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HomeMy WebLinkAbout2000-09-06 � APPROVED PARKS AND RECREATION COMMITTEE MEETING MINUTES September 6, 2000 Pursuant to due call and notice thereof, the Parks and Recreation Committee of the City of Centerville held their regularly scheduled meeting on September 6, 2000 at City Hall, 1880 Main Street. Chairperson Doug Porter called the meeting to order at 6:40 p.m. Present: Chairperson Doug Porter Wayne LeBlanc Karla DeVine Tedd Peterson Brian Walter Terry Sweeney (Council Liaison) Absent: Staff: Jill Lien OATH (S) OF OFFICE Mr. Tedd Peterson and Mr. Brian Walter both recited the Oath of Oi�ce for the Parks and Recreation Committee. APPEARANCES Mr. Bill Bisek (Kellys Korner) appeared before the Parks and Recreation Committee to express his interests and concerns over the lack of organized activities for both the youth and adults in Centerville. Mr. Bisek mentioned that he was planning on appearing at the City Council meeting on September 13�', to present his proposal to Council. Mr. Bisek is proposing himself as the cities "recreational activity director". He would run a"scaled down" adult parks and recreational league that would offer softball, indoor volleyball, broomball, boot hockey, soccer, etc. In addition to adult activities, Mr. Bisek is willing to co-ordinate youth activities. Mr. Bisek stated the activities offered would be self- ' sufficient (i.e. pay as you play), which would cover any costs such as fees, umpires, gyrnnasium rental, etc. Mr. Bisek strongly suggested adding a fourth ball field and a concession stand at Laurie LaMotte Park. Through the charitable gambling offered at Kellys Korner, the Centerville Lions Club is receiving and will continue to receive a large amount of money on a regular basis, to be used for pazk improvements and development. Mr. Bisek's concern by proposing a fourth ball field is that it would have to go where the trail is currently located. The trail would need to be relocated slightly. Mr. Bisek also commented that if the City purchases additional property from the 1 , Church, the park would become more user friendly and provide enough space for ali of the desires of the City and its residents. Ms. Lien mentioned she had a conversa.tion with Mr. Palzer earlier, and Mr. Palzer wanted to stress to the Parks and Recreation Committee the need for budgeting for a Park Director in the year 2001 (whether part-time or full-time). Ms. Lien also shared tha.t last year she had brought this before the Parks and Recreation Committee several times, stressing the need for activities for teens. Ms. Lien had been in contact with the City of Lino Lakes several times, and they were more than willing and enthused to include the City of Centerville in their recreational activities, encouraging Centerville to become more active. The City of Centerville could offer activities in conjunction with the City of Lino Lakes, with the registrations and inquiries from Centerville's residents taken at City Hall. Mr. LeBlanc questioned Mr. Bisek if he envisioned coordinating the questions, phone calls, registrations, planning, etc., through Kelly's Korner, or through City Hall. Mr. Bisek replied that he would like to see the calls and registrations taken at City Ha11. Ms. Lien stressed that staff cannot take this on at its current capacity. The Parks and _ Recreation Committee would have to hire a Park Director or Coordina.tor — whether part- time or fu11-time. The general consensus of the Parks and Recreation Committee was in favor of Mr. Bisek's request, adding it is great that someone is willing to do this for the City. Mr. Bisek thanked the Parks and Recreation Committee for their time; adding if anyone has any questions, to please feel free to call him. Patricia Scott (LeJournal Editor) appeared before the Pazks and Recreation Committee for two reasons: the first was to discuss ideas, comments, pictures, deadlines and monthly updates from the Parks and Recreation Committee for the LeJournal. Ms. Scott requested all monthly updates be turned into her by the Friday following the Parks and Recreation � Committee meeting. The Committee elected Ms. DeVine to be the official spokesperson (letters to the editor) for the monthly updates to Ms. Scott. The second reason is to stress that the youth (young teens) are "crying out" for something to do for their age group. They are cu.rrently using the Church parking lot for a place to ride their skateboazds and bikes. Ms. Scott suggested to these teens that they create a petition and possibly coordinate a fund-raiser to use any proceeds for some type of bike- pazk. In addition, she stressed that these teens need to set an example, by being responsible, respectable and help with the upkeep of any type of bike track tha.t may be forth coming. 2 CONDIDERATION OF MINUTES August 7, 2000 Parks and Recreation Committee Meeting Minutes Motion by Mr. LeBlanc, seconded by Mr. Peterson to approve the August 7, 2000 Parks and Recreation Committee Meeting Minutes with noted changes. All in favor. Motion carried unanimousty. OLD BUSINESS Goals The Committee briefly discussed the status each member's individual goals as follows: Ms. DeVine: Landscaping around park signs Complete Playground equipment — Royal Meadows Park Complete Mr. LeBlanc Lighting (Laurie LaMotte Park) Complete Trail (Laurie LaMotte Park) Complete General Lighting Not Feasible (see below) Mr. Porter � Benches/Picnic Tables Complete I Trash Receptacles Complete Trees Ne� Year (see below) Mr. Navin Turf (assumed by Mr. Peterson) 90% Complete (see below) Curb/Gutter (assumed by Mr. Porter) Untouched (see below) Discussion pursued related to the goals listed above as follows: Turf.• Mr. Porter explained he had contacted Mr. Navin regarding his goal of turf and � curb/gutter. Specifically, the turf at Laurie LaMotte Park is in great condition. The committee discussed the possibility of aerating the soil. Mr. Peterson commented on the need to rent a Massy Ferguson to do so. Mr. Peterson will assume the "turf' goal, and check into renting the proper equipment and report back at the October meeting. Curb/Gutter (Laurie LaMotte Park): At this point nothing has been accomplished as far as the curb and gutter at Laurie LaMotte Park. Mr. Sweeney commented that this has been a topic of conversation at the 3 City Council meetings. The City Council has been considering acquiring additional property from the Church to expand Laurie LaMotte Park — whether it is for parking or park space. Mr. Sweeney suggested the Parks and Recreation Cominittee do nothing at this time as far as curb/gutter, until more information is provided/determined by the City Council. Mr. Sweeney also suggested rolling over the $15,000 allocated for curb/gutter in the yeaz 2000 to the year 2001, and also suggested requesting additional funding for the parking lot for the year 2001. This project will ultimately cost a lot more than the $15,000 the Parks and Recreation Committee has allocated. Ms. DeVine requested the Parks and Recreation Committee consider running 600 amps of electricity to the ball fields at Laurie LaMotte Park for future use by the ball fields, concession stand and the Fete des Lacs Celebration. Ms. DeVine also requested the consideration of an"environmentally friendly" parking lot. Mr. Porter will assume the goals of curb/gutter and parking lot, and contact Tom Peterson (City Engineer) to discuss these issues. Trees: Mr. Porter explained that he had f�ed a grid of different trees and prices to Joe Goetz of i Goetz Landscape and Irrigation. The allocation for trees for the year 2000 is $7,500. Mr. Goetz suggested the City order trees next year along with his order. T'he City will obtain much lower prices if we wait to order with ne� years' shipment. Additionally, if the Parks and Recreation Committee rolls over the allocated amount of $7,500 from the year � 2000 to the year 2001, the City will have $15,000 to work with for trees in the year 2001. Currently, Mr. Goetz has approacimately 20 Autumn Blaze Red Maple trees that he is willing to plant for the City in October of this year, or he wiil store them for the City until ne�ct spring. Mr. Porter requested Ms. Lien to include layouts of each park in the October Parks and Recreation packets to determine the tree placement. Motion by Mr. Porter, seconded by Ms. DeVine to accept the revised bid structure presented by Mr. Joe Goetz for the calendar year 2000 — 2001; to plant 20 Autumn Blaze Red Maple trees at a cost of $2,540 for trees, $1,200 for installation, totaling $3,740.; with installation in the month of October and placement to be determined by the Parks and Recreation Committee and Mr. Gcetz. Alt in favor. Motion carried unanimously. Lighting: Ms. DeVine shared that she had been speaking with a Police Officer who informed her that the police have concerns related to the lack of lighting at the pazks. The officer she was speaking with informed her that there is a police grant available for the lighting of parks. Mr. LeBlanc will contact Chief Heckman to learn more about the grant and report to the committee at the October meeting. Mr. LeBlanc is assurning the responsibility for the "lighting" goa1. YMCA: Ms. DeVine will contact Craig Bodie to find out the status of the YMCA and update the committee at the October meeting. 4 Trail Map Proposal / Discussion Tabled Letter of Understandin for F Tr ' uture ails U date Mr. LeBlanc explained that through his conversations with all parties involved, most were unable to attend a meeting in the month of August, so the meeting date has changed to sometime in September. Mr. LeBlanc had submitted a packet of information that he had sent to all parties involved with the future trails. Included in the packet are ideas presented by the Design Team approximately two (2) years ago. Discussion pursued amongst the committee members related to where the future trail will run, if it will connect to the Sport Complex in Lino Lakes, and where it will go from there. Mr. LeBlanc confirmed that the trail will connect to the Sport Complex. Ms. DeVine expressed her concern that the parties that received this packet of information were not given false expectations as to where Centerville is "proposing" future trails. Specifically, these "proposed" trails have never been approved, or disapproved. Ms. DeVine didn't want other communities to plan their trails according to ours, if ours hasn't been approved yet. Mr. Sweeney explained this is just a"proposed" vision, and the main concern is to ' connect to Hugo. The object is to get from Centerville Road to 20�` Avenue, and from there to Hugo. We also need to know where the other Cities are planning on placing their trails. Mr. Porter mentioned that nothing is set in stone, it is all "proposed". Mr. LeBlanc would like to see two (2) different trail maps in the future; the first being a planning map, and the second being a public trail map. , BMX Track Ms. DeVine, Mr. LeBlanc, Mr. Porter and Mr. Walter toured the Pineview Park BMX I Track in St. Cloud, Minnesota. Mr. Larry Hass (St. Cloud Parks and Recreation Director) guided the tour and explained that the City of St. Cloud leased the land to the ABA (American Bicycle Association) for one dollar. With the support of local businesses, the Pineview Park BMX Track was created. Some of the qualities / concerns of the park are as follows: ✓ No liabilities to the City ✓ No cost — run by volunteers ✓ Non-profit BMX Association ✓ Provides activities for wide age range ✓ Excellent family entertainment ✓ Requires 2— 5 acres of land ✓ Very loud ✓ Currently there are 13 cities in Minnesota with bike tracks ✓ ABA Website with hundreds of pages from beginning to end on how to get started The general consensus of the Parks and Recreation Committee members was to hold an informational meeting with the youth and their parents to determine the desires of the 5 residents of Centervilie. The committee would like to present options for a skate park and/or a BMX track within the City. They would also like to see what other types of activities the residents would like to see offered for the youth. The committee requested Ms. Lien to contact the elementary and middle schools to see if the Parks and Recreation Committee could distribute a flyer to the kids at school to give to their parents. Ms. Lien will also create a sa.mple flyer for the committee to review. The committee will select a date for the informational meeting at the October Parks and Recreation meeting. Eagle Park Sanitation Unit / Standazds for Satellites A) Letters from Keith 4kan and Council Member Nelson B) Relocation of Satellite at Eagle Park Ms. Lien explained a letter that was sent to Council Member NeLson by Mr. Keith Okan (1841 Center Street) regarding the satellite at Eagle Park. Mr. Oaken requested the satellite be moved to another location from where it is currently located abutting his property. Council Member Nelson responded with a letter to Chairperson Porter requesting a response a$er the Parks and Recreation Committee could address the situation. After discussion, the committee made the following motion: Motion by Mr. Peterson, second by Mr. Porter to move the satellite at Eagle Park , from location number three on the proposed map to the open area within the trees by location number four. Porter, LeBlanc, Peterson and Walter — aye. DeVine — � abstained. Motion carried. Mr. Porter will send a response letter to Council Member Nelson. I C) Council 's Request for Satellite Standards: The committee discussed esta.blishing standards for satellites, and came up with the following standards. �� 1. Preferably natural barrier 'I 2. Unit to be anchored to ground ' 3. Handicap accessible 4. Servicing within 10 —15 feet of a accessible roadway or path 5. Five foot setback from property line Motion by Mr. Walter, seconded by Mr. LeStanc to recommend to Council the standards for placing satellites at the parks within the City. All in favor. Motion carried unanimousty. D) Current On-Site Sanitation Contract The committee discussed the current On-Site Sanitation contract, and determined that next yea.r the Parks and Recreation Committee would like to put the satellite rental out to bid for the lowest quote. 6 Donation of Ball field Lights from Rich DeFoe Ms. Lien explained that Mayor Wilharber spoke with Mr. DeFoe regarding the ba.11 field lights, and Mr. DeFoe is ready to donate the lights to the City. Ms. Lien had included copies of three (3) quotes received back in April for the relocation of the six (6j poles. After discussion, the committee elected to solicit new quotes from the three (3) vendors, due to the length of time since the quotes were originally received. Mr. Peterson will contact the vendors for new, updated quotes, and then will pall each member via phone for their opinions. The following motion was made: Motion by Mr. LeStanc, seconded by Ms. DeVine to authorize Mr. Peterson to contact up to four (4) electrical contractors for bids/quotes on the relocation of the siz (6) ball field lights; then to potl each of the Parks and Recreation members via phone for approval of the best bid. All in favor. Motion carried unanimously. Sport Complex - Trail Connection Discussed previously. Landscape Update Discussed previously (completed). NEW BUSINESS ', , Acorn Creek Park Trail I Ms. Lien explained that during a conversa.tion with Mr. Peterson (City Engineer) ' regarding the "proposed trail map", the issue of Acorn Creek Park's trail surrounding the � playground equipment came up. Ms. Lien questioned who is responsible for the � completion of the trail surrounding the playground and the entire Acorn Creek Park ' Grant. Mr. Peterson wasn't quite sure of who is responsible, but is willing to check into ' it. Mr. Peterson suggested using the same contractor, and paving the trail in conjunction with the Hunters Crossing trail. Mr. Porter will contact Mr. March, and update the committee at the October meeting. Rice Creek Chain of Lakes Park Reserve — Pedestrian Bike Trail Ms. Lien earplained a letter sent to Mr. Jon Vondelinde (Anoka County Parks and Recreation Director) indicating the Council's actions to deny cost sharing for the screening of the trail for Lino Lakes residents. Since the letter was sent, JeffPerry who is also with Anoka County has contacted Mr. March. Appazently Mr. Perry has verbally requested some 50 trees from the City, although he hasn't come out to look at them or i submitted a written proposal yet. At this point, the City has not received anything in writmg. Ritz Machine Works Ouote Ms. Lien explained a letter received from Ritz Machine Works offering bike racks and benches. After discussion, the committee elected to file until further notice. 7 2001 Bud�et Mr. Sweeney explained that the Council needed budget figures for the Parks and Recreation Committee for the budget workshop. Mr. March and Mr. Palzer came up with the figures presented, but the numbers are just preliminary, and can be modified. The Parks and Recreation Committee doesn't need to do anything at this time. DISCUSSION ITEMS October A�enda 1. Trail Map Proposal / Discussion 2. Informational Meeting for Skate Park / BMX Track for Pazents and Youth (Date, agenda, presentation, sample mailer) 3. Turf Update (cost standpoint and implementation) — Mr. Peterson 4. Tree Placement at Parks (maps) 5. Lighting of Parks / Police Grant — Mr. LeBlanc 6. YMCA Update — Ms. DeVine 7. Bill Bisek Proposal Update — Mr. Sweeney 8. Future Trails Update — Mr. LeBlanc 9. Acorn Creek Park Trail Update 10. Remauung Balance of Parks and Recreation Budget 11. Parks and Recreation Monthly Report to Patricia Scott (LeJournal) — Ms. DeVine Motion by Ms. DeVine, seconded by Mr. Porter to adjourn the September 6, 2000 Parks and Recreation Committee Meeting. All in favor. Motion carried unanimously. Meeting adjourned at 9:35 p.m. Respectfully Submitted, � ; . � �� �.y� Jill Lien Staff liaison 8