HomeMy WebLinkAbout2010-03-03 P & R Agenda Packet CITY OF CENTERVILLE
PARKS AND RECREATION AGENDA
Wednesday, March 3, 2010 - 6:30 P.M.
I. CALL TO ORDER
1. Roll Call
II. SET AGENDA
III. APPEARANCES
1. Mr. Tom Lee, 2010 Fete des Lacs Parade and 8K Run
2. Mr. Mark Statz, City Engineer - Update 2010 Trail & Park Project
IV. CONSIDERATION OF MINUTES
1. February 3, 2010 Parks & Recreation Committee Meeting Minutes
V. COMMITTEE BUSINESS
1. Schwan's Super Rink— Skate Nights
2. Music in the Park
3. Park Planning (Branch)
4. Discussion of History of Parks (Future Developments, Plans, Additions, Park Overview)
VI. UPDATES
1. Review of Skate Nights
2. 2010 -8K Run
3. Flea Market / Cleanup Days
4. Sand Volley Ball Court at Laurie LaMotte Memorial Park
5. Liebel Property on Main Street (Capra)
6. Trimming/Brushing Trailside Park
7. Bald Eagle Water Ski Club
VII. FINANCIALS
VIII. ADJOURNMENT
TO: Parks & Recreation Committee
FROM Kim Stephan
giNEM
DATE: February 25, 2010
SUBJECT: Updates -- Trail & Sidewalk Map, Bald Eagle Water Ski Club, Brushing/Trimming at
Trailside Park
Included in your packet is the latest Sidewalk & Trail Map prepared by Bonestroo and proofed by Public Works Staff.
This includes the trail and park additions for 2010. A black & white version is going in the 2010 — 2011 Business
Directory so the `future' part of the trails was removed and the parks were named. City Council approved the naming
of Trailside and Cornerstone Parks.
The following update is from Mr. Mark Spitzmueller, Bald Eagle Water Ski Club via email:
We had a group from the club at the site last Saturday (February 6, 2010) to check water depth and course layout and
everyone agreed it should be workable. We will likely need to add some Length to our dock to get to an adequate depth
for the boat, but everyone seems to think it will not be a big deal. Shoreline and tree trimming were the biggest
concerns for landing access and viewing. 1 am curious to know what the engineers have in their plans for addressing
the trees and shoreline.
We also discussed weed control and would like to speak with the city about addressing that area. Last year the weeds
were terrible in the new area. They were also bad at the Water Works site and I think it was an especially bad year
overall. It seems the weeds usually die back in early summer, but last year they seemed to never go away, probably
because of the low water level.
Ms. Stephan replied: Regarding the weeds in Centerville Lake - I will pass it on to Public Works and the City
Administrator, but it is unlikely the City would do any thing. That is most likely a DNR or perhaps even a Lake
Association issue and while the City may like to do something, it would not be in our budget to attempt a project like
that. 1 brow there is a Peltier Lake Association, not sure if there is one for Centerville Lake.
Mr. Dallas Larson responded: While it seems reasonable to ny clean up the brush from the shoreline, it is unlikely
that we would do anything about the weeds in the lake.
Brushing/Trimming Lakeshore at Trailside Park
Mr. Dallas Larson requested and received permission from St. Paul Water Utility to brush and trim the lakeshore as
well. This was necessary because while the City owns the park property, St. Paul Water Utility retains the Lakeshore.
Public Works brushed and trimmed trees the week of February 22 and volunteers from Parks & Recreation and Bald
Eagle Water Ski Club are scheduled to haul all the brush off the lake and place in piles near the trail of Saturday,
February 27, 2010. Public Works will then chip it.
Mr. Paul Paper, Public Works Director sent the following concern via email:
Just letting you know that there is a concern about clearing the brush and trees in the area of the manhole and
sanitary line along the lake in the park The line is less than ten feet from the lake and f the shoreline erodes any
farther, it may affect the sewer line.
Mr. Tedd Peterson, Public Works, Mr. Mark Spitzmueller, Bald Eagle Water Ski Club, and I discussed the
issue of the sewer tine, as well as erosion of the bank. The trees will not be removed, but will be trimmed up as
far as Mr. Peterson can reach. The stabilization of this bank should abo be addressed. Mr. Peterson suggested
rip rap when the park is being developed and requested the committee discuss this with Mr. Stair, City
Engineer.
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Parks & Recreation Committee
Meeting Minutes 02 -03 -10
PARKS AND RECREATION COMMITTEE
MEETING MINUTES
Wednesday, February 3, 2010 - 6:30 p.m.
Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held
the regularly scheduled meeting Wednesday, February 3, 2009 at City Hall, 1880 Main Street.
Present: Chairperson Patrick Branch
Committee Member Kevin Selander
Committee Member Suzanne Seeley
Committee Member Kevin Amundsen
Committee Member Mark Heiden n (� �^ ,� 0
Committee Member Brian Peterson v �� f JO' D �0W@
Absent: Vice Chairperson Jon Grahek
Council: City Council Liaison Mayor Capra
Staff: Staff Liaison Kim Stephan
Finance Director Mike Jeziorski
I. CALL TO ORDER
Roll Call
Chairperson Branch called the February 3, 2010 Parks & Recreation Committee Meeting to order at
6:32 p.m.
II. SET AGENDA
Mayor Capra requested adding Public Works Preliminary Projects under Committee Business as
#5. Committee Member Amundsen requested adding Hugo Movie Night under Committee
Business #6. Chairperson Branch requested adding Mr. Mark Spitzmueller, Bald Eagle Water Ski
Club, under Appearances.
Motion was made by Committee Member Amundsen, seconded by Committee Member
Seeley, to set the agenda with above additions. All in favor. Motion carried unanimously.
III. APPEARANCES
Mr. Mark Spitzmueller, Bald Eagle Water Ski Club
Mr. Mark Spitzmueller from the Bald Eagle Water Ski Club made an appearance to update the
committee on recent club events. Mr. Spitzmueller had previously discussed the club's desire to
attract more members and become more visible within the community. Mr. Spitzmueller had a flier
he would like to use perhaps for the next utility billing mailing or newsletter, on the City web site
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and any other place the committee felt would help spread the word as to what the club was about.
Mr. Spitzmueller will send this electronically to Ms. Stephan. Chairperson Branch stated he would
like the Bald Eagle Water Ski Club to be adopted as one of the committee's projects. Mr.
Spitzmueller said the club was planning on getting together this weekend to look at the site (off the
trailside park on Centerville Lake) and drill some holes in the ice to check the depth to see if it will
work for their purpose. It is possible members of the club will come by the Skate Night to have a
presence and talk to anyone who may be interested regarding the Bald Eagle Water Ski Club or the
shows. For 2010 the club still has permission from Mr. Rich DeFoe to operate off of the Water
Works site.
Mayor Capra questioned what the club planned to do about parking if the trailside park site is used
for the shows. Mr. Spitzmueller said they have been looking at different options and he has talked
to Father Fitzgerald about the possibility of parking at St. Genevieve though he needs to go back
and talk to the church council. As the corner develops into the trailside parks the church does not
want people cutting through Goiffon Road and has asked for screening. The club has also
considered approaching the school for parking. The shows are at 6:30 p.m. each Thursday through
the summer months. Committee Member Seeley said it was her hope that with the new trail and
parks families would walk and bike to the event.
Mr. Spitzmueller suggested that one of the things that could be done yet this winter while the lake
is frozen was to cut down the trees and brush that are hanging over the lake. He offered the Bald
Eagle Water Ski Club's help to cleanup and haul away the wood if need be as a great activity to get
members involved. Ms. Stephan reported the City does have title to the property, the project is
moving forward in 2010 and we have almost all of trail easements. Mayor Capra said this item
could be discussed under #5 Committee Business - Public Works Preliminary Projects, as we
would need to coordinate that with Public Works and possibly Mr. Mark Statz, City Engineer.
Committee Member Amundsen asked about insurance and the potential liability of having
volunteers do some of the work. Mr. Spitzmueller stated the club would supply the City with a
Certificate of Liability Insurance. Ms. Stephan will pass this information on to Staff.
Mr. Tom Lee. 2010 Fete des Lacs Parade and 8K Run
Mr. Tom Lee was unable to attend the meeting.
Mr. Mike Jeziorski, City of Centerville Finance Director (Financials)
Mr. Mike Jeziorski, Finance Director made an appearance at the Committee's request to answer
questions that were asked at the last meeting regarding the committee's budget. Chairperson
Branch has been working with Mr. Jeziorski to formulate a spread sheet that best represents monies
available to the committee, expenses and income in an easily understandable manner to the
committee. One question was in 2009 the committee received a $1,500 donation from American
Family Insurance as well as two $100 donations from American Family and Farmers Insurances.
The $200 was specifically for the 8K Race, the $1,500 was as of yet not ear marked for a project.
These were rolled over at the end of 2009 into the General Fund and were not included in the Parks
& Recreation budget. Also the income generated from Registration Fees in 2009 for the 8K Run
were rolled over into the General Fund. This was intended as start up funding for this year's race
and was not included in the Parks & Recreation budget. Mayor Capra requested Mr. Jeziorski
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Meeting Minutes 02 -03 -10
provide the City Council with a budget amendment on these two items. Moving forward there will
be a separate line item for the 81C included in the budget and the committee will be involved in the
budget process as it involves the Parks & Recreation budget.
The overall budget for Parks & Recreation is $10,382.50, but discretionary funds are $2,500, of
which most has already been spent with committing $1,500 to the YMCA Summer Program and
$750 to the Skate Nights/Horse Drawn Hayride. Committee Member Seeley asked about the 2010
Trail & Park Project and funding for the matching portion of the $750,000 grant. Mayor Capra said
bonding would be done for the matching portion with future downtown Park Dedication Fees used
for payback. Committee Member Haiden questioned whether the committee will know what funds
they have to work with when the 2010 Trail & Park Project starts if for instance one portion comes
in under budget would those funds be able to be used elsewhere on the project? One example
would be adding the pergola back into the Cornerstone Park if additional funding was available.
The committee discussed the need to find other options for funding projects since Park Dedication
Fees in all probability will not be available for the committee's discretionary use. Mr. Jeziorski
stated moving forward any donations that come into the City specifically for the Parks &
Recreation Committee such as charitable gambling needs to earmarked for a deferred project if not
spent in that year. The committee would like to use the $1,500 donation from American Family
Insurance for the Music in the Parks Program in 2010.
IV. CONSIDERATION OF MINUTES
January 6.2010 Parks & Recreation Committee Meeting Minutes
Committee Member Seeley requested changing the following sentences under Appearances to
reflect she was meeting with Mr. Neutkens, not Committee Member Amundsen. Mr. Neutkens
arranged to meet with Committee Member Amundsen to have him sign off that work has been
completed.
Motion was made by Committee Member Maiden, seconded by Committee Member Seeley, to
approve the January 6, 2010 Parks & Recreation Committee Meeting Minutes with the above
correction. All in favor. Motion carried unanimously.
V. COMMITTEE BUSINESS
Code of Ethics Policy/ Disclosure Statements
Information was provided to the committee for 2010.
Discussion of History of Parks (Future Developments. Plans. Additions, Park Overview)
This item was added to the agenda to help new members to the committee gain some insight and
history on past projects. Since Committee Member Grahek was not in attendance, Chairperson
Branch tabled this discussion until the next scheduled committee meeting.
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Meeting Minutes 02 -03 -10
Park Planning (Branch)
Ms. Stephan supplied the committee with aerials of each park including a piece of property the City
owns on Mill Road and along the east side of the pond abutting Royal Meadows Park. Also
included in the packet were pages from the Comprehensive Plan corresponding to Parks & Trails.
Chairperson Pat Branch would like a Committee Member responsible for each of the parks and a
yearly update within the committee as to what is the purpose of each park. Each member would
take responsibility of a park and the issues associated with it, what does the park need, so when we
do have funds available we know right where they need to be applied and not depending on the
memories of the members. Chairperson Branch asked the committee members to think about which
park (s) they would like to be involved with. Committee Member Seeley said she would
specifically like to look into what could be done with the Mill Road property.
Mayor Capra discussed how that ties into the Capital hnprovement Plan suggesting the committee
inventory the parks and set goals for 1 to 5 years, perhaps looking out 5 to 15 years, for example
what if St. Paul Water Utility wants to abandon the piece of property next to Hidden Spring Park
would we want to acquire that piece? The plan can be continually adapted or amended. Mayor
Capra stated the trail project for 2010 has been in the works since 1998. Committee Member
Amundsen questioned maintenance on the City trails. It appears to be a problem now, how is the
City going to be able to maintain new trails with short staff and budget cuts. This is an issue with
the parks also with planting, weeding, watering and maintaining the flower beds and rain gardens.
Committee Member Amundsen said we have all these great trails and parks, but no way to maintain
them. Conditions of the fields at Laurie LaMotte Memorial Park were used as an example. Mayor
Capra suggested looking for grants, maybe the Twins have grants specifically for Little League use,
the only way to find out was to do research and she would see if Mr. Mike Jeziorski, Finance
Director has time to look into it.
Chairperson Branch said the first line of the comprehensive plan makes reference to a 1998 plan
which he received a copy of from Ms. Stephan. In reading the 1998 plan Chairperson Branch did
not find a great deal of value for the committee in 2010.
Committee Member Seeley asked whether the City had ever heard anything from Anoka Country
regarding the safety issues with bikers and pedestrians crossing Main Street at Peltier Lake Drive
and Lakeland Circle. The City Administrator had sent a letter to Mr. Doug Fischer, County
Engineer requesting it be looked at. Ms. Stephan will check with Mr. Larson and report back to the
committee.
Public Works & Preliminary Projects
Mayor Capra asked to have this on the agenda to discuss the importance of including Public Works
in plans even at the preliminary stage as the Public Works Director or Staff may have input
necessary to move forward on a project. The PRD (Project Requirement Document) form that was
created for the committee by Committee Member Haiden is a valuable tool, but the committee has
not really had an opportunity to use it. Mayor Capra used the example of the sand volley ball court
when discussing projects with Mr. Palzer, Public Works Director and for instance there is potential
for the committee to use gravel that Public Works already has. The placement of a volleyball court
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Meeting Minutes 02 -03 -10
at Laurie LaMotte Memorial Park is also questionable as to the room required. Committee Member
Haiden will adapt the PDF form to use for preliminary projects. Mayor Capra felt the committee
was perhaps missing a piece by not having early communication with Public Works.
Hueo Movie Night
Committee Member Amundsen requested adding a discussion of Hugo Movie Night as he had seen
in the local paper Hugo's Parks & Recreation had offered this community event at the grade school
and had 250 people attend. The committee discussed doing something similar also as a community
event or possibly as a fund raiser. The questions were is it possible to charge for it, would there be
legal ramifications or movie rights associated with a fund raising event? More research would need
to be done in this area. Mayor Capra stated the White Bear Lake Theater can be rented out for a
reasonable rate before regular hours for a party.
Consideration of Liebe! Property on Main Street (Capra)
Mayor Capra asked this be put on the agenda to determine if the committee had an interest in this
property for a trail side park. Mayor Capra explained to the committee that there is an Indian Burial
Mound on the adjacent property that is protected. There are few documented mounds in this area.
In June of 2009 Anoka County was approached by the City to determine if there was an interest in
joining together to try and secure a grant for perhaps an interpretive center, but the County was not
interested. Mayor Capra reported Mr. Kurt Glaser, City Attorney was asked to research the
potential of securing grants through Casinos to develop the Liebe) piece of as a historical site. Mr.
Glaser reported the general consensus was to not draw attention to the burial mounds for fear of
vandalism. Committee Member Seeley said this piece is on a highly monitored section of road and
very visible. It was suggested pro -bono services such as engineering could be searched out
perhaps by going through one of the Casinos or Tribal Councils. The taxable market value in 2009
was $233,000. There is currently a building on the site which has been used for many years as auto
body repair. The piece also has a sliver of property on Peltier Lake. If the committee was
interested in pursuing this Mayor Capra will bring it to council to see if Staff could be directed to
do some research. The committee is interested, but with budget constraints the difficulty would
come in financing the project, even a matching grant would be difficult. The committee would like
to ask Staff to do research on grants for this type of project
VI. UPDATES
2010 —SK Run
Chairperson Branch updated the committee with sponsorship information; from last year the Blue
Heron Grill will not sponsor again this year, Creative Kids will be a sponsor and a new sponsor was
found with Right Foot Running. There will be more expenses this year since the nm will not be in
conjunction with the Centerville Lion's events.
Flea Market / Cleanup Days
Neither Committee Member Seeley nor Mayor Capra have any updates at this time other than
5 of 6
Parks & Recreation Committee
Meeting Minutes 02 -03 -10
Committee Member Seeley will schedule a Master Gardener for the morning of the event,
Saturday, May 8, 2010 with the location yet to be determined.
Sand Volley Ball Court at Laurie LaMotte Memorial Park
Committee Member Amundsen supplied the committee with a bid from Goetz Landscape of
$9,476.25 for construction of a sand volleyball court. Materials were $5,365.25 and Labor &
Equipment were $4,111.00. Committee Member Haiden will modify the PRD to include all the
information gathered to date on this project and submit it to Public Works for review.
2010 Skate Nights
The committee discussed the January Skate Night and Horse Drawn Hayride which was well
attended with probably 200+ people. The hay ride was a big success and was always full. Almost
all of the hot chocolate and popcorn was used and supplies will have to be replenished before the
February 6, 2010 Skate Night. Ms. Stephan will get supplies before the scheduled night and
arrange with Chairperson Branch to have them picked up. Committee Member Amundsen is
unable to attend this one but will arrange to have the pallets picked up as well as the hay bales
which are stored at Public Works. Ms. Stephan will make sure Public Works is aware of the date
of the event, get the key for Committee Member Branch and make sure the water heater is turned
on. Committee Members will be there by 5:30.
VII. FINANCIALS
This item was discussed under Appearances.
VIII. ADJOURNMENT
Motion was made by Committee Member Seeley, seconded by Committee Member
Amundsen to adjourn the February 3, 2010 Parks & Recreation Committee Meeting at 8:40
p.m. All in favor. Motion passed unanimously.
Transcribed by Kim Stephan
6 of 6
TO: Parks & Recreation Committee
FROM: Kim Stephan
DATE: February 25, 2010
SUBJECT: Schwan's Super Rink — Skate Nights
Attached is the complete contract from the Minnesota Amateur Sports Commission regarding National
Sports Center /Schwan's Super Rink. The Special Terms for Scheduling Rights for the Centennial Cities is
on page 3. The City has an opportunity to have one free skating event scheduled some time each fall and
then we have 48 passes to use how we chose. We currently have 32 free passes at City Hall, probably from
2006. I emailed Mr. Pete Carlson, Director of Operations and Programming, to ask him how to proceed with
scheduling an ice event and requested 48 passes each for 2009 & 2010. He responded with the following:
That works for us. I will send over more skate passes. To have an event this fall, we would need an ice
request March 2010. We are working on fall 2010 as we speak. The only thing you have to do is let me
know what date and time you would like to skate. I suggest you give me three dates that work for you. I will
do my best to fit you in to one of them. Once we get a date and time set we can discuss what you want to do.
The ice time is free. If you want to add hot chocolate and cookies there a charge for that. Let me know what
you are thinking after your meeting.
Email correspondence from Chairperson Branch:
The contract provides Centerville two benefits.
1) The 48 passes. Lino Lakes gives theirs out 4 passes to a family first come first serve. Not a bad
approach. You could make the notice on the City web page. The passes could be an award for reading the
webpage. Just an idea.
2) The contract also calls for one open session for Centerville in the "Fall Session ". That sounds like an in-
doors skating party in September to me.
The Parks & Recreation Committee needs to pick 3 dates for a skating event in the fall of 2010 so they
can be submitted to Mr. Carlson and determine bow the free passes could be distributed
PA ASt
RECEIVED
® S"%resir AUG - 8 2006
CENTERVILLE, MN
P
July 31, 2006
To: Dallas Larson, City of Centerville SCANNED
Gordon Heitke, City of Lino Lakes
Jim Keinath, City of Circle Pines AUG - 9 2006
Fr: Paul Erickson
Minnesota Amateur Sports Commission
Re: Fully executed documents & contract notification
For your files, please find enclosed the fully executed document regarding the expansion
of the Super Rink.
} Notification Requirement
As per our agreement, we are pleased to inform you that all the required hours (860) for
the `06/'07 season have been reserved by Centennial Youth Hockey. CYHA has booked
958 hours for youth hockey.
The Centennial Youth Hockey and Blaine Youth Hockey arena's are on schedule for an
October opening.
Thank you for your support, vision and partnership to build the "Worlds Largest Ice Rink
Complex ".
MINNESOTA AMATEUR SPORTS COMMISSION
1700 105th Avenue NE • Blaine, Minnesota 55449 -4500. 763 -785 -5630 • fax 763 - 785 -5699 • tdd 800 - 627-3529
toll free 800-500 -8766 • e -mail masc@citilink.com • wwwmasc.state.mn.us
An Equal OpyaWni ' Employer
NATIONAL SPORTS CENTER
SUPER RINK EXPANSION
GUARANTEE AGREEMENT
THIS AGREEMENT is made this 1 i' day of March 2006, by and between
the State of Minnesota acting through the Minnesota Amateur Sports Commission
( "MASC "), the National Sports Center Foundation ( "NSCF'), a Minnesota non -profit
corporation, and the City of Centerville ( "City of Centerville ").
WITNESSETH:
WHEREAS, MASC, pursuant to Minnesota Statutes Chapter 240A, has the
authority to design, construct, own and operate an ice arena and auxiliary facilities; and
WHEREAS, MASC has determined the need for additional ice sheets at the
Schwan Center, and has requested the issuance of tax exempt bonds ( "Bonds ") by the
Anoka County Housing and Redevelopment Authority ( "ACHRA ") for the purpose of
assisting in the financing of an additional ice arena ( "Facility") consisting of at least four
ice sheets to be located on property ( "Property") owned by the MASC at the National
Sports Center ( "NSC ") at 1700 — 105th Avenue NE, Blaine, Minnesota; and
WHEREAS, it is contemplated that the total cost of the Facility including the cost
t of the design, construction and securing financing will be approximately $11,100,000.00;
and
WHEREAS, the ACHRA has agreed to issue Bonds for the purpose of financing
a portion of the construction of the Facility pursuant to certain terms and conditions all to
be set forth in various bond documents ( "Bond Documents "); and
WHEREAS, the Property has been leased by MASC to ACHRA in connection
with the issuance of the Bonds; and
WHEREAS, ACHRA has subleased the Property to the NSCF; and
WHEREAS, pursuant to the sublease, the NSCF is responsible for the
construction and operation of the Facility; and
WHEREAS, the Centennial Youth Hockey Association ( "CYHA "), a Minnesota
non -profit corporation, has entered into an ice sheet rental agreement ( "Ice Sheet Rental
Agreement ") with NSCF and MASC through which CYHA will receive certain priority
rights in scheduling and purchasing up to 1,340 ice sheet hours per year in return for
agreeing to purchase each year a minimum of 860 ice sheet hours. The City of Centerville
is willing to assist in the financing of the Facility by guaranteeing each year 16% of the
1340 ice sheet hours and in consideration of the CYHA guarantee of 860 hours, the
remaining hour guarantee would be 16% of 480 hours annually.
Draft 02/22/2006 1
NOW THEREFORE, for good and valuable consideration the parties hereto
hereby agree as follows:
SECTION 1
TERM
This Agreement shall be effective as of the date set forth above, and shall terminate on
the earlier of January 1, 2026, or the final maturity date of the Bonds. In the event the
Bonds are redeemed prior to the final maturity date, this Agreement shall still remain in
effect until January 1, 2026.
SECTION 2
GUARANTEE OBLIGATION
2.1 Centennial Cities. The Centennial Cities (the cities of Centerville, Circle
Pines and Lino Lakes) agree to guarantee for each year during the term of this Agreement,
rental income to the Facility at the Hourly Rate for the one thousand three hundred forty
(1340) Priority Hours only if annual gross rink revenues are insufficient to pay annual
bond & operating costs. This guarantee obligation shall be allocated to each member city
as follows: Lino Lakes (72 %), Centerville (16 %), and Circle Pines (12 %). It is
acknowledged that CYHA has entered into an Ice Sheet Rental Agreement with NSCF to
guarantee 860 of these 1340 hours.
2.2 Such guarantee of rental income shall not be required after the initial bond
debt, which finances the facility, is paid in full.
SECTION 3
NOTIFICATION
3.1 Notification. On or before June 1 of each year, NSCF shall provide to the
City of Centerville a written notification ( "Notice ") if any portion of the 1360 ice sheet
hours have not been committed to in the manner provided for by the joint board.
3.2 Right to call for Joint Board Meeting. The City of Centerville shall have
thirty (30) days from the date of the Deficiency Notice to request in writing that the NSCF
call a meeting of the Joint Board for the sole purpose of exploring any available
opportunities for the sale of all or any portion of the Uncommitted Hours. Upon receipt
of such written request for a meeting of the Joint Board, NSCF shall schedule a meeting as
soon as practical and notify the City of Centerville of the date of such meeting.
3.3 Payment of Deficiency: As soon as practical after March 31 of each year,
NSCF shall provide to the City of Centerville written notification of the number of
Uncommitted Hours that remained unsold as of March 31 and the dollar amount due
( "Deficiency Assessment ") NSCF based on the Regular Hourly Rate. Payment by the City
Draft 02 /22/2006 2
•
of Centerville of the Deficiency Assessments shall be made within thirty (30) days of its
receipt.
SECTION 4
ESTABLISHMENT OF JOINT BOARD
4.1 Joint Board. NSCF and MASC agree to the establishment of a joint board
( "Joint Board ") consisting of one member appointed by the Blaine Youth Hockey
Association, one member appointed by the Centennial Youth Hockey Association, two
members appointed by the NSCF, and 2 members appointed by the MASC. MASC may
also appoint non- voting ex- officio members as needed. With respect to the two members
to be appointed by the NSCF, one such member shall be appointed to represent the
interest of the users of the Columbia Ice Arena and one such member shall be appointed to
represent the interests of the Herb Brooks Foundation.
4.2 Powers of Joint Board. The Joint Board shall exercise the following
powers and such other powers as are set forth in the Ice Sheet Rental Agreement or as
may be required by any of the Bond Document:
(a) Establish procedures for the fair and equitable exercise of rights relating to
the Ice Sheet Rental Agreement.
(b) Approval of an annual operating budged consistent with the Ice Sheet
Rental Agreement and the Bond Documents.
(c) Establish fair and equitable use and programming policies and procedures
not covered by and not inconsistent with the Ice Sheet Rental Agreement
and the Bond Documents.
(d) Recommend programming decisions.
(e) Establishing the Regular Hourly Rate.
SECTION 5
SPECIAL TERMS
5.1 Scheduling Rights for the Centennial Cities. Each city member of the
Centennial Cities shall be entitled to the following for 40 years until January 1, 2046:
(a) The right to schedule one fall session for free skating.
(b) 300 single use passes for open skating on an annual basis. Distributed
as follows; 216 to Lino Lakes, 36 to Circle Pines and 48 to Centerville.
(c) The right to schedule and purchase up to 12% of CYHA 1340 hours if
requested by April 1st prior to each season and shall be prorated as per
each cities Proportionate Share.
Drab 02/22/2006 3
5.2 Additional Rights for Centennial Cities. If subsequent to the date of this
Agreement, a Minnesota Hockey Association sanctioned club /association is organized to
serve all or part of a city member of the Centennial Cities, the Centennial Cities may, at
their discretion, choose to assign a portion of the Priority Hours that CYHA has under
Section 3.2(c) to the new association.
5.3 Recognition for the Centennial Cities. The Centennial Cities shall receive
recognition in 2 locations; on the exterior of the building and inside the entrance to the
building.
5.4 Centennial City Payments. The Centennial Cities have set a goal to
contribute the sum of $100,000 towards the construction of the Facility. Any payments
made pursuant to this pledge shall be paid directly to the NSCF Construction Fund and
CYHA shall receive a credit for such payments.
a. The city of Centerville shall make a capital contribution to the project
of $16,000 as per the following payment Schedule. January 15, 2007
$8,000 and January 15, 2008 $8,000.
SECTION 6
MISCELLANEOUS TERMS
6.1 Observance of Laws. NSCF and MASC will observe all applicable laws,
regulations, ordinances and orders of the United States, the State of Minnesota and
agencies and political subdivisions thereof and each department or agency thereof,
applicable to Facility. NSCF and MASC shall have the right to contest by appropriate
procedures the adoption, validity or applicability of any laws, regulations, ordinances and
orders referred to in this Section and to delay compliance therewith, without violating the
provisions of this Section, if the procedures taken by NSCF or MASC to contest the
validity or applicability of any such law, regulation, ordinance or order are appropriate and
have the effect of staying the finality and enforceability thereof against NSC or MASC.
6.2 Amendments. This Agreement may not be amended, changed, modified,
altered or terminated without the prior written consent of the NSCF, MASC and the City
of Centerville.
6.3 Waiver and Cumulative Rights. No waiver of any breach of this
Agreement by a party shall be considered to be a waiver of any other subsequent breach,
and no right or remedy herein conferred upon or reserved under this Agreement is
intended to be exclusive of any other right or remedy.
6.4 Governing Law. This Agreement shall be governed and interpreted under
the laws of the State of Minnesota.
Draft 02/22/2006 4
6.5 Authorization for Agreement. Each of the parties to this Agreement
wan and represent that it has full power and authority to enter into this Agreement and
carry out its obligations hereunder and that it has taken all action necessary to permit its
execution and fulfillment of this Agreement.
6.6 Not Joint Venturer. The City of Centerville shall not by reason of any
provision of this Agreement be or be deemed to be a joint venturer with or partner or
agent of NSCF or MASC.
6.7 Assignment. This Agreement may not be assigned in whole or in part by
any party without the prior written consent of the non - assigning parties, except that NSCF
or MASC may assign this Agreement in whole or part to the Trustee under the Bonds or
its successor and NSCF may assign any of its rights and obligations under this Agreement
to the MASC.
6.8 Audits. All books, records, documents and accounting procedures and
practices of the parties relating to this Agreement shall be subject to examination by the
MASC, or other state agency as may be required by law.
Minnesota Amateur Sports Commission National Sports Center Foundation
By
Y BY
Itskcc 7`/-' Its �,
City of Centerville
By l i CC C
u! v
Its / c .j �
Draft 02/22/2006 5
TO: Parks & Recreation Committee
FROM: Kim Stephan
DATE: February 25, 2010
SUBJECT: Music in the Parks
Regarding Music in the Parks I received the following email correspondence from Ms. Kathi LaValle.
She is unable to attend this meeting, but I said I would bring the request to the committee for
discussion.
Does Centerville plan to offer music in the park again this year? 1 play with the Centennial Community
Band which is 35 member concert band in Circle Pines and they have asked me to contact you about
performing a concert. Would this be a possibility? The Centennial Community Band plays classical
concert music. I am not sure about how they would fit. The leader asked me to check with you. They
usually play parks for about $300 to be donated to the fund that goes for buying additional percussion
instruments, or music. We've played at Blaine City Hall Park a couple of times for that amount. (But 1 think
they would play for less) It's really a very good band Maybe they would have to set up in the parking lot?
It may not work Let me know what you think...I can ask the band leader.
Also correspondence from Mr. Tom Lee regarding Musk in the Parks:
BRETHREN would be willing to perform some classic rock covers, but we'd want to play at least for a few
hours, just too much gear to move around for a couple short sets. Ideally, it'd be dark out, so we could bring
our light show. And in place of payment, we'd want P &R to host another BBQ or how about an Ice Cream
Social?
My friend's blues band might be interested, depends on the schedule, but they'd want to get paid probably
like $400.
There are a couple of teen bands that I think are decent, which are ALWAYS looking for a place to let them
play and since there won't be a Battle of the Bands for them this year this could be an option.
And I might be willing to do another solo thing (for free), if I'm needed to fill out the schedule, but again,
P &R would have to do something with the money they would have paid me.
My vision for Music in the Parks would be to present a different musical genre (rock soul, country, blues,
metal, swing bluegrass, pop and classical) every week all summer long.
TO: Parks & Recreation Committee
FROM: Kim Stephan
DATE: February 25, 2010
SUBJECT: Park Planning
Chairperson Branch would like a Committee Member responsible for each of the parks and a yearly update
within the committee as to what is the purpose of each park Each member would take responsibility of a
park and the issues associated with it, what does the park need for instance, so when we do have funds
available we know right where they need to be applied and we are not depending on the memories of the
member& Chairperson Branch asked the committee members to think about which park (s) they would
specifically like to be involved with. Committee Member Seeley said she would like to look into what could
be done with the Mill Road property.
Hidden Spring Park
Tracie McBride Memorial Park
Laurie LaMotte Memorial Park
Royal Meadows
Acorn Park
Eagle Park
Mill Road -- Committee Member Seeley
Trailside Park
Corner Stone Park
MEN 0
TO: Parks & Recreation Committee
FROM: Kim Stephan
DATE: February 25, 2010
SUBJECT: Sand Volleyball at Laurie LaMotte Memorial Park
The following request is from Committee Member Mark Haiden via email.
Please see the attached Centerville Project Requirements - Volleyball Court - PRELIMINARY document.
It should be noted that it appears that there is not enough room for the volleyball court between the play
area and the recreation skating rink I have outlined a few other possible places for it in this document
We should add this to the agenda for the next P &R meeting.
Per input from Mr. Tedd Peterson, Public Works on page 2 of the PDF it is marked with an X in the areas the
volleyball court would not work because of existing soccer fields. The one area where it may work size -wise
is marked WET as Mr. Peterson stated this area is low and always wet.
The following input is from Mr. Paul Palzer, Public Works Director, after reviewing the documents
submitted by Committee Member Haiden:
After reviewing the proposed sites, 1 think consideration of locating the volleyball court at Tracie McBride
Memorial McBride or Acorn Park should be researched Tracie McBride Memorial Park has drinking
fountains and lots of room.
City of Centerville 4 :
Festival of Lakes
Preliminary Project Requirements Document (PRD)
Project Name: Sand Volleyball Court
Document Date: 02/15/10 Version: 1.0 Status: X Draft Approved
Prepared by: City of Centerville Parks & Recreation Committee
P & R Project Contact: Mark Heiden Phone: (C) 651 - 249 -3010
Work to be performed or managed by: Centerville Public Works Department
Expected Project Completion Date: To be advised
Project Description:
This project is to construct a Sand Volleyball court in Laurie LaMotte Memorial Park.
Document Scope:
PRELIMINARY DOCUMENT: This project has not yet been officially approved to be implemented
at this time. This document is currently for informational and data gathering purposes.
This document represents best efforts of the Centerville Parks & Recreation Committee to list the
project requirements that are deemed necessary for a favorable outcome to the project. Local
regulations, safety considerations and best construction practices will take precedent over these
requirements; however it is the obligation of those who are overseeing the work performed to
bring such discrepancies to the attention of the P & R Project Contact for further discussion.
Example of completed look of the sand volleyball court:
Project Name Page 1 of 4 02/18/2010
ti * ' City of Centerville .} ,
Festival of Lakes
Preliminary Project Requirements Document (PRD)
Project Requirements:
The following website contains very good information on the construction of an outdoor sand
volleyball court and it should be read and used as a reference for this project:
http: / /www.fielderschoiceinc. com /Field- Construction- Services /Sand - Volleyball /index.htm
1) The sand volleyball court shall be located in the Laurie LaMotte Park. The following are
some potential locations:
4
x
6
. i
2) Court Dimensions shall be as follows:
9 ?p
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Project Name Page 2 of 4 02/17/2010
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F of Lakes
Preliminary Project Requirements Document (PRD)
3) The playing area boundary lines shall be marked with 3116" to 3/8" (.5 cm. to 1 cm.) rope.
Line markers are to be a color contrasting to the color of the sand.
4) If the area where the sand volleyball court will be located has any possibility of having poor
drainage, a drainage system shall be installed.
SAND VOLLEYBALL
DRAINAGE SYSTEM DESIGN
DRAINAGE DETAIL
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1 sous pi/RN il
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7A"LISF'
5) Post dimensions shall be as follows: POST AFL
WITH HENS EYE HOOK
WOMENS ARE lb" LOWER
u•■ t
1fl1\•■
1•\1•••
MI SO
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4 _5, 2, -b,—'1.
EOUNDARY LINE
I
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6) The height of the net is 7' 11 -5/8 ". Additional eyelets shall be installed 7.5" lower for
adjusting the net to the official women net height. In terms of court maintenance, the
important point is that the net height is measured at the center. At the sidelines, the net
may be no more than %" above the regulation height.
Project Name Page 3 of 4 02/17/2010
City of Centerville'
Festival snnakes
Preliminary Project Requirements Document (PRD)
7) The net shall be a "Professional" quality outdoor volleyball net.
8) Aircraft cables with fixed eye loops on both sides shall be used. This allows the padlocking
the net to the poles. Aircraft cable provides added security since steel cable is much more
difficult to cut down than a standard rope cable.
9) A "medium -to -fine" (0.1 mm. To 0.5 mm. diameter) sand shall be selected for the volleyball
court. Use the following as a guideline for sand particles.
Note: Using the wrong sand and/or the lack of a drainage system are the two main
reasons that end up requiring reconstruction of the volleyball court.
USDA App.
1,uam 61 5kn 01®q,. Opueg 0.aorsade4
Llweificxbn 760 biP¢me0 Idol
ya•A 6 3 3 k'
2.03 a?r
2.00
.ruv 1 0 1.W a. '
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m l6 '1l
0 6 .19
[ 20 LI4J
33:1 0 71
0.59
5
042
a nWlum 4 0 03 2 4' S 3mn
A 2F_ '0 0 60X W.tl
Po 015
- 20 021 Sf.. 000
I00 01) 0.177
I.ESmm 11)0 0.149
01$?
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1045 - .Imm 370 0013
j ".us5
370 e.:
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clr � WEmm
10) When calculating the elevation of the sub - grade, plan for 12" of compacted sand. That
translates to 14" of installed sand, which will settle about 2".
11) The transition from the sand area to the grass area shall be separated by treated 4" x 4"
lumber set level to the grass area.
12) The posts shall be of sufficient strength and rigidity to hold a line taught (e.g. appropriately
sized steel posts). Posts shall be rounded for the safety of the players.
13) For reference, see the attached quotation for one company's estimate of materials and
labor
Project Name Page 4 of 4 02/17/2010
C,E Goetz Landscape, Inc. Estimate
T 2030 Main St
PROPER ' MAINTENANCE Centerville, MN 55038
& LANDSCAPING Date
651 -426 -2136 Fax: 651 -426 -2451 2/3/2010
Designer
AES
Centerville Parks & Recreation
Kevin Amundsen Estimate #
Centerville, MN 55038 1595
Item Unit/Size Item Description Total
CONSTRUCTION OF SAND VOLLEYBALL COURT AT L.AMOTTE
PARK:
•
Site Wo:k 40 x 70 finished di_. To include material and labor; Removal, hauling, and disposal of 312 sq. 9.476.25
} ds. existing sod. Excavate 40' x 70' x 2' (208 cu. yds.) soil. hauling. and
disposal. Deliver, install, and rake 52 cu. yds. 3/4" drain rock 16' minimum
thickness). Roll out 3.500 sq. ft. landscape fabric with overlapping seams.
Deliver, install. and rake 156 cu. yds. sand (18" thickness). Repair disturbed
lawn with black dirt and seed.
Materials S5,365.25 Labor & Equipment $4,111.00
•
•
•
Subtotal $9,476.25
•
Sales Tax (7.125%) $0.00
Please visit our web site at www.goetzlandscape.com •
Total $9,476.25
Associated Landscape Contractors ofAmerica -ALCA Minnesota Nursery and Landscape Association -MNLA
Snow & Ice Management Association -SIMA American Nursery and Landscape Association -ANLA
TO: Parks & Recreation Committee
FROM: Kim Stephan
DATE: February 25, 2010
SUBJECT: Financials
Attached is a Proposed Amended Budget provided by Mr. Mike Jeziorski, Finance Director with input
from Chairperson Branch.
Email update per Mr. Jeziorski:
I am also tracking other various budget amendments throughout the general fund budget so once there is a
good enough number we will put it before Council for approval--probably after 1st quarter in April.
Grants to finance upgrades to certain little league parks - I have not had much luck finding anything to this
point, but 1 will continue to look as time allows.
As for a grant for the Liebel property we expect that Met Council will have a grant solicitation very shortly
for enhancement grants. We will continue to watch for the solicitation, which would likely be for 2013 or
2014 funding.
City of Centerville
Proposed Amended Budget - Detailed
Fiscal Year 2010
FY 2009 Original 2010 Amended 2010
Account Description Budget Budget Budget
Parks/Rec. Committee
E 101 -45200 -300 Professional Srvs 500.00 - -
E 101 -45200 -303 Engineering Fees 1000.00 - -
E 101 - 45200 -340 Advertising & Printing 500.00 500.00 500.00
E 101.45200430 Miscellaneous 500.00 - -
E 101-45200-438 Meeting Per Diem 1,500.00 1,500.00 1,500.00
Parks/Rec Programs
E 101.45201 -100 Wages and Salaries (GENERAL) 5,000.00 5,000.00 5,000.00
E 101-45201-122 FICA 500,00 382.50 382.50
E 101-45201-151 Worker's Comp Insurance Prem 500.00 500.00 500.00
E 101-45201-132 Parks Programs - 2,500.00 1,750.00
E 101-45201-133 Music in the Park - 1,500.00
E 10145201 -134 YMCA - 1,500.00
E 101 - 45201 -135 8K Run 1,200.00
E 101-45201-200 Once Supplies (GENERAL) - - -
E 101-45201-210 Operating Supplies
E 101.45201 -303 Engineering Fees 2,000.00 - -
E 101-45201-331 Travel Expenses - - -
E 101-45201-340 Advertising & Printing - - -
E 10145201430 Miscellaneous 500.00 - -
12,500,00 10,382.50 13,832.50
Unaudited - For Management Purposes Only 2/25/2010
IF Vs
TO: Parks & Recreation Committee
FROM: Kim Stephan
DATE: February 25, 2010
SUBJECT: Accelerator Play Equipment Recall
Mr. Tedd Peterson, Public Works brought the attached picture of Accelerator Play Equipment to my
attention and requested I contact Mr. Harlan Lehman, Minnesota Wisconsin Playground, Inc., the
salesperson for the equipment we purchased for the Laurie LaMotte Memorial Park play structure. I
emailed the following and Mr. Lehman responded with a request to set up a time for a walk through of the
park with Staff.
At the bottom of this email is correspondence from our Public Works Director from last March regarding a
recall and a replacement we had at one of our parks on equipment we purchased through your company.
Also attached is the same piece of equipment being offered through Earl F. Andersen. Our question is why is
this still being offered if it was recalled? We are not happy with the piece of equipment as it is because it
was altered from something the children used and enjoyed to something that is not what we ordered or
intended for that playground, it is now basically a pole. We were not compensated for the change and feel
the quality is less than we purchased. Any ideas would be appreciated
Sent: Tuesday, March 24, 2009
To: Harlan @tnnwiplay.com
The Parks & Recreation Committee is requesting more detailed information on the recall of the accelerator
play equipment that was installed at Laurie LaMotte Memorial Park in 2007. It appears that the
manufacturer will be replacing the swirling part of the play equipment with a mono pole. Will the
manufacturer reimburse the city for the cost of the play piece? It appears the original moving piece was not
designed properly and hence is being eliminated making that portion of the play structure unusable as
intended, advertised and sold Please let me know prior to the work commencing at the park Paul Palzer,
Public Works Director
SUBJECT: Pedestrian Crossing Main Street at Peltier Lake Drive and Lakeland Circle
From the Parks & Recreation Committee Meeting Minutes of February 3, 2010:
Committee Member Seeley asked whether the City had ever heard anything from Anoka Country regarding
the safety issues with bikers and pedestrians crossing Main Street at Peltier Lake Drive and Lakeland Circle.
The City Administrator had sent a letter to Mr. Doug Fischer, County Engineer requesting it be looked at.
Ms. Stephan will check with Mr. Larson and report back to the committee.
Mr. Dallas Larson's response: Doug Fischer indicated on the phone when I talked to him that they were
still looking into it, but that he didn't see any way they could put a crossing in there, especially since there
were no trails or sidewalks in either location. I will contact him again and ask for a written answer.
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i 2010 BCI Burke Playground, Park & Recreation Equipment
Construction Home Page
Main Street (CSAH 14) and I -35E Interchange
Reconstruction in Lino Lakes/ Centerville
Project Partners: Anoka County, City of Lino Lakes, City of Centerville, and MnDOT
Start Date: April 2010 - depending on weather
End Date: June 2011
What we are doing: Key components of the project include:
• Replace and lengthen freeway entrance and exit ramps.
• Construct three traffic signals and adding tum lanes.
• Adding lanes to Main Street and constructing a center median to reduce conflict points.
How traffic is affected: Road and ramp access is expected to remain open during
construction. Minor delays and lane shifts are likely during peak construction periods.
Project Benefits: Improve safety and reduce traffic congestion.
Additional Information:
View the Main Street (CSAH 14) 1 I -35E Project Layout (PDF)
Contacts:
MnDOT - Kent Barnard
Phone: 651 - 234 -7504 Email: Kent.Bamard@dot.state.mn.us
Anoka County - Charles Cadenhead
Phone: 763 - 862 -4237 Email: Charles .Cadenhead @co.anoka.mn.us
This page was printed from the official Web site of Anoka County Govemment.
Copyright ® Anoka County, 2100 3rd Ave, Anoka, MN 55303
763 - 421 -4760 (switchboard), 763- 323 -5289 (TTY)
http: / /ww2.anokacounty.us /v3_ highway /CoonRapidsBlvdCrookedLake.aspx 2/25/2010