The URL can be used to link to this page

Home My WebLink About2001-07-10 Approved Minutes APPROVED PARI�S AND RECREATION C4MMITTEE MEETING MINUTES July 10, 2001 Pursuant to due call and notice thereof, the Parks and Recreation Committee of the City of Centerville held their regularly scheduled meeting on July I0, 2001, at City Hall, 1880 Main Street. Chairperson Doug Porter called the meeting to order at 6:35 p.m Present: Chauperson Doug Porter Karla DeVine Tom Lee Brian Walter Kathy Peil Absent: Wayne LeBlanc Tedd Peterson Sta� Jill Lien '� � APPEARANCES � Mr. Chaymus Klang (7162 Mill Road) and Mason Wurscher 7132 Gra Heron Drive II ' � Y ) � appeared before the Parks and Recreation Committee to request permission to ha.ve ', several bands play for four to six hours at one of the parks in town. Mr. Klang explained I that several youth have started bands, and they ha.ve no pIace to play. They are looking I for this to be a half-day event, where potentially hundreds of kids will come to listen to ', their music. The style of music is somewhat compazable to what you would hear on 93X, I which is hard rock/metal. Mr. Wurscher commented that he works for A to Z Rental, and '� he can get a stage, tent, lights, cables etc. for free. Their coneerns were if there was a need for any type of permits required, security issues, or any other concerns the Parks and Recreation Committee may have. They were hoping to have this event sometime in mid to late August, during the daytime hours. After discussion the Committee e�ressed concerns over the following issues, and requested Ms. Lien follow-up on the same: l. Noise Permit 2. Police Department 3. Fire Department 4. Satellites 5. Clean-up 6. Liabilities — League of MN Cities — Special Event Coverage } 7. Pazking 8. City Canncil Approval / Conditions The Committee questioned Mr. Klang specifically if his own band would be willing to play at the Grand Opening of the Wheels Park, if the whole six (6)-band option wouldn't work. Mr. Klang commented that he would be happy to play at anytime. The Committee thanked Mr. Klang and Mr. Wurscher for appearing before the Committee, and informed tnem tha.t Ms. Lien would get back to them after additional research had been done. CONSIDERATION OF MINU'TES June 6, 2001 Parks and Recreation Committee Meeting Minutes Motion by Mr. Lee, seconded by Ms. DeVine to approve the June 6, 20Q1 Parks and Recreation Committee Meeting Minutes. All in favor. Motion carried unanimously. UNFINISHED BUSINESS Trail Ma.� Brochures � Ms. DeVine e�lained that per her conversation with Mr. LeBlanc who had attended the �� EDC meeting to see if they would be interested in sharing the fees and pianning of the ', brochure, that the EDC would like to see a more condensed version than what Mr. ', LeBlanc had presented. They would like to see a one page brochure — tri-folded, as I presented by Ms. DeVine. Mr. Terway was going to bring a copy of Vadnais Heights' �� tra.il map to Ms. DeVine, but she hasn't heard back from him as of yet. The Committee '� elected to table this item at this time until Mr. LeBlanc could give his update. % Sateltite Enclosures I ', Mr. Walter explained that he received a quote from Goetz Landscape for planting natural ' barriers (bushes) around all of the sa.tellites at the parks. The quote came in at � approximately $2,500, which inciudes installation. Mr. Walter explained that it would take time for the natural barriers to grow and become established, but eventually maintenance of these bushes will become an issue. Who will be responsible for trimming and upkeep of these bushes at the parks? Mr. Walter questioned the use of the satellites at Royal Meadows and Eagle Parks. Specifically, is there really a need for satellites at these two (2) parks? After discussion, the Comznittee Concurred tha.t there is a need for satellites at these two (2) parks. Additionally, if the Committee elected to remove the sa.teilites at the two (2) parks, then it wauld become an issue at the other parks that still have them The Committee decided to Iook at wood fencing on two (2) sides of each satellite instead of natural barriers. This would be considerably less expensive. Mr. Walter will check into pretreated, pre-made fence sections and report back at the ne� meeting. A-g Lime and Fence Relocation at Laurie LaMotte Park , Ms. Lien explained that with the relacation of the fencing and backstops at LaMotte Park, ' that additional ag-lime would be required. Mr. Peterson has left messages with the Little 2 I,eague several times, but they ha.�en't called back. He was hoping they would be willixig to donate ag-lime as they have in the past, but he is having a difficult time just getting through to them. Mr. Peterson had received a quote far 25 tons of ag-time at a cost of $432. Ms. Lien questioned Mr. Mazch as to if tlus could came out of the maintenance e�enses. Mr. March approved this expense from the maintenance budget. Ms. Lien commented tha.t ultimately, this needs to be done by the end of July for the Fete des Lacs Tot�rnament. Mr. Peterson received a quote from Modern Fence for the relocation of the backstops, which came in $1,500 higher than what had been e�ected. Council already approved $3,500. After discussivn, the following rnotion was made: Motion by Mr. Porter, seconded by Ms. DeVine to request approva! of an additional $1,500 for installation costs for the relocation of the fencing at Laurie LaMotte Park, d�ee to the unavailability of the Public Works Department to perform the labor as originally recommended to City Conncil (total project cost of $5,000). All in favor. Motion carried unanimously. Ms. DeVine requested Modern Fencing sign a performance agreement for work to be completed by July 30�'. WheeLs Park a. Fottow-up on Wheels Pazk Meeting I b. Voting Tabulations � c. Proposed expenses � d. Rules and Regulations / Signage ' e. Advisory Board f. Grand Opening g. Article in Quad Ms. Lien e�lained there were 32 youth signed in far the Wheels Pazk Meeting. Included in the packet was the voting form with the final tabulations — most popular being circled. Tlze fun box was the most popular piece with 18 votes. Ms. Lien e�lained she was requested to submit the proposed e�cpenditures for the Wheels Park and the current expenses to da.te, to City Council. Included were copies of the "Parks and Recreations Proposed E�cpenditures for the Yeaz 2001, and an updated "Park Fund" balance sheet. Ms. Lien commented that interest had been added for the yeaz 2000 on the balance sheet. Additionally, staff is stiil researching the $7k overage from the year 200U, and whether it , needs to be e�ended from the 2001 Pazk Dedication Fees, or frorn the General Fund. Per direction from Mr. March, the $7k overage was removed. Ms. Lien shared that the totat cost for the Laurie LaMotte Park Improvements is $181,180 — which does not include shipping/handling for the Wheels Park equipment. A breakdown of the proposed WheeLs Park equipment is as follows: 3 SkateWave SunRamp Solutions Fun Box $ 6,840 Breaker $2,195 Miiu Half Pipe $11,240 Spine $2,695 Spine (12') $ 6,270 Quarter Pipe (12') 3 495 Quarter Pipe 5 260 $8,385 $30,600 $30,600 + 8.385 $38,985 T� (6.5%) + 2,534 Tota! $41,519 (Plus shipping/handling) Ms. Lien e�lained she took the top four (4) choices from SkateWave, and the top thzee (3) choices from SunRamp Solutions. Outside of the fact that these aze the items the youth picked, she recommended the "Spine" and the "Quarter Pipe" from both vendors. She felt SunRamp Solutions would be better equipment for bicycles, while at the same time, SkateWave would provide better equipment that is more suitable for skate-baards and in-lines. This would altow both bikes and skateboazds/in-lines to use equipment at the same timc. Ms. Lien commented that the equipment from SkateWave didn't appear to be the most suitable for bicycies. Motion by Ms. Peit, seconded by Mr. Walter to request $42,0�0 from City Council I to purchase equipment for the Wheels Park at Laurie LaMotte Park. All in favor. '� Motion carried unanimously. �� Ms. Lien e�lained she had compiled a draft "Rules and Reguiations" and requested the II ', Committee Members to review, comment, change or add to anything they felt necessary. I Ms. Lien commented that it was her understanding that the Advisory Board should only �� be OBSERVING what is happening at the Wheels Pazk, and calling the appropriate '� parties (Police) when necessary. They are to be the "eyes and ears" of the park. She I explained that the Committee shouldn't place any member of the Advisory Board in uncomfortable positions (i.e.: friends, enemies, siblings, etc.). There are six (6) youth interested in being on the Advisory Board. Ms. Lien explained that Mr. Peterson had been in contact with someone frorn the League of MI�1 Cities and Tom Gross with Berkley Risk Administrators Company (brac) regarding proper signage. Mr. Gross made several suggestions, including constructing with 4" letters similar to highway signs. The letters should be reflective and have a contrasting color to the background. He also recommended that the City Attorney andlor the League of MN Cities review the signage before installation. Ms. Lien offered to contact Brian with Gator Signs to see if he could make the sign, and how much it would cost to do so. The finat "Rules and Regulations" are as follows: 4 l. Protective gear is strongly encouraged. 2. No drugs or alcohal. 3. No smoking or chewing tobacco. 4. No fighting. 5. No loitering. 6. No reckless beha.vior. 7. No profanity. 8. No st�ckers on park property/equipment. 9. No graffiti. 10. Not responsible for lost or stalen articles. 11. Only bikes, skateboards, roller-blades and in-line skates allowed. 12. Be responsible — maintain the park by cleaning up trash. 13. Be respectful of others and the pazk property. 14. RIDE/SKATE AT YOUR OWN RISK. Anyone using the Wheels Park is asked to contact the Police if they witness any inappropriate behavior. THIS IS YOUR PARK, PLEASE TAKE CARE OF IT FOR YOUR SAFETY (will be placed at the top of the sign). The Committee discussed possible dates for a Grand Opening for the Wheels Park, and � elected to tentativeiy set the date for Saturday, August 1 l, 2001 at 1:00 p.m., subject to '� delivery of the equipment from the vendors. Since the Committee was unsure of whether '� the Council would approve the request for $42k for park equipment or not, they couidn't �� direct Ms. Lien to order the equipment until after the Council Meeting on Juiy 11, 2001. �� At that, the Committee elected to hold a Special Meeting to pick out the equipment and �� finalize any other issues related specifically to the Wheels Park on Monday, Ju1y 16�' at I 6:OQ g.m. Ms. Lien will contact the vendors after Council's approvaUdenial to find out ' their delivery time for the equipment. Tf at that time, it is determined that the vendors ca.nnot provide the equipment before August 11'", the tentative date for the Grand Opening would be changed to Saturday, August 18, 2001. Ms. Lien explained she had included the article published in the Quad for informational purposes only. She noted some errors in the article, but overall it was a pretty good article. Bud�et Tabled NEW BUSINESS Borowicz Reauest for Bon-fue at Acom Creek Park Ms. Lien distributed a letter received from Becki Borowicz (1861 Revoir St.) requesting permission from the Pazks and Recreation Committee to have a bon-fire in Acorn Creek Park, for their annual block party on August 25�'. Ms. Borowicz already obtained 5 approval from Milo Bennett (Fire Chie fl. Mr. Bennett informed her that she needed to obtain approval from the Parks and Recreation Coxnmittee. � After discussion, the following motion was made: Motion by Mr. Porter, seconded by Mr. Lee to recommend to City Council deniat of the Borowicz's request to use Acorn Creek Park for a btock party bon-f re. Porter, Lee, Walter, Peil — yea. DeVine — abstain. Motion carried. Ms. Lien will contact the Borowicz's. DISCUSSION ITEMS Monthl�Financial Statement Discussed previously. Wazgo Activities Update I � Ms. Lien e�cplained that there have been 90 —100 kids at each program, with the i exception of the Canoeing/Kayaking, which has a lunit of 20. There wasn't a program on July 3 due to the Independence Holiday. �� Set Agenda 1. Satellite Enclosures 2. Band Request 3. Budget 4. Wheels Park ADJOURNMENT Motion by Mr. Walter, seconded by Mr. Porter to adjourn the Juty 10, 2001 Parks � and Recreation Committee Meeting. All in favor. Motion carried unaaimously. � Meeting acljourned at 9:10 p.m. ' Respectfully Submitted, Jill Lien Staff Liaison 6