The URL can be used to link to this page

Home My WebLink About2001-05-02 Agenda Packet \ 4 `� CITY OF CENTERVILLE \ PARKS AND RECREATION AGENDA May 2, 2001 6:00 p.m. CALL TO ORDER Chair recognition of Council Liaison, Linda Broussard Vickers ROLL CALL , PUBLIC HEARING APPEARANCES �erviews CONSIDERATION OF MINUTES � Apri14, 2041 Parks and Recreation Meeting Minutes UNFINISHED BUSINESS ,,�'� Soccer Field a. Use b. Scoreboard �-/ Trail Map Brochure Samples .3 Wargo Nature Center Activities - Flyer � Disc sion and RFP's for Lanrie LaMotte Park ,� tectrical �Wheels Park NEW BUSINESS � Park and Recreation Coordinator �1 � � �� "�' � � � ,�l� �u-r� Sc:�:-�-�,1l,+� �(X.0 2(0� r►�t.,� �lG--ttiS ir1�o+� d- wu�t ��. ��-=7 DISC SSION ITEMS �� p�,QS ,� Monthly Financiai Statement �� iscussion / Recommendations to Council for fiIling vacancies . Parks and Recreation Monthly Report to Patricia Scott (LeJournal) ADJOURNMENT i � LeStanc, Wayne J To: LeBlanc, Wayne � Subject: Park and Recreation Mission The mission of the Park and Recreation Committee is to make recommendations relating to Park and Recreation resources and activities to the City of Centerville. The recommendations should strive to provide value for whatever resource may be allocated, whether it be money, space, or.people's time. The scope of Parks and Recreation includes but may not be limited to: parks, park equipment, children/youth/adult recreation activities both organized and unorganized, trails and pedestrian routes, and environmental quality of life. N .� :� � .,. G�� ) , � ' I 1 I Comprehensive Plan. page 13. Land use update. page 18,23. Trail link to Chain of Lakes Park. page 18 or so. Trail map. Goal for pedestrian bridge to connect to Hugo trail. page 26. Goal for 35W and 35E freeway interconnect. page 31. Minimize light pollution goaZ. page 31. Minimize water polution goal (e.g. phosphate free fertilizer). page 31. Goal to provide pedestrian transportation throughout the city. page 48. Update road improvement proposal. I page 50. Replace pedestrian plan. page 52. Revise bike trails section. I like the guideline of "open space or a park" within'/ mile of every home - which is "open space or a park" every'/z mile.. This should be in the comprehensive plan. The nearest park frorn my house is over a mile away... -----Original Message----- ' From: LeBlanc, Wayne J Sent: Saturday, Apri► 07, .2001 3:48 PM To: Tim and Beth Swedberg'; MARI NELSON; Linda Broussard-Vickers; Dick Travis; Mary Capra; Tim Rehbine; Michelle Moser; Betsy Scheller; Aimee Fairbrother; Jim March; LeBlanc, Wayne J; Doug Porter; Karla DeVine; 'Brian Walter'; Brian Hanson; Ray DeVine; David IGlian; John McLean; BARRY BRAINARD; Rob Sheppard; THERESA BRENNER; 'tpplus5@AOL.com'; 'jlien@centervillemn.com' Subject: Feedback on Goals - SuggesGon to Add One � I'd like to suggest the addition of another Park goal something like the following: Item 4. Open Space, Park Land, and Park Resources Open space, parks, and park resources will define the desirability of the fature Centerville. Plan now attd set aside resources (land and/or money) to reach these goals as opportunities present themselves in the short term and long term. Provide adult type parks allowing people to have picnics or just to enjoy being outside. Provide:park resources to allow citizens lake access and a pier. Provide I pazk resources to allow outdoor orchestra and band concerts (the intention here is to provide for something like a city band to I perform). In summary, provide park acreage sufficient to satisfy the needs of the residents: for adult use,lake access, and concerts, and i also (most of this is covered already) sports use, playgrounds for children, and facilities for youth (such as a wheel park). I BACKGROUND I I Wouldn't it be nice to allow Centerville residents to sit at a picnic table next to Centerville Lake and watch the sunset? Ironically, I Centerville, the City of Lakes with a festival, "Fete de Lacs" named after lakes, has no lake access. It should and opportunities are I predictable. The ciry should be ready with funds earmarked for that purpose. I personally would prefer that rather than a bond issue. I Centerville has no adu�t type parks. Lamotte park, despite it's large size, is already essentially full with sports related resources. And despite Lamotte park's 20 acre size, our largest paark, the park acreage for Centerville has tumed out to be minnnal. The City of Circle I Pines has 120 acres of parks. Admittedly, some of that is wetland and unusable for sports activities, but it is certainly usable for open � space and gives people elbow room and great views. Open space, even if it is a wetland, is important. The 1997 Comprehensive Plan ' says Centerville has 31 acres of pazks, faz less than the 120 acres of Circle Pines. Circle Pines has a population of 4,663 and is essentially fully developed whereas Centerville has 3,202 but will reach about 5,000 when it is developed. I believe Centervil�e needs to make an extra effort to provide more open space and park resources for the residents of the future - somewhere around the 120 acre figure rather than the 31 acre figure. Developments must give 10% for park dedication either in land or money. I suggest all this resource be dedicated to land or land acquisition. That is, reserve land for parks as appropriate to a development and put the remaining park dedication money into a fund for land acquisition elsewhere in the city. But there is so little land left to develop, that I think other money needs to be earmarked for open space Iand acquisition. I would suggest that more pazk dedication money from the past should have been used for pazk and open space acquisition and that it now needs to be made up. What is approprtate park laud for a development? I like the guideline of a park within % mile of every home - which is a park every'/z mile. Tlus should be in the comprehensive plan. The nearest park from my house is over a mile away. Kids that grew up in our neighborhood had no place to play except in their own back yards. This does not provide a meeting place for kids or adults in neutral space and it stifles a sense of community. And fmally, Anoka County owns some property on the east side of Centerville Lake. Could this be made into an adult � type park with a name Iike Sunset Park? The potential for wonderful open spaces, parks, and interconnecting trails for Centerville with it's lakes and undeveloped land is TREMENDOUS! I hope the city will go for it. I MEMO Date: Apri127, 2001 To: Chairperson Porter Parl�s and Recreation Members From: Jill Lien Re: Council Liaison Lets welcome Linda Broussaxd Vickers as our new Council Liaison!!!! Welcome aboard Linda, we're glad to have you with us! � Thank you! � MEMO Date: April 27, Z001 To: Chairperson Porter Parks and Recreation Members From: Jill Lien Re: Interviews I , Included in your packet is a copy of the invitation sent to the candidates who � expressed interest in filling the vacancies on the Parks and Recreation Committee. The invitation explained the interviews will last approximately 15 minutes, beginning at 6:00 p.m. Mr. Wilharber has requested his name be removed from the list, due to the fact that he has decided to apply for the vacancy on the Planning and Zoning Commission instead. The schedule is as follows: 6:00 Tom Babcock 6:15 Bill Bisek j 6:30 Tom Lee j 6:45 Kathy Peil ! Thank you! , � . � � °� � � ��1� 1880 9Vlain treet • entervi��e .a,� ___ S C , 91�t� 5.�o3s T �K, . . `FS�CI.S�C�1$J (651) 429-3232 • �a� (651) 429-8629 �pr�� i, zoo� Mr. Thow�.as L. gabcocle z269 Mou.v�d Trai,l, cewterv��e MN 55038 R.e: iwterv�ews for vacawc�es ow ttie �ar►es awd rzecYeat�ow cow�.►�.�ttee ! Aear Mr. F�abocl2: I The parles av�,d Rec►-eat�ov►. Covu.w�.�ttee wou.�d I,�I�e to �v�vi,te �ou. to av�, �wforw�.a� �wterv�ew pr�or to the wext regu.�ar�� schedu.�ed �aries awd R.ecreat�ow cow�.w�.�ttee n�eet�wg ow wedwesda� Ma� 2, 2002. we w�� i a�l,ow i� vu.�wu.tes for eacl� cav�,d�date beg�ww�wg at �:oo p.vu.. You. are � schedu.�ed f �:oo p.w�.. i f�ou have a cow fl.�ct w�th th�s t�w�.e, pl,ease i cov�,tact w�.e at c�t� +-tal,l, to re-schedu�e, otherw�se, we wi,t,l,pl,av�,to see �ou II at �:oo p.w�.! �, TI� a w{2 � o u. ± s�wcere��, � %1,I, L�evi, J StGi f f Liaisov�. I ♦ r NOT APPROVED PARKS AND RECREATION COMMITTEE MEETING MINUTES April 4, 2001 Pursuant to due call and notice thereof, the Parks and Recreation Committee of the City of Centerville held their regularly scheduled meeting on Apri14, 2001 at City Hall, 1880 Main Street. Chairperson Doug Porter called the meeting to order at 6:35 p.m. Present: Chairperson Doug Porter Wayne LeBlanc Karla DeVine Tedd Peterson Brian Walter Absent: I Staff: Jill Lien APPEARANCES Mr. Jeffrey Johnson of the Centennial Soccer Club appeazed before the Parks and , Recreation Committee to e�ress interest in the use of the soccer fields at Laurie LaMotte Park this summer. Mr. Johnson also shared his concerns with the size of one of the soccer fields not being within regulation, the condition of the turf of the fields, and if ' there were any possibilities of n�nning irrigation to the fields. Additionally, the northeast corner of the south field (adult field) has a slight incline, which restricts the playing on that field. Mr. Johnson mentioned that the referees "walked / paced out" the width of this field, and all had concurred that the field is not 50 yards wide. Standard regulation size is I 50 yards wide by 100 yards Iong (SOx100). The youth field is fine the way it is, but the adult field is not within regulation. Mr. Johnson stated that the Centennial Soccer Club would use these fields for practice only. Typically use would be in the evening, Monday through Friday. Hopefully next year, they will use it more for games. Mr. Porter commented that the Parks and Recreation Committee is comrnitted to making the turf at LaMotte Park, and all of the parks, in excellent condition. He also e�lained the future plans for utilization of the parks through programs offered through the YMCA i Day Camp and the Wargo Nature Center. Ms. DeVine offered to meet with Mr. Palzer next week to "mark-out" the correct size of the soccer field. Ms. DeVine will update the Committee at the May meeting. NIr. Terry Sweeney (7154 Brian Drive) appeared before the Parks and Recreation Committee to discuss the Draft Goa1 Directives Proposal presented by Mayor Swedberg. Specifically, Mr. Sweeney wasn't pleased with the $75k addition to the Parks and 1 ♦ � - Recreation budget for recreational activities, along with providing safe anct supervised swimming opportunities at Centerville Beach. Mr. Sweeney clarified thi,s is an Anoka I Coun Beach th,at the Ci of Centerville has nothin to do with. Additionall as far as tY tY g Y� I ? the recreational activrties, Mr. Sweeney doesn t want to see a dupl�cation of what is currently offered through the Centennial Little League and Soccer Club. The Little League and Soccer Club have thousands of kids already participating in softball and soccer leagues. The Little League and Soccer Club have invested in our City parks, and the City of Centerville should not try to separate from these clubs by duplicating activities offered. Mr. LeBlanc commented that Mayor Swedbergs goal is to provide activities for the youth. He didn't feel the Mayor was trying to offend the Parks and Recreation Committee. On the contrary, he is trying to promote the Parks and Recreation's goals of offering activities for the youth. Mr. LeBlanc commented that possibly it is time to hire a park coordinator. CONSIDERATION OF MINUTES March 7, 2001 Parks and Recreation Committee Meetin� Minutes Motion by Mr. LeBlanc, seconded by 1VIs. DeVine to approve the March 7, 2001 Parks and Recreation Meeting aninutes. All in favor. Motion carried unanimously. UNFINISHED BUSINESS Bud e� t Fi ures / Re-assessment The Committee discussed the corrected figures provided, and came to the following conclusion for the Parks and Recreation budget. Carry Over from 1999 Park Dedication Funds $31,675.00 Hunter's Crossing Park Dedication Funds $74,000.00 2001 Budget — Capital Outlay 50 OOD.00 Total Revenue $155,675.00 2000 Park Expenditures exceeding budget $ 7,1 O l.95 2001 Expenditures thru February $0.00 Total Ezpenditures to date $ 7,1D1.95 Revenue less Expenditures $148,573.05 Pheasant Marsh Park Dedication Funds $13 $,600.00 * * Possible phasing of park fees associated with construction The Committee requested financial statements on a monthly basis. 2 ♦ 3 The Parks and Recreation Committee would like the City Council to recognize these figures provided through the receat audit as eurrent Park Funds. Skate Park Mr. Peterson explained that he was at a conference put on by the League of Minnesota Cities on Tuesday, and Skate Parks were a major topic of discussion at this conference. Discussions related to Tier I parks confirmed what we had already know regarding helmets, kneepads, height of equipment, etc. Mr. Peterson confirmed tha.t the hockey boards aze adequate for "fencing". Signage will need to be addressed. Mr. Peterson will follow-up on the insurance issues and will also contact SunRamp Solutions for a list of Cities he can contact for references. Motion by Mr. Porter, seconded by Mr. LeBlanc to recommend to City Council to accept Requests for Proposals (RFP's) for laying concrete in the ice rink at Laurie LaMotte Park, per the engineers specifcations. All in favor. Motion carried unanimously. The Committee opted to refer to the "Skate Park" in the future as a"Wheels Park". � Motion by Mr. Peterson, seconded by Ms. DeVine to accept Requests �or Proposals (RFP's) for equi�ment/ramps for a future Wheels Park at Laurie LaMotte Park. I All in favor. Motion carried unanimously. l Comn�'ehensive Plan Amendment � Ms. Lien explained that she had provided each member a copy of anything related to I Parks and/or Parks and Recreation areas in the Comp Plan. Mr. March ha.d requested that , each of the members review it and make any changes or recommendations prior to the meeting. He is looking for the Parks and Recreation Committee to specify exactly what they want amended in the Comp Plan. Ms. Lien requested that any changes or recommendations be forwarded to her as soon as possible. She will compile them and then forward to NIr. March. Earth Dav The Committee confirmed the plans for the Earth Day activitie : . Peterson will purchase. �`�.i�d trash bags while Mr. Walter will purchase es. All will be placed at both parks and City Hall. The festivities will begin at 9:00 a.m Volunteers can meet at City Hall, Royal Meadows Park or Tracie McBride Park. Mr. Porter will be at Royal Meadows Park, Ms. DeVine and Mr. Walter will be at Tracie McBride Park, Mr. Peterson will be at Laurie LaMotte Park and Mr. LeBlanc will be at the Wargo Nature Center with a table set up on behalf of the Parks and Recreation Committee. Ms. DeVine will talk to Mr. Magiil from Corner E�ress to see if he would be willing to donate the use of his sign to the Parks and Recreation Committee for advertising for volunteers. Committee Member Vacancies After discussion, the Committee elected to conduct interviews at the meeting in May. Ms. Lien will set up the interviews in 15-minute intervals with a start time of 6:00 p.m. 3 � C Ms. Lien will also notice the newspapers, cable channel, reader board, etc, of the time change. Traa1 Ma.n Ms. Lien e�lained that she had received the latest version of the proposed tra.il ma.p. j�,�-�e� After discussion, the Committee was pleased with the proposed trail map. Mr. LeBlanc ��►��t�' will bring sample brochure styles to the ne�rt meeting for the Committee to review. The Committee would like to establish a brochure indicating trails, parks, pedestrian walkways, etc. for distribution. War�o Nature Center Activities Ms. Lien e�lained that Mr. Murawski had f�ed her a list of dates and times for summer programs for the youth in Centerville. Mr. Murawski felt the Wargo Nature Center could commit to every Tuesday from .iune 12 thru August 28�' (with the exceptiori of July 3` The activities range from games, canoeing, kayaking, arts and crafts, pond study, snake presenta.tion, biking, swimming, ecology and nature scavenger hunt. The times could run from 12:00 — 2:00 p.m., or from 1:00 — 3:00 p.m. After discussion the Committee determined which activities/dates would be held at each park, and made the following motions: , Mot�on by Mr. Peterson, seconded by Ms. DeVine to recommend to City Council approval of the expenditures for scheduled programs offered through the Wargo Nature Center in an amount not to egceed $800.00. All in favor. Motion carried . unanimously. Motion by Mr. Peterson, seconded by Mr. Walter to recommend to City Council approval of expenditures for promotion and advertisement of the Wargo Nature Center activaties in an amount not to exceed $500.00. All in favor. Motion carried unanimously. � The Committee requested Ms. Lien place a full advertisement in the LeJournal, place it on the cable channel and reader board in front of City Hall, and contact the school district to see if the Committee could distribute a flyer with the children at school. If so, Ms. Lien will create such a flyer and distribute accordingly. Score Funds Ms. Lien explained that she had spoke with Ms. Bender who informed her that there are options regarding the Score Funds. Currently, the Recycling Coordinator is looking into funding promotional items with those funds and requests that the Parks and Recreation Committee not rel on these funds. Y Requests for Pronosals (RFP's) for Electrical at Laurie LaMotte Park Ms. DeVine commented tha.t Bonestroo (City Engineer) is scheduled to come out to LaMotte Park again ne�ct week to finish the specifications for running the electrical to the ball fields. � 4 t NEW BUSIIYESS Centennial Soccer Club — LJse of Fields , Discussed previously. DISCUSSION ITEMS Concession Stand / Shelter Buildin� Mr. Peterson e�lained he had requested this be added to the agenda. He wanted to confirm with the rest of the Parks and Recreation Committee that the plans submitted for the concession/shelter in the Outdoor Recreation Grant Application were just concept plans, and not the actual plans that the Committee would be committed to. He expressed his concerns tha.t the concept plan did not include restrooms, drinking founta.ins, is not ADA accessible and seems somewhat sma11. The Comxnittee concurred that this is just a concept plan that was needed for the Grant Application. Outdoor Recreation Grant Application Ms. Lien e�lained that each member received a complete copy of the Outdoor Recreation Grant Application that had been submitted to the DNR on March 30`�. She mentioned the application consumed a great deal of her time over the last two (2) weeks, and enjoyed working on it. This was on the agenda for informational purposes only. Recommendation to Citv Council for Council Liaison Ms. Lien explained that after speaking with Mr. Mazch, she has come to the conclusion � that if the Parks and Recreation Committee desires a Council Lia.ison, they should make a , motion to City Council requesting they appoint a Council Liaison to the Committee. Motion by Mr. LeBlanc, seconded by Mr. Walter to request that City Council appoint a Council Liaison who is interested in attending the Parks and Recreation meetings for the purpose of communications between the Pa�ks and Recreation Committee and City Cauncil. All in favor. Motion carried unanimously. YMCA Day Camp Pro�ram Ms. Lien e�lained this was added to the agenda again for informational purposes only. Ms. Katie Kubic of the YMCA had dropped offthe brochures for the Day Camp to be distributed at City Hall and for the Committee to review. Parks and Recreation Monthly Report to Patricia Scott (LeJouznal� The Committee elected the following information be relayed to Ms. Scott for the monthly newsletter: YMCA Day Camp, Wazgo I�tature Center Activities and Earth Day. Set A eg nda 5 i I 1. Interviews — 6:00 p.m 2. Soccer Field 3. Ska.te Park 4. Trail Map Brochure Samples 5. Wargo Nature Center Activities 6. RFP's for Electrical at LaMotte Park Motion by Mr. �Valter, seconded by Mr. LeBlanc to adjourn the April 4, 2001 Parks and Reereation Committee Meeting. All in favor. Motion carried unanimo�asly. Meeting adjourned at 9:35 p.m. Respectfuily Submitted, Jill Lien Staff Lia.ison I 6 MEMO Date: Apri127, 2001 To: Chairperson Porter Parks and Recreation Members From: Jill Lien Re: Soccer Field (Use and Scoreboard) Attached, you will find a letter from JeffJohnson (Centennial Soccer Club) who appeared before the Parks and Recreation Committee last month to request use of the soccer fields at LaMotte Park. His letter references the outcome of the meeting, and requests confirmation. I believe this has been confirmed, but I ! wanted to make sure. Mr. Peterson requested scoreboards be added to the agenda for discussion. Thank you! � , Jill Li�n From: Johnson, Jeffrey (Mkt) [Jeffrey.Johnson@bestbuy.com] ' 3ent: Thursday, Aprii 0�, 2001 12:49 AM To: 'Doug_W Porter@deluxe.com' Cc: wayne.lebianc�unisys.com; karla�raydevine.com; brian walter '(,'a�cnt.com; 'jlien@centenrillemn.com ; Johnson, Jeffrey (Mkt) Subject: RE: FVN: Centerville Fields � Logistics Report for soccer.do... Attached is the report 2 am sending for the Centennial Soccer Club meeting next week. Thanks for inviting me to the meeting and making me feel welcome. I would like to also confirm our discussion the Centennial Soccer Club wouid like to use the Laurie Lamotte Soccer Fields for practices from 5pm to dark Monday through Friday. If you could confirm that, it would be great. Thanks again. JJ «Logistics Report for Soccer.doc» � Jeff Johnson Director of B2B Best Buy Co, Inc I (952) 995-5071 ' Jeffrey.Johnson@Bestbuy.eom 1 I.ogistics Itepart. . Centennial Soceer.�lub Meehng Soecer Field i�pdate , � . April.5te, 2001 � . ._ _ . Centerville Soccer Fields I attended the Centerville Park and Rec 1Vleeting on Wednesday Apri14�', a.ud discussed feedba.ck from our last year's soccer season rela.ted to the Laurie LaMotte Park SoGCer Fields. The Park and Rec committee was receptive to the feedback and is committed to making the Laurie LaMotte Park Soccer Fields a first class location for the Centennial Soccer Club to have gaxnes. The following improvements to the site were discussed. 1. They wi11 be loaking at ways to widen the larger of the two fields to a minimum of 50 yards wluch is the minimum allowed for a regulation size field. 2. The grounds grew will continue working on the quality of the grass. Last year was the first season and the grass quality was not where they want it to be long term. It may take another year to get it to acceptable levels for soccer. We will not be scheduling soccer games at Centerville for this summer. The fields will be available for pra.ctice from Spm until dark Monday through Friday for our club. We I will need to find a way to maintain a schedute of practices since Centerville doesn't ' maintain a schedule for the soccer fields like Lino Park and Rec does. Other notes on Soccer Fields ♦ With the late and wet Spring we will be keeping in close contact with Barry Bernstein from the Lino Parks and Rec on field conditions. We don't want tv start having I practices until the fields dry out or it may damage the grass for the whole seasan. ♦ The Centennial Middle School #5 field (the one inside the track) was going to be repaired this summer but the timing is being moved back to this Fall. We will be able to schedule games on the field this summer ♦ MYSA will be sending me the games to be scheduled on Apri112�'. I have 8 days to turn around the schedule to MYSA to have the games approved. I have not he�rd if Steve Gilbertson will be assigning refs for the games. I will need to know who to send the game schedule to for the refs to be assigned. Once the games are scheduled I will send them out on Email. I would also suggest posting the game schedule on the Web Site. Let me know whom I could work with to make that happ�n. Let's play Soccer! Jeff Johnson MEMO Date: Apri127, 2001 To: Chairperson Porter Parks and Recreation Members From: Jill Lien Re: Trail Map Brochure Samples Hopefully Mr. LeBlanc and Ms. DeVine will bring sample brochures to the ' meeting. , I FYI � I have included a 11 x 13 trail map in each of your packets. These are for you to keep. ' I Thank you! I s / MEMO Date: April 27, 2001 To: Chairperson Porter Parks and Recreation Members From: Jill Lien Re: Wargo Nature Center Activities Ftyer Attached, please find a copies (color and black/white) of the proposed flyer to be distributed at the school district for the Wargo Nature Center Activities. Please remember that this needs to be in black and white for less expensive printing costs. I have spoke with Kathy Millington, who indicated it shouldn't be problem distributing it at the schools, but we should get the districts approval before it goes to the printer. I will fax it over to Kathy Weiland at the District Office for her approval, after you have approved it. I will bring it to the printer after the ' approvals are met. ' Thank you! 11ZARI� YOUR CALENDERS! ! STARTING JUNE 12 - AUGUST 28 CENTERVILLE'S PARKS AND RECREATION COMMITTEE AND THE WARGO NATURE CENTER ARE OFFERING FUN ACTIVITIES � � � � EVERY TUESDAY.. June 12 Games (no limit on number) — Acorn Creek Park , June 19 Canoeing and Kayaking (limit of 20 kids ages 10 and up) — Beach June 26 Arts and Crafts (no limit on number) — Laurie LaMotte Park Jaly 3 No program due to July 4� holiday I � i July 10 Pond Study (limit of 30 kids) — Tracie McBride Park I I July 17 Snake Presentation (no limit on number) — Laurie LaMotte Park I July 24 Bike over to Beach for swimming (no limit on number) — Laurie LaMottte Park i '4 July 31 Canoeing and Kayaking (limit of 20 kids ages 10 and up) — Beach � � I ` August 7 Arts and Crafts (no limit on number) — Laurie LaMotte Park � I ; � i August 14 Ecology and Playground games (no limit on namber) — Royal Meadows Park i � August 21 Nature Scavenger Hunt (no limit on number) — Eagle Park August 28 Canoeing and Kayaking (limit of 20 kids ages 10 and up) — Beach Times are from L•00 - 3:Q0 p.m. every Tuesday � c�,�� :�� ' Please call City Hall at (651) 429-3232 for more informatiou, and to sign up for these ezciting � activities! � , MEMO Date: April 27, 2001 To: Chairperson Porter Parlcs and Recreation Members From: Jill Lien Re: RFP's for Laurie LaMotte Park (Electrical and Wheels Park) Included in our acket are the s ecifications from the Ci En ineer Tom I Y P P tY g � Peterson, for running electrical and construction of a Wheels Park at Laurie LaMotte Park. Also included are the advertisement for bids. Please note the bids will be accepted at City Ha11 on Tuesday, May 22, 2001 at 1:30 p.m. i Mr. March suggested the Committee recommend that the section where a proposed overhead power wire (OH P) be placed underground along with the rest of the I underground wire. I I Were on our way! ! ! � � Thank you! � � � �` ,. ' �� AI�VF.RTT�RMF.NT F(�R RTI�� Sealed bids will be received by the City of Centerville, Minnesota in the City Hall at 1880 Main Street, until 1:30 P.M., C.D.S.T., on Tuesday, May 22, 2001, at which time they will be publicly opened and read aloud for the furnishing of all labor and materials and all else necessary for the following: I a iri I��Intte Park Tm�Lr�vemente F,lectric �ervice ancl Skate Park In general, work consists of the following approximate quantities: 1,400 LF Schedule 80 PVC 300 LF 3 /4" Rigid Steel Conduit 170 LF #3/0 3-Conductor Type USE direct buried cable 7,000 LF #4 -#10 AWG Copper yVire 3 EA Distribution Panel 1 EA Fused Disconnect Switch 2 EA 1201240V Metering Cabinet 5 EA Power Distribution Receptacle 1,700 SY Concrete Pavement 200 CY Common Excavation 1 EA Catchbasin Manhole Together with seeding and other related appurtenances. The estimated construction cost for this project is between $130,000 and � 150,000. Bidders desiring a copy of the Bidding Documents may obtain them from the Issuing Office of Bonestroo, Rosene, Anderlik & Associates, Inc., Consulting Engineers, 2335 W. Trunk Highway 36, St. Paul, NIN 55113, (651) 636-4600 upon payment of a non-refundable fee of $40.00. Bidding Documents may be seen at the office of the City of Centerville, and the Issuing Office. Direct inquiries to ENGIlVEER'S Project Manager, Tom Peterson at (651) 604-4868. Bid Security in the amount of five percent of the amount of the Bid must accompany each Bid in accordance with the Instructions to Bidders. The City Council reserves the right to retain the deposits of the three lowest bidders for a period not to exceed 45 days after the date and time set for the opening of bids. No bids may be withdrawn for a period of forty-five (45) days after the date and time set for the opening of bids. The City Council reserves the right to reject any and all bids, to waive irregularities and informalities therein and further reserves the right to award the contract to the best interests of the Owner. 3im March, Administrator City of Centerville, Minnesota ', 616-01-118 ADVERTISEMENT FOR BIDS ( ♦ ^ �,� Bonestroo, Rosene, Anderlik and Associates, /nc. is an A�rmative ActioNEqual Opportunity Employe� B onestroo Principals: Otto Bonestroo, P.E. a Joseph C. Anderlik, P.E. n Marvin L. Sorvala, P.E. n Richard E. Turner, P.E. n Glenn R. Cook, P.E. n Robert G. Schunicht, P.E. n Jerry A. Bourdon, P.E. n c � Rosene Robert W. Rosene, P.E. and Susan M. Eberlin, C.P.A., Senior Consultants Anderlik & Associate Principals: Howard A. Sanford, P.E. n Keith A. Gordon, P.E. n Robert R. Pfefferie, P.E. n Richard W. Foster, P.E. n Oavid O. Loskota, P.E. n Robert C. Russek, A.I.A. n Mark A. Hanson, P.E. n Michael T. Rautmann, P.E. n Ted K. Field, P.E. n Kenneth P. Anderson, P.E, n Mark R. Rolfs, P.E. n Associ�tes Sidney P. Williamson, P.E., L.S, a Robert F. Kotsmith rc Agnes M. Ring O�ces: St. Paul, Rochester, Willmar and St. Cloud, MN n Milwaukee, WI Engineers & Architects Apri124, 2041 Ms. Sue Westpahl Press Publications 4779 Bloom Avenue White Bear Lake MN 55110 Phone (651) 407-1200 Fax (651) 429-1242 Re: City of Centerville, Minnesota Laurie LaMotte Park Improvements Electric Service and Skate Park Bonestroo File No. 616-01-118 Legal Advertisement for Bids � Dear Ms. Westpahl: '� We are enclosing an Advertisement for Bids far Laurie LaMotte Park Improvements Electric , Service and Skate Park in the City of Centerville. Bids are to be received on Tuesday, May 22, 2001 at 1:30 P.M., C.D.S.T. Please Publish: May 1, 2001 ' Affidavit of publication along with the invoice should be sent to Mr. Jim March, City of Centerville, 1880 Main Street, Centerville MN 55038-9794. Please acknowledge receipt of this advertisement, by signing and faxing back to Laurie Elmstrand - Bonestroo at (651) 636-1311, as soon as possible. Name Date cc: Mr. Jim March, City of Centerville Mr. Jim Hoeft, City Attorney Mr. Tom Peterson, Bonestroo 2335 West Highway 36 II St. Paul, MN 55113 II 651-636-4600 II Fax: 659-636-1319 . . . ' _ Bonestroo, Rosene, Anderlik and Associates, Inc. is an Aff�mative ActioNEqual Opportunity Employer B onestroo Principals: Otto Bonestroo, P.E. n Joseph C. Anderlik, P.E. n Marvin L. Sorvala, P.E. n Richard E. Turner, P.E. a Gle�n R. Cook, P.E. n Robert G. Schunicht, P.E. n Jerry A. Bourdon, P.E. n � Rosene Robert W. Rosene, P.E. and Susan M. Eberlin, C.P.A., Senior Consultants Anderlik & Associate Principals: Howard A. Sanford, P.E. n Keith A. Gordon, P.E. n Robert R. Pfefferle, P.E. n Richard W. Foster, P.E. n David O. Loskota, P.E. n Robert C. Russek, A.I.A. n Mark A. Hanson, P.E. ❑ Michael T. Rautmann, P.E. n Ted K. Field, P.E. n Kenneth P. Anderson, P.E. n Mark R. Rolfs, P.E. n Associ�tes Sidney P. Williamson, P.E., L.S. n Robert F. Kotsmith n Agnes M. Ring Offices: St. Paul, Rochester, Willmar and St. Cloud, MN n Milwaukee, WI Engineers & Architects April 24, 2001 Attention: Rita Construction Bulletin 9443 Science Center Drive New Hope, MN 55�28 Re: City of Centerville Laurie LaMotte Park Improvements Electric Service and Skate Park Bonestroo File No. 616-01-118 Advertisement for Bids Dear Rita: � We are enclosing an Advertisement for Bids for Laurie LaMotte Park Improvements Electric ', Service and Skate Park in the City of Centerville. Bids are to be received on Tuesday, May 22, ' 2001 at 1:30P.M., C.D.S.T. ' Please Publish: May 4 and May ll 2001 � Affidavit of publication along with the invoice should be sent to Mr. Jim March, City of Centerville, � 1880 Main Street, Centerville MN 55038-9794. Please acknowledge receipt of this advertisement, by signing and faxing back to Laurie Elmstrand - Bonestroo at (651) 636-1311, as soon as possible. Name Date cc: Mr. Jim March, City of Centerville Mr. Jim Hoeft, City Attorney Mr. Tom Peterson, Bonestroo 2335 Wesf Highway 36 II St. Paul, MN 55113 II 651-636-4600 II Fax: 651-636-9319 i � e a t 8 m � a ��a� � � ; ��,,-�� - �� i �, _ , . � _ = ��. _ %.. - �� ..,.. � , v ;:• • � � � - � � �� ` � i - �� - t e�v �, l l e ��3� 3 ;��:• : '�. ' � Established 1857 ��€ b _�-----�--- -- -- - �---- � � _ _ � �za �'F Y �.��`` ZOO1 �^ A � ' 9 �� EN 1 � ^ f ' � ��: �}�£ & : � ^ ...... � .::1 s,:; -,��:, (:.:___:___ , _ _ LAURIE LAMOTTE PARK �� ,.�� -- - - � - - - � �"�-.��-- — IMPROVEMENTS ��j � I � . `; �� a� � ' ' I' ELECTRICAL & SKATE PARK :�; ��: � �- � , _ Bio loc�na►i � '�" � � ' ue c't � �¢ �+� c °1 0 � �� m � ��' �� — � `� , ��5s PARK i 1 ar�o,ecT �oc�na+ - � f � � SHEET INDEX - ; � .' � — � _ _ _ C0.07 ➢iLE SHEEi �� ' I CiAi LOCATION PLAN I � ce.oi oera�s N � '� � - ~ z � - E7.07 SI7E PLAN � w i . � • �--- Efi.07 OE�AlLS � j . � — — —'— __ E7.01 D�AGRAMS W � � , / I ci�• er ii�e i�+[s z� W ° • /� I I �Y�= � ' � � wa�� ( Jw�= J $ � � --- ------- � � w N CITY OFFICIAL3 � g w a TIM 3WEDBERO MAYOR Z w� DICK TAAY18 COUNCIL v g � LINDA BROU$SARD-VICKERS COUNCIL - MAA! NEL80N COUNCIL N MAAY CAPRA COUNCIL s JIM MARCH ADMINI8TRATOR _ + a � �� 5�ah �� Ca.� 1 :��.� ' 7 . �� " i i , �$iE@° � �- /�, ��a� � 0 . ,� /' /YCES.. , � � a O\ ' n ST �: . �� S ,�F. .� �,0 ��"" �s , ��` � � �� P �p ' �� ' — j` __ �ti, I €L�s � f �... ___._ �- — �... � � i � 3 � � � �� I \ ;'� , � � 4 ' � � ��8d � � a '4. m � � - �' ` � § � � I � �� d 5� �� `` I Ek." POLE i ��p �� ;; I auou �� (T,NP.) ` ; g � m '. ! ' �{!� i � ' � �� 'Q � i � � � 9a � � e.v�e- , � • ` � P1PofING � ' . u � N 3 \ � a I - W �{ � � � .E �• y � ! `� - - � �� , , . � _ / . . . .. , _. .� � 4 ._-- - i i�F f�� _ I q '. m � I ) :� +� 1r • �'�� ! �� \ a. �or k� I 1 ....� � +� � �' ' g � � i f � r 9 � � . • �� c I� � / o � ,{ �, � � UNDERCRWND �LECTRICAL W � "" m¢$a + � � ' � SEE ELECTRICALi SHEET E7.01 � �, I �� I I • —, �-� = �'�E � i �' \ i � I � I �r �� ' ��G _[ '_ _� .�� s, ,�- � — —d ��:. � �.� B�SE/SOiT-BKL . j� a,cowc .�" -�-� •�y---r y �,�'� ' inn n � , . , � . � � � ,� , . � : ; G� �,y � ,-' �'., ; ' ,w� ` • \ �i'. � ! � ,.- � _'"""""" ' . ', ' ` \ ' s�s \ ' : , i � N r ; � � � `�4.Pw—'w��'Y/ .. ... �\�� ` ^ ' % 1 � ' -- -- ~ � „ � � � ; .',' �.� �(� _ ._ _ o ;;, __ i p � ! i PG � �._� ...... N j Y CONSTRUCT �F �, � i gGp ,",�� ,, t� _ Z a a '�f ° NEW CATCH �, � M EY I , �, �� i �� `WtiCW� � .. o �� -- Z � � BASIN OVER EX. 1 � � , e, 1 �`� ��. : � �' ' " � Y � � I � STORM SEWER �' ' � �' '� � . � '� ' � SEE DETAIL :�� j3� �; ��. N o i ... ``� _ �--' e�sc/sae*-m z �yj a il � ii ' ` „ SHEET C8.01 �� ; �t 1 � 1 ! : -- J ( . . , � . � � � � . .... i --'-- - ' , _ � ; , , . �$ � � { i : ; !: ' . . W 6�' J ' � i , ' ' ""_""" .......... �., � '.�' � ai ,�',. / � � 0 U , � . ' ' ' . ' --- - -z- _ _ i ' � w , �. , � , , ,;' g W . , , ; , <' ---- -. --- a„��T-� � , , ,, ' �.' � ', ; : �i ' -4 _ . ""_ -j __"_' ' "" .. nE�D N - Z w ..... - ..... ,.. , .. _ , �- . �� , , - . ..'_' ' � - ° ' "6--__""` "' -= I � j � ' " 6 "" -., ' � __ � I . ° I COPlSiRUCT CONCRE7E � g PAVEMENT OVER HOCKEY RINK ! � + SEE DETAIL SHEET C8.01 � , ; ; N = LOCATION PLAN ' o .� � ' ' �.�,� — ; - C1.01 3 s a m ` � / \ m � � � i _ � � O a � I � 3 � � Z / ' o o g a � :�-' . � ` � GRAVEL PARKING LOT � a � - - - �� - - - p �� , /,-:'� y �(�) O¢V / � � / �. E — E — E — E — E — E W � a oN� n � �o _ � _ Q W N W b / : "� �� U 2 w� �' P.AVED TR,41L N �� -�- � o � • �,/ ' - gW° ; ' '� r- ---------------- � ao��e V: i � 6" X 6' WOOD POST �,�WN m / _ i i gg' 10' SPACING �o� a � � r � 3 I I �so4 e (n o / � I n = � — — — — — — — — — — — — — — _ _ _ — _ — — 1 �a E ., � � BUILDING � � 0.00� GRADE W � � �� — �� —� � �a_w ;= , � � , ',� _ i ' -- -----�--------- ------- � � j , , �� „ � � i � ` ------ ~ : ------- 3�d� a v o � 4" CLAY/TOPSOIL (t) � g « — « — S — <G — $—«—$ I :. � ' — �'s/� s= 12" SAND SUBGRADE (t) o„N �ba z � � - �— - 4"0 DRAINTILE (TYP.) y^rv �� - /� � I. .� \� —� �� ' SEE DETAI� 7 BELOW 5 N„ E mm w � � CONSTRUCT SHALLOW I � �/d id . � �` e � CROSS SECTION �� 3 �" � �.-'. �6LL CATCH BASIN OVER v p� I� ' Q' d �, I . d d � iP EXISTING RINK SECTION �v< b EX. 15" RCP STORM o �° I � NO SCA�E �„n SEWER. I ~ �' e � e� � II � i SPECIFICATION: �n i w � I° e ° 0 3 �" �� e - :a. -4' DIA. PRECAST CONC. ° Q � ° y T Q � I I e"v� Eo„ o �n� o;� - -APPROX. BUILD 3.5' I �� d � � y I ( ) - u � �d I�� I � LIGHT POLE TYP. ... �. -INLET CASTING TO v ' �^ 4 � ° � � � � . I ( +�x ��LL o MATCH STRUCTURE ON I �' Q � P I � �� 4 � � WESTSIDE OF TRAIL � � HO (�; KEY I.. �� LLL m � e -SAWCUT EX. PIPE 7� y � �'� �• -LUMP SUM PAYMENT ! � Ii� d �I: . y � I � ��Y'- �° TO INCLUDE- I ��< . I a � ° I I C O N S T R U C T C O N C R E T E c a v a��o . '' CONNECTION, MATERIALS I � � � . � � i d I I PAVEMENT OVER HOCKEY � Ex. 2 X 72" DASHER BOARDS m2Qa '� ANO LABOR. cn,-' I a I �� '�. I � i� I RINK. SEE CROSS �� I I� � i e� � y� SECTION TO RIGHT � I W 3 @v � � I�. . a j � °. � � �r c , � �� v d �SLOP�: a � I I;' � � � I 0.20%�, - 0.25%�a �' I M I I CUT NOTCHES IN �� ' TYP � 6" CONC, SLAB WITH //4 � 78�� O.C. EA. WAY I � II :a . i I� � d I I ;;� LOWER DASHER SAWCUT 1 1/2" DEEP JOINTS � 14' O.C. EA. WAY BOARD FOR DRAINAGE FILL JOINTS WITH SELF LEVELING POLYURETHANE � � I I e a � . d. ie � i.. d a i i� I I I JOINT SEALANT. I I� �, i R�� j� LIGHT BROOM FINISH � I d I � 4 ,1�� 1/2" EXP. MATERIAL Z I � 0.207 - 0 25� Q W � �' a v F-- ,� �' Q i l� i i � �\� \\� .. � L o� �' � I � y��i i��i��i�� v : � , , Z � � �,_ i ,: � I �� d �d d � „ � � �//�� //��//��//� n.'' 2 :. 4.. ; �..: z �.. t `, z l p Y � i d I e � •/\ /\/\/\ Z d ¢ a N ' � < � Q �. °, N i;. ��`�'�`��%;� � z� w : I, l�. I I � �' ` — Q � �� • �� > � � a ��' ..�d a �a. �`� 0 2o ao GRADE TO I REMOVE TOPSOIL, DISPOSE W d � w I� a � t n �� s `_� s ��__ g � ��% Scale in feet AWAY FROM I PER CITY CTION K J w Q� ' I�� RI N K AT EX. SAND TO REMAIN J E-- �? � v � NOTCHES I I IN-PLACE �� ADD 2" - 3" GRANULAR � � V `�" EX. 4"0 PVC DRAINTILE BORROW AFTER TOPSOIL w� � v� EX. WOOD BOARDS IS REMOVED. COMPACT Z g w I N AND POSTS TO SURFACE OF SAND. ° REMAIN IN-PLACE � W � � U � � NOTES: I I EX. 6" X 6" WOOD POST � i m 1. REMOVE EXISTING TOPSOIL FROM HOCKEY RINK. SALVAGE EXISTWG SAND TO USE AS U = SUB-BASE FOR NEW CONCRETE. � 2. PROTECT EXISTING DRAIN TfLE DURING CONSTRUCTION. DETAIL � �, LOCATIONS SHOWN ARE APPROXIMATE. NO SCaLE � �_ 3. RESTORE CONSTRUCTION AREAS WITH SALVAGED TOPSOIL AND SEED MIXTURE 70A. a 4. EXISTING RINK DIMENSIONS: 85' X 200' m 5. PROTECT AND MAINTAIN EXISTING PAVED TRAILS. 0 � I � / 61601118C801.DWG SXEET NUUQ[R � � C8.01 U U . Z I 3 � ._ 3 --- '' �� '° P��o, P—LOT `° a\ MOUNT JUNCTION BOX FOR �� o � ! FUTURE SCOREBOARD ON N a a g o a FENCE POST. (DETAIL E/E2) o W�� PROVIDE RIGIp STEEL RISER CO aPLETE �- - POLE #5 0�� °�o,. WITH WEATHERHEAD FOR NEW P,�Rf� �7 0 � Ja o �a BUILDING FEEDER. �i i ��oN � i� wa4= I W �i i �>�' � i �o� � ; � � � owW z 0 GRAVEL a ��,� F�� / / �J�cS I�� 0 OVERHEAD TO NEW POLE W � 1/2" WITH PULL CORD FOR ��a o BY UTILITY. �� FUTURE SCOREBOARD. �o�go � , � w �� POLE #6 - � 0 ��-� � .. J �� ; < o i i � �a� � < � a' �i��--i 1/2"-2#4, 1#8GND � �;�� a � a �� PARKING NEW POLE Pa0 UNDERGROUND FEED �� I / N �\ TO TRANSF R�1ER BY UTILITY. ��i� / �S° �a; � \,� I �� / oa� - ' �/ � '�� Em � `, �� a W //� � ��°crLL ;6; `��d \ / �� s ELECTRICAL SERVICE PANEL i�� j x� � � �� oT W SEE DETAIL A/E3 0 i�� / �tl� � � " , �� POLE #3. SET AND MOUNT POLE (SUPPLIED BY OTHERS) � " �\ o � / :r� „ w o � / ` a W \` , � �� N �\ � °" � � '°�: �` S ��-1 1/2"-2#8, 2#4, 2#8GND j � �/ i P—LOT P—l0T P—LOT --- P—LOT / �\\ I O � 6 LL \ � G � — —\ � � O 3 3/0 TY E USEo� /['{�� ' ` ///�� — E 7R��LE — E � E E� _\`\ �\` � �� o Q o � 7RAIL �'�' iecAll� iRAIL TRAIL TRNL � �4� ` — — — � � � � — � � � � � � ``\ / / � � m � Q Q � 3 1 1 2 4, 1 8GND ��,zs �, �� LLV�LIL _ _ � �. _ � � W v FUR ISH A�I� INS�,��LL i �� \ � \ �� \�\\ �� BASE/SOFT-BALL � ` u INSTA L NE � METERING ' BUILDING � ` '""" '�"" '""'� � � � \ / �G� W 3 � r ; � ( 4) R V R E C E P T ACLES. m� TRa� TRAIL .��2 � �� 1 � 4� FIELD #1 � � 61�P�E • � I (FEED FROM NEW 200A � �. ��\ �.� �\ POLE #1 �� - POLE #4 � � � --------------� PANEL LP-1) mti� i�_ � � s—�- N �� --=�� \ Oy \ 1 1/2"-2�10,1�10GND �� I A � � \S� � - %'� � � 4� +� � �� 1 1 /2"-2#8, 2#4, 2#8GND � � � 167KVA, 1 PH, 120/240V, 3-WIRE �+x �� ' r �� I I N PAD MOUNT TRANSFORMER AND �� .�,�� __ I I II I � I \ CONNECTOR CABINET. TRANFORMER / � �'� ��_ �% r� � POLE #2 Q I I � I I Y UTI ITY IN Y IV. � � � � I i � B � , CAB ET B D 1 6. � �\\ � � ,--, � �-1 1 /2"-2# 10,1 # 10GND O � � � I � �l �\ , �� '�,,-- ' 2#8, 2#4, 2#8GND (n Y I � HOdKEY j �� Q REMOVE EXISTING 200A METER SOCKET. FURNISH AND �� -�' Z i �� f� INSTALL NEW METERING CABINET FOR 400A SERVICE, �� : Z a � � I� � � jl COMPLETE WITH METER SOCKET, CURRENT TRANSFORMERS, �� / ; — w W � I L� I� r � II AND POWER COMPANY APPROVED METER. �� BASE/SOFT-BALL � F. �' Z � I �� .� I �� Q �NSTALL NEW 225A 1 20/240V 1 PH PANELBOARD LP-1 ADJACENT ;-- i FIELD #2 Vj � � a I � �� I �� TO EXISTING PANELBOARD IN PARK BUILDING. CONNECT PANELBOARD ; �;_____� I I -� g� ��" � I TI NEUTRAL BUS TO WATER SERVICE USING #2 AWG GROUNDING ELECTRODE -' --- �--� � REPLACE EXISTING FUSE BOX AND CONDUIT J w A I L �I � RINK I� CONDUCTOR. CONNECT TO EXISTING GROUND ROD USING A#6 AWG �`, I FEED UP POLE WITH NEW 8x8x6 NEMA 3R �� w � � i r GROUND�NG ELECTRODE C ON DUCTOR. , I FUSE BOX WITH TYPE RK5 20A FUSES, w� L I r I� 1 " �I FEED RV RECEPTACLES FROM NEW PANELBOARD LP-1. (SEE E-3) '��""�� AND 3/4" RIGID CONDUIT. INSTALL Z g I I rl REMOVE EXISTING FEED FOR EXISTING 200A PANELBOARD. REFEED BASE/SOFT-BALL ; , NEW #12 THWN WIRE FROM FUSE BOX w N �� EXISTING 200A PANELBOARD AND FEED NEW PANELBOARD LP-1 FROM FIELD #3 ��--' TO LUMINAIRES. PROVIDE 5/8" BY 10' U I "+ � � Y � GROUND ROD. TYPICAL OF SIX POLES I ��y� � � � W SECONDAR OF CURRENT TRANSFORMERS IN METERING CABINET. � � � L I� ` i�`�!-- �-<—=-�-s%� � ROUTE NEW SERVICE CABLE IN PARALLEL WITH EXISTfNG UNDERGROUND � I� SERVICE CABLE. VERIFY THAT NEW PARALLEL CABLE MATCHES � EXISTING CABLE IN CONDUCTOR SIZE AND INSULATION TYPE. I CONTRACTOR IS FULLY RESPONSIBLE FOR ANY DAMAGE TO TRAIL SURFACE DURING TRENCHING AND ROUTING OF CAB�E. 00 IS 30 SG11.E 1° = 30'-0" 61601118E701.OWC SMEET rvUMBER E1.01 � U U 0 m � � I O � I W � Z � Z a I 3 rc W �� N O O< O y �� 240V CIRCUI7 PROVIDE GALVANIZED STEEL a 120V LP-2 BREAKER PANEL KEY-OPERATED �oW ( CHANNE� SUPPORTS FOR MOUNTING EQUIPMENT. PROVIDE CHANNEL LIGHTING CONTROL ON-OFF SWITCH XCEL ENERGY '"� 3" RIGIO GALVANIZED SUPPORT BETWEEN POSTS. o&� ` CABiNET. CONTAINS MOUNTED INSIDE ENCL. PAD MOUNT STEEL CONDUIT POSTS aW 15A CONTACTORS AND TRANSFORMER � 9 -7 3/16" POWER � < �$o OFF ON WITH RAIN CAP. LOAD CENTER Sy��TCH. UtjOtn � 600A FUSIBLE DISTRIBUTION �� C 1 SERVICE RECEPTACLE W�� l p DISCONNECT - METER AND y�a� z io CONNECTION o � (KEYSWITCH) SWITCH N CABINET (BY �oN� � m CONTRACTOR ,��W� _ �!, Fo �W -° Q jF U CZ "' TO SERVICE g�'o a ° � DISCONNECT ��<� i N . � 2-2 1/2""-3�350 KCMIL "�� "' J II .(I II li II-ffl=ill�ll �I 111= I ' II I�II�I !I� I: " 1= FOUR (4) 2 1/2" CONDUITS W�� ` C3 �a�W � CONCRETE TWO EMPTY AND TWO EACH ��o� � �� FRONT ENCASEMENT BACK WITH 3-350 KCMIL _3�� a n S s/s'• x,o' c ELECTRICAL SERVICE ��m �<� � GROUND ROD E 3 ,. „ o�p = (2 REQUIRED) o a e n°^ g�„ � 5c� _.... s SCALE IN FEET .i 6 � ; � � " �A� CONTROL SCHEMATIC — BALLFlELD UGHTING e� ELECTRICAL SERVICE PANEL ARRANGEMENT ��< 6LL � E3 E o a a =�" SCALE IN FEET = o � � �. �$� �a c m` S 9 O dS '^ � E � � �o i NY �0 � 2 vf C � • U • NyN� a`� ' CUf�� y a OOCV� e [A tY Q Q L^ ; w .. �� W 3 #6 AWG FROM GROUND ROD " i'-3" PROTECTIVE PAD MOUNTED �GUARD � TRANSFORMER pOST. TRANSFORMER BY POWER C0. PAD BY CONTRACTOR) �— WEATHERTIGHT Q JUNCTION BOX THE TOP OF PAD SHA�L BE FINISHEC #8 AWG TROWELED TO A SMOOTH, EVEN ' SURFACE. ° - s'-o' SERVICE CONDUCTORS � ~� F- � • 0 q HV LV . N � FENCE POST �yJ � ¢ � � � LIGHT POLE Z a w N 0 79" 52" 19 � BOLT ALUMINUM MOUNTING d U � o METERING 0 PLATE TO POST WITH STAINLESS Z >¢ N 90' 3'-0" CABINET 6"Wx6"Hx4"D ❑ STEEL BOLTS, WASHERS, AND NUTS; � W w (METERING CABINET PAD AND ALUMINUM 4X a HEADS ON EXPOSED SIDE, NUTS ON � H N� � � CABINET BY CONTRACTOR) ENCLOSURE: FABRIC SIDE. �--FUSE BOX AND FUSES �� U � _ HOFFMAN N NEMA 3R ENCLOSURE ° o "� C-CA16169, a 1 1/2"C-W/PULL CORD FOR #12 TO LUMINAiRES J g � �� OR EQUAL FUTURE SCOREBOARD. J �� N TOOL OR w W W � CHAMFER GRADE � � w w � EDGES o TRANSFORMER PAD DETAIL - W a E3 o a a -I I I I I I I I I Z� _��-��_��_��= � LIGHTING POLE WIRING DETAIL � SCAIE IN FEET E2 W I m NOT TO SCALE U 0 � � JUNCTION BOX FOR FUTURE SCOREBOARD O� E3 NOT TO SCALE 3 � � 6 U / m 0 � � 65499100E601AWG / � SXEET NUYBER � E6.01 s s i i ° w � i z N � a W � u�i o o o a 0 a po orc i� o o F PANE� MAIN AMPS 600 CIRCUIT BREAKER ❑ LOCATION :BASEBA�L FIELD `�-�W w PANEL MAIN AMPS 50 CIRCUIT BRfAKER ❑ LOCATION :BASEBALL FIELD Wrc�i N0. BUS AMPS 600 MAIN �UGS ONLY � FED FROM: POWER COMPANY a i N0. 8U5 AMPS 100 MAIN LUGS ONLY � FED FROM: P-t H�W� P-1 PHASE 1 WIRE 3 VO�TS 120/240V NEMA 3R LP-2 PHASE 1 WIRE 3 VOLTS 120/240V NEMA 3R �owW z � BREAKERS BUS BREAKERS CKT ��w�`�,° . CIRCUIT DESCRIPTION CKT CIRCUIT DESCRIPTION CIRCUIT DESCRIPTION CKT BREAKERS B�S BREAKERS CKT ��s N0. TRIP LOAD q g TRIP LOAD N0. CIRCUIT DESCRIPTION o�= � N0. TRIP LOAD p g TRIP LOAD N0. �WOO - ��4 d N FlELD 1 POLE 1 1 30A,2P 3492V 30A,2P 3492VA 2 FIELD 1 POLE 2 uCHnNG CONTnCTORS 1 20A,1 P SOOVA 20A,1 P 2 SPARE ��<� a SPARE ° � 3 4 3 20A,1 P 20A,1 P 4 SP�E � W � 3 � � � FIELD 1 POLE 3 5 40A,2P 6918V 40A,2P 6918VA 6 FIELD 1 POLE 4 SPACE 5 6 SPACE �� a z FIELD 7 POLE 5 9 45A,2P $684V 45A,2P 8 SPACE � S SPACE _�� p �� 8684VA �0 FIELD 7 POLE 6 gpp�E 9 10 SPACE _;�, a $ " S � 1 1 1 2 SPACE 1 1 1 2 SPACE �'" � a y a POWER DIST RECEPT 13 100A,2 MISC SOA,2P SOOVA 74 LOAD CENTER LP-2 �� „°^, � •LOAD CENTER AND CIRCUIT BREAKERS TO BE RATED 65,000 AIC MINIMUM. �„° E�ry � 15 - 1 6 SPACE .� � LL �� x s SPACE 17 - - 1S SPACE d � SPACE 1 9 - - 20 SPACE �� LL '� SPACE 21 - - �~~ 22 SPACE _ � � SPACE 23 - - z4 SPACE ;�� i SPACE 25 - - 26 SPACE g " 6 � �c^ aY^ & SPACE 27 - - 28 SPACE � e� o n n $ SPACE 29 - - 30 SPACE - SPACE 31 - - 32 � � � SPACE d �` � SPACE 33 - - 34 SPACE O oZS �� o SPACE 35 - - 36 SPACE � Y�' � V 240V CIRCUIT 8RFi1KER PANEL y N��0 t 2 SPACE 37 - - 38 SPACE 720/240V, 1 PHASE y C L U �" 3 WiRE. 54 KAIC 120/240V, 1 PHASE, 3 WIRE, 600A, 54WUC (SERIES RATINC) C�� a g m�QQ L^ s SPACE 39 - - 40 SPACE � 30A 30A 40q 4pA 45A 45A 100A 60A v y SPACE 41 - - 42 SPACE 6 � 2P � 2P � 2P � 2P � 2P � 2P � 2P � 2P � AIETER AND 6ppq O I a X 'PANEL AND FUSED DISCONNECT ARE SERIES R4TED 100KAIC CONNECTION OM { ��w;" CABINET I 7(CEL 767KVA PANEL MAIN AMPS 200 CIRCUIT BREAKER � �OCATION : SHE�TER BUILDING PAD MOUNT TRANSFORMER SERVICE � 2 2 3 3 4 4 5 6 N0. BUS AMPS 225 MAIN LUGS ONLY ❑ FED FROM: POWER C0. DiSCONr+ECr 8 8 e LP-1 PHASE 1 WIRE 3 VOLTS 120/240V TYPE: SURFACE xCEL CKT BREAKERS BUS BREAKERS CKT ENERGY 30A Cl ZpA Cl ZP � ZP � ZPA C3 Z� 3 CIRCUIT DESCRIPTION N0. TRIP LOAD q g TRIP LOAD N0. CIRCUIT DESCRIPTION KEY NOTES: ZP � POWER D157 RECEP7 �1 1 lO0A,2 lO0A,2 2 POWER DIST RECEPT �2 O 2 7/2'" � 3 4 O 3/a' ipiocNO f Q POWER DIST RECEPT #3 5 lO0A,2 lO0A,2 6 POWER DIST RECEPT �4 O3 3/4'-2/8, 1�BCND O � � Y w � 7 8 Qa i cNO W� z ¢ SPACE 9 lO SPACE �5 1 7/4"-2�2.7�f2 CND Z a W J TO POIE TO POLE TO POLE TO POLE TO POLE TO POLE TO POWER TO LOAD U N SPACE 11 1Z SPACE O6 1'-2�6,1�8GND �� Z �3 B4 �5 �6 DISTRIBUTION CENTER � 1 Z v RECEPTACLE LP-2 C W � � N SPACE 13 14 SPACE G��' O7 SPACE FOR fUTURE � V1 � � BREAKERS. (LIGHTING- J Z SPACE 15 16 SPACE FIELAS g2 AND �3: 13 O ° SPACE 17 7S SPACE BREAKER SPACES WILI BE w � U a � REOUIRED) 'SEE SHEEf E-2 DEfAIL A FOR CONTROL SCHEMATIC OF C1,C2 AND C3. J�� W N SPACE 19 20 SPACE OB 4-POLE CONTACTORS J �' J N LOCATED IN LIGHTINC � ELECTRICAL ONE-LINE DIAGRAM - PANEL P-1 w W� � SPACE Z1 2Z SPACE CONTROL CABINET. E3 >� W O ° SPACE 23 24 SPACE w � U rn . SPACE 25 26 SPACE ' � N � SPACE 27 28 SPACE Z � SPACE 29 30 SPACE w w � m 0 � � O� 3 a i 6 / I W 0 � � / 67fi07778 7. � $XEET NUYBER % E7.0 i +� 1 - • MEMO Date: April 27, 2401 To: Chairperson Porter Parks and Recreation Members From: Jill Lien Re: Park and Recreallon Coordinator Mr. LeBlanc requested this be added to the agenda. He ha.� e-mailed the attached letters regarding his feelings on a Park and Recreation Coordinator and some research he has done in some of the surrounding communities related to their � budgets, expenses, etc. ' Thank you! � � , I � . � Jil( Lien From: LeBianc, Wayne J [Wayne.LeBianc(�UNiSYS.com] Sent: Friday, Apri106, 2001 11:5� AM To: LeBlanc, Wayne J; 'dou�W,porter�deluxe.com ; 'Karla@raydevine.com ; 'tppius5 �j40L.com ; 'jlien@centerviilemn.com'; 'Brian Waiter' Subject: RE: Fu�ther Park & Rec info (Lino and Circie Pines) I called Lino Lakes and got their rough budc3et. Total budget $680,000 438,000 Park and Rec (not including Programs). Breakdown is: 350k Personnel and services 49k Supplies 32k Other services and charges 9k Contracted services 242,000 Park and Recx�eation Programs. Breakdown is: 213k Personnel and services 4k Supplies I 21k Other sezvices and charges 4k Contracted services (this is a concert at Sunrise park among other things) i We don't even have a place where we Could do a concert. I think we should think about that, Wayne > -----Original Message----- �� > From: LeBlanc, Wayne 3 ' > Sent: Friday, April 06, 2001 10:16 AM > To: LeBlanc, Wayne J; 'doug W porter@deluxe.com'; 'Karla@raydevine.com'; > 'tpp].us5@AOL,com'; 'jlien@centervillemn.com'; 'Brian Walter'; 'Terry > Sweeney' , > Subject: Further Park & Rec Tnfo ' > > , > I just called Circle Pines to get information on their parks. Their budget > is � > >$222,000 broken down roughly as follows: > > 136k personnel > 12k supplies > 9k postage and other stuff > 65k mainten�nce > llk Recreation activities contracted with Lino Lakes > > They have a rather interesting lease back mechanism for handling > equipmentlplayground Costs to level them out through the years. > > They have 120 acres of parks. Their population is 4,663. Centerville > population is 3,202. They are fully developed. We are not. I conclude we > are similar. > > Our biggest park is Lamotte Park at about 20 acres I believe. We have a > long way to go to reach 120 acres. I believe Centerville should not be > taking any further park dedication fees. Centerville should be allocating 1 , > iG0$ of its park resources to LAND! Open space and our parks will define > the future of Centerville. We need more of it. We have one nice chunk of > property on one end of the City (Lamotte) and a few tidbits of parks here > and there. But Lamotte park is already fu11. Soccer fields hardly fit. The > nearest park from my house is oner a mile away. Kids that grew up in our > neighborhood had no place to play except in their own back yards. This > does not provide a meeting place for kids or adults in neutral space. > Centerville has no "adult" parks. I� is ironic that Centerville, the city > of lakes, doesn't even have access to any lakes. Can we make the property > owned by Anoka Parks by the lake, a park? > > This is the first Council where I have seen a Park and Rec budget that is > understandable. This is the first time where the entire Council came to a > Park and Rec meetinq and listened and offe�ed opinions so that everyone > could move in the same directian. This is the first time I have seen > proposals from someone on the Council that actually suggests INCREASES in > funding for Park and Rec. (the increase proposed still doesn't get us to >$222k) This is the first time plans, goals, and a vision have been > attempted and its the first time they have been made public and are > offered for publ.ic comment. > > The potential for Centerville is TREMENDOUS! This is a crossroads. Will > Centernille go for it? Or, wiZl it become row after row of houses with > hundreds of kids looking at each other on the streets wondering what to > do? > > Wayne ' > � > PS The person I talked to happens to deai with Earth Day at Wargo. I j finally found a contac� who can help me with Earth Day there. I I I I i Z I q • Jill Lien From: LeBlanc W ne J ne.LeBlan UNISYS.com , � [W �@ l ay c@ � Sent: Thursd ril 05 2001 5:35 AM aY. � � To. 'doug�orter�efunds.com'; karla@raydevine.com; bri� walter@crrt.com; 'jlien�cerrterviltemn.c:om'; "tpPius5�aoi.r.om' Cc: LeBlanc, Wayne J; 'Ji►rt� March' ' Subject: RE: FW: Centerviqe Fields Some feedback on fiei.ds. I'd like to suggest we get organized and try to track use of park resources as much as possible starting this season. I'd like to suggest City staff keep a calendar on park resources (soccer fields, ball fields, warming house, �tc). Jill, before I say more, realize you have a say in this. The implication seems to be that the calendar job would be yours. However, Ji11, if you do no� have time to do this, then Park and Rec may need to ask the Council (or something) for further staffing �o accomplish this. You cal]. the shot on that Jill. What do you think? T, personally, am uncomfortable with allocating all soccer field resources in the city to one group for a11 weekday evenings for the whole season. I , don't know what other requests might come in and, in particulaz, I don't � know if the person I talked to is part of this group. I will try to find , out. I believe we should at least reply with a caveat that, for now, they , have the fields as requested, but that if other requests come in, we may ask them to change the schedule somewhat to accommodate others - especial.ly i since it is just practice. It may never happen but I woul.d feel a lot better i if we had some disclaimer of some sort. These fields belong to everyone, I ; Eeel, not just one group. � Thanks. , i Wayne PS Another monthly tidbit perhaps. In addition to seeing the YTD budget balance and expenses every month, perhaps we need a quick report on use of park resources. I added a different email address for poug and added Tedd's new addzess. -----Oriqinal Message----- From: Johnson, Jeffrey (Mkt) [mailto:Jeffrey.Johnson@bestbuy.com] Sent: Thursday, April 05, 2001 12:09 AM To: 'Doug W Porter@deluxe.com' Cc: wayne.leblanc@unisys.com; karla@raydevine.com; brian walter@cnt.com; 'jlien@centervillemn.com'; Johnson, Jeffrey (Mkt) Bubject: RE: FW: Centerville Fields « File: Logistics Report for Soccer.doc » Attached is the report I am sending for the Centennial Soccer Club meeting next week. Thanks for inviting me to the meeting and making me feel welcome. I would like to also confirm our discussion the Centennial Soccer Club would like to use the Laurie Lamotte Soccer Fields for practices from Spm to dark Monday through Friday. If you could confirm that, it wouZd be great. i � PARK FUND Carry Over from 1999 Park Dedication Funds $31,675.00 Hunter's Crossing Park Dedication Funds $74,000.00 2001 Budget-Capital Outlay $50,000.00 Total Revenue $155,675.00 2000 Park Expenditures exceeding budget $7,101.95 2001 Expenditures thru April $1,110.50 Total Expenditures to Date 8,212.45 Revenue less Expenditures 147,462.55 Pheasant Marsh Park Dedication Funds $138,600.00 * *Possible phasing of park fees associated with construction . t CITY OF CENTERVILLE 04127l0112:20PM � �°�`��" �� Page 1 Parks and Recreation Expenditures . �� FUND pEPT Last Last °/, Abbrev DEPT Abbrev OBJ Descr Yr Amt Yr Budget MTD Amount YTD Amount Budget of Budget DEPT 452 � GenFund 45200 Parks Unemployment Ben $0.00 $0.00 $0.00 $0.00 $0.00 0 GenFund 45200 Parks Equipment Parts $734.64 $0.00 $42.70 $42.70 $500.00 8.54 GenFund 45200 Parks RepaidMaint Suppl $1,460.83 $0.00 $0.00 $60.88 $2,000.00 3.04 GenFund 45200 Parks Other Operating Su $59.90 $0.00 $0.00 $0.00 $0.00 0 GenFund 45200 Parks Motor Fuels $667.47 $0.00 $0.00 $165.39 $1,500.00 11.03 GenFund 45200 Parks Operating Supplies $621.41 $0.00 $0.00 $59.32 $3,000.00 1.98 GenFund 45200 Parks Office Supplies (GE $13.83 $0.00 $0.00 $0.00 $200.00 0 GenFund 45200 Parks Deferred Income $371.99 $0.00 $11.93 $34.67 $0.00 0 GenFund 45200 Parks Liability Insurance $0.00 $0.00 $0.00 $0.00 $0.00 0 GenFund 45200 Parks Worker's Comp Be $0.00 $0.00 $0.00 $0.00 $0.00 0 GenFund 45200 Parks Wages and Salarie $16,712.33 $50,000.00 $364.27 $6,026.61 $31,800.00 18.95 GenFund 45200 Parks Worker's Comp (G $0.00 $0.00 $0.00 $0.00 $0.00 0 GenFund 45200 Parks Park Supplies $5,286.97 $0.00 $0.00 $0.00 $5,000.00 0 GenFund 45200 Parks Unemploy Comp In $0.00 $0.00 $0.00 $0.00 $0.00 0 GenFund 45200 Parks Unemployment Co $0.00 $0.00 $0.00 $0.00 $0.00 0 GenFund 45200 Parks Employer Paid Oth $0.00 $0.00 $0.00 $0.00 $0.00 0 GenFund 45200 Parks Employer Paid Life $0.00 $0.00 $0.00 $0.00 $0.00 0 GenFund 45200 Parks Employer Paid Den $53.67 $0.00 $0.00 $0.00 $0.00 0 GenFund 45200 Parks Employer Paid Hea $0.00 $0.00 $0.00 $0.00 $0.00 0 GenFund 45200 Parks Employer Paid Ins ( $694.40 $0.00 $14.46 $195.22 $3,440.00 5.68 GenFund 45200 Parks FICA $1,278.54 $0.00 $27.87 $456.45 $2,435.00 18.75 GenFund 45200 Parks PERA $721.80 $0.00 $18.88 $185.40 $1,647.00 11.26 GenFund 45200 Parks Worker's Comp Ins $723.52 $0.00 $0.00 $0.00 $0.00 0 GenFund 45200 Parks Insurance $2,214.00 $0.00 $0.00 $0.00 $0.00 0 GenFund 45200 Parks Other Equipment $0.00 $0.00 $0.00 $0.00 $0.00 0 GenFund 45200 Parks Heavy Machinery $0.00 $0.00 $0.00 $0.00 $600.00 0 GenFund 45200 Parks Land $0.00 $0.00 $0.00 $0.00 $0.00 0 I z�� CITY OF CENTERVILLE 04/27/01 12:20 PM �(t�' �;:-., Page2 � Parks and Recreation Expenditures ,�� ;; FUND DEPT Last Last % Abbrev DEPT Abbrev OBJ Descr Yr Amt Yr Budget MTD Amount YTD Amount Sudget of Budget GenFund 45200 Parks Capital Outlay (GE $0.00 $0.00 $1,110.50 $1,110.50 $50,000.00 2.22 GenFund 45200 Parks Donations to Civic $0.00 $0.00 $0.00 $0.00 $0.00 0 GenFund 45200 Parks Conf. & Schooling $100.00 $0.00 $0.00 $0.00 $250.00 0 GenFund 45200 Parks Meeting Per Diem $0.00 $0.00 $0.00 $0.00 $840.00 0 GenFund 45200 Parks Miscellaneous $5,973.35 $0.00 $38.39 $42:06 $5,000.00 0.84 GenFund 45200 Parks Rentals (GENERAL $657.03 $0.00 $0.00 $0.00 $1,200.00 0 GenFund 45200 Parks Building Repair Su $0.00 $0.00 $63.35 $63.35 $500.00 12.67 GenFund 45200 Parks UtilityServices $1,803.01 $0.00 $639.36 $3,045.87 $2,500.00 121.83 GenFund 45200 Parics Landscaping Materi $14,333.83 $0.00 $0.00 $0.00 $500.00 0 GenFund 45200 Parks Ord., Pub. Hearing $280.70 $0.00 $0.00 $42.00 $100.00 42 GenFund 45200 Parks Advertising & Printi $372.38 $0.00 $0.00 $0.00 $500.00 0 GenFund 45200 Parks Travel Expenses $92.25 $0.00 $0.00 $1.63 $200.00 0.82 GenFund 45200 Parks Telephone $946.70 $0.00 $40.49 $174.15 $700.00 24.88 GenFund 45200 Parks Legal Fees $0.00 $0.00 $0.00 $0.00 $0.00 0 GenFund 45200 Parks Engineering Fees $0.00 $0.00 $0.00 $0.00 $0.00 0 GenFund 45200 Parks Professional Snrs $36,684.69 $0.00 $0.00 $778.74 $14,300.00 5.45 GenFund 45200 Parks Maps $0.00 $0.00 $0.00 $0.00 $0.00 0 GenFund 45200 Parks Small Tools and Mi $0.00 $0.00 $0.00 $0.00 $0.00 0 GenFund 45200 Parks Refunds & Reimb. $0.00 $0.00 $0.00 $122.80 $0.00 0 GenFund 45200 Parks Repairs/Maint Mac $ 15,247.04 $0.00 $0.00 $0.00 $2 0 DEPT 452 $108,106.28 $50,000.00 $2,372.20 $12,607.74 $148,712.00 289.94 Report Total $108,106.28 $50,000.00 $2,372.20 $12,607.74 $148,712.00 289.94 ��: � �� ,, m.0 ��'"� � �""�.�' �+ �1+.��' �sC+, � �� 'a� �€��rnqr s �^� ��+,� � � "�� v� �. a "w� n '�t •x :� � � ti�1 � + : �,'5 �3 #'�' �� a a t � � r � ar v.�� , � � �� z � �v �k +s : r, � "�^ ?' f `r � a +� �� c S��*� � �`' ' . i ' �� 5 '` � r �' ` �+z t k � � � `s T p x„' 'rg:�, - .� '�e�i� ` a z � i g , _�� ' c , x 1s a +� � � � s:"r �t � � r � �, � �� .., � � ��--r� ., „ . . . ,• .�, „ : ti .. � a k , ,. - . _ . . �,_ � ,= a . , , � � . .. r `- "� s•'$ r ,� �. . . ... ��;' . . s" � � � � -3, � t , � . �. .:, n ... -- .. _ .. , , n , ,, . , ... .. . .. . . � :;4 �f . . ' . � . . .. . . . . � � �.� . . . . y :: # � . . ' .: � . ` y `., ._ { ` �f �. ,� . .� � • . { �� i i. . �.�. .• .�.�. . - . . � ' � a � 9� � � w ! � � �� .� � �, � : z � � � �� " � �'� � p a ��.'�.� �t,� .�'�S � ��: �' t� �} �" "� �,� �` �� a;� '� k "r�� r � �,., ,� � �C ° ' � �•. '� 3 � L t � �� ` t : . ",� e'�r" a '� � '� t�� p�+X ,` �xi 1 . � � P , a3 .. �. S 7 r r,t ` p y,a.5� � h. €�i} ` �.. �t �. a,'�v, � $ r ��"�- � �� ` ��,t � /" '' 's � 'l i� ��= ,'�` 1�, d r� ,� �;. v� . r� � � : r a� e z r"� �, . s r �;, e r x i ��' ��'� s�' r`��< �� `� ^b r : r '�'�' � 1..� 5 �� . n ,�Y' +t' "� ,�! F hv '' $ '� t, # � � ? ro � .` '�" � �a� a�van �''„t ' :� 7 #�`,L ,� � �� i �, . � a+� "�. � ��_ � �� @ r r .�;f� 2�. � �� ,sh . �t r��,�..2. y � t < � !. i '. �++L 7 ��y �" � ^�;&„� t 1 �: a � " " ?, 6 y t "�T �� t''� � �` .�,��'� �'�l r t x`-' � � � � . �,� � , n - ,r`b ; a y, ,�., i � � ��`� ,�� i ag � r ,, .'�Y ,n* 5 , � .� ,.� 'R , i�23 R` .f� � Pt , s F ,e- , `. ` �. � a � � ��'� y �� aa �� .�:�`� w ' �} m . � . _ 7hM1+ r "'A i � 4 '} . .,. .u,h .y � . . y v �. '�tF ( ,+� . .�. . � ., .., �, , i �, �' .: . .��. ...�, � , s . � , . �. '. -. . , ��'' Y� ' � �ee , _ � � . . ' .. ., . _ � . . . . . 1 . �' . _ . ... : �: , . . . . . . � . . . '. ,.� ..:,. � � ry, Y� g . , � . , ' �� bi� i k }�,`,�C 4:: . . . '�� . . j ;� .. �Y'r { " � � , "k �1. �. . . . , '� 3' ' , ., � �.. . �. a � _ . � �� . . � � � � � . � � . . � + ':1��:�:��' � � � , � .. ' �'�".. . . .. _ . � � . � . �� . , � . . � � . � . . � . G , . . .. . . . . � � - . , � . . � . � ' .. . . . . �. . . � „ _:_ —. - , . . . . . � . . . . . . .. � :�. �',.�: , . .. . .,,, . . . _ _. _.r... ... . . ,_.. � -�_, ..:_. _ . . . � . ' _... _ . ; �� . . . .:. � . .. . .. ' � V�r - .. .. t.�- � � . � . . . . .. 4 ;.. : . . � . . . .. . . .� . . . � .. . . . . . . . . . � � . . . . � : .. � . � . � ... � .. . .. . .. .. . F-� .,a ,.. ...___ .. . . � �. . . ,.. . . , , , � . . •. . . � , - � — ..., , -. -_ .. _ . _ �. ._ . . . ... �.. : . , _ _' _ . .. _. � . � r �' . 9�� . � .. .. .. . "- � � . , . .. � . . �;. � .. . ... . . . . . . . . � � - ' . . . .. � �L � .� � . � . - . � . . . . .. , � �j � . ._ ._ .. . . � � � � . � � ' $ �C . .. . .. ' . � � '� _ , .:, , � , .. , . •� ' � .. . ,:� , �, .� , � . ��.. . -- .. . .� . . . . .. , , � . .�,,. � . . s . ' , _ .� . . .. ��t }� +� i Z _ �'\ . . - . t � . �t : z w ,�N�� '�' �S I x i. `�st . i µ y , '�} � r : - - #�f �r �. ,: *� i � b k � f . l > � �. .�. � � z ` .- r � 3 y r r t .. i t � ; A b �. � � � „'• i �. .� ; # 4 _. '9 t � �! - 3 �`� r"� Q'. x { �. ''� �' : r ` : f+` £�� n ._ f ,� i . � 'tr � � ,,, � ° a. �,i r'"t ,� , �� t;- �� ¢ _�� : � t�� a,`�� 74 �:7 � Y .. � #. . �. � �; t� a.k . rt ?� � t � .� . a � u � �' '�c..- R � � r r . � � ,� ,� ,� 2 t �r • ,l � �' .d a z � � • ' � ;,..`d�`�` , a d' R ..+d �� £: , vd�� t y4 � ,�#` �'a+z .� a ��, `� i � r �+��, � � Y �. { r a �,� � �:. ,, } *, : n� � r !.: � *r.?, y k"� �v'��t� � � ' � .?w�r�w��,°'" �Fa ,�sa�'�.x `�^,� �.k � �"' � e ti f : '� � { ��, �.� �;5,�, a _� „� � � ,� �� $ �'2.i p r �, .� ,' : .� ✓ � . . a ., ", t .. � � a .'� �. t ,�y y r>a .r i " '� � ,� + a ' 4 .. s+ "� �' ��'�,��a; � +� i z� s � � � ;; ' �^ �'S k : � F x •�;} a � �4:�',� �- °�* '"'� � «zs; r . � �. r� � � a-' t . � � 3 � ,�^ r s� '� ��`�,�,� p t"' p � .Y � y � ;s `� f �� ;:" :. � ��,�,:� # ;e e r ` z .�. �.��,�, J S�, a = �, �s: r . . %; 5 �-:. � �i a �v ' ;5(.,2�� ^�k .,,.p'�7 rc a �G , y� '' n �2 a o'; . '� rs �„ x€�Ma q #� �' �e r � t 1� �+�.r t i� ° a t'"`� „, .� ��', �e�r�w ' X � .�.' *. . �'�i� � '�;� FR � �� "� .; �� x f � _s �w 4. '�r� x,.t ',�4 : i :. J x, � r . � � . � � S 5 � ' '4` ` . 'hr ��"s .» , F+f'� � ` ; T �.Y . 5 � � ; , � _ . X"'x..5 M, 5..,... ' Nr � � .� � ,. .�n.�r S . � !.; „ ."" �_ 5.�.,�_a i. . .. , , .� _ .. �•.�. _ . . ' .. � �' � �n�'�nw. "K� �'1.::. ., � , r .. . . . . ., . , h ' r �EMo Date: April 6, 2001 To: Honorable Mayor and Council From: Jill Lien Re: Motions I Recommendations from Parks and Recreation � Committee Attached, please find the following motions / recommendations made to City Council by the Parks aad Recreation Committee at their reqularly scheduled meeting on E1pri14, 2001. Thank you! , � II � i I ... __ __. l.. a vl�i'�Sr'�'L DIJS�SS � � . Bud eg; t Figures / Re-assessment The Committee discussec� the corrected figures provided; and ca.me to the following conclusion for the Parks and Recreation budget. Carry Over from 1999 Park Dedication Funds $31,675.00 Hurxter's Crossing Pazk Dedication Funds $74,000.00 2001 Budget — Ca.pital Out]ay 50 000.00 Total Revenue $155,675.00 2000 Park E�enditures exceeding budget $ 7,101.95 2{301 Expenditures thru February $Q.00 Total Ezpenditures to date $ 7,101.95 � Revenue less Ezpenditures $148,573.OS Pheasant Marsh Park Dedication Funds $13$,600.00 * * Possible phasing of park fees associaxed with construction The Committee requested financial statements on a monthly basis. The Parks and Recreation Committee would like the City Council to recognize these ! figures provided through "the recent andit as current Park Funds. Motion by Mr. Porter, seconded by Mr. LeBlanc to recommend to City Council to _ accept Requests for Proposals (RFP's) for laying concrete in the ice rink at Laurie LaMotte Park, per the engineers specifications. All in favor. Motion carried nnanimously. The Committee opted to refer to the "Skate Park" in the future as a"Wheels Pazk". � Motion by Mr. Peterson, seconded by Ms. DeVine to accept Requests for Proposals (RFP's) for equipment/ramps for a future Wheels Park at Laurie LaMotte Park. All in favor. Motion carried ananimously. Mo#ion by Mr. Peterson, seconded hy Ms. DeVine to recommend to Cifiy Council approval of the ezpenditures for scheduled programs offered through the Wargo Nature �Center in an amonnt not to ezceed �800.00. All in favor. . Mot�on carried - unanimously. Motion by Mr. Peterson, seconded by Mr. Walter to recommend to City Council approval of egpenditures �or promotion and advertisement of the Wargo Nature � Center activities in an amonnt not to ezceed $5U0.00. Al� in favor. Motion carried . , unanimously. Motion by Mr. LeBlanc, seconde� by Mr. Walter to request that City Council appoint a Council Liaison who is interested in attending the Parks and Recreation meeting� for the purpose of communications between the Parks and Recreation Committee and City Council. All in faeor. Motfon carried unanamonsly. , K MEMO Date: April 27, 2001 To: Chairperson Porter Parks and Recreation Members From: Jill Lien Re: Parks and Recreations Response to Mayor Swedberg Atta.ched, please find a copy of the response you submitted to the Mayor and , Council related to Draft Goals and Objectives, at the City Council meeting held on � April 11, 2401. I ha.ve included this for informational purposes only. , Thank you! I I I I I � � To: Ma.yor and City Council ofCenterv�le From: Centerville Park and Recreation Committee Date: April 5, 2001 Re: Draft Goai Directi�es Proposal The Centerville Park and Reereation Committee would like to thar�k Mayor Swedberg for taking the initiative to put a draft of goals together. The members of the Park and Recreation Committee feel goal planning is an essential part of long-term success of Centerville parks and recreation programs. � The Park and Recreation Com�mittee wanted to address a couple of issues with this method of communication. First, the committee feels we should have ha.d an opportunity to give feedback to the Goa1 Directive Proposal before it was sent out to the public. The � Committee is always open to suggestions; however, the Goal Directive Proposal seemed ', to take it one step further by laying out very specific objectives and notifying the pu�lic � of those objectives before �'azk a.tld Recreation had an opportunity to provide feedback. '� Seeond, the Park and Recreation Committee has spent many hours coordinating and �, discussing the trails plans within the City of Ce�sterville naw we understand there is going ' to be a public hearin.g/open house at the Council Meeting regarding trail plans. If a public � heariz�g/open house is warranted and the issue deals specifically with a park and i recreation issue, the pubIic hearing shoutd be put on by the Park and Recreation i Committee. The information from the public hearing would then be communicated to i Ciiy Council. The Committee's understanding''of its responsibilities is ta research and �, recommend ideas to Couucil relating to improving Centerville's parks and recreation ! programis to help reduce the amount of tims Council needs to spe�d researching and �, aiscussing specific issues or ideas. ' It is the general consensus of the Park and Recreation Committee that the goals of providing a.ctivrties for a variety of age groups within Centervilte is beneficial to the community. In addition for summer of 2001, Park and Recrea.tion is planning programs with the YMCA and Wazgo Nature Center. The committee will �ontinue to make suggestions to City Councii on other ideas or programs as they are discussed in our ' meetings. We look forwazd to refuring the goals and workmg whatever issues la.y ahead. ' � Go�s Feedback Subject: Goals Feedback � D�te: Fri, 6 Apr 2001 01:13:39 -0500 From: "LeBlanc, Wayne J" <Wayne.LeBlanc@iJNISYS. com> To: "'doug_Vt��orter@deluxe. com"' <daug W�orter@deluxe. com>, "'Karla@raydevine.com'" <Karla@�aydevine.com>, "'tpplus5@AOL.com"' <tpplus5@AOL.com>, "LeBlanq Wayne J" <Wayne.LeBlanc@iTrTISYS.com>, "'jlien@centervillemn. com"' <jlien@centervillemn. com>, "Brian Walter"' <brian walter@cnt.com>, Terry Sweeney <terry.sweeney@isd.net> Perhaps I am at a disadvantaqe. I have been to all the goal setting workshops and watched many of the Council meetings on TV, and, for whatever reason, I feel the goals document looks like a reasonable place to start. I saw it develop and am mostly comfortabZe with it. Please consider these observations. (I'm sorry they are so long, but I wasn't sure how else to address the concerns.) I decided to call Mayor Swedberg to get some clarifications. He said his purpose in January, February, and March was to gather inpnt from staff and the committees. He held workshops and attended comanittee meetings to gather input. He assembled everything he heard and tried to put it in one document. Now he wants feedback from everyone on this document includinq the public. (I think it would be less efficient if every committee tried to sponsor a ' public hearing on topics in their separate domain as suggested in Brian's I letter. I think it is better to have all the goals of the city in one place I for public comment.) None of it is set in concrete. He said he is still in i information gathering mode. If you look at the April 3 Quad, page 9, the i last sentence, he said, "I realize what finally comes out could be � completely different." He also told nee that his job is to find the money, it the Park and Rec's job to decide what to do and how to do it. I I I hope Park and Rec is open to suggestions and I think that is all he is � saying right now - his goals are open for comment. I Let's look at the goals individually and compare them with our current � wishes. We want money for a skate park and electricity. In the first paragraph of goal 2, he says it's a done deal - money is there already. His document is really trying to look beyond that. Next, in item 1, he is offerinq new money for Recreation Programs. We have been exceedingly lucky to get the YMCA and Wargo to sponsor programs at our parks this year. Most communities would have to develop this from scratch and Tim's rough fiqure of $75,000 might not be out of line. I have never seen this kind of support from anyone on any previous Council for Park and Rec activities. Wouldn't you consider it lucky that the Mayor is willing to offer such support? We only learned yesterday of the possible Wargo programs in Centerville. How could Tim know all these details? He said he's not interested in working out the details, that's what he wants Park and Rec to do. Next he mentions swimming. I personally think this is a great idea. I don't know if we can pull it off this year or ever, but, it strikes me ironic that Centerville, the city of lakes, has no access to a�y of the lakes. When I grew up in Little Falls, MN, kids in the city had free bus transportation to the "city" swimming beach which was actually a bit outside of town. The city of Little Falls feZt it was important that children learned how to swim. One 1 of 3 4/6/Ol 10:22 AM Goals Feedback . ' , example of something we might do is see if we could work a deal with Anoka „ County so that peaple from Centervi112 could drive to the beach without being charged. I agree with th.is general goal but I'm not sure what it really means right now. Next he talks about tl�e trail plar�. He thinks he may l�ave found some money for that. He says specifically: Plan to be implemented as development occurs and per recommendations of Park and Rec and possible street scaping plans. Here's a suggestion to think about: if we have the skate park in, could we possibly put in a class V trail on the easement east of Centerville Road between Medow Lane and Hunter's Crossing? It would be a safer way for kids to get from Center Street, for example, and from Medow Lane and beyond to Lamotte Park. I asked him about item 3 Long term Recreation Plan. Here, he'd just like some idea of the various methods we sugqest to pull off the Rec Programs. I believe will need some city staff to help with registrations, collecting money, etc. Jill has expressed an interest but seems to have other assignments. These thinqs need to be worked and I'd like to see that as an agenda item for the next meeting in May so we can begin to iook at possibilities. In any case, this is a year of prototyping to measure interest and consider the various options he mentions. I also think the Community Gardens idea is a great idea. I had a note to ask Park and Rec if they thought this was a Park and Rec thing or an EDC thing. It could be done by either or both. The city of Centerville has a$1.6 million budget. Jim March said the recent census said that 34% of Centerville is 18 or younger. My conclusion is that Centerville should be spending a good part of its budget on Park and Rec and 2 believe that is what Tim is trying to do (note that $50,000 is only 3� of a$1.6 million budget)_ 2 am concerned that Park and Rec has had to get a � lot of it's money from park dedication fees. Centerville should be setting aside park l,and, not financing everything on dedicatio� fees. Open space is very impQrtant if we want a nice com¢nunity. The goals document attempts to get money fzom the general fund for Park Programs etc is a wonderful shift � in a new financing direction in my opinion. What could be better? Park � dedication fees are going to dry ug. Park and Rec will need money from the � general fund. Council controls the funds. That is a fact of the city. � This is the first Council where I have seen a�ark and Rec budget that is � understarxdable. This is the first time where the entize Council came to a � Park and Rec meetinq and listened and offered opinions so that everyone could move in the same direction. This is the first time I have seen proposals from someone on the Council that actually suggests INCREASES in funding for Park and Rec. Again, I ask, what could be better? Before Terry showed up, I didn't hear any concerns about the goals. 2 ain not aware of anyone providing feedback or expressing a concern on the goals. I guess I am still unclear of what the specific objections are? (I heard Terry express one concern that he thought there was a duplication of programs. 2 don't see a duplication anywhere and if one did surface somewhere, I am confident that someone wouZd point it out pronto.) I can understand that the public feedback cycle seems too short and I have expressed that to Tim, but everythi�g is published and the Quad write up isn't bad. I think it is worth seeing what happens. I was hoping to drop in on Saturday maybe. That may be the best way to express any concerns you have. If it is felt that public feedback is inadequate, then I presume something might be done about that. If you feel you still need to send Brian's letter, that's up to you. If you do send.it, you can send it "as is" if you want, but I would prefer you remove the sentence with my name in it. � wo��d also prefer you send this email wi�k� it to allow my views as further input. If I'm mistaken on any of these points, no problem, I'll stand corrected. My real recommendation is 2 of 3 4/6/Ol 10:22 AM Goals Feedback " . i ' that you not send the letter. Think about what it will really accomplish. . What is it that you really want to happen as a result of your letter? Does ' yaur lettes say that clearly? Thanks for listening - reading - whatever... I'm sorry, but I am very encouraged by the goals document. I see mostly good stuff and very little bad. CHEERS!!!!! Wayne (PS Doug, I thought you had a different einail address? And Brian, hope I made the early AM deadline. I've been working on this for too long...) I i I 3 of 3 4/6/Ol 10:22 AM �, j o�' �°��, Anoka County �� Department of Parks & Recreation �, � . 550 Bunker Lake Boulevard NW • Andover, Minnesota 55304 Telephone (612) 757-3920 • FAX (612) 755-0230 John K. VonDeLinde Director FOR FMMED�k�E RELEASE: A�pril i0, 2001 Cantact: Rhor�da Lynctt, 651-429-8007 1Nargo l4aturs Center Programs Offered for Aduits F1y Fishing Ciinic for Women Sunday, May 6; 1: 00 - 4: 00 p.m. - Coon Rapids Dam, Cenaiko Lake Leam to fly fish and try yvur luck at catching the big one? Held in cooperation wi�h Wading Women of , Minnesota and Anoka County Parks at Cenaiko Lake at the Coon Rapids Dam, Anoka County. Fee: $S/person. � Wargo Book Cfub Tuesday, May 8; 6:00 p.m. - Wargo Nature Center . ' For pevpie who iove nature and reading, the book cfub meets the second Tuesday of each mo�th. Participants jointly choose books that interest them, read them, and meet for fun and eniightening discussions. Adult4 only piease, cali 651-429-8007 to let us know you're coming. FREE � • � � � , A#irmative Action / Equai Opportunity Employer , o� �°U.�� Anoka County � � � ��, Department of Parks & Recreation 550 Bunker Lake $oulevard NW • Andover, Minnesota 55304 Telephone (612) 757-3920 • FAX (6 i 2) 755-0230 John K. VonDeLinde Director FOR IMMEflIATE RE�PASE: Aprii 10, 200i Contact: Rhonda Lynch, 651-429-80Q? lAtar�o Nature Center Family Programs , - � � Duciding Fuil Moon I Sunday, May 6; 7:30 - 9:00 p.m. - Wargo Nature Center � Bring your. iitde ones out to Wargo to leam about nature's little ones. We will leam the wood ducic story as we look for duckiings making their first journeys out of their safe nests and into the water and air. Please bring a mug. Pre-registration required. Fee: $3/person. I, Is it true April Showers bring May Fiowers? j Sunday, May 13; Z.•00 p.m. - Wargo Nature Cent�r ' Come join us for a hike in the woods as we discover new bloomers. Pre-registration required. I Fee: $3/person. � Fun & Fascinating Flowers! r Saturday, May Z6; 2: 00-3:30 p. m. - Coon Rapids Dam Sunday, May 27,• 2.•00-3: 00 p,m. - Wargo Nature Center Flowers come in all shapes, sizes, colors, and smells. Some even have "landing pads" for bees and other pollinators. Learn about the flowers all around you, ftom the smallest to largest. After a fun wildflower hike, we'll learn how to use a flower press to take home your own flower crafit. Fee: $3/person $7/famiiy � i A#irmative Action / Equal Opportunity Employer A ' o�' �°��.� Anoka Cour�ty � � � .� Department of Parks & Recreation ��, 550 Bunker Lake Boulevard NW • Andover, Minnesota 55304 ' Telephone (612) 757-3920 • FAX (6l2) 755-023D John K. VonDeLinde Director =�s� i��i�i.�T'� REi.�ASE: Ap�il 10, 2001 Contact: � R.`�onda Lyncfi, 65i-42S-800' Warga Nature Center �Gds �shing Ctinic at t Coon Rapids Dam ��s �,�n� ��r�� Saturday, May 5,• 9.•00 —12: 00 p.m. - Coon Rapids Dam Regiona/ Park, Cenaiko Lake � The Kids Fishtr�g Clfnic is a free event open to a!! children ages 5 and up. Chiidren will )eam about lure � selecction, casting, boat and water safety, fishing ethics and more. All participants and chape� will receave � a hot dog, chip, & pop lunch. Children will also receive a fishing kit of fishing equipment and accessories �I provided by Wal-Mart. No reservations are required. Registration closes at 11:00. FREE � The Coon Rapids Dam is located in the City of Coon Rapids. From Coon Rapids Blvd. e�dt west on Egr�t Blvd. wf�icfi witl lead you directiy into the partc. A�firmative Action / Equal Opportunity Employer �, o�' �°��.� Anoka County � � �, � Department of Parks & Recreati�n SSO Bunker Lake Boulevazd NW • Andover, Minnesota 55304 Telephone (612) 757-3920 • FAX (612) 755-0230 John K. VoriDeLinde Director ��R IMINEDIATE REL�ASE: Apri) 10, 2001 Contact: Rhonda Lynct�, 551-429-8007 Wargo Nature Center May Outdoor Recreation Activitie5 Better Backpacking - Hosted by Hoigaard's Saturday, May 1Z; IZ: 00 - 2: 00 p.m. - Coon Rapid Dam Professional staff from Hoigaard's will have along tfie newest in camping and backpacwng equipment, food, and methods. This program is perfect for both tfie novice and more s�rious bacicpacicers{campers. Pre- registration is required. Far mare detaiis and ta pre-register ca1� 6�1-429-8007. F�� Take a IGd Bo�shin 9 Saturday, May 12; 8.•30 a.m. — 6.•30 p.m. - l�arr�o Natur� Center Fvr the third year the Intemational Bowfishing A�sociation and Anoka Cout�ty Parks & Recreation Department �v�� hc�Jd #�e Take-A-l�i�J &�rs�ttrag event at Warga Nature Center. Partiapant� will receive a fuil day af activities inctuding archery instruction, bo�shing on the water, arc}�ery and water safety, lunch, door prizes, and much more. All equipment is provided and the event is open to at4 kids 5 years old and older. The $3D fee inciudes a one year IBA youth membership and all the days activities. Pre-Registration is Required. Cal1 (651) 429-8007 for more informatian and to pr�-+ Kayaking Demonstration - Hosted by Hoigaard's Saturr�ay, May j9; 1Z:00 — 3.•fl0 p.m. - Centervilfe Ba�rh - Rire Cr�k Chain ofLafres R�gianal Park Have you been looking at kayaks in the store and wondered how they would perform on the water? Here's your chance to actually paddle them and see. Hoigaard's wiii have a va�iety a� kayaks ava+{abie for eve�yo�e to try. And will be giving basic instrucction to those of you ti�at have never kayaked before. Call 651-429-8007 for more detaiis. Hope to see you on the watet�! fREE l..azy River Bike Ride Sunday, t�ay �0; .i2: DD — 3: fl�7 p.m. - �C'oon Rapids �am R�gianat Park This annual biking eyent is open to a(I ages and abi(ities, with families and groups encouraged to participate. We wilt be taicing a relaxing bike ride afong our beautifui l�+lississippi River. Refreshmen�s and a sna�ic witt be pravic�d. �11 Wargo 1Va�ure Cerrter a� �6�i) ��9-�07 fo� mor� infarmativs�. �2e: $3/pes�son ��/famity. A�firmative Action / Equal Opportunity Employer o�' �°�.� Anoka County �� Depa.rtment of Parks & Recreation 550 Bunker Lake $oulevard NW • Andover, Minnesota 55304 Telephone (612) 757-3920 • FAX (612) 755-0230 John K. VonDeLinde Director FOR IMMEDIATE RELEASE: Aprii 10, 2001 Contact: Rhonda Lynch 651-429-8007 Wargo Nature eenter Monthly C�ubs tor Youth , � Young Nataralists' C1ub � Saturday, May IZ; 10: 00 a.m. -12: 00 p.m. - Wargo Nature Center I The second Saturday of each month students in grades 3-5 are invited to explore and experience Wargo's natural environment. Ciass activities are FitEE and include hands-on experiments, nature hikes, plant and animal studies and more! For monthly topics, times, and additional information cail 6�1-429-8007. I Nature Craft Club Thursday, May 17; 6:30 - 7.•30 p.m. - Wargo Nature Center � Participants meet the third Thursday of each month, and is open to ali ages (adults, please accompany children under age 12). Create a new craft project each month to take home! Crafts will inciude: beading, � handmade paper, bookmaking, treasure boxes, candies and pain�ng, just to name a few? Pre-registration I required. Fee: $3/person. i Nature Photography C1ub Saturday, May 19; 10-11:30 a.m. - Wargo Nature Center Sunday, May 20; 1-1:30 p. m. - Coon Rapids Dam Regiona/ Park This group meets the third Saturday of each month at the Wargo Nature Center and the third Sunday at the Coon Rapids Dam. Open to all ages (adults, please accompany childrer� under 12). Leam basic photography techniques to improve your ski!!s as a photographer. Eact� meeting wili include a featured topic, hand-outs, review of assignment from the previous class and opportunity to venture out into the park for a photo shoot! Please bring a camera, film and dress for the weather. Pre-registration is required by calling 651-429-8007. A�firmative Action / Equal Opportunity Employer ! � o�' C °�.�� Anoka County � � � � �, � Department of Parks & Recreation 550 Bunker Lake Boulevard NW • Andover, Minnesota 55304 � Teiephone (612) 757-3920 • FtLX (612) 755-0230 John K. VonDeLinde Director FOR IMMEDIATE RELEd�►►S�: April 10, 2001 Contact: Rhonda Lynch, 651-429-8007 Wargo Nature Center Volunteers Wanted..... Trail Day - Tree Planting Saturday, May 19; 1:00 -4:00 p.m. - 1Nargo Nature Center � Planting trees and doing trai( upkeep are great ways to help our environment and a wonderful way to get outdoors. Ail ages are invited, and groups are welcome. Refreshments wiil be provided. Let us know you are coming by calling 651-429-8Q07. FREE The Wargo Nature Center is located in the City of Lino Lakes just off of County Road 14. Take 35W north to Exit 36 - County Road 23, take a left heading north, fvllow approximately 1 mile to County Road 14 (Main St.), take a right, go approximately 1.5 miles (will take you over 35W) once you cross over the bridge, Wargo Nature Center entrance will come up on the right side. A�firmative Action / Equat Opportunity Employer o�' � Anaka County � � - . Department of Parks & Recreation �� 550 Bunker Lake Boulevazd NW • Andover, Minnesota 55304 Telephone (612) 757-3920 • FAX (612) 755-0230 John K. VonDeLinde Director FOR IMMfDIATE REi.EASE: Aprii 1Q, 2001 Corrtact: Rhonda Lynch, 651-429-8007 Wargo Nature Center I�A EVENT- Take a Kid Bowfis�ina Take a IGd Bowfishing Saturday, May 12; 8:30 a.m. — 6.•30 p.m, - Wargo Nature Center ' For the third year the Intemationai 8owfishing Association and Anoka County Parlcs & Re�reation Department �� will hold the Take-A-Kid Bowfisl�ing eves�t at Warga Nature Center. Partici�ants wi#I receive a full day of activities � including arcf�ery inst�vction, bowfishing on the water, archery and water safety, lunch, door prizes, and much � � mo� All equipment is provided and the event is oper� to al! kids 5 years o{d and older. T'he $30 fee inciudes a � i one year IBA youth membership and all the days activities. Pre-Regist►ation is Required. '� Call (b51) 429-8QQ7 for more information. �� The Wargo Nature Center is located in the City of Lino Lakes just ofF of County Road 14. Take 35W north to Exit 36 - County Road 23, take a ie€t heading nortt►, foElow approxtmately i mile to County Road 14 (Main St.), take a right, go approximately 1.5 miles (will take you over 35W) once you cross over the bridge, Wargo Nature Ce�� entrance wiE{ come up ex� �e rig�tt side. A#irmative Action / Equal Opportunity Employer o�' �°�� Anoka County � � �� Department of Par�s & Recreation 550 Bunker Lake Boulevard NW • Andover, Minnesota 55304 Telephone (612) 757-3920 • FAX (612) 755-0230 John K. VonDeLinde Director �QR IMMEDIATE RE3.EASE: Apri� 10, 20Q1 Contact: Rhonda Lynch, 6�1-429-8007 Wargo Nature Center I �� ymphs & Nuthat�hes - Pres��tool Pro4ram ' � i I I Fisfiy Fun (Preschool Program� �, Wednesday, May 16; 9.�30 -11: 00 a, m, - Goon Rapids Dam �� 12.•30 - Z: 00 p.m. - Wargo Nature Center I �eam about our fishy friends, make a fish print, and hike to the docic to see what we can find. Fe�: $3/person. The Coon Rapids Dam is located in the City of Coon Rapids. From Coon Rapids Blvd. exit west on Egret Bivd. which will lead you direcdy into the park. The Wargo Nature Center is located in the City of Uno Lakes just off flf County Road 14. Take 35W north to Exit 3b - County Road 23, take a left heading north, follow approximately 1 mife to County Road 14 (Main St.), take a right, go approximate(y 1.5 mi(es (will take yau over 35W) once you cross over the bridge, Wargo Nature Center entrance will come up on the right side. A�firmative Action / Equal Opportunity Employer � ^ CITY OF CENTERVILLE CITY COUNCIL MEETTNG ' MARCH 28, 2001 6:30 p.m. k Pursuant to due call and notice thereof, the Cit� of Centerville held their regula ly sc eduled meeting on March 28, 2001, at City Hall, 1880 Main Street. PRESENT: Mayor Tim Swedberg Council Member Dick Travis Council Member Mary Capra Council Member Mari Nelson Council Member I:inda Broussard Vic ABSENT: None. STAFF: City Admini a or, Jim Ma c City Enginee , rn Pe o City Attorne , Ji ft � Pub c Work D' ec o Pa P I e , , I i � � I. ALL T RDE � I a S ed erg c 1 e c 8, 2 0, City Council meeting to order at 6:30 p.m. �� I II. T A DA � o' n Cou c' b 1 on seconded b Council Member Broussard � ic rs o a e h a end s resented. All in favor. Motion carried n s . I . I G (S) one. � P ARANCES/AWARDS Mr. Carl Buechler, 1286 Mound Trail, addressed Council requesting an overweight permit allowing a crane to be brought in to assist in building his home. Mr. Buechler stated he felt he deserved the permit due to construction delay. A recent complaint regarding the placement of the home had been submitted to Council. Mr. Buechler stated that the road in front of the home would be repaired subsequent to the complerion of his ' house. ', Mr. March explained that the road in front of Mr. Buechler's home is not a road, rather a sub-base for the road that Mr. Buechler intends on completing upon the placement of the last home in the development. Mr. March stated that the previous Council had instructed Staff not to issue overweight permits once road restrictions are effective in the spring. March 28, 2001 Council Meeting Minutes 1NIr. Maxch stated that the road from Mound Trail to Main Street up to the first lot is in good condition and is not being replaced. - Council Member Capra questioned whether Council could consider Mr. Buechler's request or if it needed to wait; noting that Council had decided to address received complaints at a subsequent meeting, allowing ample time to research same. Mr. Hoeft explained that due to the short time frame involved, Mr. Buechler desired to have a truck come in Friday of this week or Monday of next week, and it would be appropriate for Council to consider this issue this evening. Council Member Travis stated he did not feel it was a problem to issue the overweight permit for a one (1) trip, empty truck. Council Member Travis requested that Staff ensure that Mr. Buechler's letter of credit be in place for repairing the remaining portion of the road prior to granting the permit. Mr. Peterson stated that the tonnage of the truck that Mr. Buechler is requesting should not cause damage to the road. Mr. Palzer concurred. Mr. Buechler stated that he located the smallest crane feasible to do the work that is needed. Council Member Nelson stated she felt there would always be an exception to the rule; however, Council needed to stand firm on policy decisions made in the past. Council Member Nelson stated that if the entire road needed to be replaced, she would consider granting Mr. Buechler the overweight permit; however, a portion of the road is in good condition and she opposes granting the permit. Mr. Buechler stated that the crown of the road has good elevation and explained that a garbage truck is heavier than the truck he is requesting. He then stated the road currently is posted slightly higher than the weight of a pick up truck. Mayor Swedberg stated he felt the City Administrator and the City Engineer should deternune whether or not to issue the overweight permit. Mr. March stated he has been , adhering to procedure directed by the previous Council regarding spring road restrictions. Council Member Nelson stated she felt if Mr. Buechler was granted an overweight permit, exceptions would need to be made for everyone. Council Member Broussard Vickers stated that due to annual, seasonal differences, addressing overweight permits on an individual basis was appropriate action. Mr. Palzer stated that in his opinion, it would be acceptable to grant the overweight permit requested. Council Member Broussard Vickers stated she would not have a problem telling the next person they could not have a permit if the conditions involved did not warrant same. Council Member Broussard Vickers also stated that Mr. March should continue with the procedures directed by Council. Mr. Hoeft stated that handling overweight permits on a ' case-by-case basis was an appropriate procedure. Motion b.y Council Member Travis, seconded by Council Member Broussard �ickers to direct Staff to issue an overwei�ht vehicle permit to Mr. Buechler. Ayes Page 2 af 10 � ' " _ Mazch 28, 2001 ' Council Meeting Minutes — 4(Mayor Swedberg, Council Members Broussard Vickers. Capra and Travis� Nays —1 (Nelson). Motion carried. � Council Member Capra commented that consistency was important and questioned how many days Mr. Buechler needed the permit. Mr. Buechler stated he would have the truck come early in the morning and leave right away. V. CONSIDERATION OF MINUTES Council Member Nelson requested the following changes: On Page 4, second paragraph, last sentence change "would" to "may". On Page 5, first paragraph, first sentence change "borne" to "bore". On Page 12, second paragraph after Council Member Capra asks if the money could come out of the sewer and water funds add that Mr. March stated that it could. Motion by Council Member Caara, seconded by Council Member Nelson to approve the March 14. 2001 Council Minutes as amended. All in favor. Motion carried unanimouslv. VT. PETITIONS AND COMPLAINTS None. �, VII. UNFINISHED BUSINESS ' None. �� VIII. NEW BUSINESS ' 1. Communications Ad Hoc Committee Ms. Theresa Brenner, Chairperson, requested that Ms. Andrea Witzel be added to the list of residents that desired to be appointed to the Committee. Council Member Capra expressed concern with appointing Ms. Patricia Scott to the Committee as she is a subcontractor for the City and has a financial interest in the outcome of the Committee. Ms. Brenner stated she felt the Committee needed Ms. Scott's input due to her knowledge and expertise. Council Member Capra stated she thought it would be fine to interview Ms. Scott but did not feel Ms. Scott should be appointed to the Committee, as it is a conflict of interest. Council Member Broussazd Vickers stated that Ms. Scott would be one (1) of six (6) ' individuals serving on the Committee and there are many individuals who do business in the City who are on Committees. Council Member Broussard Vickers stated she felt that volunteers are bound by their integrity not to be involved in a decision they would benefit financially from. Council Member Broussard Vickers stated that the Committee is an Page 3 of 10 March 28, 2001 Council Meeting Minutes advisory Committee that makes recommendations - to Council, with Council making decisions. . Council Member Travis stated he had no problem appointing Ms. Scott to the Committee. Council Member Capra stated she felt strongly that Ms. Scott should not be on the Committee. Mayor Swedberg concurred that Ms. Scott had a large amount of knowledge the City could benefit from; however, she also had financial and contractual interest. Mayor Swedberg also concurred with Council Member Capra regarding conflict of interest. I Motion by Council Member Nelson, seconded bx Council Member Capra to appoint Ms. Theresa Brenner, Mr. Tom Fairbrother, Mr. Loren Abrahamson. Mr. Craig Bode, and Ms. Andrea Witzel to the Communications Ad Hoc Committee. Council Member Travis questioned how Council Member Capra could move to keep sorneone off the Committee after making a statement that she did not really know any of the people recommended. Council Member Broussard Vickers stated the Committee Chair had requested approval of the individuals on the list, noting that there are others who may also have a financial interest Council Member Broussard Vickers felt that Council should support the recommendation of Ms. Brenner and stated that she finds it incredible that Council Members have chosen to pick Ms. Scott as the one (1) to tighten up the rules on. Mayor Swedberg stated that the League of Minnesota Cities states that a person cannot make decisions if they have a contractual interest. Mr. Hoeft stated that the Committee is an advisory board and members of same are required to disclose any financial interest they may have, even though it technically is not a conflict of interest. Mayor Swedberg stated he believed Council, commission/committees are bound by the same rules. Mr. Hoeft explained that commission/committee volunteers are bound to disclosure financial interests and should abstain from discussion or voting on an item if I I they feel it is appropriate; however, they are not required to do so. Mr. Hoeft stated that � if Council acted on an rtem forwarded from a commissionlcommittee where an individual had not disclosed a financial interest and did not abstain from the voting process, that individual would be held responsible for their action. i Council Member Nelson stated that after hearing the advice of Mr. Hoeft she perceives Ms. Scott to have a conflict of interest. i _ All in favor. Ayes — 3(Ma Swedberg, Council Members Capra, Nelson and Vickers� Na�s —1 (Council Member Travis). Motion carried. � Motion by Council Member Broussard Vickers, seconded bv Council Member Travis to appoint Ms. Scott to the Communications Ad Hoc Committee. A, ey s_ 2 Pa e 4 of 10 g � March 28, 2001 . Council Meeting Minutes (Council Members Broussard Vickers and Travis) Na�s — 3(Mayor Swedber�, Council Members Nelson and Capra). Motion failed. Ms. Brenner requested that Council permit tape recording of the Committee's meetings to allow for transcription at a later date. Mr. March concurred. Ms. Brenner stated that an item of discussion for the Committee's first meeting was a survey and questioned whether the Council had plans for same. Council Member Capra stated the Economic Development Committee had discussed doing a survey with local businesses. Mayor Swedberg stated that if Council adopted the National League of Cities Index, there are survey methods that could be used utilized. Council Member Broussard Vickers stated it would be fine for the Committee to put together the majority of the survey with input from commission/committees if desired. 2. Authorization to Advertise for Full-Time Receptionist ' Mr. March requested that this item be tabled allowing additional time to ascertain the ', appropriate level of Staffing needed. Mr. March stated that he is researching the � availability of interns for the summer months for code enforcement and other issues that ' may affect Staffing needs. Motion bv Council Member Nelson, seconded bv Council Member Capra to remove I �� this item from the agenda. All in favor. Motion carried unanimouslv. ' Council Member Nelson questioned the speed of the LaserFiche soflware when Mr. , March was reviewing same. Mr. March stated that he had arranged for a LaserFische representative to review the City's computers and files on April 5, 2001. It was anticipated that this information would provide enough resources to allow a proposal to be subrnitted by Crabtree Companies, Inc. Mr. March stated that the system appeared to be fast. 3. Fete des Lacs 2001 Bud�et Mr. Ray DeVine, Chairperson, appeared before Council to ascertain whether Council had any questions on the budget information submitted in the packet. Mayor Swedberg stated that the Fete des Lacs — City Celebration was important to the City as it shows City pride and features the best of what Centerville has to offer. Mayor Swedberg also stated that contained in his goals presented to Council, a revolving fund or special fund containing $35,000 for expenditures associated with the Celebration. Mayor Swedberg stated that monies would be replenished from revenue earned from the Celebration. Mayor Swedberg requested that Mr. March assist in financial accountability for the committee. Page 5 of 10 March 28, 2001 ' Council Meeting Minutes Mr. DeVine stated that information provided form the 2001 Celebration would assist those who plan for the 2002 Celebration. Mr. March stated that the Funds that the Mayor had referred to would be an account accessible by Staff to advance funds, up to $35,000, as needed. Funds would not be dedicated to a Celebration account. Mr. March announced that a carnival had been retained for the Fete des Lacs — City Celebration. Mr. DeVine thanked Mr. March for his efforts in arranging a carnival and stated that the addition would make a large contribution to the Celebration. Motion bv Council Member Broussard Vickers, seconded bx Council Member i Travis to establish a City Celebration fund, to be named by the Cit_y Administrator, � which authorizes Staff to advance up to $35,000 for the Fete des Lacs Citv i Celebration. All in favor. Motion carried unanimouslv. ', � Mr. DeVine explained he had received an invitation to attend a meeting for cities/events that are hosting a regional or state softball tournament. � Council Member Nelson questioned whether the Fete des Lacs Committee was subject to the open meeting laws. Mr. Hoeft stated that the formal meeting is open to the public and ' suggested that there not be a quorum of inembers present for subcommittee meetings. Mr. DeVine indicated that the Committee has limited the subcommittees to two (2) formal members of the larger Committee and is using outside residents to make up the rest of the subcommittee. 4. Anoka County Agreement for Residential Recycling ProQram Motion by Council Member Nelson, seconded by Council Member Broussard Vickers to authorize the acceptance of the Anoka County Agreement for Residential RecXcling Program. All in favor. Motion carried unanimouslv. 5. Spring Lake Park Lion's Charitable Gambling Permit Renewal Mr. March stated that the Spring Lake Park Lion's have requested renewal of their ' gambling premise permit to operate at Kelly's Korner. Mr. March explained the City of Centerville receives part of the proceeds and those proceeds are being placed into a fund � to be used for either an entrance monument sign or possibly a park shelter building. Motion by Council Member Broussard Vickers, seconded bv Council Member Nelson to a�prove the renewal of the charita�le gambling permit for the Sprin� Lake Park Lion's at Kelly's Korner. All in favor. Motion carried unanimouslv. Page 6 of 10 . March 28, 2001 Council Meeting Minutes ' 6. Laurie LaMotte Memorial Park Grant Mr. March stated that Staff would be assembiing the fmal grant application package the following day for submission. Council recessed at 7:40 p.m. Council reconvened at 7:45 p.m. 7. Turcotte Purchase Agreement Mr. Hoeft stated that the only modifications conta.ined in the draft Purchase Agreement was not limit the purchase agreement to a specific time frame as had been done previously. The price remains at $139,000. Council Member Capra questioned whether Mrs. Turcotte desired to live there until she found another place to live. Mr. March stated Mrs. Turcotte had indicated she would be accepted into the facility she desires to enter at any time. Mr. March stated that he had mentioned to her, that at some point in time, the City would want a specific date when she would be moving out and she seemed to understand. Mayor Swedberg requested that Mr. March give some background on the Turcotte property. Mr. March explained that the Turcotte property is located at 7073 Centerville Road and is a duplex that has had numerous structural additions. Mr. March stated that the property abuts the old Public Works site and acquiring same would be an asset for downtown revitalization of the entire block. , Mr. Hoeft requested that Council direct Staff to enter into negotiations with Mrs. Turcotte. Mr. Hoeft stated that subsequent to an agreed upon sale price, Staff would forward the agreement to Council for approval. Council Member Nelson requested that a typographical error in the purchase agreement be corrected. Council Member Nelson questioned the use of the $139,000 purchase price when the home and property were appraised at $138,000. Mr. March stated that Mrs. Turcotte expressed desire to sell the property for $139,000. Mr. DeVine questioned whether a public hearing was required to purchase the property. Mr. Hoeft stated that Council would not; however the Economic Development Authority (EDA) would need to. Consensus was to direct Staff to enter into negotiations to purchase the Turcotte property. 8. Council Communication Council Member Capra stated that she discovered the a letter from Mr. March to Mr. Buechler had inrlicated it was copied to Council but that she had not received it. Council � Page 7 of 10 • ' March 28, 2001 Council Meeting Minutes Member Capra requested that Council receive copies when referenced accordingly in Correspondence. Council Member Capra requested that this practice be ensured in the future. Mr. March apologized for the oversight. ' 9. Committee Stipends Council Member Capra stated that she felt the stipend dollar amount for commission/committee members needed to be increased to cover babysitter fees if needed. , Council Member Broussard Vickers questioned the amount of commission/committee members serving. Council Member Nelson stated that currently the City is paying $3,360 per year for Committee Member stipends. Motion bx Council 1Vlember Broassard �ickers, seconded bY Council Member Nelson to increase Committee Member Stipends to $20 per month. All in favor. Motion carried unanimouslv. 10. Draft Goal Directives Pro osal Mayor Swedberg stated that Council had been going through a process of setting goals for a two-year period. Mayor Swedberg requested that Council adopt the Civic Index from the National Civic League as a tool to guide civic infrastructure. Motion by Mavor Swedberg, seconded by Council Member Nelson to adopt the Civil Index from the National Civic League. Council Member Broussard Vickers questioned why Mayor Swedberg felt the City needed to adopt the Civic Index formally. Mayor Swedberg stated he wanted to be formal, as he feels the index contains ideas that are important for the City to follow. Council Member Nelson stated she would like to see a poster with the ten items listed. All in favor: A es — 4 a or Swedber Council Members Ca ra Nelson and Y � X g p , Travis) Nays —1 Broussard Vickersl. Motion carried. Mayor Swedberg noted he had scheduled an open house at City Hall on Apri17, 2001 at 7:00 p.m. and April 10, 2001 at 7:00 p.m. to discuss the goals of the City. Council Member Capra requested that Mr. March have the goals placed on the website. Mr. March requested that the Mayor share his expecta.tions of the open house with Council. Mayor Swedberg stated he would be present and invited any other members of Council to be present as well. � Council Member Ca ra stated it ma be easier for residents to attend a Saturda mornin P Y Y g meeting. Page 8 of 10 � � Mazch 28, 2001 Council Meeting Minutes Consensus was to modify the meeting of April 7, 2001 to 10:00 a.m. and to modify the � meeting of April 10, 2001 to 6:30 p.m. Mayor Swedberg reviewed the submitted draft goals and requested input from Council. Council Member Broussard Vickers stated she would be more comfortable if dollar amounts were removed from the document before the document was made available to the public. Mayor Swedberg indicated the document would be edited as requested and presented to the public at the open houses. Council Member Nelson thanked Mayor Swedberg for his efforts to draft the document. IX. CONSENT AGENDA 1. The City of Centerville March 15, through March 28, 2001 Expenditures I ' 2. Centennial Fire District Expenditures i 3. Planning and Zoning Commission's Recommendation to Appoint Linda I Broussard Vickers as Council Liaison � 4. LeJournal (Proo� Motion by Council Member Broussard Vickers, seconded by Council Member Nelson to approve the Consent Agenda as presented. All in favor. Motion carried unanimouslv. X. COMMITTEE REPORTS I I � Mayor Swedberg noted he had read through the minutes from the Planning and Zoning � Commission's discussion concerning mini-storage facilities. He noted the Planning and �, Zoning Commission had held a thorough discussion and thanked them for their � consistency in following Ordinance #4. �, XI. ADMINISTRATOR'S REPORT Mr. March requested that Council set a work session date to interview design firms. Consensus was to schedule a work session for April 17, 2001. Mayor Swedberg requested Council schedule a work session to discuss budgets and economics for Tuesday April 24, 2001. Mayor Swedberg requested that Mr. March attend same. Mr. March reported he had spoken to Mx. Bisek, Kelly's Korner, who indicated the water is not pooling in his parking lot as it has in the past. Mr. March then recommended Council consider the drainage issue as part of the downtown redevelopment project. i ' Page 9 of 10 s March 28, 2001 Council Meeting Minutes Mr. March presented a letter from Mr. Wilharber regarding outstanding customer service that he had received from Waste Management. Mayor Swedberg asked Mr. March to forward the letter to Waste Management. Mr. March presented modifications for the Comprehensive Plan and requested that Council review same and provide comments. XII. ADJOURNMENT � Motion by Broussard Vickers, seconded by Council Member Nelson to ad�ourn the March 28, 2001 City Council Meeting at 9:00 p.m. All in favor. Motion carried unanimouslv. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Proofed by: Teresa Bender, Clerk/Treasurer � � Page 10 of 10 , .* � i CITY OF CENTERVILLE : � CTTY COUNCIL MEETING APRIL 11, 2001 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on April 1 l, 2001, at City Hall, 1880 Main Street. PRESENT: Mayor Tim Swedberg Council Member Dick Travis Council Member Mary Capra Council Member Mari Nelson Council Member Linda Broussard Vickers ABSENT: None. STAFF: City Administrator, Jim March City Engineer, Tom Peterson City Attorney, Jim Hoeft ; i I. CALL TO ORDER ' Mayor Swedberg called the April 11, 2001, City Council meeting to order at 6:34 .m. I ! P � II. SET AGENDA I � Council Member Nelson requested that the City of Centerville Expenditures be removed from the Consent Agenda. Council Member Capra requested that Ms. Diane Mester, 6961 Dupre Road, be added under Petitions and Complaints. Mayor Swedberg asked that Mr. March report on the tornado warning sirens in the Administrator's Report section of the meeting. Motion bv Council Member Nelson, seconded bX Council Member Capra to approve the agenda as amended. All in favor. Motion carried unanimous�. III. PUBLIC HEARING (S) 1. Anoka County Board of Review Mayor Swedberg opened the public hearing at 5:35 p.m. R,, April 11, 2001 Council Meeting Minutes ' � Mayor Swedberg noted that Ms. Sue Reinhart and Mr. Jason Dagostino, Anoka County, �, were present to hear resident concerns regarding property valuation. Mr. Dagostino requested that residents come to the rear of the room and they wauld review their information on an individual basis. Mr. Dagostino explainded that if the County had'nat recently visually inspected the property, he would need to schedule an appointment to do so. Mr. Dagostino referred to the hand out submitted to Council indicating the increase in taxable values of 8.3%. Mr. Dagostino stated that at this evenings meeting, the County would be reviewing assessment values not taxes. � Mr. March explained that in the past, Council has accepted the findings of the Board of Review rather than get involved in the procedure. He then noted there is a process that allows a resident to appeal the decision of the Board of Review if they are not happy with their findings. Mr. Dagostino stated it was Council's discretion if they desired to leave the hearing open ' and remain involved in the process or accept the recommendation of the Board of Review and allow residents to appeal. However, the hearing must close within ten (10) business days from this meeting. ' Ms. Reinhart requested a copy of the letter received from Ms. Roberta Wirth. Mr. March presented same. IV. APPEARANCES/AWA.RDS None. V. CONSIDERATION OF MINUTES Council Member Capra requested the following madifications: Page 4, the reference to Council Member Capra should be changed to Council Member Nelson was asked by Council Member Travis. Page 4, change the vote on the motion from four to three. Page 8, clarify that the City increased the stipends from $10 to $20 per month making the new total amount the City will pay for stipends $6,720. Council Member Nelson requested the following modification: Page 7, delete the word «� I ' I Council Member Broussard Vickers requested the following modifications: Page 3, under Consideration of Minutes reflect that she abstained from voting, as she was not present at the meeting. Motion by Council Member Broussard Vickers, seconded by Council Member Nelson to approve the March 28, 2001 Council Minutes as amended. All in favor. Motion carried unanimouslv. Page 2 of 14 ! Apri111,2001 ' Council Meeting Minutes VI. PETITIONS AND COMPLAINTS 1. Ms. Diane Mester, 6961 Dupre Road Ms. Mester provided a hand out to Council that was a request to flatten the curb at the townhouse she is moving into in Eagle Pass to allow access for her son's wheelchair. Mr. March indicated Public Works had ground down another curb in the area and added asphalt to make it easier to pass. Motion bv Council Member Travis, seconded by Council Member Nelson, to table this matter to allow Public Works to research and determine if the curb can be �round down to make it accessible. All in favor. Motion carried unanimous�. 2. Mr. Terry Sweeney (Questions — Mayor Swedberg's Goals) Mr. Terry Sweeney addressed Council concerning the e-mail he received with the ! Mayor's list of goals attached. Mr. Sweeney noted the copy of the document he received ! had the dollar axnounts Iisted and the price for some of the items concerned him. �� i Mr. Sweeney stated that he felt the dollar amounts suggested to go toward recreation ! programs could be better spent in the parks rather than with program duplication. He also noted he felt lighting the park to allow for adult softball games would bring money into ! the City. �� i Mr. Sweeney noted he felt it was good to have an overall idea concerning trail I development within the City. Mr. Sweeney stated that in his opinion, things will change � based on how the City develops and he is concerned for setting a specific plan for the i trails, i Mr. Sweeney stated he felt the committees should bring their goals to Council and have I ', Council take it frorn that point. He also stated he feit committees shoutd be making recommendations to Council and that there is a need for Council Liaisons on committees/commissians. Mayor Swedberg told Mr. Sweeney he was correct with his concerns and thanked him for bringing them up. He then noted there was good public input at the open houses conceming the goals list and that it was not a finished document. He then stated sorne of the concerns could be based on how the document was written and he apologized for his writing style. Mr. Sweeney stated he was concerned for the number of work sessions Council has scheduled. He pointed out the raise for Council Members was approved based on the fact that Council Members were actively involved in other committees/commissions within the City by acting as liaisons. He stated he was upset when the current Council decided not to have liaisons. He then stated he felt that in order for Council to have a good grasp Page 3 of 14 �_ April 11, 20D1 Council Meeting Minutes of what goes on in the City that Council needed to go to the committee/commission meetings. He further stated that it helps the committees to have a member of Council in attendance. Mr. Sweeney stated he was concerned that the document was sent out by the Mayor as being endorsed and approved by Council when it does not appear that the entire Council completely supports the document. Council Member Capra stated Council held workshops to di�cuss goal setting. She also stated that Council went to all committees/commissians as a whole, in February to see what they needed for the year. She fiuther stated that, from her perspective, Mayor Swedberg had gathered all the information received and put it into a document for review. Mr. Sweeney stated it was nice to -get the information, but said he feels it was a bit premature because it created a laxge amount of controversy and discussion. He further stated the document might have been better received if there had been a complete consensus of Council prior to submission. Mayor Swedberg stated that Council continues to gather information and explained that the document is a work in progress. Mr. Sweeney stated he understood the Mayar's position, but stated that the document seemed to be a final document containing the goals for the City. Mayor Swedberg explained the document was written in a very active voice and his writing style may be the cause of some of the confusion. Mr. Sweeney noted he is aware of the budget surplus in the City and asked Council to consider dredging the pond behind Brian Drive to improve drainage. Mr. Sweeney requested that Council research the removal of the barrier near Acorn Park as there are also water concerns in that area. Council Member Capra requested that Mr. March to have Staff look into the Acorn Park issue. Council Member Travis stated he believed the frost heaved the barrier out and the area started to flood so the barrier was pulled out. Mr. Sweeney stated he felt the City newsletter should remain as an independent operation because he feels it has less of a bias if the newsletter is not run by the City or CounciL Mayor Swedberg questioned Mr. Sweeney as to his opinion regarding the frequency of the newsletter and its format for delivery to residents. Page 4 of 14 t April 11, 2001 Council Meeting Minutes Mr. Sweeney did not comment on how often the newsletter should be mailed but reiterated he would like to see it independently run. � Council Member Nelson commented that when the newsletter first started it was reviewed at the Council level and Staff was drafting it. Council Member Capra asked Mr. March to forward Mr. Sweeney's comments concerning the newsletter to the Communications Ad Hoc Committee. Mayor Swedberg stated that his capacity regarding the newsletter has been acting as a copy editor. Council Member Capra stated she feels that if the newsletter comes from the City that _ Council has a responsibility to review same prior to printing because Council is responsible for the content. Mr. DeVine questioned whether the newsletter is paid for by advertising. Council ' Member Nelson stated that the advertising does not pay for the entire newsletter. Mr. � Maxch concurred. �� Council Member Broussard Vickers commented that when Council decided to have a ! newsletter, it was hoped that it would become close to self-sufficient over time. Mr. Sweeney stated he felt Council should have input, but not complete control of the � content of the newsletter. � i Mr. March stated he felt that the City pays for the newsletter and should be able to use it �, as an avenue to get accurate information to the residents. He then noted that there are � two newspapers covering the City and its Council meetings that should provide ample ' independent reporting. Mr. March suggested that an editorial page be added to the �, newsletter for resident comments and concerns. � Council Member Nelson stated she felt that one (1) of the reasons for putting more money into the newsletter was to have an avenue where Council could give information to residents. Motion bv Council Member Broussard Vickers, seconded by Council Member _ Nelson to close the Board of Review public hearin�. All in favor. Motion carried unanimouslv. Mr. Dagostino noted that Mr. Barrett had contacted him early in the afternoon and did not leave a telephone number to be called back. He stated that if he had left a number he would not have had to come to the meeting. Mr. Dagostino noted Mr. Barett's property needs to be reviewed and an appointment was arranged for Friday, April 13, 2001. Mr. Dagostino stated that it appeared that Mr. Page 5 of 14 t April 11, 2001 Council Meeting Minutes Barett's property may be overvalued. Mr. Barett's property is located at 6953 Centerville Road. Mr. Dagostino noted that Mr. Buckbee was at tlae meeting to discuss a 2001 tax issue, wluch had been previously discussed on the telephone. Mr. Buckbee was told there was nothing that could be done at tlus time and that an abatement for the assessment in the year 2000 is being worked on. Mr. Buckbee's property is located at 7381 Peltier Circle. Mr. Dagostino noted he had spoken with Ms. Roberta Wirth on March 23 and the letter provided to him stated everything she stated in the telephone conversation he had with her. He explained he went through the options available to her and noted that her home has not ever been seen by the Assessor. He stated he had offered to arrange an appointment, however, was declined. He also stated that, in his opinion, Ms. Wirth's property -may be undervalued not overvalued. He further explained that Minnesota Statute Section 274.Q1 states that the Board of Review, if denied entry, cannot make a change in valuation. Mr. March stated that as there were a small number of people interested in having their properties reviewed, but he did not see the need to keep the meeting open. Mayor Swedberg thanked the Board of Review for attending the meeting to gain resident input and address their concerns. 2. NIr. Wayne LeBlanc, Lighting — Hunter's Crossing Motion bY Council Member Broussard Vickers. seconded by Council Member Nelson to refer Mr. LeBlanc's request to the Planning and Zoning Commission for consideration. All in favor. Motion carried unanimouslv. 3. Mr. Bert Casper, Additional Lighting in Eagle Pass Mr. March told Council the developer had dropped off the preliminary plat and stated he thought the City could get additional lighting in the two areas of concern while the lights for the new development are going in. He then noted Council needed to decide if the City would pay for the lights or if residents needed to petition for the lights. ' Council Member Broussard Vickers stated she had driven through the development in the evening and did not feel it was any more or less lit than other neighborhoods but stated if residents feel they need more lighting that Public Works should investigate in terms of placement and costs. She then stated she felt additional lighting would be an assessment to homeowners who benefit otherwise the City will have to put lights everywhere and the City cannot do that. Council Member Capra stated she drives that street quite a lot from Meadow Lane to the park and it is darker than other areas. She then noted tha.t if the expansion goes through it should light up the area and recommended reviewing the lighting at that time. Page 6 of 14 Apri111,2001 • Council Meeting Minutes Mayor Swedberg stated it seemed like the City puts lights at the end of cul de sacs and at intersections. He then asked if there were City specifications for lighting. Mr. March noted the City does not have any language in the Code governing the specific l�vel of lighting required. Council Member Capra asked Mr. March to e-mail Mr. Casper to let him know that Council will review the matter when development occurs but be sure not to indicate that the City would pay for the lighting. Council Member Broussard Vickers asked that Staff also let Mr. Casper know there is a process to petition Council for rnore lighting and explain that process to him. Mayor Swedberg noted that Mr. Jewell had asked the differences between a public versus a private street. He had also asked how to make a private street public. Mayor Swedberg � asked Mr. March to provide the answer to Mr. Jewell. VII. UNFINISHED BUSINESS I � None. � VIII. NEW BUSINESS 1. Draft Goals/Trailways Discussion �, Motion by Mayor Swedberg, seconded b� Council Member Nelson to table the draft goals/trailways discussion. All in favor. Motion carried unanimousl�, Council Member Broussard Vickers questioned why this item keeps coming back to �, CounciL �I I Mayor Swedberg stated the residents were interested in pedestrian access. Mr. March stated he has asked the Parks and �ecreation Cornmittee to review any items that pertain to the Comprehensive Plan so that those changes can be submitted with all the other changes to the Comprehensive Plan. 2. Ordinance #39 (Si na�e,� Motion bv Council Member Nelson, second by Council Member Capra, to waive the reading and approve Ordinance #39 (Signa�e�s�resented. All in favor. Motion carried unanimouslv. 3. Monument Si Desig�(Shea's Propasal� - Page 7 of 14 . April 11, 2001 Council Meeting Minutes Mr. March passed around a colored version of the design for the sign. He noted there were two (2) separate proposals in the packets. The first is from Shea Architects to develop and present three (3) options for the sign, develop pricing docu�nents to get quotes, and then review shop drawings, review construction, and installation. They are also asking for reimbursable expenses of $200. Mayor Swedberg asked where the money would come from. Mr. March noted it had been discussed that the money would come out of the charitable account. Mr. March noted he was not impressed with the design sketch provided by Color Sign Systems. He then noted County Bank needed to know the location for the sign in order to have the electrical roughed in for it. Council Member Nelson stated she would like to get some other quotes, as this quote is quite high. Council Member Broussard Vickers stated she did not want to pay for someone to design a sign. She then stated that if tlie City has a rough picture of what it would like the City could give the design to the manufacturers and have them give prices. Council Member Capra stated she wanted to see the sign done and wanted to work with County Bank to run the power. She then stated she felt she could get ideas from volunteers and would work with Mr. March for design concepts, as she does not want to pay money to design the sign. Mr. Bode, from County Bank, indicated the exact location did not need to be determined this evening, as he will have an extra fifteen (15) feet of wire run. Motion by Council Member Broussard Vickers, seconded b� Council Member Nelson. to table this matter while Council Member Capra and Mr. March investigate designs for the sign. All in favor. Motion carried unanimously. 4, County Bank (Request) Mr. Craig Bode, County Bank, requested that Council consider splitting the cost of running the water main to the bank building. . Mr. Peterson explained that the pipe was originally part of the Hunter's Crossing � development and was added as an alternate at the time. He noted he received quotes to do the work but the City elected not to install same: He stated he got a call from Mr. Rehbein about the water main, sent him the same map, and it was put in according to the Hunter's Crossing plan. Mr. Peterson then explained that a six (6) inch pipe is the smallest pipe used and anything larger than the six (6) inches is considered a trunk main. He further explained the pipe could be used for looping in another development if the City desired. Page 8 of 14 � , April 11, 2001 Council Meeting Minutes � Mr. March stated he had spoken to Mr. Milo Bennett, Centennial Fire Chief, who had explained the issue was that there was no road built to the hydrant on the other side of the building so the Fire Departrnent would not have proper access to same. Mr. March also noted he was unaware that the pipe was a six (6) inch water main. Mr. March noted that, � if the pipe were oversized or extra deep, that would be a typical City cost and he is not sure how this line would service development to the north. Mr. Peterson noted the City would connect to the water pipe at some point as it is in the right-of-way for 21 S ` Avenue. If 21 St Ayenue is extended straight north, the hydrant would be removed and the City would connect to the pipe and continue the main. Council Member Capra stated she had spoken with Mr. Bennett and he had indicated the hydrant is a standard request and not out of the ordinary. Council Member Broussard Vickers questioned why the City decided not to install the pipe at the same time as Hunter's Crossing. Council Member Travis asked if this was a development cost or a City infrastructure cost. Mr. Peterson indicated it was both. Mr. March indicated if the pipe were a larger trunk it ' would have been a City cost. He also stated that, if the City can use the pipe to loop in future development, there might be a dollar amount for the City to contribute. � Mr. Bode questioned why the hydrant and water main were not discussed at the site plan , review level. Mr. March indicated he was told by Mr. Bennett the water main and hydrant were on the plan originally. Council Member Broussard Vickers stated she would like the minutes reviewed to I ' determine why the City decided not to have the pipe installed at the same time as the ' Hunter's Crossing development. � Motion by Council Member Ca�ra, seconded by Council Member Nelson to table this matter for more research, to direct Staff to review the minutes to determine why the Citv decided not to install this pipe as part of the Hunter's Crossing development, and to review the site plans for Countv Bank to determine if the water main and hvdrant were included in the original plans. All in favor. Motion carried unanimouslv. Mr. Bode questioned whether there were plans to continue 21 Avenue to the north. Mr. March indicated there currently was no plan to do so. Council Member Travis asked how much Mr. Bode was asking the City to pay. Mr. Bode indicated he would like the water main paid for by the City. He then noted the Bank should be assessed for the value of having water run to its property. Page 9 of 14 April 11, 2001 V Council Meeting Minutes 5. Cable Franchise Update Mr. March reported he and Council Member Capra had attended a joint meeting to find out the status of franchise negotiations and found out that AT&T Broadband has halted all negotiations. He noted the attorneys that serve the seven-city Cable Commission were dealing with AT&T Broadband and two other companies, Everest and Wide Open West who had expressed an interest in overbuilding the area. Both of those companies have I backed off and the Cable Commissiori has no choice but to deal with AT&T Broadband. i He noted one of the sticki�g points goes back to a memorandum of understanding from , 1996 regarding PEG fees. , Council Member Capra commented that whatever is agreed to is a 15 year commitment � for the City. ' Mr. March explained the Cable Commission has been in an informal review and now I ' wants to go to the formal process that could be very expensive. The Cable Commission would need to prove that AT&T Broadband has not been responsive and has not met the � needs for service in all areas of the comrnunities involved. The Cable Commission voted ; unanimously to present a resolution to the cities for approval. Council Member Capra noted she would like it reviewed and voted on at the next Council meeting to bring it back to the board the first Wednesday in May. Mr. March explained the Cable Commission is investigating having the cities take over ' the cable system. Council Member Broussard Vickers asked how the Cable Commission could force AT&T Broadband to accept the terms the Cable Commission wants. Mayor Swedberg explained that this is a federal FCC process that is an umbrella over all of the cable operations. Mr. Sweeney noted the way he understands it is that cable is something that has to be provided and AT&T Broadband cannot just pullout and not provide cable. Council Member Broussard Vickers asked who benefits by extending the franchise. Mr. Sweeney stated he did not feel anyone benefited as there are advertisements for Broadband but it is not really available to Centerville or Lino Lakes. He then noted the Commission wants Broadband accelerated into all areas that are being served as part of the franchise agreement. Mr. Sweeney noted another issue is internet access as the Cable Commission wants PEG fees from internet access and AT&T Broadband disagrees. Council Member Broussard Vickers questioned if going through the formal process and spending extra money would bring this to a conclusion. Page 10 of 14 April 11, 2001 Counci� Meering Minutes Council Member Capra stated that AT&T Broadband currently is not fulfilling its agreements under current franchises with other cities. As such, Commissioners are ea er g to go to the formal process. Council Member Broussard Vickers asked where the money would come from to fund ' the formal process. Mr. March indicated there is $75,000 in reserve and that anywhere along the way the City of Centerville can opt to stop funding the process. Mr. March indicated the cable fund may be depleted bnt explained that the fund is continually added to. Mayor Swedberg asked if the Commission or the City had any leverage. City Attorney Hoeft stated the only leverage for either side knows how much you want to put the other side through the process. Council Member Broussard Vickers asked if there is any kind of negative publicity that would reflect on AT&T Broadband in this situation. Mr. Maxch noted AT&T Broadband is telling customers that the cities are holding up the franchise so they cannot offer customers Broadband. Motion bv Council Member Broussard Vickers, seconded by Council Member Capra to waive the reading and ap�rove Resolution Ol-010 as presented All in , favor. Motion carried unanimouslv. Council recessed at 8:28 p.m. Council Member Travis left the meeting at 8:28 p.m. Council reconvened at 8:35 p.m. � 6. Parks and Recreation Recommendations Council Member Capra noted she had spoken with Ms. Lien regarding the dollar amounts and sees no problem approving the recommendation. Motion bv Council Member Capra, seconded bv Mavor Swedberg to approve Parks and Recreation Recommendations and to approve an amount not to exceed $800 for Qrograms at the Wargo Nature Center and an amount not to exceed $500 for advertising those pro�rams. All in favor. Motion carried unanimousl� Mayor Swedberg asked if anyone was interested in serving as the liaison to the Parks and Recreation Committee. Council Member Nelson stated she did not feel it was appropriate for a Council Member to have an influence at the committee meetings. Council Member Capra stated that Wednesday nights do not work for her. Council Member Broussard Vickers volunteered to be the liaison. Page 11 of 14 _ � I Apri111,2001 ' � Council Meeting Minutes It was the consent of Council to appoint Council Member Broussard Vickers as the Parks and Recreation Council Liaison. 7. Communitv Gardens , ; Mr. March noted this item was in packets for informational purposes. Mr. March further � � noted there were rumors fl in around town about the ex ense for the arden but stated Y b P g he felt the community gardens could be self-sufficient or actually make money in the � future. � � � Council Member Capra asked how much would be charged for a plot. Mr. March � indicated a 15x40 plot would cost $35 for the growing season. Mayor Swedberg stated he thought Public Works could dig up plots so the cost estimate surprised him. Council Member Broussard Vickers asked that an article be put in the newsletter to determine the interest level and recommended that the gardens start small and grow as interest grows. Mr. Sweeney noted that putting the garden behind City Hall may be a problem as there may not be parking for firefighters when responding to a call. Mr. March noted there should not be a traffic jam as those interested in gardens have varied schedules and he did not expect all gardeners to be there at the same time. Council Member Capra asked to have a statement concerning the gardens put on the cable channel and investigate putting plots at Chauncey Barrett Gardens. Council Member Capra asked Mr. March to research with the County whether the County property could be used for a garden. 8. Resolution #01-00$ (Abatement Parkview Assessment� 9. Resolution #01-009 (Abatement Hunter's Crossing and Re-Allocation Assessment) Motion by Council Member Nelson, seconded by Council Member Broussard Vickers to waive the reading and approve Resolutions O1-008 and 01-009 as presented. All in favor. Motion carried unanimousl�. '� IX. CONSENT AGENDA , 1. The City of Centerville March 29, through April 11, 2001 Expenditures 2. Centennial Fire District Expenditures i Page 12 of 14 i � April 11, 2001 Council Meeting Minutes 3. Pay Estimate #4 (Northdale Construction — Hunter's Crossing) 4. Water Testing MCES Lift Station #4 (Stork Twin Ci•ty Testing Corp ) Motion by Council Member Capra, seconded bv Council Member Nelson to approve Consent Agenda Items 2, 3, and 4 as presented. All in favor. Motion carried unanimouslv. Council Member Nelson noted she had a question with the financial statement and had asked for clarification from Staff. Motion by Council Member Nelson, seconded by Council Member Capra to approve the City of Centerville March 29, 2001 through Auril 11, 2Q01 expenditures. All in favor. Motion carried unanimouslx. X. COMMITTEE REPORTS Council Member Capra reported the Life Time Achievement Committee is forming again and she made a nomination so she will not be chairing the committee. She noted Paul Montain would be the chair. Council Member Capra noted Mr. Wilharber and Mrs. ' Sharon Smith (in memory o fl have been nominated to receive the award. Council Member Capra noted she had asked Council Member Nelson to serve on the committee � as Council Members Broussard Vickers and Travis have rnade recommendations to the � committee. � Council Member Broussard Vickers reported she was not able to attend the last Planning � and Zoning Commission meeting. , Mayor Swedberg noted he attend the Police Cornmission rneeting where he received I statistics that indicated crime is 35% Iower than this time last year. XI. ADMINISTRATOR'S REPORT Mr. March reported the tornado siren did not go off during the test last week. He indicated there have been problems with the siren and the City replaced a decoder board last yeaz. This time a technician came out and a bad switch was repaired to make the siren operational. Mr. Sweeney stated that at one time, Council discussed adding another siren in town. Mr. March stated he had asked Mr. Palzer to set up a meeting with the Fire Chief to discuss placing a siren on top of the fire departrnent that would be connected to the generator so that, in the event of a power outage, the siren would still function. He also noted that a siren on top of the building might carry farther and alert more residents. Mayor Swedberg asked if the City had considered battery back ups for the system. Mr. , March explained the need to replace the batteries and cost effectiveness of same. � � Page 13 of 14 � i Aprilll,2001 � �� Council Meeting Minutes Council directed Staff to gather more information and report back to Council at the next meeting. ' Mayor Swedberg expressed concern that the sirens may go off in Hugo but as Hugo is in a different county the sirens would not go off in Centerville. I Mr. Sweeney explained that the National Weather Service dicta.tes when the sirens go off. He then noted fire department firefighters are automatically paged when the sirens go off but the protocol is not to report to the station unless there is a disaster and the tones are , sounded. Mayor Swedberg noted Anoka County is in need of updating the communication radio system for police and fire. Mr. Sweeney noted there are times when firefighters at the end of town do not receive their page. Mr. March reported he had spoken to Mrs. Turcotte who told him she had tumed the purchase agreement over to her attorney and her attorney will call Mr. Hoeft to discuss same. Mr. March reported Council has set an interview date of May 17, 2001 to interview the four (4) design consultants. XII. ADJOURNMENT Motion by Council Member Capra, seconded by Council Member Nelson to adjourn the April 11, 2001 Citv Council Meeting at 9:10 �.m. All in favor. Motion carried unanimouslv. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. � Proofed by: Teresa Bender, Clerk/Treasurer � Page 14 of 14 • CITY OF CENTERVILLE PLANING AND ZONING COMMISSION APRIL 3, 2001 Pursuant to due call and notice thereof, the Planning and Zoni_ng Commission held their e 1 ly scheduled meeting on Apri13, 2001, at 6:30 p. m. - PRESENT: Chair Person Brian Hanson Commissioner David Kilian Commissioner John McLean Commissioner Ray DeVine ABSENT: Commissioner Rob Sheppard Commissioner Barry Brainard COiJNCIL: None. STAFF: City Admini tra or, Mr ' arc I. CAT..L TO O Th eting wa c led�to o er at 6: p. II. IC S) 1 rdin e 39 (S' age) Chai ers n d the ub ' h at : 5 p.m. Co ' s' er e ine u sti e n ering format on Page 5 and requested that e c etd. ' si e `li expressed c n ern for allowing ten percent (10%) of a wall to be ver in w 1' age. � ch xplained the code contained strict guidelines as to the quality of signs � 11 w d, ich would lead to increased costs for the signage and be a major investment or business. In light of the costs involved, Mr. March stated that he did not believe it , o d be feasible for a business to invest in signs for all sides of the building. ' Commissioner Kilian expressed a concern for wall signs. Mr. March that wall signs are considered temporary signs and are handled under the temporary signage section of the � ordinance. � Page 1 of 4 .. Apri13, 2001 Planning & Zoning Commission Meeting Minutes Commissioner Kilian stated he desired to have wall signage limited to two (2) sides of a building. Commissioner Kilian questioned the method used by the City in regulating temporary signs. Mr. March explained that the previous ordinance had no time limit, making it difficult far the City to have a sign removed. The new ordinance should be easierto enforce. Chairperson Hanson questioned if a business were to change the copy on a non- complying sign, would the sign then be brought into compliance. Mr. March stated he contact the City Attorney in that regaxd. Mr. March stated that if a new business came to town and was proposing signage on all four sides of the building, the Commission could amend the ordinance. Chairperson Hanson questioned whether painted signs were covered in the ordinance. Mr. March reviewed the section of the ordinance pertaining to same. Motion b�Commissioner DeVine, seconded by Commissioner Kilian to close the �ublic hearing. All in favor. Motion carried unanimouslk. Chairperson Hanson closed the public hearing at 6:53 p.m. III. APPEARANCES None. IV. OLD BUSINESS None. V. NEW BUSINESS 1. Ordinance #39 (Signage) Chairperson Hanson stated he would prefer to forward Ordinance #39 to Council and amend it later if needed. Motion bv Commissioner McLean, seconded by Commissioner DeVine to recommend Council apurove Ordinance #39 as amended. All in favor. Motion carried unanimouslv. I 2. Comprehensive Plan Amendments Mr. March requested that the Commission review the proposed modifications to the Comprehensive Plan and contact him with comments or questions. Mr. March also requested that the Commission notify him if they need to obtain a copy of the Comprehensive Plan. Page 2 of 4 � Apri13,2001 Planning & Zoning Coinmission Meeting Minutes Mr. March stated that the main reason the City is amending the Comprehensive Plan is to accommodate the request by the developer of Pheasant Marsh, Ground Development. The amendments will also contain the MUSA swap. Mr. March stated that parts of the Comprehensive Plan are out da.ted and same will be updated. Commissioner DeVine questioned whether there was a possibility of including Main Street as commercial zoning on the Comprehensive Plan. Mr. March stated it would be easier to handle rezones on Mai.n Street on a case-by-case basis. Mr. March stated that Mr. Schlavin has inquired whether the City would allow him to rezone his property to commercial. Consensus was to consider the rezone of Mr. Schlavin's property located on Main Street. 3. Ordinance #4 Mr. March stated that four (4) amendments are proposed to Ordinance #4. Massage Therapy businesses, in ground and above ground pools, mini-storage and minimum and m�imum setbacks for developments. Mr. March stated that a draft Massage Therapy Section would be available for review at the Commission's next meeting. I Mr. March stated that a draft addition covering in ground and above ground pool would also be available for review. Mr. March stated that currently, Ordinance for considers pools to be an Accessory Structure and limits the size to two (2} percent of the lot size. , Consensus was to allow in ground and above ground pools to be fifty (50) percent of the �' rear yard. Any pool that exceeds same, would be required to obtain a site plan review. Mr. March stated that draft requirements for mini-storage would also be available for review. Mr. March stated that he was currently consulting with the City Attorney regarding the issue of minimum and maximum setbacks for developments and same would be available for review. VI. DISCUSSION ITEMS Mr. March stated that Council would be interviewing landscape architecture firms in regards to the downtown area proposals submitted. Mr. March stated that Council would be hosting two (2) open houses at City Hall on Apri17, 2001 and April 10, 2001 to obtain public input regarding the Mayor's two-year goals for the City. Chairperson Hanson questioned whether Mr. March had any information on the training scheduled for April 21, 2001. Mr. March indicated that Teresa Bender had registered those Commissioners that had asked to attend the training. Commissioner Kilian stated Page 3 of 4 � Apri13, 2001 Planning & Zoning Commission Meeting Minutes he would like to attend. Mr. March stated he would request that Commissioner Kilian also be registered for the training session. VII. CONSIDERATION OF MINUTES 1. March 6, 2001 Meeting Minutes , Motion bv Commissioner DeVine, seconded by Commissioner Kilian to auprove the March 6, 2001 Meeting Minutes as presented. All in favor. Motion carried unanimouslv. � VIII. ADJOURNMENT Motion bv Commissioner Kilian, seconded by Commissioner DeVine to adjourn the Auril 3, 2001 Planning Commission Meetin� at 7:28 p.m. All in favor. Motion carried unanimouslv. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Proofed by: Teresa Bender, Staff, Clerk/Treasurer Page 4 of 4 ' �, a i , .,: ; '+ � 1� � � � � s:' ,�� =� I ` ��:;.,� �, s' �� ; , � .� � �'�` � � � CENTERVILLE EC4NOMIC DEVELOPMENT CONINIITTEE MEETIl�TG MIl�TUTES March 20, 2001 Pursuant to due call and notice thereo� the Centerville Economic Development Committee held their regularly scheduled meeting on March 20, 2001 at City Hall, 1880 Main Street. Present: Chairperson Aiiriee Fairbrother Betsy Scheller Tim Rehbine ' Rick Terway Paul Montain Dick Tra.vis (Council liaison) Absent: Michelle Moser Staff: Kris Sweeney CALL TO ORDER Chairperson Aimee Fairbrother called the meeting to order at 7:05 p.m, APPEARANCES None. � APPROVAL OF MINUTES � Motion by Mr Rehbine to a rove the Jativa 16 2001 Economic Develo ment Committee PP rY � P Meeting minutes, seconded by Mr. Terway. Mr. Montain �bstained. Motion carried. Motion by Mr. Montain to approve the February 20, 2001 Economic Development Committee Meeting minutes, seconded by Mr. Rehbine. All in favor. Motioned carried. Ms. Fairbrother handed out the sealed ballots for Citizen of the Year and Business of the Year to be opened. They were all opened and handed to Mr. Rehbine to tally. UNFINISHED BUSINESS Design Team —" Ideas in Action" City Theme� Historical Ms. Fairbrother received a letter from council member Cagra.. This letter was in regards to historical markers that Ms. Capra was working on when she was a member of EDC. Her letter identified the two (2)' places in Iron Mountain, MI that had the historical markers. One marker was at the Italian Church and the other was at the Dickerson County Court House. The Church's marker stated when the parish first was established and the age of the building. Ms. Capra stated that she had spoke with Father , Fitzgerald, and he mentioned tha.t he would like to see the marker for �t. Genevieve's Church read the same. Ms. Capra's let�er also stated that the cost of the marker woul�i be $2000.00. Ms. Fairbrother questioned the EDC Committee if they would want to continue this historieal project through the committee, or let Ms. Capra move forwazd and support her with a fund raiser or whatever help she needs. Ms. Fairbrother asked if there were letters sent to property owners in the dowmtown area to if they were interest in a historical marker, and if so, was there was any follow up. Mr. Rehbine stated he was not aware of that happening. He feh it was the property owner's responsibility to more forward with the historical markers. Mr. Monta.in concurred that he was not aware of any letters beirig sent out. Mr. Rehbine sta.ted the historical part of the Downtown Revitaliz.ation was to contact the property owner and see if they w�re interested. Mr. Rehbine stated that the Design Team thought the Church was the only bu.ilding tha.t qualified for the historical marker. Ms. Fairbrother asked the Cammittee if they should send this back to Ms. Capra. to let her know that if the church, or church council is interested in pursuing, she should forward more informa.tion to the Committee to pursue. Motion by Mr. Terway to remove from the agenda, pending any action by Council or Council members. Seconded by Mr. Rehbine. All in Favor. Motioned carried. I Downtown Revitaliaation Ms. Fa.irbrother stated she has no news regazd'uig the downtown revitalization Mr. Travis stated that � there was a feasbility study done. This study will be in the next packet. Star Ci ,ty Goals , Winter Canuval Ms. Fa.irbrother stated that EDC has been talking about trying to incorporated Winter Activities into this Committee. She stated that the Lions events (Golf on Ice and Ice Fishing Contest) were successful and this is the time that EDC should be working on ideas for winter activities for next year. Mr. Montain questioned how the Wargo Nature Center Snow Day events went. Ms. Scheller attended the Snow Day event and eommented that they were handing out the flyer that EDC had given them. She stated that they did use the coupon at Kelly's and recognized a couple other fasnilies there tbax were doing the same. Business and Citizen of the Year Awards ' Goetz Landscape and Irrigation won Business of the Year Award and Mr. Jim March won Citizen of the Year Award. Congratulation to the winners! Mr. Terway read a letter that was not signed that stated how disa.ppointed the person was in the award system There was a brief discussion on how they could improve the nomination forms and keep the community informed. Lifetime Achievement Awazds A worksheet was handed out for Lifetime Achievement Award. A seven ('� member committee ' consisting of the Mayor, one Council member, 2 new residents, 2 senior citizens and the chair. Two (2) o le were nominated• Tom Wilharber and Sharon Smith. Mr. Montain volunte ed Pe P � er to be on this subcommittee of EDC. This committee would only meet once to deterniine the winner of the Lifetime Achievement Award. Nominees need four (4) out of the seven (7) votes the win the Lifetime Achievement Award. Mr. Montain volunteered for this subconunittee. Draft Business Surve� Ms. Fairbrother m�ntioned she Iooked at the survey that was in the packet last year, and came up with an invitation for the Business Dinner and a sample business survey. She thought this would be a quick and accurate way to get the survey out. The survey card would be the size of a post eard and self-addressed for converuence. Tb.e Survey stated: "To better determine what is important to you, rank the following EDC roles from 1 (low importance} to 9(high importance). Please mail this self-addressed postcard at you convenience, or bring this card along to the 7`� Annual Business Dinner. Thank You!" Creating awareness of local businesses Reta,iniug current businesses Marketing new businesses for the city Business appreciation dinner Downtown revitalization business directory promotion of the city Star City status Weleome Neighbor booklets Business & Citizens awards 4ther, please note. Mr. Terway agreed with this survey. The Committee questioned the numbering systeins, 1 being low importance and 9 being high importance. Mr. Terway felt that this would be less complicated to tabulate. Ms. Fairbrother questioned how this could be worded. Mr. Terway suggested 9 being the most important � and 1 being the least important. Ms. Fairbrother questioned the committee on if it would be okay to use money for pasta.ge. The Comxnittee agreed. � Motion by Mr. Terway to accept the draft business survey as presented by Ms. Fairbrather with noted changes. Ms. Scheller seconded. All in Favor. Moti�n carried. NEW BUSINESS Business Anpreciation Dinner `I'he da.te for the Business Appreciation Dinner was set for May 15, 2001. A menu was discussed along with speakers such as the EDC Chairperson and the Mayor. At that time, the EDC will hand out the Business of the Year Award, and recognition of Citizens of the Year, Lifetirne of Achievement, and recognition past EDC members: Mary Capra, John Magill and Lori Dorn. Letters of Interest. There were two (2) people who were interested in becoming members of the EDC Committee; Bridget Backman (Centerville resident) and Jordon Savageau from Farmer Insurance. Ms. Fairbrother asked the Committee if they would like to have them come in for an interview andlor invite them to a meeting. Mr. Montain wouid like to ask them to come in for 10 to 15 minutes for an urterview. Motion by Mr. Terway to invite Bridget Backman and Jordon Savageau from Farmer Insurance. No Seconed. Earth Dav Ms. Patricia Scott dropped off a letter to the EDC. It asked if the EDC would Iike to coordina.te a poster contest for Earth Day 20Q 1 which is scheduled for Apri121 st. The Committee thaught it was a good idea, ! but there wasn't enaugh time. They support the idea but they will pass. Mee ' Time Ms. Fairbrother stated that City Council would like all cammittee to standardize there meeting times. Discussion was held and the flowing motion was ma.de. � Motion by Mr. Terway to change the EDC meeting time to 6:30 p.m. Mr. Rehbine seconded the motion. All in Favor. Motion carried. Goals and Objectives: At the last meeting when the Ma.yor and Council were there to discuss setting goals and objectives as a Committee. Ms. Fairbrother had a list. Mr. Travis didn't realize tha.t they were asking that from each Committee. The Star City Plan was mentioned by Mr. Rehbine. Ms. Scheller would like to see the EDC set their goals and objectives. Ms. Fairbrother wrote her gaals and objectives on the board as follows: 1. Increase business awazeness * bad., *trivia contest at Festival time have the answers on the cable channel, website and the Le Journal, *Le Journal (there aze 62 businesses — Ms Fairbrother commented that Ms. Scott is going ' to be doing a article on a business for each Le Journal and send out the business directory, *survey, * wurter. 2. Star City Goa1s 3. Dow�own Revitalizatian The Committee recommended that these goals and objectives be put in the packet for the April 17'� meeting. This allows the Committee time to review them and add to them if desired. Mr. Monta�in stated that the ma.in focus should the business climate. We are to make the Council aware of new business as well as retaining current businesses. ' Mr. Monta,in mentioned the rental fee the City chazges landlords. He explained that the City has no way of knowing who all the landlords aze to collect the rental fee from He mentioned that he can not believe that the City would enforce the $50 a day fine if they were to find out someone was not paying this fee. He explaaned the reason the City has a long history with rentat property is that Anoka. County could not handle the tenants, therefore; they put the responsibility on the City to pass an ordinance on rental properry. He stated that the City is not aware of who the landlords aze, and most of them do not live in the City. Mr. Rehbine requested a copy of who is paying on Rental property and a copy of the ordinance for the next meeting. ADJOURNMENT Motioned by Ms. Fairbrother to adjouned the March 20, �001 EDC meeting at 8:35 p.m. Seconded by Mr. Terway. All in Favor. Motion carried. Respectfully submitted: Kris Sweeney City Staff , �� CITY OF CENTERVILLE COMMUNICATIONS AD HOC COMMITTEE MEETING MARCH 29, 2001 6:30 p.m.. Pursuant to due call and notice thereo� the City of Centerville Communications Ad oc Committee held their regularly scheduled meeting on Mazch 29, 2001, at City H L; 8 Street. PRESENT: Chair Theresa Brenner Committee Member Loren Abrahamson Committee Member Tom Fairbrother Committee Member Craig Bode Committee Member Andrea Witzell ABSENT: None. STAFF: None. OTHERS: Mr. Bill B' `, Kelly s. ' I. CAL ; O ORD ' B e ed e 2 Y o cations Ad Hoc Committee meeting o r � at :3�� II. P � f W `�'3 e�`.i o�' d� �. d �' ed him for his attendance at the meeting. e ` he ed `' e th . ommittee awaze that an additional member e ap r a1 on Co ttee; however, several members of Council e' stro ' e` s ``individ a financial and contractual conflict of interest e C mmittee. Mr ". isek felt that those Council Members were purely a: pers on the indi 'dual rather than accepting her on her merits. Mr. -f' t tliat' ost individuals tha.t serve on Coxnmittees, at some point, have a financial r p_; �" nflict and act accordingly. Chair Brenner stated that Mr. Bisek needed to e ouncil of his feelings due to the fact that they appoint members to the ' ee. Mr. Bisek thanked the Committee for the opportunity to discuss this ma.tter em. III. NEW BUSINESS l. Goa1s Chair Brenner reviewed the Mayor's goals that were contained in the packet. Chair Brenner briefly discussed the role of the Committee stating tha.t the Committee can research numerous items, make recommendations; focusing on, at a minimum, the City's '� � March 29, 2001 Communications Ad Hce Committee Meeting Minutes web site, records management, cable channel and the newsletter. Committee Member Bode requested that the Chair clarify the role of the Committee. Chair Brenner stated that the Committee may research as much internal processes of the City as they desire and make via.ble recommenda.tions to Council. Chair Brenner again stated that, at a minimum, the Committee would be researching the above stated items. Committee Member Bode questioned the definition of communication. Chair Brenner stated that coxnmunication was not only for residents but of the City, but the general public an.d providing the opportunity of the general public two (2) communications with the City. ' Chair Brenner stated that she was surprised to see $10,000 budgeted for the Committee. Comxnittee Member Fa.irbrother stated that the Council removed this dollar amount at their meeting. Chair Brenner stated tha.t Council supports the Committee and would be discussing an alternative budget amount at a later meeting date. A suggestion was made regarding inviting outside individuals participation in providing information and suggestions. The Chair felt that this was a viable option, 2. Progress Reports Chair Brenner stated that she would attend Council meetings to provide same. 3. Current Commurucations Resources Chair Brenner briefly reviewed with the Cornmittee a list of the current communications resources that the City has available. Chair Brenner stated that the list contained items tha.t she was aware of at the time she served on Council. Chair Brenner felt that the list ma.y be outdated, but it was a starting point for discussion. Chair Brenner stated that for the past two (2) years any independent contractor, Ms. Patricia Scott, has been used to compile the City's newsletter. Chaar Brenner stated that Ms. Scott has been producing 12 issues per yeaz tha.t are pxovided to local businesses for distnbution and a quarterly newsletter that is mailed to residents. Cha.ir Brenner provide a sample newsletter and detailed expenditures associated with the production of same. Chair Brenner stated that Council is currently researching this item and that the Committee ma.y suggest a more cost effective avenue for providing the same information � to residents. Chair Brenner stated that contained in the packet were samples of other communities newsletters and suggestions for additional informa.tion. Cha.ir Brenner stated that the Committee needed to research cost effectiveness, content, etc. Chair Brenner stated that when Ms. Scott was hired to produce the newsletter, she was given full rein and Council did not have much input as to the inforn�ation placed in same. Over time, there has been questions as to what should or should not be addressed in the newsletter. Initially, Council never provided Ms. Scott with direction as to what should or should not be contained in the newsletter, wluch has put Ms. Scott in an awkward position of trying to please a lot of people without getting really solid direction up front. In fairness to Ms. Scott, that has ma.de the production of the newsletter very difficult. Chair Brenner stated that she felt that the new Council had more ideas as to the direction of the newsletter, a more forn�al process for content, and review process. Chair Brenner e�lained that Council is looking for a recommendation from the Committee for a more formal process, content, layout and appearance. Chair Brenner stated that when she was serving as a Counc� Member, the Council would approve every newsletter prior to distribution. Cha.ir Brenner stated that the City is responsible for the content of the , March 29, 2001 Communications Ad Hoc Committee Meeting Minutes newsletter and it should have control over the message that it sends out. Chair Brenner stated that she felt strongly, that when she was serving on Council, the responsble authority should have control over content. Chair Brenner stated that Ms. Scott was originally given that on her own and currently the City is trying to go back the other way and have the City be more in control of what is being sent out. Committee Member Bode questioned whether Chair Brenner had. a sample of the newsletter prior to the production of the LeJournal. Chair Brenner stated that the City has them on file along with her personal fiies at her home. Chair Brenner stated that these newsletters were produced in house, by the City Clerk and was the responsbility of that position for many yeazs. Committee Member Bode requested that the Chair provide the Committee with copies so that they can review same. Committee Member Bode stated that he would lilce to compare the two (2) newsletters to ascertain if the newsletter was continued 'm the same format or redrafted with the LeJournal. Committee Member Fairbrother stated that he felt Ms. Scott based the newsletter on another City's newsletter due to the fact tha.t she praduces same for them Committee Member Fairbrother felt that it was not a newspaper and that it should not be whatever Ms. Scott wants it to say, but it should go through Council. 4. Web Site Chair Brenner stated that the City has had the web site for approxiznately two (2) years ' and is mainta.ined by Media Junction. Cha.ir Brenner stated that contained in the packet for Committee review was most of the information that is on the web site. Chair Brenner i stated that there is a large amount currently on the web site; however if was felt that the ; site could be more interactive. Some suggestions included pernuts, dog licenses, surveys, I eta Chair Brenner stated that the site needs to be updated on a regulaz basis and that it should be a priority. Chair Brenner stated that the Committee needed to make a ', recommendation to Council to have updating of the web site be a priority of staff. The ' Cha.ir stated that she printed out several other communities' web sites for Committee's review. I Chair Brenner presented additional items of suggestion for organizing the web site information. Chair Brenner discussed the League of Minnesota Cities and web site software that is geazed for municipalities. Chair Brenner stated that it is additional informa.tion to consider. Chair Brenner stated tha.t 14 cities ranging in size from 700 to 5,200 aze using the League's soflware. Chair Brenner stated tha.t inforn�ation regarding same was contained in the packet for review. Chair Brenner discussed additional information from the League of Minnesota Cities regarding lia.bility issues for cities. Chair Brenner called the Committee's attention to page 5 regarding data contained on a city's web site. Chair Brenner stated that the City , must be cazefully not to violate the Data Privacy Act in regards to information on the web site. Chair Brenner stated that previously mentioned was document archival and records management. City 5taff and Council ha.ve already begun to look at this issue. Chair . J ' . . . . . . . MaICh 29� 2001 Communications Ad Hoc Committee Meeting Minutes Brenner stated that a meeting was arranged for April 5, 2�01 with a representative from LaserFiche. Chair Brenner stated that she would participate in same and would bring tha.t information back to the Committee. Committee Member Bode questioned whether the City's web site had linlcs to other business sites. Committee Member Elbrahamson stated that the City does under Businesses. i 5. Cable Cha.nnel 16 (Government Channel) Chair Brenner discussed Universal Public, Educational, and Government (PEG) Access Service. Chair Brenner stated that currently the channel is pretty basic; it has announcements in a scrolling format. Chair Brenner stated that the channel is not very exciting, is repetitive and is not fun to watch. Chair Brenner stated that Channel 16 also cable casts the City's council meeting; however, they are not pla.yed back. Chair Brenner stated that is something that could be modified, and consensus was to do so. Chair Brenner stated that programs such as: candida.te forum, parades, festivals, etc. are run on Channel 16. Chair Brenner stated that there definitely is a lot more that can be done with the channel. Chair Brenner stated that Ms. Scott was the cable operator and she records the Council meetings along with another staff member wha ha.s some training in the channel. Chair Brenner reviewed the presented a list of equipment that the City owns and sta.ted that it was outdated. Chair Brenner stated that several years previously, the City upgraded equipment. Consensus was that audio was not always reliable. Chair Brenner stated that at some point, the different areas would need to be divided up and requested that if individuals were interested in specific areas to iet her know. 6. Needs Assessment Chair Brenner stated that the Committee is currently in the information gathering stage and felt that many people have suggestions in the di.fferent azeas and tha.t a survey may be the direction to focus energy. Chair Brenner stated that she had attended the Council meeting and questioned whether Council had intentions of completing a survey and the Council said no, but gave their blessing for the Committee to complete same. Chair Brenner stated that an opportunity for committee%ommission input should be given. Ms. Brenner stated that several ways of completing the survey, mailing, Internet, focus groups, etc. Discussion ensued in regards to placing the survey in the quarterly newsletter, but Ms. Brenner stated that it was in the process of being printed. Ms. Brenner stated that a large amount of coverage could be made through the town home associa.tions, church, Lions, school, etc. Discussion ensued regarding retaining the monthly versus the quarterly newsletter and ma.ilixig same to individual households. Discussion also ensued regard'mg going to a more newspaper style, which may be more cost effective. Chair Brenner stated that surveys should be dra$ed for specific groups of individuaLs; such as businesses, staff, Council, committees/cominission, etc. Chair Brenner questioned the type of information gathering needed. Consensus was that they needed to know where individuals get their informa.tion, where would they like to get the information, ask if they ha.ve Universal Service, access to web site, ranking communications currently; sta,� Council, Public Works, Police and Fire Department, preference to sending communications to the City. Chair Brenner stated that the survey should be brought before the Council; however, it did not need to be. Discussion ensued . � Mazch 29, 2001 Communications Ad Hoc Committee Meeting Minutes in regards to providing an incentive for completing the survey such as retum postage, utilities discou�t, drawing for City merchandise, phone survey, etc. Lengthy discussion was had regarding the distribution of same and response to previous surveys completed. A suggestion was made in regards to purchasing a book titled Effective Communications a Loca1 Government Guide in the amount of $36. A suggestion was ma.de to have a booth at the Fete des Lacs City Celebration. Consensus was to complete all surveys by eazly May. Discussion was had in regards to placing the City Administrator's Week In Review (WIR) on the Cable Channel, posting on the web site and e-rnailing same to residents that request it. Lengthy discussion took place in regards to questions placed on the resident, Sta,ff/Mayor/Council, and business surveys. Chair Brenner stated that she would complete the Staff/Mayor/Council and committee%ommission survey, Committee Member Fairbrother stated that he would be completing the resident and business survey, Committee Member Abrahamson stated that he would do the introduction section for the survey and Committee Member Witzell would complete the layout. Committee Member Bode stated that he would organize the drop off locations and prizes. The Committee decided on e-nlailing draft versions of the survey to each member for review. Consensus was that the Committee would meet on April 16, 2001 at City Ha�l. Chair Brenner questioned a regular schedule and the need to keep in mind the Open Meeting �, Law. Chair Brenner stated that she would research this item. IV. SET AGENDA 1. Review Surveys 2. Assign Areas of Focus (Newsletter, Cable Channel, Web Site and Other) 3. Immediate Recommendations V. OLD BUSINESS None. VI. ADJOURNMENT The Chair adiourned the meeting at 8:25 n.m. Transcnbed By: Teresa. Bender, ClerklTreasurer t