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HomeMy WebLinkAbout2000-07-05 Y APPROVED PARKS AND RECREATION COMMITTEE MEETING MINUTES July 5, 2000 Pursuant to due call and notice thereof, the Parks and Recreation Committee of the City of Centerville held their regularly scheduled meeting on July 5, 2000 at City Hall, 1880 Main Street. Acting Chairperson Doug Porter called the meeting to order at 6:30 p.m. Present: Acting Chairperson Doug Porter Karla DeVine Wayne LeBlanc Council Member Terry Sweeney (liaison) Absent: , Staff: Jill Lien Residents: Tedd Peterson — 6933 Pheasant Lane Keith & Amy Oaken —1841 Center Street I I APPEARANCES I Ray DeVine — Chairperson for Fete des Lacs Revitalization Committee Ms. DeVine e�lained that she was speaking on behalf of Mr. DeVine. Mr. DeVine was hoping to get the Parks and Recreation Committee members to volunteer some of their time for the Fete des Lacs Celebration. Ms. DeVine explained that the sign-up sheet is in two (2) hour intervals, and they could use help on all three days. Ms. DeVine passed out a sign up sheet. CONSIDERATION OF MINUTES June 7, 2000 Park and Recreation Meeting Minutes Motion by Mr. LeBlanc, seconded by Ms. DeVine to approve the June 7, 2000 Parks and Recreation Meeting Minutes. Alt in favor. Motion carried unanimously. 1 OLD BUSINESS Goals Ms. Lien mentioned that she included this on the agenda for anyone who has an update on their individual goals. Trees: Mr. Porter explained that he had created sketches of three (3) of the parks that he felt needed additional trees. The three (3) parks are: Tracie McBride, Royal Meadows and Laurie LaMotte. Mr. Porter spoke with Joe Goetz, Goetz Landscape & Irrigation, regarding the trees in the parks, adding that he would like to see more shade trees. Mr. Goetz recommends using a protective shield around the bottom of the tree. Mr. Goetz aiso recommended waiting to place our order until late fall. If we place our order in the fall, he is willing to include it with his order, which will save the City a great deal of money. Mr. Porter will get further information on exactly what the City will save by waiting to place the order later, and give an update at the August meeting. Mr. Porter mentioned that some of the trees planted at Acorn Creek Park last fall have died. Ms. Lien explained that she had left a message a couple of weeks ago with Larson Nursery, but hasn't heard back from them yet. Ms. Lien will put another call into them. Benches/Tables: � Tedd Peterson (Public Works employee) explained that the City is renting an auger to dig holes to secure the trash receptacles, picnic tables and fence poles at the parks. Mr. Peterson would like to get together with Mr. Porter to determine the placement of these items at each park. Landscaping: Ms. Lien distribtzted a quote received from Pete Lawrence, Goetz Landscape & Irrigation, for the removal and installation of new landscaping materials around the two (2) Memorial Park signs. The quote came in at $7,830; which seemed a little high to the committee, but after discussion, the committee realized that with the removal, this quote didn't seem unreasonable. Ms. DeVine wanted to discuss the quote further with Mr. Lawrence to see if there were any options. After discussing with Mr. Lawrence, Ms. DeVine will physically present and poll the remaining committee members and proceed from there. The goal is to have the sign at Laurie LaMotte Park completed before the Fete des Lacs Celebration held on July 28 — 30, 2000. Basketball hoops Mr. Porter ea�plained that the quote submitted last month of $1590 was for one (1) basketball hoop, which means it would cost $3180 for two (2) hoops. Gametime charges $900 per hoop. Ms. Lien explained that she had received a phone call from a gentleman questioning the status of the "tennis court" in Eagle Pass. Mr. March contacted the developer of Eagle Pass, and was informed that the developer plans on completing the pad this summer. Apparently this pad was labeled a"sport court" and the developer 2 plans on installing basketball hoops and possibly fences around it. The City doesn't have any specifics yet, but something will be done this summer. Ms. Lien suggested putting this on hold until we learn more from the developer. The committee agreed to table this until a later date. Trail Maps to City En �m�eer Ms. Lien explained she had spoke with Tom Peterson, Bonestroo, Rosene, Anderlik & Associates, last week regazding the status of the trail maps. Mr. Peterson stated they had just begun working on them. Ms. Lien will give another update at the August meeting. Letter of Understanding for Future Trails Mr. LeBlanc mentioned he is still planning on coordinating a meeting with all of the parties involved with the trail system, sometime in July or August. He will let the committee know when he has more specific information. Fences Mr. Sweeney explained the City Council approved the expense for the pla.cement of the outfield fences at Laurie LaMotte Park. Mr. Bisek (Kelly's Korner), was in attendance at the council meeting, and stressed that the tournament scheduled for the Fete des Lacs Celebration will not take place if it is not a sanctioned tournament. Sanctioned tournaments require outfield fences, and bring in the most dollars. � BMX Track ' Ms. DeVine stated she had been in contact with the City of St. Cloud in regards to their bike track. Ms. DeVine explained they obtained their bike track through a National BMX Club. The club leases the land for $1.00 per year, and they manage the track. The track has to be a certain high quality of track. St. Cloud's bike track is the second best track in the state. The kids are required to weaz full protection gear and must pay a fee, or I become a member and pay a membership fee. Through the BMX Club, it releases the City of insurance liabilities. Ms. DeVine mentioned they are willing to set up a time for a tour of the track. The committee elected Monday or Tuesday of the week of July 17�' for a tour. Ms. DeVine will coordinate and contact the committee members with the specific date/time. Landscaping (Remainin� Park Sig� Discussed previously. NEW BUSINESS Location of Satellite at Eagle Park Keith and Amy Okan, 1841 Center Street, appeared before the committee to express their concerns relating to the satellite recently placed at Eagle Park. Their concerns are that the satellite is butting up against their property, and isn't a pleasant sight. In fact, it is the first thing you see when driving on Dupre Road, even before seeing the park. Mr. Okan submitted a letter and a drawing of the park with some suggestions as to where the satellite could be relocated to. The committee elected to move the satellite slightly 3 northeast of where it is currently located. It will be by the trail, which will allow access for the handicapped, and for weekly maintenance. Mr. Peterson will contact On-Site Sanitation to find out the length of the hose used to maintain the satellite. Motion by Mr. LeBlanc, seconded by Mr. Porter to approve relocating the satellite at Eagle Park slightly to the northeast, to the area by the trail, providing maintenance is attainable, based on Tedd Petersons judgment. All in favor. Motion carried unanimously. Mr. Porter questioned the status of the placement of the satellite at Acorn Creek Park. Specifically, the satellite is not placed where the Parks and Recreation Committee had specified. The committee discussed concerns related to the width of the trail around the play structure. Mr. Sweeney explained the park isn't complete yet, and the satellite needs to be placed in the best location for all things considered. Mr. Peterson and Mr. Porter will get together on Friday the 7�' at 3:00 p.m., to go to Acorn Creek Park to determine the placement of the satellite by the trail. The general thought is to move the sa.tellite a little to the south, where the committee had originally placed it. Purchase of Sanitation Units Ms. Lien e�cplained that Mr. Palzer had submitted a break down of the costs to maintain the satellites at the first three (3) parks (the two (2) new additional parks were not included). Mr. Palzer would like the committee to consider purchasing the sateilites , outright for future use. The committee requested Mr. Palzer submit a breakdown of the ' costs to purchase and service the units, and also check into what happens when there is vandalism. Stri„p Mall Trail I Mr. Sweeney is concerned about the condition of the trail in front of the strip mall and � requested this be added to the agenda. Mr. Sweeney mentioned that he had approached the council at one of the council meetings, and had requested the City establish some type of standards for trails. "This trail is not up to code, and is not acceptable." Mr. LeBlanc suggested using Anoka County's standards for trails, adding they have a good solid base, grade and are level. Mr. LeBlanc will obtain a copy of Anoka County's standards and will deliver to each member of the Parks and Recreation Committee. DISCUSSION ITEMS Letters of Resi�nation / Election of Chair�erson Both Mr. Navin and Mr. Larson gave letters of resignation. Motion by Mr. Porter, seconded by Mr. LeBlanc to accept the letters of resignation from Mr. Navin and Mr, Larson. All in favor. Motion carried unanimously. 4 Motion by Ms. DeVine, seconded by Mr. LeBlanc to nominate Mr. Porter as the Parks and Recreation Committee Chairperson. All in favor. Motion carried unanimously. Letters of Interest / Vacancies Ms. Lien explained that the City has received two (2) letters of interest for the vacancies on the Parks and Recreation Committee. The committee elected to leave the positions open until the next meeting in August. The committee directed staffto run an advertisement for the ne� two (2) weeks in the Quad Community Press for the openings. If there are interested candidates, they are to be invited to the August meeting for an informal interview. Due to vacations, the Parks and Recreation Committee elected to change the date of the August 2, 2000 Parks and Recreation meeting to Monday, August 7, 2000 at 6:30 p.m. The committee directed staffto place an advertisement in the Quad Community Press for the rescheduled meeting. Plaques There was discussion amongst the committee members as to when to present the plaques to Mr. Brown, Mr. Navin and Mr. Larson. The committee elected to present the plaques I at the Fete des Lacs Festival on Saturday with the other trophies being presented. ' Motion by Ms. DeVine, seconded by Mr. LeBlanc to present the plaques to Mr. Brown, Mr. Navin and Mr. Larson at the Fete des Lacs Festival on Saturd�y, July � 29, 2000 at approgimately 1:30 when the other trophies are being presented. Motion by Ms. DeVine, seconded by Mr. LeBlanc to adjourn the July 5, 2000 Parks and Recreation Committee Meeting. All in favor. Motion carried unanimously. ' Meeting adjourned at 8:20 p.m R.espectfully Submitted, � / Y. n Os�i n �...yt��v /� ✓ Jill Lien Staff Liaison 5