate or Co-Vice-Chairperson. Motion will be made at the end of this meeting. 2010 Fete des Lacs 8K Run Proposal (P. Branch) Scheduling of Parade, 8K Run, Lion’s Street Dance & Softball Tournament 2010 The following email correspondence regarding Fete des Lacs 2010 was sent by Lion Greg Keiselhorst: We’ve made some decisions as a Club. As mentioned, top priority for us was doing the Softball Tournament in 2010. Softball Chair Lion Todd Steffen set July 30, 31 and August 1 as our best dates. We’re running with those and have all ready received good feedback from past Teams. st We’re now set to do a Street Dance on Saturday July 31and we have booked the Band, The Pearl. Being that there is no City Financial Assistance to ask for other than the Parade, we’ll be renting a smaller tent on the Hockey Rink this coming year. (Just big enough to cover the Stage, Band and Equipment.) We’ll be renting Sanitation, Tables, and Chairs for these Events; on a smaller scale from years past. We’ll be doing our normal Concessions for these Events. As of today, that is all that is planned by the Lions Club and probably will be all that we do for the Festival. 2 of 4 Parks & Recreation Committee Meeting Minutes 01-06-10 In scheduling the 8K Run for 2010 Committee Member Branch picked the traditional weekend of Fete des Lacs and scheduled the run for Saturday, August 7, 2010. This actually had to be set last August (2009) to get into the Minnesota Distance Running publication. Per Committee Member th Branch, August 7 is the date Mr. Tom Lee will recommend to City Council we have the parade, even though it will a different weekend than the Lion’s soft ball tournament and street dance. Due to budget cuts, Fete des Lacs funding has been cut to the parade only. The only difference it will make for the 8K Run is the committee will have to pay for the satellites. Many of the parade volunteers in 2009 were also volunteers for the race. Committee Member Branch said in 2009 we charged children less registration fee than for adult runners, which he thought was a good idea and would continue into 2010. Adult’s pre-registration will be $20, children under 15 years of age will be $10, and race day registration for all participants will be $25. The actual cost is $40 per participant; these costs were offset by sponsors. There are bags left over which were purchased by Creative Kids and can be used in 2010, saving this cost. Committee Member Branch will ask Creative Kids to be sponsor again. Committee Member Amundsen has been working on the T-shirt design and supplied the committee with a newer version, which is the same logo, but in 2 colors. Chairperson Seeley suggested purchasing heavier type signs that could be used for multiple events, either like a sandwich board or a real estate sign. This could be used for the mile markers. Committee Member Branch suggested building them and offered to play around with a few ideas and see what he could come up with. The thought was these signs could be used for the 8K, garage sale days & flea market, movie or music in the parks, etc. 8K Website The committee discussed the website Committee Member Branch has been working on, located at http://web.me.com/patbranch/Site/Centerville_8K.html. The proposal Committee Member Branch submitted for the committee’s review was approved and signed by Chairperson Seeley. This will be submitted as part of the meeting minutes. VI. UPDATES Flea Market / Cleanup Days Chairperson Seeley said she has been in contact with the group of volunteers who did the Good Turn Event in 2009 and it is possible they would shift the date of their next event to coincide with the Flea Market. This would make better use of volunteers and offer more options. Chairperson Seeley would like something like ‘Look for more information on Good Turn/Flea Market Events to be held this year in conjunction with Garage Sale Days in May’ added to the City Newsletter which goes out this week. Request of Charitable Gambling Funds from Dead Broke Saddle Club Committee Member Amundsen had contacted some other Cities and suppliers of volleyball equipment to try and determine what would be needed for a sand volleyball court. Committee Amundsen said basically it is a square hole with sand in it. Public Works could possibly use a front end loader or bobcat to do the work, though as this is still just a concept idea, Public Works has not 3 of 4 Parks & Recreation Committee Meeting Minutes 01-06-10 been approached with the idea or request. Approximately 6 – 1’ of gravel, same of sand, would be needed, 5 to 10’ extra sand on the perimeter. Approximately 400 yards of sand would be needed. The equipment itself, such as poles, padding, cable system, markers, 30 – 60’ long nets (at 36’ apart) can be purchased for about $1,000. Mayor Capra suggested there are other local sources of charitable gambling funds which could be considered. The Minnesota Gambling Control Board has strict guidelines which need to be followed and a percentage of their proceeds need to be distributed within the district. Dead Broke Saddle Club is just one place the committee could request funding from. 2010 Skate Nights The first Skate Night is scheduled for January 16, 2010. Bunker Stables will be there for the horse drawn hayride. Committee Member Amundsen will ensure there are supplies such as popcorn and hot chocolate. Mr. Tom Lee will provide pallets for the bonfire and Public Works will plow an area for the bonfire. History of Parks/Park Overview Due to the length of the meeting, Committee Member Grahek’s request to discuss a brief history of the parks/parks overview, will be tabled and added to the next meeting’s agenda. VII. FINANCIALS Committee Member Branch had prepared budget information after meeting with the Finance Director, Mr. Mike Jeziorski and supplied to the committee for review. There were quite a few questions that the committee have and would like to ask Mr. Jezoirski to attend the next committee meeting. Ms. Stephan will pass this request on to Mr. Jeziorski. VIII.ADJOURNMENT Prior to closing the meeting motion was made by Chairperson Seeley, seconded by Committee Member Haiden to nominate Committee Member Branch as the next Parks & Recreation Committee Chairperson. Committee Member Branch accepted the position. Motion was made by Committee Member Amundsen, seconded by Chairperson Seeley to nominate Committee Member Jon Grahek as Vice-Chairperson with Committee Member Mark Haiden as Alternate or Co-Vice-Chairperson. Both Committee Member Grahek and Committee Member Haiden accepted the positions.All in favor. Motion passed unanimously. Motion was made by Chairperson Seeley, seconded by Committee Member Grahek to adjourn the January 6, 2010 Parks & Recreation Committee Meeting at 8:35 p.m. All in favor. Motion passed unanimously. Transcribed by Kim Stephan 4 of 4