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Home My WebLink About2001-07-16 Special Meeting for Wheels Park- Approved Minutes i APPROVED PARKS AND RECREATION SPECIAL MEETING FOR WHEELS PARK MINUTES July 16, 2001 Pursuant to due call and notice thereof, the Parks and Recreation Committee of the City of Centerville held a Special Meeting to discuss the purchase of wheels park equipment and further plans for the Grand Opening of the Wheels Park on July 16, 2001, at City Hall, 1880 Main Street. Chairperson Doug Porter called the meeting to order at 6:00 p.m. Present: Chairperson Doug Porter Brian Walter Karla DeVine Tom Lee Kathy Peil Tedd Peterson � Absent: Wayne LeBlanc Staff: Jill Lien I APPEARANCES Mr. Dean Anderson (6961 Centerville Road) and Mr. Ben Henrich (6953 Centerville Road) appeared before the Parks and Recreation Committee to e�ress their concerns related to the temporary road located in Laurie LaMotte Park. Specifically, the contractors working on the concrete in the ice rink are driving all of their vehicles on the road, not just the lazge ones. Every time they drive on the road, it creates tremendous amounts of dirt, which in turn completely dusts out their homes. Mr. Anderson commented that he doesn't know if he should leave his windows open when he leaves for work every day, or not. If he leaves them open, when he comes home, everything in his house has been completely covered by dust. It is too hot to keep the windows closed every day, and he doesn't feel he should have to. Additionally, the gates are left open all night. He questioned if the gates are required to be closed, and why they were opened to begin with. NIr. Peterson explained that the gates are being opened temporarily for the construction of the Wheels Park (concrete) and the electrical contractors. Once this is complete, the gates will be closed permanently, but in the mean time, the contractors are supposed to be closing the gates every night. Mr. Henrich commented that the gates aze not being closed every night. In fact, there are some weekends when the gates aze closed, 1 � that people remove them completely off the hinges. Also, when the gates are closed, peopie go arou.nd them into their yards to get through. Neither of them really minded tha.t people ga into their yards, but feel it shouid be addressed. Mr. Peterson offered talk to the contractors again to request that they make sure to close the gates when they leave at night. He aLso commented that the work at the park should be complete within the ne� couple of days. The Committee briefly discussed th� possibility of a different type of barrier/gate, but will discuss it in more detail in the future. Mr. Peterson will check into different options for a barrier. Mr. Anderson and Mr. Henrich were fine with this outcome for the time being, but if it continues long into the future, they will appear before the Committee again. UNFINISHED BUSINESS FOR WHEELS PARK Turn Around Time for Equinment Orders Ms. Lien e�cplained that she had contacted both vendors regarding shipment timeframes. Gerry Sabol of SunRamp Solutions felt fairly confident that the pieces of equipment could be delivered by August 11 th , for sure they could be delivered by August 17�'. Tom Snook of SkateWave stated there is no way their equipment could be delivered by the 11 �`, but probably by August 17�`. Pick Out Specific Pieces of Equipment to Order The Committee elected to order the following pieces of equipment: SkateWave SunRam� Solutions (1) Fun Box $ 6,840 (1) Breaker $2,195 (1) Mini Haif Pipe $11,240 (1) Spine $2,695 (1) Spine (12') 6 270 (2) Quarter Pipes 6 990 Sub Total $24,350 Sub Tota1 $11,880 Tax (6.5%) 1,583 Tax (6.5%) 772 TOTAL $25,933 TOTAL $12,652 GRAND TOTAL OF $38,585 (both will require shipping and handling). Ms. Lien wiil contact t�th vendors to pla.ce the orders. , Installation (Timeframe and Who is to Perform� Ms. Lien explained that SunRamp Solutions would install the equipment where we want it. SkateWave will install the equipment at an additional cost, or can provide a supervisor to "over-see" the installation, but this would cost an additional $600. The Committee elected to install the equipment on Friday, August 17�', and possibly the morning of the I 18�' if necessary. Mr. Lee volunteered to obtain the proper equipment for the installation project. 2 , Shipping and Handlin� Costs Discussed previously — indicated above. Advisory Board a. Help with Planning of Placement of Equipment. b. Duties/Responsibilities (Communication link / eyes and ears). The Committee etected to invite the siac (6) youth who have expressed interest in being on the Advisory Board to the August Parks and Recreation Committee Meeting. They would like the youth to help plan the layout of the park and aLso would like to discuss the duties and responsibilities of the Advisory Board. Ms. Lien will send an invitation to the six (6) interested youth for the meeting on August 1�`. Phone Access Availabilitv at LaMotte Park Ms. Lien e�lained that LaMotte Park doesn't have a phone for the Advisory Boazd, or for anyone to use for that matter. There is a phone in the warnung house, but tha.t is locked. If there were to be a problem, no one could call the Police for help. After discussion, the Committee requested Ms. Lien to contact the phone company to see about installing a public pay phone. The Advisory Board ean call 911 without any cost to do so, while at the same time it will be available for anyone to use. Rules and Regulations / Signag_e Ms. Lien commented that she had contacted Brian Bernier of Gator Signs regarding constructing a sign with the Rules and Regulations. Mr. Bernier could build a 4 x 8 plywood sign for approximately $300. Because of the fact that he already has the City Logo, he would be willing to make the sign for $250. He felt he could have the sign � completed within one week of ordering. The Committee requested Ms. Lien to forward the Rules and Regulations to either the City Attorney or the League of MN Cities for approval. Grand Opening a. Set Date b. Concessions c. Band Proposal The Committee elected to hold the Grand Opening on Saturday, August 18, 2001 at 3:00 p.m There was brief discussion related to the Committee selling concessions at the event. Mr. Porter would like to check with his daughters Girl Scout Troop to see if they would be willing to participate in the concessions. More discussion will follow pertaining to this item at the August meeting. The Cominittee discussed the possibility of allowing Chaymus Klang and Mason Wurscher's band(s) to piay at the Grand Opening. The general consensus was that it would require too much additional time for reseazching, and money that the Committee doesn't have, to support such an event. The Committee requested Ms. Lien contact Mr. Klang and Mr. Wurscher to let them know the outcome. 3 i � NEW BUSINESS � DISCUSSION ITEMS DNR Grant Application Ms. Lien explained the City had received notification from the DNR that the City was not awarded the grant. Appro�cimately 180 some cities applied for the grant. ADJOURNMENT No motion was made, the meeting just ended. Respectfully Submitted, Jill Lien Staff Liaison 4