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HomeMy WebLinkAbout2001-08-01 Approved Minutes . APPROVED PARKS AND RECREATION COMMITTEE MEETING MINUTES August 1, 2001 Pursuant to due call and notice thereof, the Parks and Recreation Committee of the City of Centerville held their regularly scheduled meeting on August l, 2001, at City Hall, 1880 Main Street. Chairman Doug Porter called the meeting to order at 6:40 p.m. Present: Chairman Doug Porter Brian Walter Tedd Peterson Wayne LeBlanc Tom Lee Karla DeVine (arrived after roll call) Linda Broussard Vickers Absent: Kathy Peil CONSIDERATION OF THE MINUTES Motion by Mr. Walter, seconded by Mr. Peterson, to approve the July16, 2001 Parks and Recreation Committee Meeting Minutes. All in Favor: Aye-Porter, Walter, Peterson, Lee Abstained: LeBlanc Motion by Mr. Walter, seconded by Mr. Porter, to approve the July10, Z001 Parks and Recreation Committee Meeting Minutes. All in Favor: Aye-Porter, Walter, DeVine, Lee Abstained: LeBlanc, Peterson TRAIL MAP BROCHURES As the full color trail map mock-ups as designed by Ms. DeVine were misplaced, this topic was be tabled. Additional mock-ups have been requested and will be available for the next regularly scheduled meeting. SATELLITE ENCLOSURES As planting vegetation as a natural enclosure will take a considerable time before it is large enough to be effective, presents maintenance issues and is expensive. Mr. Walter will further investigate the cost of fencing to provide the enclosures. Tabled until the next regularly scheduled meeting. WHEELS PARK Equipment Delivery: Chairman Porter updated the committee regarding the delivery date of the Wheel Park Apparatus. All apparatus sha11 be available for assembly by Friday, Augustl7. Chairman Porter will contact Skate Wave (vendor) to see if delivery can be made sooner. Pay Phone: Chairman Porter updated the committee regarding the pay phone which is needed for safety reasons. Ms. Lien of City Staff contacted Qwest Public Access Solutions, which offer two options for a pay phone with enclosure. "Shared Services" which will cost the city $71 .55 per month with the first $50.00 of use going to Qwest, the second $50.00 of use would be credited towards the account. With this plan the installation cost of $400.00 is waived, or the city has the option of paying the installation cost and $71 .55 per month with a minimum required usage. All committee ' members agreed the "Shared Services" option was preferred. Mr. Peterson suggested locating the phone under the overhang on the east side of the warming house. Chairman Porter will contact Qwest regarding installation date. Motion by Mr. LeBlanc, seconded by Mr. Porter, to allocate $80.04 per month for a public telephone at the Wheels Park. All in Favor: Motion carried Unanimously. Rules/Signage: Chairman Porter updated the committee regarding the rules and correct language to be on the sign. After making the changes to the language of the rules and format of the sign as recommended by the city attorney and the League of Minnesota Cities, Chairman Porter will forward the information to the sign manufacturer. Adviso Board: Luke Helmbrecht Sean Navin T.J. Hansen Tom Perron rY � , � � and Billy Johnson appeared before the committee as members of the Wheels Park Advisory Board. The purpose of the Advisory Board was clarified by the committee to insure full the Board Members understood their positions. Their primary purpose of the Advisory Board will be assisting in the location and layout of the apparatus. They may also notify any committee members regarding maintenance issues. They will have no authority to enforce the rules and regulations of the Wheel Park. They may contact the proper authorities in case of an emergency. Equipment Installation: Sun Ramp Solutions will have technicians available to assemble the apparatus they are supplying, Skate Wave equipment will be assembled by committee members. The tentative assembly date is Friday, August 17, 5:00 p.m. Chairman Porter will contact Skate Wave to see if the delivery date can be moved up to allow more time to assemble their units. He will contact committee members with any changes. Grand Opening: Grand Opening date set, Friday August 18, 3:00 p.m. Mayor Swedberg and the City Council to be invited to attend the Grand Opening. An invitation to join the committee for apparatus assembly was also extended. Mr. Lee will send an e-mail to City Staff to add this item to their agenda. BUDGET 2002 With an assumed $50, 000.00 Capitol Outlay available for Parks and Recreations 2002 budget, a preliminary budget was drafted after lengthy discussions, as requested by the City Council. (See Attached) Discussed Monthly Financia� Statement, Wargo Activities, Band Request- Chaymus Klang. Motion by Mr. LeBlanc, seconded by Mr. Walter, to adjourn. All in Favor: Motion carried Unanimously. Meeting adjourned at 9:30 p.m.