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Home My WebLink About1998-08-05 Agenda Packet �- ` CITY OF CENTERVTI,LE PARK AND RECREATION AGENDA AUGUST 5, 1998 7:30 P.M. . CALL TO ORDER ROLL CALL CONSIDERATION OF MINUTES A. May 5, I998 Park and Recreation Meeting Minutes B. June 2, 1998 Park and Recreation Meeting Minutes C. July 1, 1998 Park and Recreation Meeting Minutes APPEAR.ANCES PETITIONS AND COMPLAINTS A. Foot Bridge connecting Cottonwood Court to Brian Court ITNFINTSHED BUSINESS: ' A. LaMotte Park ', NEW BUSINESS - I ��, A. Trails in Eagle Pass '� B. Relocation of Eagle Pass Trees �� DISCUSSION ITEMS: -� � A. September Agenda Items ADJOI:IRNIV�NT ' ! � . � C=TY OF CENTERV=L,LE PARK AND RECREA.T=ON COMM2TT.EE MINUTSS May 6, 1998 Pursuant to due call and notice thereof, the Park and Rec�eation Committee of the City of Centervil.le held their regularly scheduled meeting on May 6, 1998. Meeting was called to order at 6:30 by Chairman Thompson. Members present : Rick Thompson, Doug Porter, Steve Browx� and Mike Navin .A,PPR,QVAL OF MINUTSS : No minutes were approved. oz,D BvszrrBSS : LaMotte Park An update on the progress was discussed. At this time, no new informatian was discussed on this project. � BUSINESS j Acorn CreQ�k Park The concept for the Acorn Creek Park was d�.scussed. It was noted that the vision of the Park and Recreation Committee differs from the original vision for the park in the park master plan. Mee�ing Times It was decided that the meeting times for the June and July meetings would be moved back to 7:30 PM rather than 6:30 PM due to'member conflicts. Meeting Adjourned, Submitted by, Mike Navin +, C 2 TY O F C ENTE RV = L L E PARK .AND RE C1��AT = ON COMM = TT'E E MINUTSS June 3, 1998 No meeting was held in the month of June due to the lack of a quorum. I ', ', , , - , C 2 TY QF CEN'TER"�7'= LLE P.ARK AND RE CREAT 2 ON COI'�IM 2 T'2'E E MINUTBS July 1, 199$ Pursuant to due call and notice thereof, the Park and Recreation Committee of the City of Centerville held their regularly scheduled meeting on July 1, 1998. Meeting was called ta order at 7:30 by Chairman Thompson. Members present ; Rick Thompson, Mike Navin, Dale Larson APPROVAL OF MINUT'RS : A motion was made by R. Thompson, seconded b�r D. Larson to approve the minutes for the month of April. Motion carried unanimously. OLD BUSINSSS : Sagl+e Pass - A letter dated 6/22/98 was received from Gor-em the developers of the Eagl.e Pass subdivision, The letter requested that a s�gment of trail north of Dupre Road be considered for '� deletion. The trail would encirlce nine single family townhomes. �� The builder was having difficulty marketing the lots due to the �� close proximity of the trail to the homes. A motion was made by � R. Thompson, seconded by D. Larson to recommend to the City � Council that the trail segment be aZlowed to be deleted with the '� understanding that the City acquire as much cash dedication as '� possible in lieu of the trai].. Motion carried unanimously. ��, �W BUSINSSS : '� Acorn Creek Park - City Administrator Jim March mentioned that there are currently two additional plats that the City is � reviewing. One development is the ��Woods of Clearwater Creek�� that is designed to have ten homes on the parcel immediately east of the Acorn Creek Park. Discussion occurred on the issue of needing to acquzre a trail �asement along one of the lot lines on the east side of the park. It was mentioned that cash dedication from this development may be the m,ost appropriate form of park dedication. ° Chairman Thompson indicated that he intends to resign after the meeting in August. Abbreviated minutes from May were passed on to the Administrator. A motion was made by M. Navin, seconded by D. Larson to adjourn the meeting at 8:15. Motion carried unanimously, Submitted by, Mike Navin �7-�� ;� J-�u �� c..��,� e�� 2� C, / I � � (� �" `l � __- l-'�-' c' �-1. � �i t SS " C � � Cj -� � �' �:� G �-�� c�.,,- � d � � � J �'- c c� �� n,- �-c � � ,<�,, - � , ,�[ n ` �` �c (/�!` �v ��, n �� C � �`� �� .—" C '�. � '� a ^�� „ ,r -, � L � �a �z ; �� ,� ,, ,�� /1'" r � 7�' /'�? U � ;�-� : -v , T�1�re � � . i .S� �� ✓ � c' � � � �� -�-� �, �� t �� -�-1 �`..,�� , �� , .� �== � � L �� Z �, � � _Ta_ � r � � l � � y� i'� „�, � �' !' � (� /' � ^ � ' �. i' ; T'!J: �1,' LLl �; �1 i 'T - , � Howard R. Green Company � CONSULTING ENGINEERS �rs��Tiflc��c��e�s . Formerly MSA � Consulting Engineers July 17, 1998 � � � File: 260094m-0060 �� Mr. Jim March, Administrator City of Centervilie 1880 Main Street Centerville, MN 55038 RE: LAMOTTE PARK PLAN APPROVAL Dear Mr. March: Enclosed with this correspondence please find a copy of the Lamotte Park final plan for the proposed park improvements. The required permits have been obtained. The plans are ready to bid. ' A proposed schedule for the project is as follows: Council approval and authorization for bidding July 22, 1998 �, First Advertisement — Forest Lake Times July 30, 1998 � First Advertisement — Construction Bulletin July 31, 1998 Bid Opening August 25, 1998 , Counci! award of contract August 26, 1998 � An alternative to the above schedule would be to receive quotes from contractors � independently for different phases of the work. The first phase would include mass grading of the site and turf establishment. If price q�otes were over $25,000, the project would then need to be publicly bid. We will be in attendance at the July 22" City Council meeting to answer any questions -� you have about the project, and to discuss the above bidding options in more detail. Sincerely, , oward R. Green Company ��'v � David E. Nyberg, .E. Project Manager DEN/st Enclosures O: \PROJ�260094m\006D\094-1703.j u ly.d oc 1326 Energy Park Drive • St. Paul, MN 55108 • 612/644-4389 fax 612/644-9446 toll free 888/368-4389 .. 4� c.+.eao¢ aw�aia NOitM B�tNKN � �Swn n��Enuu� t7 �S J. � UHOSWO4 Si. iNAN05 �ME --j�__��__ MttLr,G - CAST BEMEL ous.wo an �nrocn 0 ElK PoKA T� I Tp� W �a 169 PROJ ECT L � �� _l.��l�_.--� ___ _ _ i -- "��u i fpiE51 t�E x�,�pA � AAYSTY C BU$ I T� f7 M�OO�ER HAY LAKE T 97 � ___ i z � I fORESt l/+� Q ♦lBE iNLLE � iMP 4 µ 101 � YAPo!( S On RS D�ttON 5T. 4RdI COOM N�ROS BL.wE 61 H�SSU� HUCA ryp � p�AUVU+ � CFnI( � ' _-_ _ _ 9 ` O _ 2 F _ Q �wOl�CS � � q _ OSSEO_.._. ._. ... ._.-._.. �- _"___. . . ._._ __.. .._. _.._..._..____._..._ N - Y $N M �vx1E � CORCOfiM1 4�ONENEM ' ___._ BAOOkLM V�.00 L E �� DEIL 2 � y � MpEN nORM OutS � O LLS SML IEIi (� -_— '_ — - BR0.xctt� �� V l NEN aw1! TMP y � QnRP Y.�piNS �� Yu�TOU p 9 � � 01TP �� NEIOIIS _ IMtE � GiKi �[w __ _ 3 uEOMA UTII( � y� °� TM rt°�"5n G.ww Har+ i p �� — t. ul {W �� HEGNi uARE�O LutE ELYO VN1Ei � 0.� tE U�O�O �� JJ �� IR1050n� ST. LQ}5 PNbt� 415 I$T. P41L + W � YIHMETO'NA � \ v _ aw w000euar � �yy e�o ,. �o� s mw� g ny 67 vcS./SIP.w 101 5.vw1L MAMHASSEx WOf[ID wT.-Ymp1I �i1S� NE ORt I � � � S [p[N PX,VPK � SJPwk � T PMN p1�9�A � '�� s . Il Cawr �t . _.I�-.._-- &oouwwa� � .��arno.c IOt �� SNUCOVFF BJ(wMl —. - �p 1} ��Cq S�vAG[ �� VHLEY POSCUOUNI _ r PPoOIi L�MC L-. - 1 — 16 , I cWiES LY[ENLtE + � � lNa,wG1Q, �� 1.] ]( � �• '� w PURSUANT TO 7HE REOUIREME� �� y ONE—CALL NOTIFICATION CENTEI AND 1HESE PLANS INCLUOE THi �' iHE UNOERGROUNO fAGL171ES , OF THO� FApUTiES AS OF JU COA�IPLETION OF iHIS FINAL DR: -� OM AS WARRAN7ING THE ACTU, OF THE UNOERCROUNO FACIUTII COMPLYING MATH STATE NOTIfI( LOCATION MAP T° EX`"""n°". � o i i � a `� �� WLES 26009�-T I L�At�� LA�lfC)T�'� �1�I��RIA�. P��C � �F�AC��, PAROCI�� Qh�C� R��f��ATiO�IAL. �A�11��TY if�P'��il�I�l��T� i FiEREBY CERTIFY THAT THIS PIAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY OIRECT ERVISION AND 7HAT i AM A GULY REGfSTERED O ESSIONA EN N R UND R THE LAWS OF THE S A OF Mt ESO DATE '� " kEG.NO. i _ 1326 Eh1ERGY PARK DRIVE S7. PAU�, MINNESOTA 55108 (612) 644-4389 � `� 6-�►varr� R. C�eart Cornparry CONSULTING ENGINEERS I PREPARED FOR� TS OF M•S.216D.a4, 7HE GOPH£R STATE - � WAS CONTACTEO ON JUNE 47H, 1998 � TYPE, SiZE AND GENERAL LOCATION OF /� �} / � ry �� 1 n � S REPORTEO 8Y THE AFFECTEO OPERATORS _-= C: ,, LG t V�b�G y 17TH, 1998, THE DA7E OF THE 611a6tishsd 1857 N1NG. 7��5 INFORMATION MAY NOT BE RELIED PRESENCE, CHARACTERISTICS, OR LOCATION 5�0 DOES NOT RELIEVE nNY PERSON FROM ATION AND LOCATION REWIREMENTS PRIOR �� 8�� 1 �� _—_ _ � rRGM . Par�dsonic FRn S'r'S-EI`1 PHOME iJO, . Jun. �1 ��s Iz:z�� GE?R-Eh�, I�LC. 10732 Ha.��an Bivd. Cpoa Rapids, M3�t SS433 (61Z) 767-3965 .Tttr:e 22, 1998 Mr. Jirn March , � Administrator Cxty o�'CP�nt27Y(�� 1880 ?�in St. Centerville, IyiN 5503R D�ar ?vlr. Iviarch; V�'� are experiencing a great d��t ofconcern b� curre� owners ��nd pot�nria� �►uyers of tcwnhort�es acfjacent to t�e trail u� t� cczitj.rnan are� of Ea��e Pass. The presetsc� o£tbe ±rai1 has caused. several pote�a.tial buy°rs tc� of�an�e t}i�r pla�s ta purchASe a townhom�. fCk�eir c�ncems c��ter pi2n�,ari[y an the i:sues of �fety and. privacy, as the trail t�oes en�roach quif� close ta se�reral of �khe harnes Considering t�at thc area is eovered by sidewaik acoess and t14at the trail is for the bene�x� c�f canly th� residents vf thc townl�omes, we ace as�ciag £�r eansid�ration in elitzu�.a�ng � tt�is section of tt�e trail. It da�s nat a�'ect thai partic�.ri ofthe tr�l wit�in ihe park. � As the T3evelopers af Ea�le Pass we a�re these conce�ns and th3n:: �ou fQr taking the ', t�me to consider tilis rnatt�r. � �incerely. Mike Qui�=eY �irector of Development , ...�, .�,,, . �., .. .._,,.,^ .� •e .....'."__'�„+. �.—.� � _..,. � , u o _ . .."u •v.ra.• ....w...-.Y __ ' ' t.n� . � � I .irNt�$ i!^?J �I �'[a�acrr�C � ._.. " _ - ' ' - , __ I '�- � ~ �1lYJS'.]�ddT3J • • / \ 7 J � ` � 1 � � � f'!�"?,.�tr! .;3rcD�r,�rr:,�•: Cr�i��i�t?i� � \ � .. nnv, ? 5i : - I , ;., � ��---'—'-----� �Z . ,-t ' � � /� ,`\ ��':1 ? 1 ` ��'•. f r f �; j .. � ` ij `` �� . ` `• .;�: ' � �. �-�y,' �� . ! /� � I � ' r [i'" / 1 ! �"� � r ' ' ` t � � �`'` �� +`� / � � �. � ` �' �\.' �,��'� , `\ � t . _ ; : ` � 7 • � ,. � : : � � •. ,' t�� '� • \, �r' \ , �x "`� � : �,�' -•� � � '/� '�,f.Zi;� `\ � % .`:�� ''s� '` \`' L ` t ',�'� /� /� . ; �' ' ,� ,... �; ''.,` .` �` •.`. 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A _ ' ��_ _ , � j � : � � . . _ : �..r-� � � ., � y �` � ' . , , ��. �/,; � . i;^! _ .� - ` � � _ . _ . J' -./�7 , � ;, .�"� t � - f' i . / J . � ` \ � -� --� � . . � r �� , ! � � , ' . � � �, ;\ ' _ . ' � � � s`� .r � �/ ; ' J ` ` . ,\y\ ` ' d� � � � .. _ . � � ' � . ' � \,� .`\L i '�.��. � . . ` ` i � 7 'y il I�L �� I� I I�.Ll L'1 � t l7 l i i � �1�I,1,TCf(T�' �i�l�, ��r�_I ��I� ' ' CITY �F CENTEI2.VILLF CITY COUNCIL MEETING WEDNESDAY, JUNE 10, 1998 Pursuant to do call and notice thereof, the Cit_y Councii of the City of Centerville hela its regularl_y scheduled Council meeting on Wednesday, June 10, 1998, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner � Sanna Buckbee ABSENT: Council Members: Laura Powers Mary Jo Helmbrecht STAFF/CONSULTANTS: Jim March, City Administrator Ry-Che1 Gaustad, City Clerk Paul Palzer, Public Works DirectorBuilding Official Greg Hellings, City Attorney David Nyherg, City Engineer *�:x**�**�*******�**�**x��*****�*******��*:��***�*******�***��*��*�******�:**** CALL TO ORDER Mayor �Vilharber called the Council meeting to order at 6:OQ p.m. Mayor Wilharber noted the Council will adjourn into an executive session to discuss pending litigation for the 20th Avenue project. The Council discussed the watermain and sanitary sewer extension project and assessment options for the 20th Avenue project. In addition, an agreement was submitted for consideration between the Carpenters and the City of Centerville. (Exhibit A) Councilmember Brenner moved and it was seconded to a��rove the aa eement for the �vatermain and sanitarv sewer on 20th Avenue and between the prot�ertzes of Gar�enter Auto Badv lCar�enter Businessl�the Car�enter Residence and Reel Manufacturing, Tncorporated Motion carried unanimouslv. Mavor �ti�ilharber moved and it was seconded to direct the Citv Administrator to im�lement the settlement a�reement between the Cit.� of Centerville and the Car�enters and to proceed with new assessments as advised. Motion carried unanunouslv. A.n executive session closed at 6:12 p.m. 1 Mayor Wilharber reconvened the regular Council meeting at 6:12 p.m. PUBLIC HEARTNG APPEARANCES Carolvn Drude - Ehlers and Associates - Bonding for the 20th Avenue Sewer and Water Praject Ms. Carolyn Drude (Ehlers & Associates) addressed the Council and presented bid tabulations for $720,000 general obligation sewer and water revenue bonds, series 1998. (Exhibit B) Councilmember Buckbee moved a.nd it was seconded to a��rove resolution 98-14 "A Resolution Awardin the Sale of $720 000 General Obli�ation Sewer and Water Revenue Bonds. Series 1998� Fixina Their Form and S�ecif�cations� Directin� Their Execution and Deliverv; and Providin�..for Their Pavment " Motion cazried unanimouslv. Bonding for Parkview Develo�,ment Ms. Drude briefed the Council on a chronological layout of bonding for Parkview Development. Ms. Drude suggested the City call the bond sale on July 22, after the July 14, bid opening. Furthermore, Ehlers will attempt to make bond delivery by August 22, 1998. Refundin.g the `87 Street Bond Throu.gh Firsfar Bank Ms. Drude gave a presentatian and suggested refunding of the general obligation improvement bonds of 1987. Ms. Drude distributed the existing and future paper work supporting the concept to call the $615,000 general obligation improvennent bonds. (E�ibit C) Councilmember Brerzner moved and it was seconded to aD�rove resolution 98-15 "A Resolution Awardin� the Sale of $245�.,000 General Obl'ieation Refundin�Im�rovement bonds Series 1998� Fi�ng Their Form and S�ecifications' Directing Their Execution and Deliverv• and Providina for Their Pavment" and refi�ndina the �eneral obli�ation im�rovement bonds af 1987_ and to refinance $245 000 at 4 71% thru Firstar Bank in Hu�o Mation camed unanimouslv Circle Pines - Legington PoIice Department (CPLPAl Officer Mike Jensen was present to discuss CPLPD submitting a 40-page grant application to "COPS More." The grant monies are intended to be used to update equipment. Mayor Wilharber suggested Officer Jensen explain equipment that will be replaced. Officer Jensen replied the grant monies will purchase new laptop computers to replace the obsolete computers. $y purchasing the laptop computer system, the applicant will be able to redeploy 10 full-time of�icers and three part-time officers for a total of 11.5 full-time officers and a total of 3277 hours of community policing actives. The average savings will pernut appro�mately 285 hours per officer to be committed to community policing. The updated technology will promote 2 ., effective flow of information inside and outside the agency and improve the application's enforcement responsiveness to the community. Officer Jensen regorted the 1997 costumer appreciation day at Ke11_y's Korner went well. Officer 7ensen also said the department identified problems with traffic ticketing by City Ordinance. Anoka County Courts replaced City tickets under State Statutes. However, Mr. Hellings is addressing the issue. Mayor Wilharber addressed a report by Oflicer Hinse dated June 10, 1998. Officer Jensen commented the report is based on the increased traf�ic at the intersection of Main Street and 20th Avenue. CONSIDERATION OF MINUTES Mav 20, 1998 S�ecia] Meeting Minutes Mayor W�lharber noted no quorum was present to act, thus tabling the issue. 1VIav 27�, 1998 Council Meeting Minutes Councilmember Brenrzer moved and it was seconded to approve the Ma� 27, 1998 Council meetin� minutes with corrections. Motion carried unanimousl�. PAYMENT OF CLAIMS The Citv of Centerville Ma�27 - 31 I Councilmember Brenner moved and it was seconded to ab�.rove the receints and disbursements �� for the Cit� of Centerville May 27 -31, 1998. Motion carried unanimousl,�r. I The Citv of Centerville June 1- June 1Q �� Councilmember Brenner moved and it was seconded to a�rove the recei�ts and disbursements �� for the Cit� of Centerville June 1- 10, 1998 Motion carried unanimousl� The Centennial Fire District Mav 27, 1998 Councilmember Brenner moved and it was seconded to anbrove the Centennial Fire Districts �avment of claims for Ma� 27 I998. Motion carried unanimouslv. ,, The Centennial Fire District June 3, 1998. Councilmember Brenner moved and it was seconded to a�rove the Centennial Fire Districts pavment of claims for June 3. 1998. Motion carried unanimously_ 3 .� SET AGENDA Tri-Cities Police discussion Councilmember Brenner moved and it was seconded to a�nrove the set a�enda with noted chan ¢es Motion camed unanimouslv. PETITIONS AND COMPLAINTS Hearing none - Mayor Wilharber moved to the ne�t agenda item. UNFINISHED BUSINESS Terminal Trans�ort - Special Use Permit Mr. March briefed the Council on Terminal Transports request for a special use permit. Representatives John Snyder and Brent Coatne_y from Terminal Transport addressed the Planning Commission in June. Mx. March stated during the Planxung Commission meeting the City clarified no Certificate of Occupancy will be issued until utilities are granted and they are operational. Furthermore, Mr. March recommended requiring a comprehensive grading plan on the forty-acres and that it he specifically identified under item 10 on the special use permit. Mr. March explained the Planning and Zoning Coznmission held a public hearing and it recommended the Council consider the grading plan and additional tree planting on the North and South side of the site. Councilmember Buckbee questioned how nnuch property has been purchased by Terminal Transport. Mr. March explained the legal description is metes and bounds of 6.75 acres. Mayor Wilharber commented favorably upon Commission member Buckbee's comment suggesting a buf�er between the commercial property and zesidential property. Mr. 3ohn Snyder (R.J. Ryan) and Brent Coatney (owner of Terminal Transport) addressed the Council and described their building. Mr. March added, the Building Official reviewed the building and site plans and the building will be sprinkled. Also, the site and building meet with the Police and Fire Chiefs approval. Mr. Snyder described the site grading plan. The area will drain to the north east of the property into a pond. Mayor Wilharber questioned the engineers if it is acceptable to have the oil and grease from the parking area drain into the pond. Mayor Wilharber asked Mr. Nyberg of his observations. Mr. Nyberg explained oiI and grease draining onto another property and carrying contaminations will propose fu`ture problems. Mr. Nyberg recommended the grading plan be approved contingent upon engineers approval. Furthermore, the Planning Commission commented on the pond and its drainage and suggested a comprehensive grading plan for the whole a.rea. Mr. Nyberg reported Mr. Rehbein stated a comprehensive grading plan will be submitted for the whole corridor of property. Councilmember Buckbee moved and it was seconded to a��rove the special use permit for Brent Coatn� contin�ent upon en�ineering.final review and a��roval of the �radin� plan and to amend 4 item #9 on the s�ecial use �emzit to chan�e "connect" to "substantial " Motion carried unanimouslv, Rick Carlson - Parkview DeveIo�ment Develo�ers Agreement Mr. Nyberg updated the Council on the Parkview Development. The developers' agreement is in accordance with the city and is ready to be finalized so that the developer can begin to seli lots. Also, he can begin to pull building and grading permits. A resolution is attached approving the plans and specifications and authorizing advertisement af bids for the Parkview Development. Cuz July 14, 1998 has been considered for the Parkview Development bid openin�. � Final gradin� Plan Mr. Carlson noted submittal of a certificate of insurance, payment and performance bond to the City. Mr. Makkee (Makkee Enbineering) explained the drainage plan and nated amendments as per the Planning Commission and the City Engineer. Mr. Orville Hughes (1793 Center Street) stressed his concern regarding drainage on the south east corner of the development where there are several manicured rock gardens. The rock gardens are in place to avoid drainage problems. Councilmember Buckbee moved and it was seconded to direct Staffto send a letter to surroundin�r�erti�s that have tre�s flowers or �ardens around the Parkvietiv drainage a: ez �.ios tne Cit�wili not be res�onsible for dama�e or harm to the area Motion camed unanimouslv. Councilmember Buckbee moved and it was seconded to authorize Staffto contact residents that have da� li�hted into the ditch an3 notify tr.em that if any disrut�tion occurs it is the residents' res�onsibility to re�air the area. Motion carried unanimousiv. Final Plat Co�,:nci?r.:ember T,3renner questzoned the enginee: s or. the `��atermain durection to the senio: housiny facility. Itiir. Nyber� explained the watermain is designed to run along Centervili� Road and cut east, near the seruor housing entrance. Councilmember Brenner questioned Staffwhen the Barett home is removed if the watermain could be redirected. Mr. Nyberg explained the most efficient way to run the watermain is under the Barett home location. Mx. March commented on another agenda itenn -�enior Housing Barett House and Garage. Mr. March recommended the CounciI consider selling the Barett garage and remove or destroy the home. Mr. March suggested accepting sealed proposals on the garage and to destroy the house since there is no salvage value. Mr. Palzer noted several items in the Barett house needed to be addressed in order to rent the house. However, the City should retain antic�ue fi�ures within the house prior to destruction. 5 Councilmember Buckbee suggested the City maintain the well far sprinkling purposes. Councilmember Brenner mentioned Mrs. Barett is accepting of the house destruction. Mr. March sgoke to the Fire Chief about using the house for a practice burn. Councilmember Brenner moved and it was seconded to direct Citv Staff to contact Centennial Fire Districts in re�ards to a practice burn A1so to �lace an advertisement in the local newspaner for bids on the ,�arag..e contact sim,.�le house removers of the �ro�ress. a.nd advertise for a bid openina on Julv 8 1998 at 6�00 � m Also contact Anoka Countv Housin� and Redevelonment AuthoritX in re�ards to salva,�in� the well and hardware. M avor Wilharber amended the motion and it was seconded to have the Citv consider usin� the garaae for Public Work use until the new buildin� is constructed_ if bids are too low. Motion carried unanimouslv. Resolution 9� 13• A�nroving Plans and Snecifications and to Authorize Advertisement of Bids for Parkview Development. Councilmember Buckbee moved and it was seconded to adopt resolution 98-13 at��rovin� nlans and specifications and to authorize the advertisement of bids for Parkview develo�ment. Motion carried unanimouslv. C ouncilmember Buckbee moved and it was seconded to a pnrove the Parkview Develo�ment Plat_ the Develo�ers Agreement and the grading nlan as submitted Motion carried unanimouslv. LaMotte Park T�r. Nyberg briefed the Council on tl�e Lauri� LaMotte Park progress in regards to the ��vetlan�s. iv1r. iJy'oerg added ivir. Dan Tourville signeci an affidavit indicating some wetlands wer� creat�d b_y the Tourville family in the 50's. In addition, Mr. Nyberg reported Mr. Gerald Rehbein donated wetland credits. Councilmember Buckbee questioned Mr. Nyberg if there was anything associated with the donation. Mr. Nyberg indicated Mr. Rehbein simply made the wetland credit donation. Councilmember Buckbee suggested Staff send a thank you letter to Mr. Rehbein for donating the wetland credits for Laurie LaMotte Park. Mr. Nyberg commented the original wetlands was at 25,000 square feet and now they are at 9,500 square feet. 9 Mr. Nyberg recommended the Council authorize H.R. Green to proceed with the Laurie LaMotte Park's grading and storm sewer plans and specifications. In addition, the cost of the project is projected to be less than $25,OOQ. Therefors, the city will not have to advertize for bids. Councilmember Brenner moved and it was seconded to authorize the En�ineer to �roceed with plans and sbecifications at Laurie LaMotte Park for the base cost of $5 000 Motion camed unanimously. 6 � Councilmember Buckbee confirmed the funds will be taken from the Park and Recreations funds. Mr. March stated $100,000 of park funds are availabie for the Laurie LaMotte Park. 21st Avenne Road Construction M:. �Iy�erg ad�ressed an estimate tre City received from Ceral� Rehbei �. A.�r. I�Tyberg felt the quotaiion could be lower, then ne suggested the �ouncil wait to see if the estimates deciine. in addition, the $24,550 proposal is for a temporary road. The curb and gutter will be installed later. Councilmember Buckbee commented she would rather invest the $24,000 in the construction of a permanent road. In addition, the business owners along 21 st Avenue are required to black top their parking lots when 21 st Avenue is paved. Therefore, Counciimember Buckbee suggested contacting the business owners on 21 st Avenue to inforna them of the potential assessment and black top requirements. Mr. Nyberg recommended tabling the issue. Councilmember Buckbee moved and it was seconded to table the 21 st Avenue u�Qrade. Motion carried unanimouslv. Tobacco Ordinance I � r �s. Gaustad addressed the proposed To�accc Q:dinance #E6. I��s. Gaustad stated the ardinarce was deveioped in accordance with the state laws and is similar to the �ircle Pines tobacco � ordinance. However, the ordinance has been tailored to the City of Centerville Ms. Gaustad � noted the ordinance meets with Acting Police Chief Joel Heckman's approval. In addition, all � license holders have been notified 30 days prior to CounciPs consideration. Mr. Hellings stated '� the ordinance meets with his approval. i i i Mr. Bi11 Bisek (7098 Centerville Road) questioned the Council if remote controlled vending i machines are in eompliance with the proposed ordinance. The Council diseussed the intension of �, the ordinance and procedures with violators. Ms. Gaustad commented on the state law which �� states: No vending macY�ines are allowed in establishments where children under the age of 18 i have access to the vending machine. '� Councilmember Buckbee moved and it was seconded to adopt tobacco ordinance #66 and to authorize Staffto investiQate administrative costs for com�liance checks and other communities' fees. Motion carried unanimouslv. Personnel Policv � NIr. March requested council direction on the interpretation of Personnel Policy, Section 11.2 Court Leave "Regular emplovees mav be absent with pa�when servin� jurv duty or when sub�oenaed as a witness in court or voiuntarilv servinQ as a witness in a case in which the City is a �artv" Mr. March noted the personnel policy does not indicate an allotment of time the City will pay for the above-mentioned leave. The Council requested legal councils' interpretation. Mr. Hellin�s understood the policy allows employees to be absent from work with pay if serving jury duty, subpoenaed or testifying on behalf of the City. Mr. HeIlings recommended eliminating 7 � "subpoenaed as a witness in court" or to "limit time to a certain period." The City may allow an employee to be absent one day from work when subpoenaed, at a maximum of one day. Councilmember Brenner moved to amend the nersonnel policv to allow emDlovees to take time �aid not to exceed ei�}�t hours and to provide proof of subpoenaed Motion did not carry,. Councilmember Buckbee moved and it was seconded to delete the subpaenaed portion from the �ersormel,.policv Buckbee �e Wilharber ave Brenner abstained Motion canzed. Councilmember Buckbee move� and it was seconded to amend the nersonnel policv to take effect June 10 1998 and em�lovees subnoenaed prior to June 10 1998 will be naid Buckbee ave Wilharber�e Brenner nay. Motion carried. Kellv's Korner Customer Ap�reciation Da�October I0. 1998 Mr. Bill Bisek owner of Kelly's Korner requested a noise pernut from the Council to hold a pig roast on October 10, 1998 from 8:00 p.m. to midnight. Last year notice of the event was sent to the surrounding propert uwners and the city nor the police department received any complaints in regards to the I997 event. Mz Bisek requested the Council authorize a time chan�e from 6:00 - 10:00 p.m. to 8:00 - 12:00 p.m. Councilmember Brenner stated the 1997 event was nice and favored e�ending the haur from 10;fl0 to 11:00 p.m. Councilmember Brenner added Councilmember Powers was opposed to e�tending the hours past 10:00 p.m. Councilmember Brenner moved and it was seconded to allow the Rock'n Hollvwood's ta perform from 7�00 � m to 11 �40 � m on October 10, 1998-contingent that a letter is sent out to the surroundin� pro�ertv owners Motion canied unanimouslv. Contract with Dean Johnson T ur. l�^arch reported a joirt me�ting bet�.veen the Committee and Dean Johnson is sc�:eduled for 7:GG p.m. Tuesday, 7une 23, i998. Tne purpose of the meeiing is to discuss tne city's growth and future development. Mr. March added the City is in need of zoning ordinance revisions. Mr. Johnson proposed to amend ordinance four and eight and estimated the entire process will take nine to twelve months, if there are no major controversies or external issues afFectin� the project. Mr. March commented the City is eligible for matching mone_y contributions from the Metropolitan Council. Mr. March planned ta use in kind labor to match funds. Councilmember Buckbee moved and it was seconded to authorize the Citv of Center�zlle to contract with consulting Resource Strate¢, es and the cost not to exceed $7945 00 for labor. and if exnenses exceed the stated fees that Council is notified Motion canied unanimouslv. 8 i . � 1 '�'ri-Cities Police Deuartment and Funding Formulas Mayor Wilharber briefed the Council on the Tri-Cities Joiat Police Department progress and possible funding formulas. Now, the City of Centerville pays $187,000 per year for seventeen hours of coverage with 24 hour emergenc_y response. Mayor Wilharber explained the task force pIans to subtract past contributions made to the police department and implement a buy in on equipment of $45,Q00. This is a significant increase compared to the previous year's amount of approximately $100,000. The task force is aware of the city's growth and has anticipated an increase in coveratre. Ma Wilharber recommended the cit_y req_uire a police car be placed in Centerville full-tirne. Mayor Wilharber gave a synopsis of a funding formula that the cities have investigated. The formula is made up of the following: number of calls to each city, population, market valuation and combined miles of city roads. Mayor Wilharber clarified the task force plans to weight the criteria, thus determining each city's payment amount. Furthermore, Mayor Wilharber felt Centerville should not pay a portion of a11 police calls, since the city of Lexington had nearly one thousand more police calls than the other two cities. Councilmember Buckbee stated The Council's consensus was to place more wei�ht on calls to each city. Traf�c on 20th Avenue and Main StrPet T,��yer ��Tilharber refe<red to a letter issued by ��.cer Hinsea of the CPLPD, Mayor �Iilkarber , noted the int�rsection in qu�stions is in �inoka C�unty jurisdiction and he su��ested tne County � address the issue. Councilmember Brenn:er commented on behalf of Councilmember Powers; i Powers requested additionallighting, a pedestrian crosswalk and signage at the 20th Avenue and �i Main Street intersection. Mayor Wilharber suggested Staff write a letter to Anoka County and request an investi�ation of the stated intersection. i i School Flood Lights �, Mayor Wilharber reported he received a complaint about the school's flood lights that seem to '� blind drivers north bound on LaMotte Drive. Mayor Wilharber recommended Staff send a letter � to the church addressing the parking lot lighting and forward a copy of the letter to Acting Police Chiei Heckman. N�,W BUSTNESS Staz Gvmnastics - Sketch Ptan Mr. March gave an overview of the Starfire gymnastics sketch plan. The Planning Commission viewed the site and building sketch plan during its 7une meeting. Area citizens showed up at the Planning meeting and stated they like the 250' b_y 120' building idea. However, cancerns were raised in regards to drainage. Mr. �Sarch commented ordinance #64; Special Use Permits states a special use permit and its hearinas are optional. In addition, the Planning Commission held a public hearing in re�ards to rezoning the property. Mr. March stated the Planning Commission made recommendation to the 9 ♦' ♦ y ` Council not to require a special use permit for a public hearing. Especially, since several neighboring property owners were in attendance at the meeting. Councilmember Buckbee commented the gymnastics business is a good idea to blend with the residential district. The Council's consensus was not to require a special use permit public hearing. COMMTTTEE REP4RTS ADMINISTRATORS REPORT June 23, 1998 Joint Meetin� Mr. March reported a zneeting is scheduled on June 23, 1998, 7:00 p.m. between the Council and the three committees. Mr. March commented the League Conference is scheduled for June 16-19th. Mr. March requested the Council packets to he distributed on Monday, June 22, 1998. Councilmember Buckbee suggested Staff contact the Council if a large issue arises. The Cauncil's consensus was to allow the council packets to be delivered on Monday, June 22, 1998. Disaster Plan l:2ayor �{Vilharber suggested CenterviLe pr::pare for ary disaster, su�h as the disaster Shorevie�=� suffered. Mayor Wilharber also suggested the Council, Palice Department and Fire Departrnent work on a disaster plan. CONSENT AGENAA ADJ4ITRNMENT Councilmember Brenner moved and it was secanded to ad.�ourn the June 10, 1998 Council meetin�, Motion carried unanimouslv. The Cit,y Council meeting adjourned at 9:00 p.m. Respectfully Submitted, � Ry-Chel Gaustad, CMC City Clerk 10 t=;�i�iT��;b''1'�.LE Et=:UhJC1i+�lli; DEVtLui�'i�lti�i 1:.:uP�1hiIT i t.t Rt.GLi'LFIk i'r#�.ElIhit:i hil't�Uf�S TUESllF-iY J�_�ne L�, 19yEi ._ . ., ., �-' �_t T''' �+_l � 77 'G � Q C� lt E� L"'� c't 1 2 «rs d�n c� 't 1 4_' C' i; �'l � 1"• C G T, L" I'�i � �• � Il 1" E� t"✓ i t t C. C= �� i i;_ til ]. 1:.; _, . . : _ . 1J � V 2!. G U f� E T't't �� G 1"ii li1 1 f= 'i: ��? ri E Z Cl 1� Tl E 1 Y'' T G u�s i�? r ��_� 1�+ e�� +_� !. � t] fff �� k l: i tl 1.:� Ci t i :_ :: t . . . .... .._ . . , � . , . .. . .. _ . . ._ - : .. ... : . .. �. . . .�^: i j .l�_�r,e ,__�. f.J'7��n L:t'i�lt'•C:er"`�G;'� flrti r:r�tti!li•i� ��.I.tru triG rri��:.;:l.;:u .. . 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(1 G 1" t� r"' c.-t t) ll U t7 �1't e C� Tl h C3 W z i e c• o in rn i i• t e e 1'� t'ii C� V 1 T 4 cK 1 U 7"i CI i::� !"i �:1 i'.s ct 1� t' �� 'r"• � i 1�_ :i. t:• �_it�c�orniria vasit in �eG;teml _ �'�j1�Fd U�•C' LG)'1171q " 11°ciYi ..1'GI`tY`tSCi'f'1 4`Je`tS OY'c�sCfi'� c't3C�ti+;7 F21t.1� �liF l= CC}!lTiC1S dT'iC'� ct�.�. Ct'GI"1B1^ CGlT11711'�;t.Bc�S �.�0 C�15Clt�_• �llCil 15SllE?�: �31- Gi"'.�� M 1 r; E� C� �_l 5 E : G T"i 1 1'i C1 . i `�t�r� Citv �oals �� Ut�iec•tives � ...__..._.__..__..._.... __...__._...__._._.---...._.. _.____._-.---........__...._ .................._ �T a F� 1 e{� �_{ n c i i Yl E' `r, 'C ITI t� G t 1 i"i L; � �� _ . . _ I I'' i 1...� `c� F=1 i t_: L ri� :� �- 1 a�n i l�: i t V bJ _t � e r ; L 1 i! i Tl "�: E r� C_ G i i fi � C t � _......._..____...__.._......__—____.._.....�..._._......---_— ............. _...__.....__.._......_....._...... ....._.__ ._..... ...__.._...._ _ _ , t•KbICd �_tT'tt1J. 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PRESENT: Mayor Tom Wilharber Council Members: Theresa Brenner Mary Jo Helmbrecht Sanna Buckbee ' La.ura Powers ABSENT: None STAFF/CONSULTANTS: Jim March, City Administrator Ry-Chel Gaustad, City Clerk �i David Nyberg, City Engineer �, *********�***�**�**�*x�*********�************:�**�*��x��************************ i i I CALL TO ORDER I i i Mayor Wilharber called the Council meeting to order at 6:05 p.m. �� PUBLIC HEARING � APPEARANCES - - Mr. Mike Ouiglev�Eagle Pass (Trail Issuel Mr. March commented Mr. Quigley is unable to attend the Council meeting. r, CONSIDERATION OF MINUTES May 20. 1998 Special Meeting Minutes Councilmember Brenner moved and it was seconded to a�prave the Mav 20. 1998 S�ecial Meetin�Minutes. Brenner aye. Powers a.ye_ Helmbrecht a�e. Wilharber - Buckbee abstained. Motion carried. 1 . - June 10 1998 Cauncil Meeting Minutes Councilmember Buckbee moved and it was seconded to apnrove the June 10 1998 Council meetin�minutes Buckbee ave Brenner aye Wilharber aye, Helmbrecht - Powers abstained. Motion carried. PAYM�NT OF CLA7MS The Cit of Centerville June 11 -24, 1998 Councilmember Helmbrecht moved and it was seconded to a��rove the pa�ment of claims far J une 11 - 2 4 1998 Motion carried unan.imouslv. Partial Pay Estimate #1 for 20th Avenue Councilmember Helmbrecht moved and it was seconded to ap r�,ove_partial na� estimate #1 for �38 45 as per H R�ireen letter�c ntin�ent upon H R Green addressin� the silt fenc� on 20th Avenue Motion carried unanimouslv. SET AGENDA Eagle Pass Road Update City Attorney Senior Housing Update Tri- Cities Police Department Administrators Annual Review � Councilmember Buckbee moved and it was seconded to a�prove the set ag,enda. Motion carried unanimouslv. PETITIONS AND COMPLAINTS A Letter from Resident l��r. TV1arc�� shared a letter the city received fram a resident regarding mailbox maintenance. The resideni requested the city maintain group maiiboxes after installation. Currently, surrounding -- property owners are required to maintain the mailbox unit after installation. The Council discussed how involved the placement and maintenance of mailboxes could be for the Cit_y, The post of�'ice suggests communities install group mailboxes, however, it is not mandatory. , Councilmember Buckbee commented, for the $25.00 cost of installation, the city should ensure the mailbox stand is structurally sound. Mayor Wilharber suggested the city explore the cost for the newer aluminum mailbox stands. Mr. March commented public works suggested staying away from maintaining the stands. The Council requested Staff research maintaining mailboxes, and to inform the citizen the City is looking into the request and then report back to the Council. 2 UNFINISHED BUSINESS Eagle P�ss Road Update Mr Nyberg gave an update on Eagle Pass Roads construction and drainage. The engirieer plans to address additional dra.inage concerns this fall. In addition, NIr. Nyberg said before the second lift is constructed, the road will be properly repaired. The Council questioned the engineer about procedures and the time line to correct Eagle Pass Roads. The Council discussed testing methods and new testing developments. Eagle Pass Trail Mr March reported the Eagle Pass Developers requested the Council consider exchanging a portion of the Eagle Pass trail for a cash settlement of $9,000. Mr. Nyberg said, currently, an 8' bituminous trail is proposed north of Dupre Road and south of Eagle Trail. However, the Developers have received considerable opposition to constructing the trail near the Dupre Road homes. Tn addition, the trail area is within the jurisdiction of an association. Therefore, the association will be responsible for maintaining the trait. Several new property owners requested the trail not be constructed. ' Cauncilmember Helmbrecht planned to look at the trail area that is in question. Councilmember ', Brenner asked that the Park and Recreation Committee review the proposal at its next meeting. � Ivlayor Wilharber addressed several items for consideration in regards to constructing the trail. �, Foremost, the pond can be an attraction to children and the community might have potentia] liability concerns. And, does the Cit_y comprehensive park plan include this section of the trail. � I i Mr. March addressed another issue with the Elementary watermain constzuction and its i assessments. Evidently, the watermain assessment notices for the tree farm {Eagle Pass �� Development Area) was sent to an inactive property identification number. Therefore, the Eagle �, Pass Developers did not receive nor pay the $58,000 assessment. However, Mr. Quigley (Eagle ' Pass Developer) is willing to pay the assessed amount but he requested the cit_y to waive the interest. Mr. March noted another option is to assess the outstanding balance to Eagle Pass (Phase II) outlot A. Councilmember Brenner moved and it was seconded to refer the Ea�le Pass Trail to Parks and Recreation for a recommendation at the ne� Council meetine. Motion carried unanimousl�. Councilmember HeImbrecht commented the interest on $58,000 is a significant amount. The Council's consensus is to have Staff investigate payment options and report their findings to the Council. NSP Franchise Agreement Mr. John Wertish (Community Service Manager), Ms. Mart_y Tierney (Sales Representative), Mr. Juan Galloway (Sales Representative), and Ms. Kristin Schmidt (Director of Gas/Marking & 3 Sales) were in attendance to give a presentation to request authorization to install NSP (Northern States Power) gas/electric lines. Mr. Wertish said Mr. Gerald Rehbein and Mr. Rick Carlson requested NSP to service their developments and then offered a thumbnail sketch of the proposed lines along 20th Avenue and Centerville Road. Furthermore, it is NSP's hope to provide customers with the choice of service. In any case, the e�sting lines are east of 35E, south ofthe movie theater and west of County Road J. The Council noted the city presently is serviced by Minnegasco. Also, neither the City Engineer nor the Public Works Director foresee the benefit two gas companies will provide the city. Mayor Wilharber inquired about franchise fees. Mr. Wertish replied NSP would like to be competitive with Minnegasco's rates and franchise fees would take them out of contention. Councilmember Buckbee questioned why Mr. Rehbein and Mr. Carlson requested NSP to serve the industrial area and the Parkview development. Ms. Tierney explained NSP offers different programs than does Minnegasco. NSP offers dual lines which are on both sides of the street, and winter construction options for developers. Mr. Wertish commented NSP would provide a benefit to the city by way of paying property tax on the lines within the right-of-way. The Council questioned NSP representatives about responding to a gas leak complaint and the confusion two servers present when responding. Councilmember Powers was mindful of competitaon but emphasized the safety factors. The following major points emerged from the Council's analysis of the request. In sum, the safety factor, the competence of Minnegasco, and that there is no benefit for the cit_y. Mr. Wertish explained the reasoning for deregulation was to allow property owners their choice of service with the option to choose, such as, Mr. Carlson's and Mr. Rehbein's req_uest to utilize NSP. Ms. Schmidt spoke on behalf of NSP and Minnegasco, as she explained their procedures when responding to a gas leak complaint. Foremost, whichever company responds to a gas leak complaint, the first thing both companies will do is to mitigate the situation regardless of whose gas line it belongs to. Then identify the owner of the gas line and precede as needed_ l�layor Wilharber moved and it was seconded to den� the NSP service franchise into Centerville. Motion carried unanimouslv. NEW BUSINESS ' � Local Performance Aid (LPA� NIr, March briefed the Council on the state program "Local Performance Aid" and its qualifying factors. In fact, there are several ways Centerville can qualify for the funds. Accordingly, the City will receive approximately $3,000 for complying with the state regulations. Mr. March recommended the Council approve the LPA application, 4 � Councilmember Powers questioned Staf� on the pro's and con's of making this application. Mr. March replied each city will receive funds based on how many communities participate in the program. The main benefit is in the amount of money the city receives. Councilmeznber Powers asked if the financial benefit is absorbed into the cost of conducting the program. Mr. March felt the financial benefit will outweigh the administrative cost. ' Councilmember Brenner moved and it was seconded to direct Staffto a��lv for LP�i for 1999. Motion carried unanimouslv. Attornev Services Councilmember Helmbrecht addressed the Council and suggested the City evaluate the Attorney services provided to the City. Mr. March suggested the City hold all consultants accountable. Councilmember Buckbee suggested the incoming Council members be involved with the selection process. Councilmember Helmbrecht expressed concern with waiting as it may cost the cit_y more money. Mr. March suggested completing the process now instead of later. Councilmember Brenner suggested Staff research contracting with another firm and then report the findings to the Council. Councilmember Powers felt it is a good practice to set up an annual or biannual evaluation of a11 consultants the City uses. However, performing annual reviews may be too taxing on the Staff, and then Councilmember Powers suggested the City set up performance review increments for all consultants. Counciimember Helmbrecht moved and it was seconded to re�uest Mr. March to be�in researchin� for �.otential Citv Attorneys Motion carried unanimousl� COMMITTEE REPORTS I � Chauncey Barett Senior Housing Facilitv Councilmember Brenner reported on the Chauncey Barett senior housing facilities rental status. To date, the City has fifteen signed lease agreements which leaves one unit available. Tri-Cities Police De.�artment Ma Wilharber reported a Tri-Cities Police Department meeting is scheduled for Monday, June � 29, 1998 at 7:00 p.m. The City of Centerville is hosting this meetin� at City Ha11. Citv Administrators Annual Review Ma Wilharber announced, the Council completed the Administrator's performance review. Mavor Wilharber moved and it was seconded to renew the Administrator's contract another vear and to move the aosition to a srade 10. ste� 6. retroactive to Ma� 20_ 1998 with an additional $3000 �erformance bonus. Mr. March shared that he and his family enjoys the community and his job. 5 r ADMI1�[ISTRATORS REPORT Flashing Ligh#s for the Elementary School Mr. March reported he spoke to Mr. Mike Hughes and Ms. Margaret Langfeld in regards to the traffic lights at the elementary school. The County plans to meet with a consulting engineer July l, and they plan to engineer the project. The County indicated that they will insure the lights are installed before school opens this fall. An Auction at LaMotte's Store �Zr. T,�arch cammented La1V�otte's ?:ave request�� perm:ssicn to close off Center��ille Road tc the narth of l�iain Street for an auction an Sunday, June 28, 1998. The Circle Pin�s-Lexington P�iice Department will provide the barricades and the interim police chief has been contacted. Councilmember Helmbrecht moved and it was seconded to apbrove closing Centerville Road north of Main Street for the auction on Sunday June 28 1998 Motion carried unanimouslv. Minnesota De�artment of Natural Resources - Gun Safet�Classes Mr. March reported gun safety classes will be conducted at City Hall an Thursday evenings from July 16, through August 13, 1998. Mr. March mentioned there is a conflicting date of August 6, however, the classes will be held at another lacation that evening. Councilmember Buckbee moved and it was seconded to an�rove the MN DNR to hald aun safetv classes in the council chambers at Citv Hall. Motion carried unanimously. Turtleman Triathalon 1V�u . TZar�h exp?ained the Turtleman Triathalon is scheduled for A�:gust 15, 1998. The City has received a certificate oi insurance whicn lists the �ity as an additionai in�ured. AWAIR ?��ay�r ��i?ha:ber rec�iveu rotic� of a han�s-cr. t:ain:ng sp�nsa:e� by A�.��AIR. Archer,y Deer Hunting Mayor Wilharber reported the Anoka County Board of Cammissioners adopted Resolution #97- 78, Relatina to the issuance of A Permit for Archery Deer Hunting in Designated Areas of the Rice Creek Chain of Lakes Regional Park Reserve. Moreover, should any resident have questions regarding this matter, please contact Anoka County Parks and Recreation at 767-2860, The Council requested Staffplace the information in the summer newsletter. National Night Out Mayor Wilharber announced Tuesday, August 4, 1998 is designated as National Night Out. Mayor Wilharber stated he would like to have citizens come out and visit the Neighborhood Crime Watch Groups and to show support in fighting crime. 6 .. . CONSENT AGENDA Final Street Name List r✓Is. Gaustad commented the Fire and Police Chief revie�ved the Iist and made recommendations which axe reflected in the finai street name list. � �ouncilmember Helmbrecht moved and it was seconded to ap�rove the consent agend� Helmbrecht a,ye Brenner a�e. Wilharber aYe_ Buckbee aye., Powers abstained. Motion carried. Councilmember Powers inquired about the 20th Avenue and Main Street intersection pedestrian crosswalk. Mr. March replied he will send a letter to Anoka County. ADJOURNMENT Councilmember Helmbrecht moved and it was seconded to adjourn the June 24. 1998 Council meetine. Motion carried unanimouslv. The City Council meeting adjourned at 8:00 p.m. Respectfully Submitted, � / � ,l, I Z� ;L��,�•��- i Jv � l.Zy-Che1 Gausiad, CMC � Ciiy �lerk � i I „ 7 . �;�� `, CITY OF CENTERVILLE PLAS�NING AND ZOI�TING CONIlVBSSION JIJNE 2, 1998 Pursuant to due call and notice thereof, the Planning and Zoning Commission of the City of Centerville held its meeting and several public hearings on June 3, 1998, at City Hall, 1880 Main Street. PRESENT: Chairperson Kathy Welk Commission Members: Linda Broussard-Vickers John Buckbee ABSENT: Commission Member Al LaMotte STAFF: Jim March, City Administrator I ' i Ry-Chel Gaustad, City Clerk I Paul Palzer, Building OfficiaUPublic Works D'uector i David Nyberg, City Engineer i Phil Bergum, P.E. Engineer I *********************�x******************************************************** I I I Roll Ca11 I Chair Welk called the June 2, 1998 Planning and Zoning Commission meeting to order at 7:05 j p.m. I i PUBLIC HEARINGS i Lessard Rezone Rec�uest II Mr. Willy Lessard (2108Q Floral Bay, Forest Lake, Minnesota) addressed the Commission and requested the property at 7005 ZOth Avenue be rezoned from residential to commercial. Mr. Lessard explained in the past, the property was zoned and taxed commercially. However, recently the City changed the zoning from commercial to residential. Unfortunately, Mr. Lessard was unaware of the zoning change, therefore, he is requesting the property be rezoned back to commercial. Mr. Lessard further explained his intent is to focus on attracting good businesses in the commercial area. Mr. Ronald Lenz (7008 Brian Drive) commented him and his family moved from St. Paul to Centerville for the peace and quite. Mr. Lenz read aloud a poem. In summary, the natural woods and its habitat are beautiful, so please don't forget about the little chipmunks and birds when considering to develop this property. 1 Mr. Lessard said he appreciated the citizens' interest in nature and noted the property was classified commercial prior the Clearwater Meadows Development and the propert_y will be developed. Mr. Michael Hunter (1917 Center Street) stated he has an investment to protect. The value of his property will decrease if commercial businesses are built behind his home. Ms. Maureen Wilson (7094 Brian Drive) stressed the through street connecting Brian Drive to 20th Avenue will increase traffic and the possibility of children getting hit by a vehicle. Mr. Lessard proposed to install a collector street to have the businesses access 20th Avenue and then eliminate a through road to 20th Avenue. Mr. Donald Moe (New resident on Brian Court) shared him and his family moved two blocks to stay in Centerville. However, had the property behind his lot been zoned commercially, he would not have purchase the lot. In addition, he supported single family homes for the safety and welfare of the community. Also, the property value will be consistent and the area will be more , esthetically pleasing to have his propert_y abut residential homes rather than commercial , businesses. i Ms. Dazlene Kurshener (7005 Brian Drive) commented had she knew this property may be I rezoned commercial, she would not have purchased her house. I , Mr. Tim Pelican (1889 Center Street) commented him and his family moved to Centerville two weeks ago to raise their children in a good community away from commercial businesses. Furthermore, he is opposed to the rezoning request and he believes the streets would be safer without commercia] businesses located in the proposed area. � I Mr. Brad Hanggi (7003 Brian Drive ) stated the existing houses on Brian Drive and Brian Court I account for approximately twenty children and safety should be a city concern. I � Mr. Paul Gordy (6936 Ivy Court) moved to the city seven yeaxs ago, because of the peace and quite. A�though, Mr. Lessard may lose money, if the property is not rezoned to commercial, however, the cunent residents will lose money. Mr. David Luke (7026 Brain Court) noted that recently he and his �family moved from Peltier Lake Drive to Clearwater Meadows for the natural surroundings. Now, he may be looking out his back window at a commercial district. In addition, why should the residents' pa_y for the City's lack of pianning. Mr. Brain Hof�'man (1949 Center Street) said, whether it is commercial or residential the City should be aware that all the water from the twenty-acre parcel drains into the small pond behind lot 21, of Center Oaks development and it should be addressed. 2 .� Mr. Lessard comment there is an engineering study in progress to address drainage. Mr. Lessard added, the bulk of the City's tax burden is ptaced on businesses, therefore, the commercial district is a benefit to the City. Furthermore, Mr. Lessard would not propose anything that would be detremental to the surrounding properties. The new businesses would be well designed with good commercial buildings to blend with the residential area. � Mr. Jim March (7147 Brian Way) addressed several concerns that arose. Mr. March stressed any property owner can make a request to the city and the request must be addressed by the City. Therefore, the city is not endorsing the rezone request. Also, the City publishes public hearings and notifies alI residents within 350' of the property in question. Therefore, some residents may not have been notified because their property is too far of a distance from the proposed property. The City is governed by the people, comments and concerns are taken into consideration. However, the City will do what is best for the City has a whole. Finally, the developments of Clearwater Meadows and Eagle Pass were designed by the City to connect Eagle Trail and Brain Drive. Mr. Buckbee questioned Staff if the last comprehensive plan indicated the twenty-acre parcel was zoned commercial. Chair Welk noted receipt of three letters received from the Kurchener family (7005 Brian Drive), Carter family (6944 Ivy Court), Johnson family (7017 Brian Drive), and the Lenz family (7008 Brian Drive) (Please see attached). Mr Buckbee moved to ad�ourn this section of the �.iblic hearin��at 7:45 p m. Ms. Broussard- Vickers seconded the motion Motion carried unanimouslv Terminal Transport -Saecial Use Permit Mr. Brent Coatney and Mr. John Snyder gave a presentation on Terminal Transports concept and landscaping plan. The building will be approximately 14,000 square feet and will sit on 6.75 acres. Terminal Transport Developers plan is to break ground for the new building on June 15, and open for business in September of 1998. Mr. March clearly stated the certificate of occupancy will not be issued until the utilities are available and operational. Ms. Norma Nadeau (6644 20th Avenue, Lino Lakes) questioned the business owners if their entrance will be from 20th Avenue or Cedar Street. Mr. Snyder confirmed the business will have access onto 20th Avenue. Mr. March reported the property is industrially zoned and the lot size is similar to Northern Forest Product's lot size. Mr. Brian Hanson (1950 Center Street) said, the semi traffic has increased on 20th Avenue which 3 has caused an increase in noise and pot holes. Mr. Coatney explained the business will be used fox central dispatch and a semi tFU�k mainte�anca service eeuter. Moreover, the semi �ruck traffic will consist of one to ten trucks daily, central dispatch hours will be from 6:00 a.m. to 11:00 p.m. Mr. Michael Hunter (1917 Center Street) stated it appears the City of Centerville is becoming a business community and then the City will not be a quite community. Mr. Pete Nadeau (6644 20th Avenue, Lino Lakes) suggested the semi truck traffic be directed east on Ceder Street to eliminate 20th Avenue traffic. Mr. Buckbee suggested the developer screen the businesses from the residential district along Cedar Street in Lino Lakes. Mr. Joe Ulrich (7055 Cottonwood Court) commented additional office/ warehouse space will be good for the community t� base. Mr Buckbee moved to close the Terminal Trans�ort Snecial Use Permit public hearin� Ms Broussard-Vickers seconded the motion Motion camed unanimousl� I Continuation of Ordinance #44A - Building Construction � Chair Welk read aloud ordinance #44A - building construction and its proposed amendments. I Mr. Buckbee moved to close the Ordinance #44A - Building Construction public hearin�. Ms• Broussard-Vickers seconded the motion Motion camed unanimousl� I Continuation of JoXce Stevens (Greene) Lot Split Request Ms Broussard-Vickers moved to close the Jovice Stevens (Greenel lot split nublic hearing. Mr. I Buckbee seconded the motion. Motion carried unanimousl�,, I APPEARANCES i Mr. John Sn�der Site Plan for Terminal Transport Mr. Snyder approached the Planning Commission and requested approval af the Terminal Transport site plan. Mr. March suggested revising the special use permit (sup) and require a shield between Terzninal Transport ana tke Cedar Street residences. � Ms. Broussard-Vickers confirmed the building size and setbacks are in compiiance with the city code. Mr. Phil Bergum addressed right-of-way (ROW) concerns referred to in a letter dated June 2, 1998. The engineering firm recommended implementing a 33' ROW based on the center line. Likewise, Mr. Bergum suggested the Commission consider permitting the parking lot encroach on the drainage easement to assist in drainage. Chair Welk questioned the engineering staff in regards to the future expansion along the east side 4 of the property. Mr. Bergum noted the proposed parking lot allows for extra water storage. Mr. March reported a pond is to be constructed north of the site. Mr. Nyberg commented the pond plans are being prepared, however, Mr. Rehbein will propose a comprehensive drainage plan for the 40-acre industrial property. Mr. Buckbee questioned the engineers if the 40-acre grading plan concept is conducive to Terminal Transports grading plans. Mr. Snyder replied Rice Creek Watershed District (RCWD) approved Ternunal Transports grading plans. Ms. Brossard-Vickers confirmed with Sta#�the sup is co�npatible with contiguous properties, and that 20th Avenue is able to handle the increased semi truck traffic. kr the like rrzanner, Ms. Brossard-Vickers inquired about Anoka County's comments in regard to 20t� Avenue access. Mr. March stated 24th Avenue is �atfltatned by Anoka Co�tnty. Atso, Anc�a Eourny requested entrances accessing ont� 20th Avenue are not within 200' of the intersection of 20th Avenue a�d Cedar Street. The proposed entrance complies with Anoka County Highway Departments requirements. Mr. March reiterated the sup addresses the fact that no utilities are at the property and no operation will be permitted until utilities are available to the property. Mr. Nadeau hoped the City will restrict noise from the trucks and maintenance shop. Mr. March explained the City has a noise ordinance. Ms Brossard Vickers moved to grant the su� contin ent on the draina�e concerns be addressed and no o�eration take place at the site until utilities are available Also that there be no access from this building to Cedar Street in the future and the Commission a�proves the site plan ac submitted contin�ent u�on the Citv Engineer's a�.proval Mr Buckbee seconded the motion Motion carried unanimously. Dick Travis - Sketch Plan for Moore Pro�erties (7305 &7353 20th Avenue North) Mr. Dick Travis (7264 Twin Lakes) briefed the Commission on a proposed sketch plan with six lots, plus one 10-acre outlot, on a 20-acre parcel and he requested the Commissions consideration for sketch plan approval. Mr. Travis planned to independently finance the utility improvements. Incidentally, a trail easement is proposed to access the park and additional park fees will be in lieu of park land. Mr. March reported due to an abandoned house east of the proposed development, the sketch plan is not in compliance with city ordinance. The ordinance states' a septic system is allowed on a minimal 10-acre parcel. The proposed development will cause too many structures on the south 20-acre parcel. Mr. Travis replied the e�sting house will either be demolished or relocated. Chair Welk confirmed the property is within the MUSA. Mr. March said it is unlikely the utility line will serve the east property because of the wetlands. Mr. Nyberg explained that a shallow, 10" line is located south east on 20th Avenue. Moreover, the utility connections will have to be further investigated. 5 Chair Welk confirmed the proposed lots conform with the RS zoning, 17,000 square feet requirements. Ms. Brossard-Vickers suggested the Travis family return with a more defined plan and she suggested they request to rezone the property from R1 to R5. Mr. March noted the City will work with the Travis family to develop the developer's agreement, streets, curb, gutters and utility plans and specifications. � Mr. Buckbee moved to recommend to the Council the �roperty be developed as a RS zonin� district Ms Brossard-Vickers seconded the motion Motion carried unanimouslv. Husnik Homes - Sketch Plan for Pro�ert�North of Main Street Mr. Paul Husnik (2640 Westergreen, White Bear Lake) presented a sketch plan for the property on the north east corner of Main Street and Peterson Trail. The proposed building will consist of a couple retail units with rear delivery truck access. Mr. Husnik hoped the building will be constructed and ready for occupancy fall of 1998. Ms. Broussard-Vickers confirmed the first of two driveways is located 90' from County Road 14. Mr. March noted the building is proposed to be of brick construction and encroaches 10' within the drainage easement. Ms. Broussard-Vickers said the buiiding meets with the B 1(commercial) requirements, however four thousand square feet buildings are identified within the light industrial zoning district. Therefore, Mr. Husnik may need to redesign the building or request a variance for the building square footage. � Mr. Nyberg explained the building is proposed to encroach on the drainage easement. However, there may be room on the east side of the property to create a deep swale so the drainage would not be hindered. Greg Watson - Starfire Gymnastics (Vacant �ronerty south of Eagle Truckingl I Mr. Watson (Senior Project Manager) addressed the Planning Commission and gave an overview of the proposed building construction and the site plan for a gymnastics facility. The 15,000 sq. ft. gymnasium is proposed to be located on Clearwater Meadows outlot C. The facility will be used as a modified day care, dance studio and gymnastic training location. The owners plan to hold summer camp and Special Olympics at the proposed site. Mr. Buckbee questioned the project manager as to the height of the building. Mr. Watson said the height is proposed at 21'. Mr. March noted the ordinance allows a maximum of 35'. , Ms. Brossard-Vickers questioned the engineer about the drainage concept. Mr. Nyberg explained the drainage from the rear parking lot will drain into the creek. In addition, Mr. Nyberg suggested e�ending the berm to buffer the residents from the commercial property. Ms. Tina Riehle (7044 Cottonwood Court) felt concerned about the drainage because water collects on the property and then the overflow drains onto her property. 6 Ms. Pam Neulkenes (7054 Cottonwood Court) asked what guarantees do the property owners have that in the future the gymnasium will not i�e converted into an industrial building. The Commission replied there are no guarantees. Mr. Watson stressed a desire to obtain a building permit to ensure the business will be in operation by September 1998. Mr Buckbee moved to recommend to the Council that the Plannin� and Zonin��Commission recommend Starfire Gvmnastics be�ermitted within the uses of that district and that they mav �roceed without a�blic hearin f� or a special use �ermit Motion seconded b�Ms Brossard- Vickers. Motion carried unanimously. Ms Brossard-Vickers moved to recommend the preliminar� sketch plan is a��roved with s�ecial attention to landsca�ing (to mitig;ate the west side of the pro,�ertvl and su�gested the engineer work with the drainage issue Motion seconded bv Mr. Buckbee. Motion carried unanimouslv. Action on Lessard Rezone Request The Commission further discussed the Lessard rezone request. Mr. Buckbee commented traffic I will increase with more homes and suggested leaving the property zoning as is, commercial and �' residential. Mr. Lessard explained a blend of doctors offices, dentists offices and/or business offices will make a nice transition between the residential and commercial zones. Mr. Buckbee suggested Mr. Lessard return to the Commission with an idea of how he would like the property to develop. Ms. Brossard-Vickers commented she would like to research the legal guidelines and explore why and how the property was and is zoned. Mr. Lessard stated he will sign a 60-day rezone waiver form. Mr. Nyberg commented Eagle Pass is a PUD (Planned Unit Development) and suggested I Lake Area Utilities land be developed as a PUD. Furthermore, the City's intention is to connect Eagle Trail to Brain Drive. Mr Buckbee moved to table the Lessard rezone reauest until the Jul� 7, 1998 Plannin� Commission meeting and to direct staff to renotify the surroundin�nropert� owners the issues will be revisited Motion seconded bv Ms Brossard-Vickers Motion carried unanimously Action of Stevens (Greene Lot Split Reauest Mr. March briefed the Commission on flood plain regulations pertaining to Stevens lot split request. Mr. March discussed City ordinance #33 - Flood Plain; in summary, a structure cannot be built within the flood way. Mr. Palzer commented the state law states, in order to approve a lot split within the flood way the site must provide a building site outside of the flood way. Mr. March said the proposed lot will not have an area for constructing a building outside of the flood way. In any case, the city has authority to grant a variance to its own ordinance, but not to state laws. However, the property owner can apply for an amendment to FEMA for a map amendment. The City is restricted and cannot approve a lot split based on the information 7 presented. Ms Brossard-Vickers moved to den� the lot split based on the facts presented bv the Buildine Oi�icial that the Citv cannot �rant a variance to the state laws Also advise the �ro�ert� owner to a�plv for a letter of map revision from FEMA in order to re�uest a lot split in the future Motion seconded bv Mr. Buckbee. Motion carried unanimouslv. Ms. Broussard-Vickers moved to table ever�hing remaining on the agenda. Mr. Buckbee seconded the motion. Motion carried unanimously. Mr Buckbee moved to adjourn the June 2, 1998 Plannin� and Zonin meetin�. Ms. Brossard- Vicker seconded the motion. Motion carried unanimousl� The Planning Commission meeting adjourned at 10:40 p.m. Respectfully Submitted, Ry-Chel Gaustad, CMC City Clerk i , 8 �� 8 MAERTENS-BRENNY CONSTRUCTION COMPANY 8251 Main Street NE Minneapolis, MN 55432-1849 (612) 786-4779/Fax 786-6973 General Contractors/Commercial-Industrial t June 22, 1998 Dear Recreation Board Director: Are you tired of hearing people complaining about slivers from old wood bleachers? Right now -- we have a solution for you. Cunently, we have an in-stock of used extruded I aluminum bleacher covers used to install over old bleachers to provide a nice weather-durable surface. We have in stock 3, 600 LF of such material. Right now we are selling this at a bargain basement price of $2.00/LF. I Also in stock we have used solid aluminum plan.k for replacement of wood bleachers. Of this item, we currently have 630 LF in stock and this is being sold at $4.00/FL. I If you are interested, please contact me at 786-4779. Sin r , � � � •YLll�t�f/ o n Hoffman roject Manager JH:Iw/bleachers.jh . -- - ----- - — - - - . 3 ��., ' �� ,,�,, i =-� ^� EARTHKEEPERS 1095'�, 65 WEST ROAD ' �,, GIRCLE PINES, MN 55014 � J � � r i� �' � �—� �5-7;s41/2960 , �i _ n � �i_� f�-�!��Lu�'l/�d.`_��/� fa � �i �.� �'�, / / = 1' /��'' _ I ��GC/�L�L!�SG� V � '� `7�/�/� `�.' .'r�-�t ;' :.....� i - L( �- LC/l��v—�G 9 "� '+L ;'�� June 16, 1998 �° � Cirde Plnes Federal Credit Union __� 9205 LE%INGTON AVE. N.. SUITE 3 CIRCLE PINES. MINNESOTA 55014 ;1E - .« ;d � . I .. � / .. C�.� / � ' �_ �: 2960734 �4�: 8100 d�35006ii' LD95 , Centervifle Park boaro Centerviile City Hali 1880 Main St � Centerville, MN 550�4 - — Dear Park Board: In 1990 a few interested residents of Circle Pines, Blaine, Centerville, Lino Lakes, and Lexington formed a grassroots environmental organization called "Earthkeepers" and organized the first annual Earth Day cleanup and beautification efforts in these cities. During the following years, Anoka County began its Adopt-a-Mile and the various cities followed with their own Adopt-a-Park programs. The annual Earth Day cleanup has continued in some of the cities. We felt Earthkeepers was influential in these successes. In 1993, with the formal programs going as well as other various city-sponsored I events, Earthkeepers disbanded. We disbanded with a positive bank account. ' Therefore, we are writing a check to the five city park boards in the hope that you will use this money for beautification of your city--whether it be cleaning up trash or planting daylilies in the ditches! Your portion is $128.17. Sincerely, ��'�/�, �� z��:� Mavis Hogstad Earthkeepers Treasurer � ��. r ';�:� � � �� L �� r� /1 �� J� 1 ^ 1� �, l' �. f � V ��!/ ! �! . r'� , i �1 1 � �� c r,��,:,,n b � FF-� � � y� &. y �� .... j !�!Pt/; f � 3 � ': . � � � °.; j� I M y , � ,.�� :% � .. �� COUNTY OF ANOKA ._ �� 's O�ce of County Board of Commissioners � ,� ._ ��' �� GOVERNMENT CENTER 1..0 ` ' 2100 3rd Avenue • Anoka, Minnesota 55303-2265 " " ' ' (612) 323-5700 May 28, 1998 Parks & Recreation Dept. City of Centerville 1880 Main St. Centerville, MN 55038-9794 Dear Parks Director: The Anoka County Board of Commissioners is pleased to make available to you a limited supply of bike helmets for distribution to children in your community. Bicycle related head injury is the leading cause of head injury in children 5 to 14 years of age. Our public health goal is to promote bike riding safety and childhood injury prevention. The intended recipients are children in the community who may not have the means to obtain a bicycle helmet and are between the ages of 5 to 14 years of age. � The Disease Prevention and Control Program of the Anoka County Community Health & ' Environmental Services Department will facilitate the distribution process. For further information, and to arrange for pick up of the helmets, please contact Susan Strand, Disease Prevention and Control Coordinator, at 422-7046 after June 4, 1998. We appreciate your partnership in this effort to promote childhood injury prevention and protect children in Anoka County. Sincerely, The Anoka County Board of Commissioners M:1Admin\No�malHelmets 1 .Itr FAX: 323-5682 Affirmative Action / Equal Opportunity Employer TDD/TTY: 323-5289 .�.�;., k �� 1 i�� ; REH 6EIN'S Black Dirt 1998 Contractor Price List Black Dirt` $3.00 per cubic yard Black Dirt, Pulverized $4.75 per cubic yard __ Fill Dirt (when avQilable) $3 per cubic yQrd , All the black dirt is black loQm topsoil Prices quoted include loading Delivery is available - please call for rates The dirt is loQded from the SW corner of the I35E & Co. 14 intersection. This is the Centerville-Hugo exit, npproximately 5 miles n�•rth of White BeQr Prices sub ject to Minnesota Soles Tnx of 6.5% unless a Minnesotn Exe��ption Certificate is on file. All sales Are cnsh unless an open account has been pre-approved. Plense cQll the office (426-1345) to make credit arrangements. For additiona/ informotion call Corky Laska 426-0896 6805 20th Avenue South • P.O. Box 324 • Hugo, MN 55038-0324 (612) 426-0896 • Fax (612) 426-3077 An Equal Opportunity Employer