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HomeMy WebLinkAbout2000-03-01 � � f " > + ��r M}, �'- � .. r . . t PARK AND RECREATION CUMMITTEE MEETING MINUTES March 1, 2000 Pursuant to due call and notice thereof, the Park and Recreation Committee of the City of Centerville held their regularly scheduled meeting on March l, 2000 at City Hall, 1880 Main Street. Chairperson Michael Navin called the meeting to order at 6:30 p.m. Present: Chairperson Michael Navin Karla DeVine Doug Porter (on speaker phone) Absent: Steve Brown Da1e Larson I Staff: Jill Lien ! Council Member Terry Sweeney (liaison) i� ROLL CALL Mr. Wayne LeBlanc and Mr. Tedd Peterson were both present to express their interest in filling the vacant position on the Park and Recreation Committee. APPEARANCES I Mr. Pat Mahr of the Centennial Lakes Little League presented a plaque to the Park and i Recreation Committee to show the Little League's appreciation for the use of the ball fields. Mr. Mahr mentioned that the Little League wasn't able to use the ball fields at � Laurie LaMotte Park last year, but are ready to use it this year. With the ability to use the ball fields at Laurie LaMotte Park, Mr. Mahr anticipated the use of siac (6) ball fields this yeaz. Mr. Mahr explained that the Centennial Lakes Little League is planning a"Park Clean-up Day" on Saturday, April 15 from 8:30 —12:00. After the parks have been cleaned up, there will be a potluck picnic at the Le�citigton Pazk. All are wekome to attend. The Little League will begin using the fields the first week of May. Mr. Mahr will forward copies of the game schedules to the City so Public Works will know the schedule for field grooming purposes. Mr. Navin mentioned that the Park and Recreation Committee is currently planning a dedication for Laurie LaMotte Park around the beginning of June. Mr. Navin asked Mr. Mahr if the Little League would be willing to participate in the festivities. Mr. Navin will also check with Dave Knol who is the president of the soccer club to see if he would be willing to help out with the coordination of the dedication. 1 also check with Dave Knol who is the president of the soccer elub to see if he would be willing to help out with the coordination of the dedication. Ms. DeVine questioned the use of the ball fields during the Fete des Lacs festival. Adding, there are approxirnately 32 softball teams scheduled to play on the ball fields at Laurie LaMotte Park that weekend. Mr. Mahr didn't feel it would be a problem scheduling the Little League for their ball games at another location on that weekend. Mr. Mahr was more than willing to participate in the dedication of Laurie LaMotte Park, adding the Little League would like to participate in youth festivities. Motion by Mr. Navin, seconded by Ms. DeVine to accept the proposal presented by the Centenni�l Lakes Little League for the use of the ball fields in 2000. All in favor. Motion carried unanimously. Mr. Navin thanked Mr. Mahr for coming to the Park and Recreation meeting, adding that the Committee is looking forward to working with him and the Little League in the future. Mr. Navin stated that this is a great opportunity for our youth in Centerville. CONSIDERATION OF MINUTES Februar�2. 2000 Park and Recreation Meeting Minutes — Tabled UNFINISHED BUSINESS j Since the Park and Recreation Committee received a letter of resignation from Mr. Brown, the Committee decided to conduct interviews with Mr. LeBlanc and Mr. , Peterson. ' Mr. Navin identified Mr. I,eBlanc as being present at several of the Park and Recreation �, meetings and thanked him for his interest in filling the vacancy on the Committee. Mr. Navin asked Mr. LeBlanc to e�lain his goals and what he could offer the Committee. Mr. LeBlanc shared his interests in the trail system, along with his concerns with the parks and recreational activities available. Mr. LeBlanc explained his involvement with other organizations and feels Centerville could offer more to residents. Mr. LeBlanc expressed his willingness to assist in planning future parks, programs, traiLs, etc. Mr. LeBlanc also stated the importance of the Design Team vision. Mr. LeBlanc thanked the Committee for their consideration. Mr. Navin thanked Mr. Peterson for expressing his interest in becoming a mernber of the Park and Recreation Committee and asked Mr. Peterson to share his background with the Committee. 2 Mr. Peterson explained that he has been a resident of Centerville for 12 years, adding that he recently began employment with the City's Public Works Department. Mr. Peterson felt that he would like to contribute to the planning and flourishing of the Ciry's parks and recreationa.l activities. Mr. Peterson thanked the Committee for their consideration, Mr. Navin thanked Mr. Peterson again for his interest in the Park and Recreation Committee vacancy. OLD BUSINESS Individua12400 Goals Mr. Navin informed the Committee that Mr. Brown had given him his letter of resignation along with his "Iighting" goals. Li tin Mr. Brown received a quote from NSP for Outdoor Lighting. Mr. Brown recommended a Standard Night Watch Lighting system, which consists of a 250 Watt Directional Light. The quote is as follows: $14.10 — usage 3.70 — pole 7.00 — (not specified) , $24.80 — per month Mr. Brown also gave the Committee a brochure and contact names from NSP. Ms. DeVine felt it would be important to coordinate the lighting with EDC to keep the downtown revitalization theme in mind. Ms. Lien offered to contact John Hygrell of NSP to gather information to present at the March 21�` City Theme Workshop meeting. Mr. LeBlanc offered to help Ms. Lien with this task if needed. Included in Mr. Brown's resignation letter are his comments and suggestions related to the Ice Skating Rinks. His only request of the Park and Recreation Committee is that the Committee "fill his position with a person who has a deep desire to make this community a better place to live, has vision and is prudent with tax payer dollars." Benches/Tables/Trash Receptacles all parks� Mr. Porter explained he has been working along with Ms. DeVine in obtaining quotes for benches/tables/trash receptacles with the quotes she is receiving for the playground equipment for Royal Meadows Park. The following is a list submitted by Mr. Porter: Park LaMotte Eagle McBride Roval Meadows Total Needed Bench 1 2 3 3 Picnic Table 2 2 4 Trash Recpt. 2 1 2 1 6 GameTime #1870-8' (ADA) PVC Coated Picnic Tables = $444.00 #P 1841-8' Bench with Back = $254.00 #1883 Trash Receptacle = $232.00 Landscape Structures # 100098A — 6' Tender Tuff Coated Picnic Table =$1,000.00 #100090A — 6' Coated Bench with Back =$575.00 #100094A — Trash Receptacle = $410.00 #1 Q0095A — Lid Receptacle = (not specified) Royal Meadows Pazk (Playground Equipment) Ms. DeVine submitted two (2) quotes for playground equipment. The first was from EFA (Earl F. Anderson) and the second from GameTime. Ms. DeVine explained that she had spoke with Paul Palzer (Public Works DirectorBuilding Offcial) regarding installation of the playground equipment. Mr. Palzer suggested installing the playground equipment above the ground (outside of the footings). Installation above ground would mean drain tile would not be required. Drainage would be through a slope in the fill. Mr. Palzer suggested concrete for the playground structure itself, but not the perimeter. Mr. � Falzer also stated that the Public Works Department could install the equipment in approximately three (3) days time. The bid submitted from EFA came in at $10,000, which includes fibar and an Equipment Installation Supervisor, but does not include j excavation and grade work. The bid submitted from GameTime came in at $8271.22, but � does not include the fibar, concrete (border) or Public Works time. GameTime will cost approximately $1800 more when taking all of the above into consideration. Although, when you take into consideration the costs of the benches/picnic tables/trash receptacles, on which the City would get a 3% discount, it would roughly be a"wash". Mr. Porter and Ms. DeVine will get together to discuss the specific dates/timeframes, placement of the play structure, colors, type of fill, border, etc. Ms. DeVine questioned the Committee on polling the Royal Meadows neighborhood #o gather input on the color of the play structure, adding that this could bring citizen involvement, ownership and possibly volunteers to install the equipment. Council Member Sweeney and Mr. Navin felt it best to have the Public Works Department install the play equipment. If Public Works installs the equipment, you would have less negative comments from the citizens. The Park and Recreation Committee is designed to be stewards of the City, with only the best interests of the City in mind. Wha.tever type of equipment or color of equipment should be handled by the Park and Recreation Committee. 4 Motion by Ms. DeVine, seconded by Mr. Porter to accept the GameTime proposal, to include benches/picnic tables/trash receptacles. All in favor. Motion carried unanimously. Landscaue Ms. DeVine explained that she received bids from Goetz Landscape & Irrigation, Inc. and Kline Design & Landscape Inc. Ms. DeVine received quotes for landscaping around the signs of Royal Meadows Park, Eagle Park and Acorn Creek Park (includes garden wall block). The bid from Goetz Landscape came in at $1,797.90 while the bid from Kline Design came in at $2399.7Q — both bids were for all three (3) parks. Motion by Ms. DeVine, seconded by Mr. Porter to hire Goetz Landscape & Irrigation, Inc. to install the landscaping around the signs at Royal Meadows Park, Eagle Park and Acorn Creek Park. All in favor. Motion carried unanimously. Ms. DeVine requested Ms. Lien send a letter of denial to Kline Design & Landscape. Laurie LaMotte Pazk Dedication Mr. Navin requested Ms. Lien compiie a list, going back 10 years, of past Park and Recreation Members to be invited to the dedication of Laurie LaMotte Park. Mr. Navin would like to see some participation from the Centennial Little League and the soccer club, adding that maybe we could get the Minnesota Twins or the Saints to make an appearance. Mr. Navin also requested Ms. Lien contact Patricia Scott to submit some �� type of advertising of the event in the local newsletter. The Committee elected to meet at Laurie LaMotte Park at 6:40 p.m. before the ne�ct Park I and Recreation Committee meeting scheduled for Apri15�', to "mark out" the trail � connection. Intern U,pdate Mr. Porter contacted the Posting Board at the University of Minnesota. Apparently there are four (4) to five (5) different majors to choose from. He felt the "Park and Recreation Degree" would be the best area with the biggest opportunities to look into. The intern would have to be a paid position, and will NOT receive credits. Mr. Porter suggested hiring a part-time person ranging from $7.00 to $11.00 per hour. He felt the person hired could work Saturdays for the entire summer, help coordinate events with the YMCA, and attend the Pazk and Recreation meetings. Mr. Navin felt it would be necessary for that person to also work with the Public Works Department during the week. The general consensus of the Committee was tha.t there may not be enough work for this type of position at this time. YMCA Update Mr. Darrell Silverness from the YMCA submitted a letter to Mr. March requesting the following: 5 1. The YMCA is interested in the C'rty of Centerville participating in the capitol fund raising efforts to build a new YMCA facility serving this region. With the City investing $250,000, the YMCA would provide residents of Centerville for 15 years, a 25% discount on joining fees, a 10% discount on monthly membership dues and provide four (4) Centerville community nights each year. The number of years an agreement is made aze negotiable. 2. The YMCA would like to offer a summer Day Camp program e�ended hours site and bus pick-up location using LaMotte Park in Centerville. We would like to have access to all park facilities including the warming house from 6:30 — 9:00 a.m. and 3:30 — 6:00 p.m., Monday — Friday from June 12 — August 18. 3. The YMCA would like to offer programs at LaMotte Park during the summer. We see the potential to run morning and afternoon sessions, each day for approximately eight (8) weeks during this summer. Again we ' would need to have access to all park facilities including the warming house from 9:30 —11:30 a.m. and 1:00 — 3:00 p.m., Monday — Friday. We would like to discuss with you the different pxogram offerings that could be offered. Council Member Sweeney felt there should be some fle�bility with the hours, adding we I need to consider the commitment the City already has with the Centennial Little League's use of the ball fields. Mr. Navin commented that this is a great opportunity to partner with the YMCA, noting the residents of Centerville want more local activities. Mr. Navin felt it would be fine to grant permission to the YMCA, with the exception that they must be out by 5:00 p.m. so the Little League can get onto the ball fields. Trail Map�date The Park and Recreation Committee didn't quite understand or agree with the rough draft trail map submitted by Paul Palzer. Ms. Lien was requested to create three (3) separate , maps indicating the following: e�cisting trails, possible future trails and easements. Ms. Lien will work on the three (3) maps and re-submit at the April meeting. ' NEW BUSINESS Lightin� from Rich DeFoe (Waterworks Beach Club) Mr. Navin explained that he has been in contact with Rich DeFoe of Waterworks Beach Club. Mr. DeFoe is donating the lights from the ball fields to the City with one stipulation. Mr. DeFoe requests the lights be used for youth ball fields. The question of the Park and Recreation Committee is where to place the lights. Do the lights get installed at the ball fields or the soccer fields at LaMotte Park. There isn't enough lights for both. Mr. Navin would like to find out the expense of installation of the lights, then contact Pat Mahr of the Centennial Little League and Dave Knol of the soccer club to see if either would be willing to pay for the installation. 6 Mr. Porter, Council Member Sweeney and Tedd Peterson felt lighting the ball fields would bring more tournaments and money to the City. Mr. Navin will work with Paul Palzer to see if these lights are efficient and in good condition, and will report back at the ne� meeting. Mr. Porter mentioned that the lights could be upgraded in the future. Letter of Resignation frorn Steve Brawn Discussed previously. March Agenda 1. Set date for Dedication of Laurie LaMotte Park 2. Compiled list of Individual 2000 GoaLs — Jill Lien & Michael Navin 3. Eagle Park Lighting — Jill Lien ' 4. Trail Maps — Jill Lien ' 5. YMCA Update — Michael Navin 6. Dona.tion of Lights from Rich DeFoe — Michael Navin 7. Public Works Liaison / Tedd Peterson - Jill Lien DISCUSSION ITEMS Motion by Mr. Navin, seconded by Mr. Porter to recommend to City Council that Wayne LeBlanc filt the vacancy on the Park and Recreation Committee. Mr. Navin and Mr. Porter — yea. Ms. DeVine — Nay. Motion carried. Mr. Porter suggested creating a position of public works liaison for Mr. Peterson. Ms. Lien will discuss the possibilities with Mr. March and report back to the Committee at the � April meeting. ADJOURNMENT I I Motion by Mr. Porter, seconded by Ms. DeVine to adjourn the March 1, 2000 Park and Recreation Committee meeting. All in favor. Motion carried unanimously. Meeting adjourned at 8:31 p.m. Respectfully Submitted, l�1.��4:/ )C,�/� Jill Lien Staff Liaison 7