HomeMy WebLinkAbout2010-03-24 CC - Approved
CITY OF CENTERVILLE
CITY COUNCIL MEETING
March 24, 2010
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled
meeting on March 24, 2010, at City Hall, 1880 Main Street.
PRESENT:
Mayor Mary Capra
Council Member Linda Broussard Vickers
Council Member Jeff Paar
Council Member Ben Fehrenbacher
Council Member D. Love
ABSENT:
None
STAFF:
City Administrator Dallas Larson
City Attorney Kurt Glaser
City Engineer Mark Statz
I. CALL TO ORDER
Mayor Capra called the March 24, 2010, City Council meeting to order at 6:30 p.m.
II. PUBLIC HEARING(S)
None.
III. APPROVAL OF AGENDA
Mayor Capra made the following additions/corrections to the Agenda:
Consent Agenda, Item #1, added Page 6a, (Check # 25272-25283)
Consent Agenda, Items #4 and #5, moved to New Business Item #3
Old Business, added Item #1, Downtown Storm Water
New Business, added Item #3, Change Order #3 for the 2009 Street Improvements
Announcements/Updates, added Item #2, Mayor Capra (Fete des Lacs Parade)
Motion by Council Member Love, seconded by Council Member Paar to approve
the agenda as amended. All in favor. Motion carried unanimously.
IV. APPROVAL OF COUNCIL MINUTES
1.March 10, 2010 City Council Meeting Minutes
City of Centerville
Council Meeting Minutes
March 24, 2010
Motion by Council Member Broussard Vickers, seconded by Council Member Paar
to approve the March 10, 2010 City Council Meeting Minutes as presented. All in
favor. Motion carried unanimously.
V. CONSENT AGENDA
1.City of Centerville March 11, 2010 through March 24, 2010 Claims (Check
#25253 – 25271) & (Check #25272–25283)
2.Centennial Fire District Claims through March 16, 2010 (Check #4209– 4221)
3.Centennial Police Department Claims through March 11, 2010 (Check #7695 –
7730)
4.Forest Lake Contracting, Pay Estimate #8 – 2009.01 Peltier Lake Drive Project -
$203,012.43
5.Forest Contracting, Pay Estimate #8 – 2009.02 2009 Street Improvement Project-
$203,269.29
Items #4 and #5 were moved from the Consent Agenda to New Business Item #3.
Councilmember Love requested that Item #3, Centennial Police Department Claims
through March 11, 2010 (Check #7695 –7730) be pulled for discussion.
Motion by Council Member Broussard Vickers, seconded by Council Member
Paar to approve the Consent Agenda as amended. All in favor. Motion carried
unanimously.
3. Centennial Police Department Claims through March 11, 2010 (Check #7695
7730)
Councilmember Love referred to the Centennial Police Department Claims, voided check
# 7695, asking that Staff compare the cost of changing to a zero deductible on
glass/windshield coverage with the insurance company. He explained that this is the
second or third windshield to be replaced since he has been on Council and if it is more
economical to have a zero deductible then he would like that to be reviewed.
Motion by Council Member Love, seconded by Council Member Paar to approve
Consent Agenda Item #3 Centennial Police Department Claims through March 11,
2010 (Check #7695 –7730) as presented. All in favor. Motion carried unanimously.
VI. AWARDS/PRESENTATIONS/APPEARANCES
1.Mr. Greg Kieselhorst Centerville Lions Annual Easter Egg Hunt LaurieLaMotte
Memorial Park
Mr. Greg Kieselhorst, Centerville Lions, appeared before the City Council and stated that
the Centerville Lions are requesting the use of Laurie La Motte Memorial Park, April 3,
for the 2010 Centerville Lions Easter Egg Hunt.
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City of Centerville
Council Meeting Minutes
March 24, 2010
Mayor Capra stated the Easter Egg Hunt is a nearly 20 year tradition of Centerville and
thanked Mr. Kieselhorst and the Lions for their contribution to the community.
Motion by Council Member Fehrenbacher, seconded by Council Member Love to
approve the use of Laurie LaMotte Memorial Park, April 3, 2010, for the 2010
Centerville Lions Easter Egg Hunt. All in favor. Motion carried unanimously.
VII. OLD BUSINESS
1. Downtown Storm Water
City Administrator Larson reviewed the background information on the Centerville
Downtown Redevelopment Strom Water Reclamation Project. He presented updated
grant information stating that the Clean Water Legacy Grant would fund $188,550 of the
downsized project and that Staff hasn’t gotten a commitment from the Rice Creek
Watershed District at this time. He stated that he feels this is a much more manageable
project and that Staff could look for additional grant money down the road.
City Engineer Statz explained that essentially the City Council has the following three (3)
choices: 1) to reconsider the original project costing approximately $800,000 with the
$249,000 grant, 2) consider this downsized approximate $400,000 project with the
$188,000 grant 3) the City could choose to not do either project. The City Engineer also
explained that the downsized project aides in the each of the following: cleaner water to
the lake which is eventually going to be mandated as a City obligation, irrigation for the
park, and finally, the project would be setting up for the downtown redevelopment.
The Council discussed the choices noted by the City Engineer and their concerns. The
consensus of the Council was that the benefits to the community, ball fields, and lakes are
worth the amount of the expenditure. City Council requested that Staff review ways to
replenish the Storm Water Fund as well as have the Finance Director review all aspects
of the project and to use any funds available that the City has on hand.
Motion by Council Member Broussard Vickers, seconded by Council Member
Paar to direct Staff to work with Rice Creek Watershed District and the State to
modify the grant agreements to fix the cost on the lower cost project and direct the
Finance Director to review project costs. All in favor. Motion carried unanimously.
VIII. NEW BUSINESS
1. Mr. & Mrs. Cunz, 7198 Shad Avenue Request for Water Connection &
Special Assessing of Associated Fees
City Administrator Larson reviewed background information and stated the City had a
late request for a water service hook-up. Staff has reviewed the contractor cost, which is
higher for the single additional connection and the property owner has agreed to pay the
costs through special assessment in the same manner as the others that were previously a
part of the project but for a five-year term.
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City of Centerville
Council Meeting Minutes
March 24, 2010
Motion by Council Member Fehrenbacher, seconded by Council Member
Broussard Vickers to authorize the request of Mr. and Mrs. Cunz, 7198 Shad
Avenue, Water Connection and Special Assessing of Associated Fees as submitted
by Staff. All in favor. Motion carried unanimously.
2. Mr. Paul Palzer, Building Official/Public Works Director Recommendation for
Lawn Services
City Administrator Larson reviewed the background information from Public Works
Director/Building Official Palzer, on the 2010 + Mowing Proposals. Staff recommends
that the City contract with Goetz Property Maintenance & Landscaping for the 2010 and
possible 2011 and 2012 season for the mowing of the City’s properties. Staff also
recommends that the City contract with TruGreen for the turf chemical application for the
same time period.
Motion by Council Member Broussard Vickers, seconded by Council Member Love
to authorize the City’s mowing contract to Goetz Property Maintenance &
Landscaping and to authorize the chemical application contract to TruGreen as
recommended by Staff. All in favor. Motion carried unanimously.
3. Change Order No.3 – 2009 Street Improvements
The City Engineer reviewed background information stating that the change order
rd
provides for the repair to a 15” storm sewer at Quebec Street north of 73 Street. The
storm sewer had a 1” gas service directionally bored through the storm sewer pipe. The
existing storm sewer pipe was replaced along with the street section being restored. It
was noted that the damage was caused by the Gas Company.
Councilmember Broussard Vickers suggested that Staff send a bill to the gas company.
Motion by Council Member Broussard Vickers, seconded by Council Member Paar
to authorize Change Order #3, 2009 Street Improvements, for damage caused by the
Gas Company and direct Staff to bill the Gas Company. All in favor. Motion
carried unanimously.
4. Forest Contracting, Pay Request #8 – 2009.02 2009 Street Improvement Project
City Engineer Statz reviewed background information on the liquidated damages.
Motion by Council Member Fehrenbacher, seconded by Council Member Paar to
authorize Forest Contracting, Pay Request #8 – 2009.02 2009 Street Improvement
Project-$203,269.29. All in favor. Motion carried unanimously.
5. Forest Lake Contracting, Pay Request #8 – 2009.01 Peltier Lake Drive Project
City Engineer Statz and City Administrator reviewed background information on the
liquidated damages.
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City of Centerville
Council Meeting Minutes
March 24, 2010
Motion by Council Member Broussard Vickers, seconded by Council Member Paar
to authorize Forest Lake Contracting, Pay Request #8 – 2009.01 Peltier Lake Drive
Project dated 3/19/2010 per Staff, reserving the right to add additional liquidated
damages to a final pay request as appropriate. All in favor. Motion carried
unanimously.
IX. ANNOUNCEMENTS/UPDATES
1.City Administrator Dallas Larson
City Administrator Larson reported on the trail project stating that Staff has obtained the
Right of Way Certificate which confirms that all of the easements in order and Staff
would be submitting it to the State tomorrow.
City Engineer Statz stated that the Right of Way Certificate is the keystone document to
the submittal of the project. He briefly reviewed the submitting and approval process of
State and Federal offices, noting he anticipates the bid award to occur in July, considering
that all of the submitted documentation will need review and approval by both State and
Federal officials.
2. Mayor Capra (Fete des Lacs Parade)
Mayor Capra reported that former Councilmember Lee would not be assisting with the
parade this year so she and Councilmember Paar would try to expedite the planning and
process. The Lions are requesting the City hold the parade the same day as their ball
tournaments and street dance. She explained the only glitch to address is last year’s
circumstance where the parade was cancelled due to the weather and some of the
participants were not paid. Therefore, some of those participants had stated they would
not participate in future parades.
The City Council discussed having some sort of participation event policy/participation
contract as well as a good will gesture made to try and get those participants back.
After discussion it was agreed to move forward with the event and direct Staff to contact
and discuss the intentions of past participants. City Administrator Larson and Mayor
Capra would also review the policy and send letters.
3. North Metro Communications Update
Councilmember Fehrenbacher reported that on May 3, 2010, North Metro
Communications would be sending an additional adapter for the digital converter box,
which would give an additional 15 basic channels. Residents can call 877-634-4434 to
receive the adapter now if they prefer not to wait until May.
4. 2010 Census
Mayor Capra stated that the Census survey has been delivered to the residents of
Centerville and asked that everyone please take the time to fill out and return them.
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City of Centerville
Council Meeting Minutes
March 24, 2010
X. ADJOURNMENT
Motion by Council Member Fehrenbacher, seconded by Council Member Paar to
adjourn the March 24, 2010 City Council Meeting at 7:33 p.m. All in favor. Motion
carried unanimously.
Mayor Capra adjourned the March 24, 2010, City Council Meeting at 7:33 p.m.
Transcribed by:
Rochelle Russo, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
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