Loading...
HomeMy WebLinkAbout2000-04-05 , Approved PARK AND RECREATION COMMITTEE MEETING MINUTES Apri15, 2000 Pursuant to due call and notice thereof, the Park and Recreation Committee of the City of Centerville held their regularly scheduled meeting on Apri15, 2000 at City Hall, 1880 Main Street. Chairperson Michael Navin called the meeting to order at 6:30 p.m The Park and Recreation Committee met at Laurie LaMotte Pazk at 6:00 p.m. before the meeting, to "mark-out" the trail that connects to the Anoka County Trail System. Present: Chairperson Michael Navin Karla DeVine Doug Porter Da1e Larson Wayne LeBlanc Council Member Terry Sweeney (lia.ison) ' Absent: Staf� Jill Lien �'�, Tedd Peterson, Public Works ' i ROLL CALL Mr. Navin started the roll call by announcing his name and position on the Park and I Recreation Committee with the rest of the roll call, includ'mg residents, as follows: Karla DeVine, Tedd Peterson, Terry Sweeney, Doug Porter, Wayne LeBlanc and Dale Larson. i Mr. Craig Bodde and Mr. Darrell Silverness from the YMCA were present, along with , Kevin Smith, Danny Lofgren, Bobby Lofgren and Lance Dahl who expressed their interest in a bike track. Mr. Navin conducted the Oath of Offce for Mr. LeBlanc. APPEARANCES YMCA Mr. Silverness explained that the YMCA consists of 24 board members, of which there are 20 adults and four (4) high school students. The boazd meets every other month, is very active and has made a lot of progress. The name of the proposed YMCA is called the "Chain of Lakes YMCA". Mr. Silverness would like to run an ad in our local newsletter explaining the benefits offered to the residents of Centerville. Mr. Silvemess commented that this would be a great opportunity for newcomers to Centerville to meet new people, become involved and provide an"outlet for kids". There will be indoor and 1 outdoor basketball courts available, and the staff at the YMCA are willing to help with staffing needs at the Elementary School if activities are offered through the School District. Mr. Silverness stressed that the YMCA is not looking for financial support from the Park and Recreation Committee, in fact, the YMCA anticipates loosing money with the extended hours being offered, but felt they could make it up in other areas. There will be some benefits to the residents of Centerville such as: a 25% discount in ` joiners" fee, 10% off monthly dues, a teen center, the ability to re-evaluate after five (5) years, and the fact that the YMCA would like Centerville to be an active part in the planning and success of the business. The YMCA has conducted a market study, which indicates there would be approximately 2,500 memberships in this area, consisting of approxima.tely 8,000 to 12,000 people. Mr. Silverness anticipated 25% of Centerville's residents joining, adding there will be heavy family response. A teen center will be available in approximately two (2) years, with teen programming playing a huge part in the development. The YMCA wants to work closely with Centerville for anything relating to teens or future teen centers. Mr. Silverness mentioned the YMCA would keep close ties with the Centennial Middle School. A shuttle service from the Middle School directly to the YMCA will be available this year. The closest facility of this size would be in Woodbury. Mr. Silverness appealed to the Park and Recreation Committee to recommend supporting the YMCA to the City Council. Specifically, the YMCA is I requesting the following: "1.) To offer a summer Day Camp Program extended hours site and bus pick-up location, using LaMotte Park, and 2.) To offer morning and afternoon sessions, each day for approximately eight (8) weeks during this summer, between 9:30 — 1130 a.m., and 1:00 — 3:00 p.m., Monday — Friday." Motion by Mr. Navin, seconded by Mr. LeBlanc to recommend to City Council to i permit the YMCA's request to offer extended hours site and bus pick-up location at � Laurie LaMotte Park. All in favor. Motion carried unanimously. i Motion by Mr. Navin, seconded by Mr. Porter to recommend to City Council to approve the YMCA's request to offer morning and afternoon summer sessions at Laurie LaMotte Park. All in favor. Motion carried unanimously. '� Bike Track Kevin Smith (7310 Old Mill Road), Danny and Bobby Lofgren (7256 Centerville Road) and Lance Dahl (1748 Peltier Lake Drive) appeared before the Park and Recreation Committee to request the committee consider establishing a bike track for the kids in Centerville that are of their age bracket (12-16). Mr. Smith stated that there are four (4) new parks in the City for all of the little kids, but nothing for the kids their age. They would like to see a bike track created for kids to ride their bikes on; at least it would give them something to do. Ms. DeVine mentioned that there were approximately 20 kids biking and jumping their bikes on the Travis property yesterday. Ms. Travis explained to the kids that they cannot jump their bikes on that piece of property because they are in the process of selling it, but they continue to use it as a bike track. Ms. DeVine felt it important to look into 2 creating/developing a bike track for the youth of this age bracket so we have a balance of activities for all age ranges. The Park and Recreation Committee directed Ms. Lien to contact the City of Shoreview's Community Center to find out the liabilities and/or any other information regarding bike tracks. CONSIDERATION OF MINUTES FebruarX 2, 2000 Park and Recreation Meetin� Minutes Motion by Mr. Larson, seconded by Ms. DeVine to approve the February 2, 2000 Park and Recreation Meeting Minutes. All in favor. Motion carried unanimously. March 1 2000 Park and Recreation Meeting Minutes Motion by Mr. Porter, seconded by Ms. DeVine to approve the March 1, 2000 Park and Recreation Meeting Minutes, with noted changes. All in favor. Motion carried unanimously. OLD BUSINESS Set date for Dedication of Laurie LaMotte Park The Park and Recreation Committee discussed possible dates for the Dedication of Laurie LaMotte Park. The committee elected to have the dedication the week of May 22° with a specific date to be determined at the May 3` meeting. The committee was pleased with the draft invitation submitted by Ms. Lien, along with the list of past Park and Recreation members, liaisons, intern, Public Works Staff, current City Council, Commissions and Committees. The committee requested Ms. Lien draft a letter requesting donations for refreshments to be offered at the dedication, from the local business owners, Centerville Lions Club, Centennial Fire District, and Cub's Bakery for a cake. Compiled List of 2000 Goals Trees Mr. Larson explained that he had plotted out the trees at all of the parks in the previous month. He will provide the sketch to Ms. Lien to put in the May Park and Recreation Packet. The consensus of the committee was to have Mr. Larson contact someone with a spade and obtain a quote for moving/planting trees for the May meeting. Eagle Park Li ng t�g Mr. LeBlanc expressed his concern with the "City Theme Workshop" meeting held on March 21 �`. He was ready to gresent his recommendations for the lighting at Eagle Park, but wasn't given the opportunity. Mr. LeBlanc is proposing two different options with the lighting at Eagle Park. One option is to have high poles, which could have one of many different styles of lights, and the other would be to have a shorter pillar style poles commonly seen along trails. Mr. LeBlanc would like to see lights pointing downward, 3 and stressed "no light pollution". Mr. LeBlanc will get more information/quotes for the May meeting. Trail Mans The Committee was pleased with the maps Ms. Lien had created indicating the easements, sidewalks and trails within the City. The Park and Recreation Committee requested Ms. Lien contact the City Engineer to have him create these maps. Donation of Li�,hts from Rich DeFoe The Committee discussed the donation of the lights/poles from Rich DeFoe of Waterworks Beach Club. Ms. Lien explained that Mr. Palzer had informed her that Mr. DeFoe had a friend who might also be willing to donate two (2) more sets of lights to the City, along with his. If this is true, there will be a total of three (3) sets of lights for the ball fields. The general consensus of the Park and Recreation Committee was to install two (2) sets of lights at the softball fields and one set at the soccer field, subject to engineer approval. Mr. Larson mentioned that in the past, NSP ha.d donated a pole for lights in which they mounted a siren on, and questioned if possibly NSP would be willing to do the same again. Mr. Peterson offered to check with Mr. Palzer on the likelihood of this happening again in the future. Motion by Mr. Navin, seconded by Mr. Larson to recommend to City Council to �� accept the donation of the ball field lights/poles from Mr. Rich DeFoe, at relocation costs of approximately $3,000 to be deducted from the Park and Recreation's General Fund, with a final installation date to be determined at a later date. All in favor. Motion carried unanimously. I � Public Works Liaison / Ted�i Peterson Ms. Lien expiained that she had spoke with Mr. March regarding the possibility of ha.ving Tedd Peterson join the Parks and Recreation Committee as a Public Works staff liaison, Mr. March felt the Parks and Recreation Committee should be able to call upon the public works department at any time, without having a Public Works staff liaison. If Mr. Peterson wishes to attend the Parks and Recreation meetings, he is more than welcome to attend as a resident. Mr. Lazson expressed his appreciation, adding that he felt it is very nice having someone from Public Works at the meetings, and hopes Mr. Peterson will continue to join the meetings. Letter of Understandin�? for Future Trail System Mr. LeBlanc submitted a draft Letter of Understanding explainiing the visions and goals for future trails in the northeastern metropolitan area. This letter also requests any contact names, grants or other funding possibilities be forwarded to the City. The Park and Recreation Committee approved the letter Mr. LeBlanc had submitted. NEW BUSINESS 4 Pour Concrete in Ice Rink Ms. Lien explained that both Mr. Peterson and Mr. Palzer have questioned if the Park and Recreation Committee have ever considered pouring concrete in the hockey rink at Laurie LaMotte Park. Concrete would create a base under the ice, which would make it easier to flood and would also ensure a smoother surface on the ice. It could be constructed so that when the concrete is poured, spickets or hoses could be installed around the rink for flooding purposes. Also, this would bring a place where youth could roller-blade, skateboard, etc. in the summer. The committee elected to discuss this option further at the May meeting, where more specific bids/quotes could be looked at. Lawn Care Proposals Ms. Lien explained that Mr. Palzer had submitted quotes received from TruGreen ChemLawn and Greener Pastures — which use organic materiaLs. Mr. Palzer recommended that we do NOT Spring fertilize at Laurie LaMotte Park and Acorn Creek Park because the grass is sti11 fairly new and was just fertilized in the Fall. The Park and Recreation Committee decided to follow Mr. Palzer's recommendation. Mr. Navin offered to contact Mr. Palzer to discuss this and other issues, and will report back at the May meeting. On-Site Sanitation Mr. Larson explained that he had been in contact with On-Site Sanitation and was quoted the same fees as last year. Mr. Larson felt there should be a satellite placed at Acorn Creek Park this year in addition to the ones at Tracie McBride and Laurie LaMotte Parks. � The Committee requested Ms. Lien to have Mr. Palzer go ahead and order three (3) satellites for the three (3) parks. Basketball Hoops at Ea.�le Park Ms. Lien explained that Mr. Palzer had suggested installing basketball hoops on the pad , that was originally intended to be a tennis court at Eagle Park. Since kids are already ' going to the park and hanging out, it would be an inexpensive way to provide something for them to do. The committee discussed the advantages and disadvantages of installing basketball hoops, and came to a conclusion that Mr. Porter will explore the fees involved, and bring it back for further discussion at the May meeting. DISCUSSION ITEMS GameTime Ouotes, Contract and Payment Ms. Lien earplained that she included these in the packet for the committee to review, since the original quote did not include benches, picnic tables and trash receptacles, Ms. Lien felt the committee should see the actual signed contract with all inclusions. Goetz LandscaQe & Irrigation Contract This was included as an FYI, showing the actual signatures and a copy of the payment sent to Mr. Goetz as a retainer. Mr. Goetz has already begun landscaping around the park signs. 5 4 Outdoor Recreation Grant Ms. Lien e�lained that Mr. March submitted a copy of the grant application to the DNR for the Outdoor Recreation Grant program. It does not appear that there will be funding available this year. However, they do encourage communities to submit applications to help show the Legislature the need for future funding for municipal park improvement projects. Acceptance/Denial Letters to Mr. LeBlanc and Mr. Peterson Ms. Lien explained that unfortunately, no one had contacted Mr. LeBlanc informing him of his acceptance to the Park and Recreation Committee, nor was a letter of denial sent to Mr. Peterson. Since they both were in attendance, the committee expressed their apologies and thanked Mr. LeBlanc and Mr. Peterson for their interest in the Park and Recreation Committee. Ms. DeVine expressed her concern over who exactly is supposed to be the contact person at City Hall for the Park and Recreation Committee. More specifically, she would like to see all phone calls, correspondence, documentation, flyers, quotes/bids, etc., be forwarded to Ms. Lien's attention — since she is the staff liaison for Park and Recreation. The Committee agreed, directing City Staffto make any/all inquiries, correspondence, quotes, etc. be sent to the attention of Ms. Lien. M� A eg nda ', 1. Set Date of Dedication of Laurie LaMotte Park 2. Goals ' a. Trees and Satellites — Dale Larson � b. Eagle Park Lighting — Wayne LeBlanc c. Lawn Care at Parks — Michael Navin d. Donation of Lights from Rich DeFoe — Michael Navin 3. Basketball Hoops — Doug Porter 4. Trail Maps to City Engineer — Jill Lien 5. Letter of Understanding Update — Wayne LeBlanc 6. Letter to Residents around Eagle Pass regarding lighting of trail — Wayne I LeBlanc and Jill Lien 7. Concrete in Ice Rink at LaMotte Park — Jill Lien ADJOURNMENT Motion by Ms. DeVine, seconded by Mr. Navin to adjourn the April 5, 2000 Park and Recreation Committee meeting. All in favor. Motion carried. Meeting adjourned at 9:15 p.m. Re ctfully ubmitted, � Q�2 ���� Jill ien Staff Liaison 6