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HomeMy WebLinkAbout2010-04-14 Set Agenda & HandoutsCITY OF CENTERVILLE erviCle COUNCIL MEETING AGENDA ' Wednesday, April 14, 2010 6:30 p.m. or shortly thereafter OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign -up sheet and give it to the Mayor or a Staff person by 6:15 p.m. COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. PUBLIC HEARING(S) III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES 1. March 24, 2010 City Council Meeting Minutes (Pages 1 -6) V. CONSENT AGENDA 1. City of Centerville March 25, 2010 through April 14, 2010 Claims (Check #25285 - 25333) (Page 7) & Check #25334 -25345 (Page 7a) 2. Centennial Fire District Claims through March 31, 2010 (Check #4222- 4251) (Page 8) 3. Centennial Police Department Claims through April 8, 2010 (Check #7731- 7771) (Page 9 -10) 4. Mr. Jason Whitney Request for Encroachment Agreement to Construct Fence Within the Drainage/Utility Easement of 7224 Mill Road (Pages 11- 14) 5. Parks & Recreation Committee Recommendation to Amend Their 2010 Budget as Presented by Finance Director (Pages 15 -16) 6. Parks & Recreation Committee Recommendation to Council to Authorize Bonestroo Engineering to Commence Bid Process to Construct a Pergola at Corner Stone Park (Containing Options for Wood Timber or Concrete Posts) (Pages 17 -19) VI. AWARDS/PRESENTATIONS /APPEARANCES 1. Mr. Tom Nelson, Cub Scout Rocket Launch, June 5, 2010 — Laurie LaMotte Memorial Park (Pages 20 -33) VII. OLD BUSINESS 1. Res. #10 -X00 — Requesting MNDOT & Anoka County for a Speed Study Along Main Street (Pages (34 -41) VIII. NEW BUSINESS 1. Authorization to Proceed with Water Service Connection Project — Bonestroo (Pages 42 -43) 2. Maintenance Agreement — Stormwater Management Facilities (RCWD & City) (Pages 44 -47) 3. Lease Agreement for City Owned Property Located at 1737 Main Street 4. Proposed Amendment to City Code, Chapter 91, Prohibiting the Use of Coal Tar -Based Sealer Products within Centerville (Pages 48 -50) 5. Request for Raffle Permit St. Genevieve's Catholic Church - Golden Boys Benefit (July 25, 20 10) (Pages 51 -52) 6. Transient Sales Permit, Window Concepts of MN — April 15 — May 15, 2010 (Page 53) IX. ANNOUNCEMENTS/UPDATES 1. City Administrator Dallas Larson 2. Mayor Capra (Fete des Lacs Parade, Flea Market /Good Turn Event, Census) X. CLOSED EXECUTIVE SESSION (Unless otherwise noted) 1. Review of the City Administrator X. ADJOURNMENT * * REMINDERS * * April 22, 2010 — EARTH DAY City Council Meeting — April 28, 2010, 6:30 p.m. Council Chambers Local Board of Appeal & Equalization Scheduled for April 28, 2010, 6:30 p.m. Council Chambers POP Community Oriented Policing (CLPD) Community Meeting Schedule for April 29, 2010, Church of St. Genevieve Community Parish Center, 6995 Centerville Road CERT is looking for a few good members to be a part of a very important team. Training is Thursday evenings, April 8 through May 20, from 6:00 p.m. — 9:00 p.m. at Centennial Lakes Police Department. GET THE WORD OUT! Planning & Zoning Commission Meeting — May 4, 2010, 6:30 p.m. Council Chambers Parks & Recreation Committee Meeting — May 5, 2010, 6:30 p.m. Council Chambers Garage Sale /Clean-Up Days — May 7 & 8, 2010 City Council Meeting — May 12, 2010, 6:30 p.m. Council Chambers PLEASE REMEMBER TO RETURN THEM! f ritervilfe 10100 MAIN STRI Paid Chk# 025334 Paid Chk# 025335 Paid Chk# 025336 Paid Chk# 025337 Paid Chk# 025338 Paid Chk# 025339 Paid Chk# 025340 Paid Chk# 025341 Name :-ET BANK ACR, INC. BURMEISTER, GREG CITY OF ST. PAUL HUGO MILL INTERNATIONAL UNION OF MINN. DEPT. OF HEALTH MN DEPT OF LABOR & NATIONWIDE RETIREMENT Paid Chk# 025342 POSTMASTER Paid Chk# 025343 SMITH & GLASER, LLC Paid Chk# 025344 T.A. SCHIFSKY & SONS INC Paid Chk# 025345 XCEL ENERGY Paid Chk# BI- WEEKLY ACH Paid Chk# BI- WEEKLY ACH CITY OF CENTERVILLE *Check Summary Register© APRIL 2010 UPDATE Check Date Check Amt 04/14/10 11;26 AM Page 1 4/14/2010 $523.42 REPAIRS ON 2000 RANGER 4/14/2010 $433.10 MILEAGE REIMBURSEMENT 3 -29 THR 4/14/2010 $307.03 ASPHALT 4/14/2010 $158.11 BLOWER & 2 CYCLE OIL 4/14/2010 $93.00 A. ANDERSON - R CHASE- T PETER 4/14/2010 $23.00 A. ANDERSON WATER SUPPLY SYSTE 4/14/2010 $288.50 SURCHARGES 1ST QTR 4/14/2010 $400.00 DEF COMP W/H FOR PAY PERIOD 8 4/14/2010 $458.95 1ST QTR UT BILLING POSTAGE 4/14/2010 $31,327.22 SERVICES FROM 1 -1 -1 -2010 THRU 3 -31 -10 4/14/2010 $22.81 RECYLCED BASE - CLASS 5 FOR 69 4/14/2010 $124.38 7098 CENTERVILLE RD - SERV THR 4/1/2010 $18,266.33 PAY PERIOD 7 4/15/2010 $17,088.45 PAY PERIOD 8 Total Checks $69,514.30 la, z Ni TO: Honorable Mayor and Council Members FROM: Staff SUBJECT: Transient Sales Permit (April 15 — May 15, 2010) DATE: April 14, 2010 Window Concepts of Minnesota has submitted a Transient Merchant/Peddler Application, submitted appropriate documentation and fees. The Centennial Lakes Police Department has completed a background check on the information that was supplied on the application. Of the four individuals that were provided as door -to -door Merchant/Peddlers, one was found not to have a valid driver's license. This same individual did not complete the vehicle description for sales purposes. I tervif e 2 S t a b b l+ we h ed 185 �'. 5 7 City of Centerville March 2010 Financial Statement Analysis Prepared April 5th, 2010 The summary below was derived from observations related to the City of Centerville's monthly financial statements, which should be read in conjunction with the analysis below. The City of Centerville utilizes a fund accounting system consisting of a General Fund, Debt Service Funds, Other Governmental Funds and Enterprise Funds. Staff reviewed the supporting documentation available in the areas discussed below and evaluated the key factors used to develop the actual historical data and annual budget in determining that they are reasonable in relation to the financial statements taken as a whole. Balance Sheet Assets Cash and Cash Equivalents: The City of Centerville ended the month of March with $5,738,695 in reconciled bank balances. It should also be noted that $18,447 was accrued as interest receivable in relation to the city's investment holdings. A summary of the City's cash account holdings is chronicled on the attached bank reconciliation sheet. The City also has $50,000 in depository funds being utilized at Twin Cities Community Capital Fund in order to help provide the financing needs of city businesses. On March 1 the City transferred $2,418,940 that was held in escrow to pay the refund of the 2006A bond. Taxes Receivable: The City has tax receivables of roughly $80,707 — delinquent taxes derived from balances remaining from 2004 through 2009. Special Assessments Receivable: The City has special assessment receivables from various sources in the amount of $34,174 — delinquent special assessments are derived from balances remaining from 2006, 2008 and 2009. Special Assessments Deferred: The City has future special assessment principal balances from various sources in the amount of $2,512,894. These are outstanding principal balances with annual payment schedules, which are then used to assist in the payment of there respective bond issues. General Receivables: The City has receivables of roughly $225,628 at month's end- - $41,800 in relation to the downtown EAW project, $3,180 in miscellaneous receivables and another $180,756 in Utility payments from the 4 quarter. Interfund Loans: The Sewer fund has loaned $442,195 to the General Fund, $279,125 to the Park Capital Project Fund and $365,847 to the 2006 A Bond fund — totaling $1,087,167. Inventory: The City has roughly $3,469 worth of water meters that are held and distributed on a need basis. Land /Other Fixed Assets: The City has roughly $22,964,000 in land, infrastructure and other fixed assets (net of depreciation) at the end of March. Liabilities Current Liabilities: The city accrued $13,939 in retainage fees from Precision Excavating for the Old Mill road project. Long Term Debt: The City of Centerville has five outstanding bond issues- as of 3/31/10 -2004 B, 2005 A, 2007 A, 2009 B, and 2009 A. The total current debt (principal to be paid back in 2010) is $171,500. Total long term debt outstanding (principal to be paid back 2011 through 2025) is $10,809,437. Fund Balance Fund Balance: The City of Centerville began fiscal year 2010 with a General Fund balance of $1,243,299 and has since (1/1/10 through 3/31/10) incurred an excess of expenditures over revenues (net loss) of ($347,784Heaving the City with a total General Fund balance of $895,514 at the end of March. This is a normal fund balance decline given the City has yet to receive any Property Tax Revenue. Income Statement – General Fund Revenue Property Tax and State Grants: The City received no material revenue in this classification during the month of March. Overall, property tax generated revenue is at 0% of the year to date budget. The first tax settlement will be received in July. Interest Earnings: The City has received $6,852 in interest revenue or 23% of the year to date budget through the month of March. Administration: Administration revenue consists of mostly fees derived from the selling of liquor licenses. The City has received $21,225 in Administration revenue or 88% of the year to date budget through the month of March. Police Aid: The City received roughly $3,885 in Police Aid through the month of March or 6% of the year to date budget. Fire Aid: The City has not received any revenue in this classification through the month of March. Building Inspection: Building inspection revenues are comprised of the various permits associated with building projects — plumbing, building, mechanical, and etc. The City has received roughly $11,751 in Building inspection revenue or 14% of the year to date budget. Overall, general fund revenues are coming in at roughly 2% of the year to date budget through March. Expenses General Government: General Government expenditures include Salaries / Benefits, Supplies and Purchased Services in conjunction with activities performed by the Mayor, four City Council Members and City Administration. General Government expenditures total roughly 86,642 or 16% of the year to date budget. Public Safety: The City of Centerville has a joint powers agreement with Circle Pines and Lexington that funds the Centennial Lakes Police Department. A similar arrangement with Lino Lakes and Circle Pines funds the Centennial Fire District. Public Safety expenditures totaled roughly $232,972 or 21 % of the year to date budget through March. Public Works: The City of Centerville Public Works department has four full time employees that work to maintain the City parks, streets and utility operations. Public Works expenditures totaled roughly $69,547 or 18% of the year to date budget through March. Culture and Recreation: The Culture and Recreation budget consists of expenditures incurred by the City's committee, recreation programs, and the city festival. Culture and Recreation expenditures totaled roughly $3,819 or 24% of the year to date budget. Other: This classification consists of items associated with development, the city's recycling program and administrative transfers. Other expenditures totaled roughly $843 or 1 % of the year to date budget. Overall, General Fund expenditures totaled roughly $393,823 through March or 18% of the year to date budget. Analysis Prepared By: Michael Jeziorski Finance Director City of Centerville Bank Reconciliation Fiscal Year 2010 3/31/10 Flex Savings 4,745,816.94 100,000.00 14,554.71 4,860,371.65 12 Month CD 356,202.80 356,202.80 5,450,196.92 130,742.00 724,165.65 728,049.12 15,115.32 5,599,937.71 Mainstreet Bank WARS 622,437.38 (628,049.12) 5,611.74 - 622,437.38 - - (628,049.12) 5,611.74 - Smith Barney Money Market 7,553.17 (2,014.25) 0.03 5,538.95 CD - Capital One Bank 90,000.00 90,000.00 CD - Doral Bank 96,000.00 (224.61) 224.61 96,000.00 CD - Citi Bank 62,000.00 62,000.00 CD - Discover Bank 96,000.00 (97,761.14) 1,761.14 - 351,553.17 - - (100,000.00) 1,985.78 253,538.95 Total Cash per Statements 6,424,187.47 130,742.00 724,165.65 - 22,712.84 5,853,476.66 G xxx -10100 BDS 5,738,695.23 Outstanding 114,781.43 Total 5,853,476.66 Unreconciled I - OK MB Collateral 7,386,043.60 City of Centerville Balance Sheet Fiscal Year 2010 3/31/10 Fund Balance G xxx -25300 Unreserved Fund Balance at 12/31/09 1,243,298.56 3,800,133.84 4,444,347.98 10,911,821.04 20,399,601.42 Excess of Revenues over Expenses (1/1/10 to 3/31/10) (347,784.31) (2,775,650.13) 2,278,560.68 864.87 (844,008.89) Total Fund Balance 895,514.25 1,024,483.71 6,722,908.66 10,912,685.91 19.555,592.53 Other G xxx -20600 Contracts Payable (Retainage) 13,939.35 - Governmental G xxx -20800 State Sales and Use Tax - Fund Name General Fund Debt Service Funds Enterprise Funds All Funds G xxx -10100 Cash 1,373,296.24 1,390,330.31 768,002.42 2,207,066.26 5,738,695.23 G xxx -10200 Petty Cash 199.00 (4,973.68) - 199.00 G xxx -10250 Cougar Cash 150.00 - 150.00 G xxx -10410 Twin Cities CCF (60.08) 50,000.00 50,000.00 G xxx -10425 Cash with fiscal agent - (481.50) G xxx -21717 OPEB - - G xxx -10450 Interest Receivable on Invest 18,447.06 G xxx -23100 Bonds Payable Non - Current 10,809,438.83 18,447.06 G xxx -10700 Taxes Receivable - Delinquent 80,707.10 - - - 80,707.10 G xxx -10800 Allow for Uncollected Taxes (80,707.10) 2,285,506.14 (1,640,686.52) 80,707.10 - - G xxx -11500 Accounts Receivable 3,180.09 - 41,691.80 180,756.46 225,628.35 G xxx -12200 Special Assess Rec - Delinquent 5,346.47 23,700.60 - 5,127.09 34,174.16 G xxx -12300 Special Assess Rec - Deferred 118,120.53 2,261,805.54 53,500.00 132,968.09 2,512,894.16 G xxx -13100 Due from Other Funds - 1,087,166.50 1,087,166.50 G xxx -14200 Inventory for Resale - 3,469.30 3,469.30 G xxx -15620 Unamortized Bond Discount 168,951.00 - 168,951.00 G xxx -16100 Land 3,258,620.00 186,000.00 3,444,620.00 G xxx -16200 Buildings 1,627,438.00 414,000.00 2,041,438.00 G xxx -16330 Streets 6,149,008.00 - 6,149,008.00 G xxx -16331 Trails 1,310,166.00 1,310,166.00 G xxx -16335 Storm Water 1,745,288.00 1,745,288.00 G xxx -16400 Machinery 786,741.00 8,408,623.81 9,195,364.81 G xxx -16410 Depreciation - (2,426,722.43) (2,426,722.43) G xxx -16500 Fixed Asset - In Progress 4,096,556.00 0.77 4,096,556.77 G xxx -16600 Fixed Assets 986,323.43 986,323.43 G xxx -16999 Accumulated Depreciation (3,512,400.00) (65,333.85) (3,577,733.85) Fund Balance G xxx -25300 Unreserved Fund Balance at 12/31/09 1,243,298.56 3,800,133.84 4,444,347.98 10,911,821.04 20,399,601.42 Excess of Revenues over Expenses (1/1/10 to 3/31/10) (347,784.31) (2,775,650.13) 2,278,560.68 864.87 (844,008.89) Total Fund Balance 895,514.25 1,024,483.71 6,722,908.66 10,912,685.91 19.555,592.53 G xxx -20600 Contracts Payable (Retainage) 13,939.35 - 13,939.35 G xxx -20800 State Sales and Use Tax - - - 2,240.02 2,240.02 G xxx -20900 Due to Other Funds 442,194.90 365,846.60 279,125.00 - 1,087,166.50 G xxx -21500 Accrued Interest Payable - - 149,776.00 149,776.00 G xxx -21706 Health Insurance (4,973.68) - (4,973.68) G xxx -21708 Disability Insurance (121.50) (121.50) G xxx -21715 Life Insurance (60.08) (60.08) G xxx -21715 Dental Insurance (481.50) - - (481.50) G xxx -21717 OPEB 14,768.00 4,664.00 19,432.00 G xxx -23100 Bonds Payable Non - Current 10,809,438.83 - 10,809,438.83 G xxx -22100 Bonds Payable Current - 171,500.00 - 171,500.00 G xxx -22200 Deferred Revenues 123,467.00 2,285,506.14 (1,640,686.52) 249,500.00 1,017,786.62 G xxx -24504 Site Main. Escrow 200.00 - 200.00 G xxx -24506 Road Repair Escrow 4,400.00 4,400.00 G xxx -24508 Erosion Control Escrow 5,100.00 - 51100.00 G xxx -24510 Other Escrow 53,500.00 355.50 53,855.50 Fund Balance G xxx -25300 Unreserved Fund Balance at 12/31/09 1,243,298.56 3,800,133.84 4,444,347.98 10,911,821.04 20,399,601.42 Excess of Revenues over Expenses (1/1/10 to 3/31/10) (347,784.31) (2,775,650.13) 2,278,560.68 864.87 (844,008.89) Total Fund Balance 895,514.25 1,024,483.71 6,722,908.66 10,912,685.91 19.555,592.53 City of Centerville Revenue / Expense Report Fiscal Year 2010 111110 to 3131110 Account Description General Fund Revenues 2010 Activity YTD as a % of through 3131110 FY 2010 Budget Budget Property Tax / Special Assessments / State Grants 679.09 1,659,894.00 0% Interest Earnings 6,852.17 30,000.00 23% Administration Licenses - Rental / Liquor 21,224.89 24,000.00 88% Police - Fines / Forfeits / State Aid 3,885.20 68,500.00 6% Fire Protection - Fire Relief Aid - 125,000.00 0% Building Inspection - Permits 11,750.77 84,500.00 14% Electrical Inspection 876.50 10,000.00 9% Animal Control - Licenses 690.00 2,000.00 35% Public Works - Antenna Leases - 15,000.00 0% Parks 80.00 - N/A Recycling - 6,200.00 0% Other 134,500.00 0% E � _. x' �sati.; s� ,''�'.'}'t�`*°�4�,'�iM �u._ " id �WW 4@ L",' �° EY6YIYlw1uY 'tl�ilYlYYYul�i'Jil� ?.'.$"'' " Milt' �' I' ��4kt��nEYua', siL�iaiE�IIFW14FfS�1�i�YduY 'Nid,"+ s-� Expenditures General Government Council 5,059.35 31,811.40 16% Administration 68,956.05 373,638.76 18% Elections - 7,993.00 0% Planning and Zoning 8.57 2,000.00 0% Financial Administration - Audit 5,000.00 16,000.00 31% Assessing 3,857.25 17,500.00 22% Law and Legal - 75,000.00 0% City HalUFire Hall 3,760.35 29,712.19 13% Total General Government Public Safety Total Public Safety Public Works 86,641.57 553,655.35 16% Police Protection 172,789.17 689,477.00 25% Fire Protection 28,188.50 237,753.00 12% Building Inspection 31,323.65 154,622.49 20% Electrical Inspection 40.00 4,000.00 1% Civil Defense 455.40 1,500.00 30% Animal Control 175.00 1,500.00 12% Other Protection - 1,400.00 0% 232,971.72 1,090,252.49 21% Public Works - General 45,994.47 180,515.54 25% Public Works - Streets 7,943.08 124,592.60 6% Public Works - Parks Maintenance 6,621.87 63,002.63 11% Engineering Services 1,484.25 12,000.00 12% Special Project- CR 14 1,103.20 - N/A Special Project - Str - 09 5,095.80 N/A Special Project - Trail 1,304.42 N/A Total Public Works Culture and Recreation Total Culture and Recreation Other 69,547.09 380,110.77 18% Parks /Rec. Committee - 2,000.00 0% Parks/Rec Programs 3,819.39 8,382.50 46% City Festival - 5,500.00 0% 3,819.39 15,882.50 24% Recycling 824.20 6,192.89 13% Economic Develop 18.96 14,000.00 0% Permanent Transfers 99,500.00 0% Other 843.16 119,692.89 1 % OW ,. h �.... .... -. -3 ,• : h• ��,a�avi ham.: City of Centerville Revenue /Expense Report Fiscal Year 2010 1/1/10 to 3/31110 Account Description Expenses by Object Area Salaries And Wages Benefits Supplies Fees for Service Debt Service Revenues 2010 Activity 1,897.10 YTD as a % of through 3/31/10 FY 2010 Budget Budget 103,346.73 469,795.90 22% 40,091.55 132,303.94 30% 4,662.97 34,400.00 14% 245, 721.68 1,523,094.16 16% 393,822.93 2,159,594.00 18% 2004 B Bond 1,897.10 N/A 2005 A Bond 178.73 N/A 2009 B Bond 2,221.69 N/A 2007 A Bond 25,916.55 N/A 2009 A Bond a 1,576.23 N/A Expenses 429.86 N/A 2004 B Bond 165,868.75 N/A 2005 A Bond 24,590.43 N/A 2009 B Bond 2,616,981.25 N/A 2007 A Bond N/A 2009 A Bond - N/A N/A Other Governmental Funds Revenues Expenses Enterprise Funds Revenues Park 189.17 N/A Pedestrian Trail Ways - N/A 2006 Municipal Improvement 97.41 N/A CSAH 14 Improvements 2007 4,982.08 N/A Developments 261.28 N/A Downtown Redevelopment 429.86 N/A Cable N 86.08 N/A Water 68,633.47 N/A Sewer 86,052.97 N/A Storm 17,750.99 N/A � i• . - ,„e ., : _ _ .'.n.y -_ %x ` `• � R �<P u.� -' 4:� . 2VIR �'�d`. � 4 � � �' ; " r `�,'. Expenses Water 23,450.22 N/A Sewer 79,449.87 N/A Storm 68,672.47 - N/A T Ift4l ff.. �