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Home My WebLink About2001-03-07 Agenda Packet ;, , . _ .. . . � . . � � � I �- . w CI'T� OF CENTERVILLE PARKS AND RECREATION AGENDA March 7, 2001 6:3U p.m. CALL TO ORDER ROLL CALL PUBLIC HEARING - �aurie LaMotte Memorial Park Outdoor Recreation Grant Application APPEARANCES odd Murowski - Recreation Spe�ialist for Wargo Nature C�nter (Anoka County ' Act�vitiesj CONSIDERATION OF MINUTES � February 7, 2001 Parks and Recreation Meeting Minutes UNFINISHED BUSINESS /I. Budget Figures / Re-assessment � YMCA - Status of Day Camp � Skate Park Insnrance Issues �?�,�jU,� � Comp Plan Amendment �5./ . Earth Day - Brian Walter �.✓ Number of Members on Parks and Recreation Committee (Five to Seven) � Requests for Proposals (RFP's) - Laurie LaMotte Park y� Trail Map from Engineer NEW BUSINESS � On-Site Sanitation - Satellites • Z Sco rc �u-nds - Pu.c� ��.se DISCUSSION ITEMS � Payment for Jackets �/ Parks and Recreation Monthly Report to Patricia Scott (LeJournal) d ADJOURNMENT o � �°��, Anoka County � �� Department of Parks & Recreation 550 Bunker Lake Boulevard NW • Andover, Minnesota 55304 Telephone (612) 757-3920 • FAX (612) 755-0230 John K. VonDeLinde Director Program Proposal to the City of Centerville The following is a list of programs that Wargo Nature Center is able to offer �- during the summer at Centerville parks and at Anoka County's Centerville Beach. Arts and Crafts Photography Canoeing ; � , Kayaki.ng �� Playground games �� ' A wide variety of animal presentations ! Wn��j - � Ecology (habrtats, food chains, botany) programs � � Ecology ganaes Pond study Biking Swimming Normally Wargo charges $50 for a two hour visit to a school or playground, but the price per visit would decrease to $40 if more than five programs are scheduled. Also, there would be an additional fee of $25 for canoeing and kayaking programs which covers our extra time for transporting the equipment. Wargo Nature Center, and Anoka County Parks & Recreation Department, look forward to working with the City of Centerville and it's Parks & Recreati.on Committee. If you have any questions please feel free to call me at (651) 429-8007. Todd Murawski Recreation Specialist Anoka County Parks & Recreation Department Affirmative Action / Equal Opportunity Employer � ��o� � 1 � -S �- �� c� � �� . Earth Day April 21, 2001 1) Joe Goetz is donating a wild flower blend of seeds in individual wrapped bags. 2) Patricia is looking pricing Plastic Bags with Handles 3) Table at City Hall (Patricia believes Theresa will stay at table for those who woufd like to stop by to see what is going on at City Hall 4) Volunteers meet at Ciry Hall 5) Pick two parks to Gean-up 6) Maybe clean-up Main street (EDC) 7) Poster contest (EDC) 8) Patricia trying to get scouts, neighborhood watch groups and other clubs, etc. involved 9) 11:00 Wargo Nature Center will have food If anyone has access to earth friendly litature for use in the bags please let Patricia know. 651-653-0687 or cell phone 651-336-9990 �,�� Y'�-�'h �',� t;�- ��r'1� � �� i � � �� .��- �� D � � � �, ^��5 � r �/ v � �� _ �. -}� C�C-1.c� � �� p � p ��- c�� u� �� n �� ,�w� �� fi� .� e.e�.� �o a� �� t,(, �,c� 13 �v� -{-� ,�u,r � �� c12 c`-✓1 ��w�_ �'t,,��" fiU �2.io�t,��, � " � � , � � � �� e�'�. � � I � Jim March From: LeBlanc, Wayne J [Wayne.LeBlanc@UNISYS.com) Sent: Tuesday, March 06, 2001 2:24 PM To: 'Brian Walter'; 'doug�orter@efunds.com ; 'Karia DeVine ; 'Jim March' Cc: LeBlanc, Wa�me J Subject: Youth Programs for City of Cerrterville (Jim, could you please forward one copy to Jill and one to Tedd. Thanks.) These topics will probably come up March 8 in our Park and Rec meeting, but I'd like to list a framework so the big picture is clearly visible. The topic is: Summer Programs for Youth It looks like a daily program from the YMCA is shaping up nicely! That program seems to cover ages 6 to 10 every day. Hopefully, this will really happen this year. If it doesn't happen, it is a big gap. The visit from Mr. Murowski from Wargo also looks great. Good work Karla. Programs there likely vary and transportation may need more consideration. A skate park could offer unstructured activity for age ranges 8 and up or so. One thing missing seems to be structured activity for ages 11 and I up. Is it time to ask for a summer program director to coordinate everything and plug the holes? The Council seems very interested in a comprehensive summer program for the city and now may be the time to ask to budget for such a thing. It is not in our budget now. Unless we're exceedingly lucky, I suspect a comprehensive summer youth program will require further expenditures. (A side note: It seems like adult programs will be organized by Mr. Bisek or others whether the city does something formal or not. However, if the city had a summer program director, perhaps some adult programs could also be handled.) ' So, here is a first stab at a job description for a summer program director: Co-ordinate and help advertise existing programs in and around the city (YMCA, Wargo, others). Use the LeJournal, web pages, cable, etc. Solve transportation issues to and from the various program locations. Process fees if applicable. Create programs for age ranges and proqram interest areas not covered. Be inventive with program ideas. Parks are not necessarily required. For example, a canoe trip might be a sponsored activity. Arrange programs for youth and/or adults (as directed by Park and Rec and Council priorities and budget allocated.) Depending, this job migh.t be done by existing city staff, or, perhaps there is enough to do to justify an additional part time person, or, eventually, a full time person in the summer. Just some thoughts for your consideration. . 1 _ ,� � , �--� � 3�� , � 1 _ i �� rving Centerviile, Circle Pines, Lexington & Lino Lake� � b , _ _n. . �� .,.«��_� x �.. _�. . � � � � �� :� �� ,�� 75 Cents � � s �� a � r , ,�, � �.i � �i � � ��: � �° 3�� x� , � � � � ry .� � . �� ,�' � ��`-- '� �r r '�'�� _ � '.� : � � a� � � �. �` � �� ' �� : a� �� .� '_� �`-." • .. r�� `< � � r . y�� -� ll arks � � �� R � e�� y e� rvr e �� C te ��,� � p � .� , _��__ �� -- to e t a f ac e -l� f t � � .:� �� ay Matt or�a V � ` Correspondent T � �� : The new developments in There wiil be a public Centerville will have a hand � hearin on the Laurfe � �� giving one of the town's center- 9 , � � �4 �" � ' � � ' pieces a facelift. Laurie LaMotte LaMotte Park � � � rark, usea as the center of the improvements, ` � '�� ` �� . �� , Fete des Lacs Festival, may soon � �� ' ��'�� get some amenities. W@d11@Sday, Ma1'Ch 7, 8t : �� , �� ` �; � �� '' � ,�� H ,� The Centerville City Council 6: p .t11 . at Gentervllle : � �- � �� W � � � � held a council worksho with the - � ; � � � �' �, ' +��w ; �F� �� , �� K �� Parks and Recreation Committee City Hall ' , � �� > �; ��p � � �� "�� , and determined there are funds . � �_ �� ..,�� ''�� ' available to improve the park. ' � � � The current plan is to have The 20-acre park has three �� '� �� `� baseball �elds and a skating rink. � , y.� � �•,� �� ,�: �� . � �� . electricity installed in the park �ds currently available come � � � � before this year's festival, planned �a`�� s �� 3 ' � �,:, for the first part of August. The �'om new developments in ��: �� Centerville, � Parks and Recreation Committee according to �� v � , ��: �,,;��; .. and the Council have also dis- Swedberg. He said new develop- cussed laying concrete over the ments can give land to the city for ' existing ice rink in the park. A city use, or a fee ranging between �� :. i concrete ice rink would use less $1,500 and $1,800 is assessed to the water to freeze in the winter and developer. would be used as a skateboarding "The Parks and Recreation � �' ` ' rink during summer months. ��ittee decides where the land =� . °' is and if it is something the city "Laurie LaMotte Park is a cen- terpiece of Centerville - especial- can use. Otherwise, the money col- � �, ' � y; ..: ly for older youth," Mayor Tim lected is used for improvements," �� Swedberg said. "The ball fields are Swedberg said. , � �' ' used for Little League, there are A portable generator has � been `� a�'�� °� �� used in the past for the Fete des v � � � � � �� -,; ,:_. ri,- . � - °� � - � � � � soccer fields and it is available for . �, � � � � �, . ice skating and hockey in the win- - r. �� ,� ' : ter." Pa __. _ 1�'9e, : Ht�/�9 6 �� _ � ,. r �� ; � �, � �� °w � � �� , , , `�� s _ ° ��"' �';_ _.� _... � �: �� t � � � °—___.�,� ..t �� ;�� Parks .w.... � �� - �� „�� continued from page 1 said. "We'd like everyone's opin- ments that are possible in the �'�: � ��, r �� ion on this and we'd love to have future for the park. There may �:- , � �� ,� �� ' .�r�� ,,,,,,,� p �q; p� ��d:"� ', ` citizens come to give the parks be new playground equipment ,< '' Lacs, so it would greatly and recreation board its opin- installed and the Lions Club is Y I�' �IIIIII improve the utility of the park, ions." considering funding the con- according to City Administrator Swedberg said the electricity struction of a concession stand Jim March. installed in the park will prima- in the park. Swedberg announced that rily be for the Fete des Lacs fes- Funds to help with the cost of there will be a public hearing on tival and the proposed conces- the proposed projects are also -- the Laurie LaMotte Park sion stand, but it may lead to the being sought from the �� '� ' � improvemerits, Wednesda , installation of lighting of the De artment of Natural �.� �,� � �� Y P ��,�. ��= March 7, at 6:30 p.m. at ball �elds as well. Resources. � �„ ,, �Centerville City Hall. "We'd like Rich DeFoe, who owns the � � to hear from ever one in town. Waterworks bar in Centervilie, s _ _ .__ ._ , ��` �� ' � ��` � ° t fihis is the main park for the has donated lights and a score- ` eit and we've ot the o y ° � � Y g pportuni- board to the cit . �' , � ty to use the park funds," he There are also other improve- � F � �� .,. �;,...�.� �. � ,- � � 4 �� ri��;:<:� � �� MEMO Date: March 2, 2001 To: Chairperson Porter Parks and Recreation Members From: Jill�Lien � � � Re: Public Hearing ,, , Included in your packet is a copy of the Public Hearing Notice and copies of an invitation sent to surrounding residents of LaMotte Park (along with a list of I addresses sent to). Please note that the Public Notice went out with an incorrect ; time of 6:04 p.m The invitatio� was sent with the correct time. I will be at City � Hall by 6:00 p.m. to inform visitors that the meeting will begin at 6:30 p.m. I Thank you! I li a �er Z�� . 1880 51�fain Street • Centerui��e, M� 55038 �StL7��1S�C� 1$.57 (651J 429-3232 • �a,� (651J 429-8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVII�LE PARI�S AND RECREATION CONIlVIITTEE PUBLIC HEARING WEDNESDAY, MARCH 7, 2001 AT 6:00 P.M. NOTICE IS HEREBY GIVEN that the Parks and Recreation Committee of the City of Centerville will hold a public heaxing on Wednesday, March 7, 2001 at 6:00 p.m. in Council Chambers at City Hall, 1880 Main Street. The purpose of the public heari.ng is ' to consider Outdoor Recreation Grant Application submission dealing with recreation development for Laurie LaMotte Memorial Park. This meeting is open to the public. Do � not hesitate to contact the City (651) 429-3232 if you have any questions or if you need �, additional information regarding the above stated meeting. I February 14, 2001 (Posted in the City's vestibule) � /s/ Teresa Bender, Clerk/Treasurer _ � abcdefghijklmr�opqrstuvwxyz Published in the Quad Community Press February 20, and February 27, 2001. � ,�I � � ��v; r iCCe -- V v ✓ 1880 � I�[ain St r e et • C entervi�fe, �f9� 55038 �.St��1S�d 1$,�7 (651J 429-3232 � �ax (651) 429-8629 �ebru.ar� 2g, 200� The parhs awd rz.ecreat�ow cow�.vu.�ttee of the c�t� of cewtew��e wou.�d ��i2e to extev�.d a►n, �v�,v%tat�ow to �ou. to attewd a pub��c �tear�v�,g schedu.�ed for wedh,esdac� MGiYG�t � , 2ooi at �:3o p.w,,. at cewteYv��e c�t� �t-a��. ri�e pu.rpose o f t�e pub��c �►eaY��,g %s to cows�d�r tl�e subvu.�ttal, o f uw outdoor Recreat�ow crav�t ,4pp��cat�ow rec�u.est�v�,g f u.wds for recreat�owal deve�opvu.ev�.t at �aur�e LaNtotte Mew�.or�a� �ar�Z. - rhe �ar{�zs awct R.ecreat�ow covu.vw�ttee w�� be d�scuss�wg the poss�b��t�es o p�a�grouwd e�u.�pw�.ewt s�2ate parkz ��ght�v�,g o - � ba�� f �e�ds, cov�.cess%ow stawd, parlei.wg ' I.ot, etc. TYii,s vu.eet%v�.g i,s opew to tY�e pu.bt�c, av�.d we ewcou.rage �ou to , attewd. You.r covu.vu.ewts awd cowcerws are va�uab�e to us �w ou.r dec�s�ow w�.aleiv�.g process. I if �ou. have c�uestEows or covu.vu.ewts awd are �cwab�e to attewd the v�.eet�v�,g, ' p�ease fee� f Yee to cowtact c�t� tta�� at (6si) -q-2,y-3�2. we hope to see �ou there! 5��n,cere�t�, CQ%i/Lt�'.Y'Vl.�.l.P�'�r �GW�' A�YI�i RP.C.YQ�A.t�t.0'YV CChh�I�YYU.�rt'�?Pi j��Rc < Resident Resideirt Resident 7037 LaMotte Dr. _ 7029 LaMotte Dr. 7021 LaMotte Dr. Centerville, MN 55038 Centerville, MN 55038 Centerville, MN SSU38 Resident Resident Residen 7013 LaMotte Dr. 7005 LaMotte Dr. 6992 Meadow Cir. Centerville, MN 55038 Centerville, MN 55038 Centerville, MN 55038 Resident Resident Resident 6991 Meadow Cir. 6984 Meadow Cir. 6989 Meadow Cir Centerville, MN 55038 Centerville, MN 55038 Centezville, NiN 55038 Resident Resident Resident 6983 Meadow Cir. 6978 Meadow Cir. 6977 Meadow Cir. Centerville, MN 55038 Centerville, MN 55038 Centerville, MN 55038 , � Resident Resident Resident � 6975 Meadow Cir. 6973 Meadow Cir. 6971 Meadow Cir. I Centerville, MN 55038 Centerville, MN 55038 Centerville, MN 55038 I I Resident Resident Resident I I 6970 M+eadow Cir. 6966 Meadaw Cir. 6960 Meadow Cir. � Ce�terville, MN 55038 Ceuterville, MN 55038 Centerville, MN 55038 � i Resident ` Resident Resident � 6956 Meatlow Cir. 6959 Meadow Cir. 6965 Meadow Cir. Centerville, MN 55038 Centerville, MN 55038 Centerville, MN 55038 Resident Resident Resident 696711�feadow Cir. 1705 Center St. 17U4 Center St. Centerville, MN 55038 Centerville, MN 55038 Centerville, MN 55038 Resident Resident Resident 1713 Center St. 1708 Center St. 1721 Center St. Centerville, MN SSQ38 Centerville, MN 55038 Centerville, NIN 55038 Resident Resident Resident 1729 Center St. 1737 Center St. 1745 Center St. Centerville,114N 55038 Centerville, MN 55038 Centerville, MN 55038 { Resident Resident Resident 1664 Heritage St. 1688 Heritage 168$ Heritage Centervilie, MN 5503$ Centerville, MN 55038 Centerville, MN 55038 Resident Resident Resident 17�3 Meadow Lane 1743 Meadow Lane 1735 Meadow Lane Centerville, NIN 55038 Centerville, MN 55038 Centerville, NiN 55038 Resident Resident Resident 17471Vieadow Lane 1751 Meadow I,ane 1755 Meadow Lane Centerville, MN 55038 Centerville, MN 55038 Centerv�lle, MN SS038 Resident Resident Resident 1704 Meadow Lane 1712 Mead.ow Lane 1724 Meadow Lane Centerville, MN SSQ38 Centerv�7le, MN 55038 Centerville, MN 55038 Resident Resident Resident , 1728 Meadow Lane 7446 Centerville Rd. 7045 Centerville Rd. ' Centerville, MN 55038 Centerville, MN 55038 Centerville, MN 55038 � Resident Resident Resident I I 7029 Centerville Rd. 7024 Centerville Rd. 7008 Centerville Rd. Centerville, N1N 55038 Centerville, MN 55038 Centerville, MN 55038 � Resident Resident Resident 6994 Centerville Rd. 6977 Centerville Rd. 6961 Centerville Rd. Centerville, MN 55038 Centerville, MN 55438 Centerville, MN 55038 Resident Resident Resident �953 Cerrterville Rd. 6945 Centerville Rd. 6939 Centerville Rd. Centerville, MN SSQ38 Centerville, IVIN 55038 Centerville, MN 55038 Resident Resident Resident 6937 Centerville Rd. 6925 Centerville Rd. 6903 Centerville Rd. Centerville, MN SS038 Centerville, MN 55038 Centerville, MN 55038 � Resident Resident Resident i b892 Centerville Rd. 6882 Centerville Rd. 7102 LaMotte Dr. j Centerv�le, MN 55038 Centerville, NiN 55038 Centerv�Ie, MN 55038 � iZesident Resident Resident 1736 Ceuter St. 1744 Center St. 6936 Tourville Cir. Centerville, MN 55038 Centerville, MN 55038 Centerville, MN 55038 Resident Resident Resident 6926 Tourville Cir. 6918 Tourville Cir. 6948 Tourville Cir. Centerville, MN SSQ38 Centerville, MN 55038 Centerville, MN 55038 Resident Resident Resident 6907 Tourville Cir. 6913 Tourville Cir. 6923 Tourville Cir. Centerville, MN 55038 Centerville, MN 55038 Centerville, MN 55038 I I � I I I I I . � _ , � _ ( '� ' � � � �-- � �'1 L r ��- � � �� n �. � �� . � �� _ �� . - , � _ � z� � �?� , Cv - �..�.��r�� , � � p� 1 �.- e � _ �i� - 1 . , /v ��1�G t�'� 1 q� c� b �j 3 rd -S� " `a `ivJ �`�'.'Q l�ix �j � / `ibr�G'" ✓i �- i� R - ��°�-4� - . � t��3 ��t��` ��'�� . � �q � s � ,�,vv—� ,e� � � z ,� � . loti+�. L-.�--� �t �� +-�-� � � „ ��e.lt- 'T�-� S �'( �3.� bR�� 0�..- . ��. � p�3 ��s.�,�'"��. q. �' l �.. i � � . . : : �. . � �� _ � .: �-� 7� �l� � it�-� _ .�a�r.�. . ��. 18�5Q�� St �� . . .. . � I I MEMO Date: March 2, 2001 To: Chairperson Porter Parl�s and Recreation Members From: Jill Lien Re: Todd Murowsl� - Anoka County Activities Ms. DeVine requested Mr. Murowski be placed on the agenda. Mr. Murowski is the Recreation Specialist for Wargo Nature Center and will be gracing us with his presence to discuss potential activities we could offer to youth through the Nature Center/Anoka County. ' Thank you! I �, 5 NOT APPROVED PARKS AND RECREAT'ION COMNIITTEE MEETING 1��IINUTES February 7, 2000 Pursuant to due call and notice thereo� the Parks and Recre�.tion Committee of the City of Centerville held their regularly scheduled m�e�ing on February 7, 2000 at City �iall, 1880 Ma,in Street. Acting Chairperson Karla. DeVine called the meeting to order at 6:35 P•m Present: Acting Chairperson Karla DeVine Tedd Peterson Brian Watter Wayne LeBlanc Absent: Doug Porter Staff• Jill Lien , APPEARANCES I Ma.yor Tim Swedberg, Counci�members Travis, Broussard Vickers, Nelson and Capra � appeazed before the Parks and Recreation Committee to discuss goals and how the ! Committee's and Council can work together and communicate most effectively. Ma.yor �� Swedberg began the discussion by distnbuting a letter he had written to the Committees � and Commissions explaining how the Council would I�ce to refine the goals for the City ' over the ne� two (2) yeats. The information outlined how the goals need to be: ' • Focused and lead to action • Researched and factual • Implemented without raising taxes • Communicated through public input and participation Also included in the infor�tion was an outline of the Civic Index from the National Civic League. This index was developed to help communities evaluate and imprt�ve their civic �ctures. The 10 components of the Civic Index serve as a description of the types of skills and processes that must be present for a commwuty to deal effectively with its unique concems. The 10 components aze as follows: 1. Citizen participa.tion 2. Community leadership 3. Government performance 4. Volunteerism and philannthropY 5. Intergroup and intragroup relations 1 , 6. Civic education 7. Community inforn�ation shazing 8. Capacity for coopera.tion and consensus-building 9. Community vision and pride 10. Regional cooperation Patricia Scott, LeJournal Editor, azrived at 6:45 p.m Councilmember Capra explaaned that she would like to see more training arid additional i informa.tion provided to new members just joining the committees. She would li�e to , provide more tools to members such as Intemet access and e-ma.il for better � communication. She would l�e to better define goals and standardize the by-Ia.ws of all of the committees into one general set of by-laws with appenditures for each committee. , She would also like to see each committee become a seven member committee. Councilmember Capra shared that she had spoke with Todd Murawski, Recreation � Specialist for Wargo I�ature Center regarding esta.blishing two (2) sammer youth programs through Anoka. County Parks. She aLso stressed the need to create trails and pathways for pedestrian traffic connecting the parks and all areas of the City. ' Councilmember Nelsan e�lained she would }�ce to see a checklist corresponding with ordinances related to the pazks and recreation issues before developm�r�t begins_ This would ensure that the Parks and Recreation Comimittee supports' the pmposed pla.t, and if no#, could make recommenda.tions to Council before apprpvals aze issued. Councilmember Nelson would like to hear from the cammittee members regarding Council's goals within twa weeks. Councilmember Travis commented that he felt the Parks and Recreation Committee has done an excellent job wi#h pazk issues in the last couple of years, adding, "If it's not broken, don't f� it " Mr. Travis e�la.irted tha� the opinions'of the Parks and Recreation Committee are very ixnportant to the Council, and that he woutd like to see a precedent placed on the vision of the dawntown area. The downtown revitaliza.tion visio� needs to be estabiished before it is too late. Counc�7member Broussard Vickers commented that the Parks and Recreation Committee has had the opportunity to review alt proposed developments, and have been given the ability to make recommendations to Council before final plat approval has been granted. She too felt the committee has done a great job, adding that minor issues should be � addressed by the Parks and Recreation Com�nittee, not by City Council. The City Cauncil depends on, and supports the e�ertise of the Parks and Recreation Committee members to determine the precedence, goals and priorities of park and recreation issues. Acting Chairperson Kar}a DeVine thankeci the Council for sharing their comments and goals with the Pazks and Recreation Committee. Ms. DeVine ez�plained that most of the items mentioned had already been discussed a�d/or acted upon by the Parks and Recreation Committee as goals for the year 20U1. Items such as: activities coordinator, 2 I youth activities, check lists, traiLs, by-la.ws, skate pazk, working with the YMCA and Lino Lakes for youth programs, etc. Mayor Swedberg suggested hosting an event with the Cities of Hugo and Lino Lakes to discuss common issues amongst the commt�nities. He aLso questioned the possbility of changing the status of a five (5)-member committee to a seven ('�-member committee. Ms. DeVine exp}ained. that in the past, the Parks and Reereation Committee members , elected to maintain a five (5)-member committee, add"ang trying to recruit two (2) additional members and to maintain seven (7)-members consistently could be very hard. Councilmember Vickers explained that t�e by-1a.ws could be amended to refleet a majority rule — regazdless of the number of inembers attending the meeting. Ms. Vickers also questioned the statistics of attendance and age brackets at skate pazks within commtinities of the same saze and population. She felt this would be important informa.tion for planning for the growth of Centerville. Mr. Peterson shared that since he has asswned the responsibility managing the rink ' attendants and the warming house, he has been having the attendants document how � many people use the rink on a daily basis. AdclitionalIy, several youth, since hearing i about the possibility of a skate park have approached him questioning the status of such I pazk. Ms. Lien agreed that several youth have approached her also with the same i inquiries. Mayor Swedberg thanked the committee for their tiuie and work well done, and requested I any comments or concerns the committee may ha.�e, to feel free to contact hi�m I I CONSIDERATION OF MINUTES i i January 3, 200I Pazks and Recreation Committee Meeting Minutes , Motion by Mr. Leblanc, seconded by Mr. Peterson to approve the January 3, 2001 Parks and Recreation Meeting Minutes. All in favor. Motion carried nnauimoasly. UNFINISHED BUSINESS Budget Figures / Re-assessment Tabled YMCA Upaate Ms. Lien explained that this had been placed on the agenda at the January meeting in anticipation that we would hear back from Darrell Silverness regarding specific information on the Summer Day Camp Program. We have not heard from Mr. Silverness to date. Ms. Lien will contact Mr. Silverness and update the committee at the March ` meeting. - 3 The cominittee briefly discussed the possibility of a skate pazk in the futuz�e, and came to , � the conclusion tbat #he City will probably start with a Tier I Skate Park. Tbe general consensus of the Patks and Recreation Committee was to have it run by the City and not throagh the YMCA. Councilmemt�er Broussard Vickers questioned the insurance lia.b�ities. Specifically, what would it do to the City's insurance policy if a claim were filed against it`? What happens with claims? She would like to see the perspective on , filed lia.bility elaims, and doesn't want to jec�pardize our current policy. � Councilmember Broussard-Vickers requested additional research on the insurance issues. Ms. Lien will research the insurance issues. � Grants Ms. Lien distnbuted a copy of the original grant application that was submitted last year ' for Laurie LaMotte Park. NIs. Lien e�lained that there are enough changes to the ' original gran# application, that a public hearing will be required. �ome of the changes to the originai application include: letters of support, updated fees €or playground I equipment, skate park, lighting, etc. Ms. Lien requested the committee members' review � the original grant application, naake any changes andlor suggestions, and submit their changes at the next meeting. The grant application is due at the end of March. Centennial Hocicey Association (CHA� Mr. Peterson exglained his concerns with the Centennial Hockey Association using the rink for more than the allotted time agreed upon. The CHA is allotted three hours per day, three da.ys per week. They aze now using the rink for the entire night (four hours), all three days per week. The local youth aren't able to use the rink at all those nights. Additionally, the hockey pla.yers are also using the pleasure rink, which they aren't supposed to use at all. The committee concluded that since #he year is al�nost over, there isn't a lot we can do about it for the r�maind�r of tbis year, but this is definitely something to take into consideration ne� year. Jackets for Rink Attendants and Pazks and Recreation Members � Ms. Lien explained she had ordered nine (9) jackets, five (5) for each of the Parks and Recreation members, and four (4) for the rink attendants. We wi11 leave one at the warming house for the rink attendants to use while on duty. The other three (3) will remain at City Hall for future use when needed. The cost of each,jacket is roug�ily $25, which includes the embroidery. Ms. Lien will distribu#e the exact fees once the invoice is received. Members can pay for their jacket at that time. I Comp Plan Amendment 1VIs. Lien cammented that she had spoke with Mr. Palzer regarding upda.ting the Comp Plan. N1r. Pa,lzer mentioned that there aze several items in the Comp Plan that need updating, and suggested the entire Comp Plan be updated at one time, rather than the Parks and Recreation Committee updating just the part related to pazks and recreation. Mr.lVlarch xecommended the "trail updates" be incorpora#ed into the amendment at the ' same time as the Pheasant Marsh upda.tes. The City will probabl� cor�tact Dean Joh�son . with Resource Strategies when it is time for the aanendments. � 4 NEVV BUSINESS Centerinial Little Lea� e Request for use of BasebaJl fields The committee briefly discussed the letter submitted by Pat Mahr of the Centennial Lakes Little League and the following motion was made: Motion by Mr. Peterson, seconded by Ms. DeVine ta recommead to City Council approval of the Centennial Littte League's request for the nse of the three (3) ball fields at Laurie LaMotte Park from April ls — Aagust 1, 2001. All in favor. Motion carried unanimously. Mr. Peterson will notify Mr. Mahr of the approvat of their request. TruGreen ChemLawn �uote Ms. Lien explauied the quote sub�mitted by TruGreen ChemLawn for the maintenance of the turf at City Hall, Laurie LaMotte, Tracie �blcBride anc� Roya.� Meadows parks. T'he difference in price from the year 2000 to 2001 were as follows: 2000 2001 � Ciry Hall $ 297.00 $ 332.28 LaMotte 2580.00 2750.90 � McBride 579.OQ 648.50 i Royal Meadows 43 AO 271.58 �, Tota1(s) $3699.00 $4003.26 I � i Ms. Lien shared that there is an increase of $304.26 from last year. Additiona,lly, the i prices of fertilizer are e�ected to increase by 300% - 400% due to the rising costs of '� petroleum, Ms. Lien mentioned that Mr. Palzer reconunends approval of the Iawn care � services provided by TruGreen ChemLawn. ', Motfon by Mr. LeBlanc, seconded by Mr. Peterson to recommend to City Council I the approval of the quote for services provided by TruGreen ChemLawn. AA in favor. Motian carried unanimoasly. Letter from Gerald Sabol of SunRamn Solutions Ms. Lien included this on the agenda after receiving a tetter from Mr. Sabol indicating their eagerness to help the committee with the planning of the propased Skate/Wheels Park. No action is required at this time. Earth Dav Patricia Scott (LeJournal Editor) appeared before the Parks and Recreation Committee to solicit involvem�nt by tiie committee members in the Earth Day Celebration. Ms. Scott explained that she has become the representative for the City of Centerville for the planning of Earth Day. She commented that the Quad Cities would �ce to see the City of Centerville become more active in the festiv�ities offered at the Wargo Nature Center. 5 Ms. Scott also mentioned that she has been working with 3oe Goetz (Goetz Landscape and Irri,ga#ion) regarding the possibility of Goetz Landscape becoming more involved. with the promotions and advertising of Earth Day by offering some type of saplings ar flower seeds. Mr. Goetz is currentl� checking an prices. Mr. LeBlanc offered to staff a table representing Centerville's Parks and Recr�ation at the Wargo Nature Center on Earth Day. Mr. Walter will reseazch and organize the Parks and Recreation Earth Day activities offered within the City. Electricity at Laurie LaMotte Park Ms. Lien distributed a quote received from City �ngineer, Tom Peterson regarding all of the needs at Laurie LaMotte Park. The quote included cost estimates on the foIIowing items: sanitazy sewer service, water service, parking lot improvements, concession/restroom building and electrical power. Mation by Ms. DeVine, seconded by Mr. Peterson to recommend to City Coancil to accept Requests for Proposats (RFP's) for installing electricity throngh Laurie LaMotte Park per Bonestroo's specifications. All in favor. Motion c�rried unanimousl�. DISCUSSI4N ITEMS Wayne LeBlanc's Considerations for Centerville Mr. LeBlanc had requested this be added to the agenda to discuss the recommenda.tions he had presented to City Council regarding his goals for the Parks and Recreation Commii#ee and other City issues. Mr. LeBlanc commented that a Skate Pazk should be a top priority, along with specifications for trai7s, land use and open space. Pazks and Recreation Monthly Re�ort to Patricia. Scott (LeJournal� The committee directed Ms. DeVine to update Ms. Scott on Fatnily Skate Nights, rink hours and City Council's visit to the Parks and Recreation meeting. 5et A�genda I. Public Hearing fox Laurie LaMotte Park Grant Application 2. Budget Figures 3. YMCA — Status af Day Camp 4. Ska.te Park Insurance Issues 5. Comp Plan Amendment 6. Earth Day ' 7. Num.ber of Members on Parks and Recreation Committee (Five to Seven) 8. Request(s) for Proposals (RFP's) — Laurie LaMotte Park Metion by Ms. DeVine, secanded by Mr. LeBlanc to adjourn t6e February 7, 2001 Parks and Rccreation Committee Meeting. All in favor. Motion carried unanimously. 6 Meeting adjourned a# lO:OS p.m Respectfully Submittea, Jill Lien Staff liaison I � , 7 A � v . . . . .. . . . . � . . . � 1V�EMp ; Date: March 2, 2001 To: Chairperson Porter Parks and Recreation Members From: Jill Lien � Re: Budget Figures / Re-assessment I Included in your packet is an updated Park Fund Budget. Please note that the Pheasant �Marsh dedication fees ha.ve not been included in the total revenue. I believe those fees will be added in phases. Thank you� I i I , R PARK FUND Hunter's Crossing Park Dedication Funds $74,000.00 ' 2001 Budget-Capital Outiay $50,000.00 Total Revenue $124,000.00 2000 Park Expenditures exceeding budget $20,117.96 2001 Expenditures thru February $1,765.54 Total Expendifures to Date 21,883.50 Revenue less Expenditures 102,116.50 Pheasant Marsh Park Dedication Funds $138,600.00 � *Possible phasing of park fees associated with construction � I ', ' I ', �� C � �� -` � �� ;_ � � � � , � � �� Enzo Date: March 2, 2041 To: Chairperson Porter Parks and Recreation Members From: Jill Lien Re: YMCA Day Camp Program I spoke with Darrell Silv�rness on February 15�` regarding the sta.tus of the Day Camp Program. At tha.t time, he informed me that the brochure (proof� will be back from the printer on the 15�' or 16'�. Mr. Silvemess is out of the office until � Monday, March 5�", so I spoke with his assistant, Katie Kubic who filled me in on I the deta.ils. Currently they are in negotiations with the printer regarding the fees. ' Ms. Kubic stated they ha.ve an"On Site Director" lined up for the daily activities. , T'he da.tes will run from Monday, June 11�` - Friday, August 17`'' (not open on the ', 4�' of July). The hours are from 9:00 a.m. - 3:00 p.m., with e�ended hours from ' 6:30 - 9:00 a.m. and 3:00 - 6:00 p.m. The age requirements are from 6- 10 years � - old. They are also looking at options for bus pick-up at Rice Lake Elementary, Forest Lake and City Hall. More information will foilow at the Apri1 meeting. Thank you! . i i , � MEMO Date: March 2, 2001 � To: Chairperson �Porter Parks and Recreation Members From: Jill Lien Re: Skate Park Insurance Issues Unfortunately, time has not permitted me to research the insurance issues as I requested. Hopefully I will be able to dedicate time for this within the next montli and supply you with information at the April meeting. Thank you! I MEMO ` Date: 1Vlarch 2, 2001 To: Chairperson Porter Parks and Recreation Members From: Jill Lien Re: Comp Plan Amendment I � Ground Development requested a MLTSA swap and comprehensive plan , amendment at the council meeting heid on February 28�`. The City Council approved the MUSA swap and the comprehensive plan amendnaent. Mr. March �vill be contacting Dean Johnson of Resource Strategies for consultation. The City I will need to hold a public hearing and then submit the comp plan amendment ' request to Met Council for final approval. Thank you! I � r MEMo Date: March 2, 2001 To: Chairperson Porter Parks and Recreation Members From: Jill Lien Re: Earth Day Hopefully Mr. Walter can give us the sta.tus of the Earth Day celebration. Thank you! i I I � i , . i , � i i . . , / MEMO Date: March 2, 2001 � To: Chairperson Porter Parks and Recreation Members From: Jill Lien Re: Number of Members on Parks and Recreation Committee (Five to Seven) This item was placed on the agenda at the February meeting for discussion. Thank you! MEMo Date: March 2, 2001 To: Chairperson Porter Parks and Recreation Members From: Jill Lien Re: Requests for Proposals (RFP's) for Lighting at LaMotte Park The City Council is still considering the lighting proposed for I.aurie LaMotte Park. It is my understanding that they do not want to light all three ball fields at this time. Hopefully those of you who attended the workshop can fill us in on ! Council's opinions/decisions. Thank you! MEMO Date: March 2, 2001 To: Chairperson Porter Parks and Recreation Members From: Jill Lien Re: On-Site Sanitation I � i Mr. Palzer requested this be added to the agenda. Apparently, On-Site Sanita.tion � has conta.cted him regarding the City renting satellites again this year. Mr: Palzer recommends that we rent the ADA units vs. Handicap accessible units. He felt it would be best to be consistent and ha.ve all of the same type of units at all of the � parks. Thank you! I I I I � , � �" _ . � � � � � � � � MEMO � Date: March 2, 2001 To: Chairperson Porter Parks and Recreation Members From: Jill Lien Re: Payment for Jackets I have included a copy of the �nvoice for the nine (9) jackets purcha.sed for the ice I rink attendants and Park Members. The cost for each jacket is $24.56. Please I bring your payment to the meeting or send it to City Hall. I Thank you! I I I � �_ . TOWN CRIER PROMOTIONS � �� Accounts nof paid in full in 30 days 7380 32ND AVENUE NORTH �� ,y �; are 5„b;e�t to a finance cf�orge of CRYSTAL, MlNNESOTA 55427 , 7 d � ��j�� y Per month (annual percentaye of 18%) 50� minimum charge. (612) 535-1212 • FAX: (612) 535-1213 s � � s � � O H p City of Centerville P , Parks & Rec. o I880 Main Street o i � Centerville, MN 55038 � � � I iNVO10E DA7E DATE SHIPPED SHIPPED VIA CUSTOMER'S ORDER NO. OUR ORDER NO. TERMS F.O.B. SALESMAN 20408 Net 20 Days oanie Clausen QUANTITY DESCRIPTION PRICE AMOUNT 9 Navigator / Style 1000 �:�+�...��r/�,a" 221.04 Keyboard Charge 8.00 Shipping 10.95 , 239.99 �;�.-I�i� �� Sl��►� � �-� �;��-�� .,� j � -� ��.�- ��,� ��-� � Cl�.t.� r� i � t �� Tlu�k'Yau � We cerfify the goods covered by this invoice were produced in compliance with ihe Fair Lebor Standerds Acf of 1938 es amended. INVOICE _ _ _ _ _ _ __ _ _._ ___. _ _ _. __ _ _ _ _. _ _ _ _ _ _ _ _ _. � �'`?� -,�=::v � �y ,�'y . � #: d3p; Ft ,�,: z��. ��' '�'�. .. > � € t .,7�'.'�1l�'i��':�t�: n �� Y'c�r�,f�e % �z�� .'Yk��. �9dN'�-.��,�,�t ,�� Sa . °�'�fi�a ��.,,"�y� � t i � � t�e { ,.�� i +,� � :�. $ � � . '� i a � � +: .. �,y . a _ � .�,. 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Motion by Mr. Peterson, seconded by Ms. DeVine to recommend to City Council approval of the Centennial Little League's request for the nse of the three (3) ball fields at Laurie LaMotte Park from April l — Angust 1, 2001. All in favor. Motion carried unanimously. Motfon by Mr. LeBlanc, seconded by Mr. Peterson to recommend to City Council � the approval of the quote for services provided by TruGreen ChemLawn. Au in � favor. Motion carried unanimously. � Motion by Ms. DeVine, seconded by Mr. Peterson to recommend to City Council to accept Requests for Proposals (RFP's) for instaWng electricity through Laurie LaMotte Park per Bonestroo's specifications. AIl in favor. Mation carried anaaimously. Page 1 of 2 Jim March � To: WIR Su�cribers Subjeat: Weelc in Review Week in Review Febn,a„ s, Zoo, Building Permits this Period = 2 Building Permits YTD = 7 New Homes Year to Date = 3 I � * The City Council held joint meetings with the planning and zoning commission and the park and recreation committee this week. Mayor Swedberg touched on several issues such � as communication, processes and goals for the next two years. I, * Joe! McPherson started or� Monday in the public works department. Welcome aboard .loel! I * Chicilo Horr�s picked up their building permit for their proposed industrial building. Mr. � Chicilo indicated they wanted to break ground as soon as possible. i * There is a vacancy on the Fete des Lacs committee. Contact City Hall if you are I interested in helping to pian the City celebration, , " Nominations are due on February 16th for the Citizen/Business/Lifetime Acheivement � awards. Forms are available at City Hall. * I met with Mike Quigley from Gor-em Development yesterday. Mr. Quigley brought in a sketch plan for the two outlots in Eagle Pass. They would like to develop these outlots with 20 single family townhomes. * The planning and zoning commission has scheduled a workshop for next week Tuesday at 6:30. They plan to discuss mir�i-storage proposals in the community. * The Fire Steering Committee is scheduled to meet next week Thursday at 3:30. * The next Council meeting has been changed to Thursday, February 15th at 6:00 at City _ HaIL * I me# with Jack Stanslaski of KCI Construction yesterday. They have purchased a lot in the Royal Industrial Park and would like to build an industrial building to be leased to up to 2/9/O1 _ Page 2 of 2 _ thcee or four tenants. They would like to begin construction during late summer. * Lion's ice fishing contest is tomorrow on Centerville Lake. Join the fun! * Enjoy your weekend! ; , , 2/9/O1 Page 1 of 1 To: WIR Subscribers Subject: Week in Review Week in Review Febru�y 16, 2001 Building Permi#s this Period = 2 Building Permits YTD = 10 New Homes Year to Date = 3 ��*�� * There are car races on the ice tomorrow and Sunday on Centerville Lake. It is free and open to the public. Centerville Lion's will be selling concessions on the west side of the lake. It has been reported that our own Buitding Inspector Ken Cook is supposed to be racing in the novice class from 2:15 to 2:45 on Saturday. * We have received our SCORE funds for recycling in the amount of $3474. I * Shannon Dupre was the grand prize winner of the Centerville Lion's First Annual Ice ' Fishing Contest. Shannon caught an approximate �tfiree pound northern tp capture first place. There were approximately 60 contestants. Everyone had a lot of fun even thaugh I the temperature rather low. ' * Lot sales have started to heat up in the Hunter's Crossing subdivision. I heard that there are about five lots sold and another five on hold. Pheasant Marsh develope�s are submitting a letter requesting that the MUSA swap and comprehensive plan amendment be pursued for their subdivision to proceed. * AI LaMotte has resigned from the Planning and Zoning Commission. AI has served on the committee for several years. The vacancy is being posted. * City Hall will be closed on Monday in recognition of President's Day. EDC meets next week Tuesday at 7:00. Fete des Lacs meets next week Wednesday at 6:30. * A Fire Steering Committee meeting was held on Thursday. The Committee authorized the purchase of Class I Foam Systems to be installed on all of the grass unit vehicles. In addition, the Fire Chief was given his annual review. * Enjoy the weekend! file://C:�Jim\wir 2.16.Ol.htm 3/2/O1 Page 1 of 2 __ _. _ _ _ Jim March To: WIR Subscribers Subject: Week in Review Week in Review � February 23, 2001 Building Permits this Period = 3 Building Permits YTD = 13 , New Homes Year to Date = 5 *� �,�� * Council has scheduled a workshop next week Tuesday at 6:30 to discuss the current budget and examine the need for electricity at LaMotte Park. * The�next Fete des Lacs meeting has been scheduled for Monday, March 5th at 6:30 at City Hall. ' * Dave Shannon from Color Signs is putting together a design and quote for the proposed monument entrance sign for the City. I have requested a quote for a design from Shea Architects. * Terry Sweeney was inducted as a new member to the Centerville Lions last night. Marcel Rivard submitted his resignation to the Lions after 29 years of service. Marcel was a founding member of the Centerville Lions. The Lion's ptan to conduct another membership drive this spring. An official building committee was appointed at last nights meeting. This group will be submitting CAD drawings of potential concession stands that could be built at LaMotte Park. This will be brought before Council in the near future. A group of women have been meeting and are in discussions to form a possible branch of the Centerville Lions. If anyone knows someone that is interested in possibly joining the Lions, please give me a call. * Anoka County will be conducting a traffic study at the intersection of Main Street and ` Centerville Road. The study will take three to four weeks to complete. The City requested that the County examine additional methods of controlling traffic at the intersection such as a flashing light above the stop sign, overhead flashing {ight, rumble strips etc.. * I met with our insurance provider yesterday to discuss insurance policy renewal. I verified coverage for the Fete des Lacs and Garage Sales Days events. These events are covered under the City's policy. There are some additional requirements for some items 2/23/O1 Page 2 of 2 where we are required to obtain certificates of insurance listing the City as an additional insured, particularly the fireworks display. * 1 spoke to Rick Carlson (Hunter's Crossing Developer) yesterday. Rick indicated that there were now eight lots sold with some additional on hold. He stated that all home and lot packages have been at least $300,000 and up. _ * Enjoy your snovuy weekend! 2/23/Ol Page 1 of 2 _ _ _ _ Jim March To: Wayne LeBlanc; Tom Wiiharber; Tom Peterson; Tim Sw�edberg; Theresa Brenner; Terry S1Meeney; Rob Sheppard; Ray Devine; Patricia Scott; Michelle Moser, Mary Capra; Mari Neison; Lori Dom; Linda Broussard Vidcers; John McLean; Jim Hoeft; Elizabeth Sr.helier, Doug Porter; Dick Travis; Dave Kilian; Brian Hanson; Biil Ingison; Barry B�ainard; Aimee Fairbrother; Hannah Tifsen Subject: Week in Review Week in Review March 2, 2001 Building Permits this Period = 1 Building Permits YTD = 14 New Homes Year to Date = 6 * i have been informed by Public Works that the skating rinks are still open, but possibly not for long. This may be the last weekend if you want to get out and skate. * A meeting was held with Paul McDowelt of Northern Forest Produc#s. Paul Palzer and ! Milo Bennett met with Mr. McDowell to finalize the requirements for the building permit for the Northern Forest Products expansion. Construction should begin in approximately sixty days. The building expansion wilt be approximately 25,000 square feet. It's great to see the local businesses expanding. * I met with Mike Kraft from Shea Architects yesterday. Shea Architects designed the County Bank in Centerville. Mr. Kraft submitted a proposal for design services for the proposed new monument entrance sign. the scope of services would include meeting with interested City representatives to discuss design objectives and conceptual review of other signs. They would develop and present up to three options for sign design, including colors and methods of lighting. They would develop a pr+eferred des6gn option to include a pricing document for bidding to sign manufacturer(s). Also included is their review of shop drawings from selected sign manufacturer and review of construction of sign during fabrication and at cQmpletion of installation. They would bill on an hourly basis with a cost estimate of $1600 plus reimbursable expenses of approximately $200. I was told that this is a low cost project for them, but they are highly interested in working in Centerville. Mr. Kraft indicated that they would be extremely interested in designing a sign that would be complimentary to the County Bank. Furthermore, Mr. Kraft submitted a proposal for design concept services for the downtown area and the undeveloped commercial area near the interchange. 1 also have a design proposal for the monument entrance sign coming from CotorSigns. * Lloyd Drilling received approval of his developer's agreement for his proposed commercial center. He would like to pick up the building permit within the near fu#ure. 3/2/O1 Page 2 of 2 * A comprehensive pian amendment request was approved fior the Pheasant Marsh developer. The appGcation will be compieted by our planning cansultant Resource Strategies. We intend to update other areas of the comprehensive plan at the same time. Public hearings will be scheduled for this item in the future. * Next week looks busy. The Fete des Lacs committee meets next week Monday at 6:30. The parade permit #rom Anoka County Highway Department was picked up yesterday. The Park and Recreation Committee meets next week Wednesday. A public hearing is beit�g held to gather input on a DNR 4utdoor Recreation Grant apptication. Planning and Zoning meets next week Tuesday. The commit#ee will be discussing allowing mini-storage within the community and witl be holding a pubtic hearing on the revised sign ordinance. Lion's meet next week Thursday. We wili be discussing concession building iti LaMotte P'ark. * Enjoy the warm weekend� 3/2/01 t � CITY OF CENTERVILLE CITY COUNCIL WORKSHOP JANUARY 31, 2001 7:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held a workshop on January 31, 2001, at City Hall, 1880 Main Street. PRESENT: Mayor Tim Swedberg (arrived at 7:40) Council Member Dick Travis Council Member Mary Capra Council Member Maxi Nelson ABSENT: Council Member Linda Brossard Vickers STAFF: City Administrator, Jim March Public Works Di ctor, Paul Pal r OTHERS PRESENT: Ms. Patricia S ott Ms, eresa re er � Mr. y DeV n , Mr. ayne L 1 c ! � I. ALL T ER � i tin ayor Tr vis alled e der at 7 3 p.m. �� a w dbe p sente copie f e a of Minnesota Cities Publication. He ! o e te on e 1 artic es of ' t rest. � a e e st ted t at e f e workshop was to establish goals for o il ' c s n u r ardi g the ne o rec ' e Council meeting minutes within the 4-5 rim s's uss previou 1. Mr. March stated that Ms. Bender receives the ting ' te ia -mail, proofs m and then distributes them in the packet if time 1 s. ayo S berg questioned the need for proofing the minutes. Mr. March t d e' p ce of doing so. Consensus was to receive council minutes via e-mail s on a p sible. Mr. Tra.vis stated that this would be an excellent idea, however, 0 1 p al still needed to be made. . apra requested that she felt ill-prepaxed for meetings when handouts are presented the meeting, leaving little time to be informed on a topic. Mr. March stated that as a general rule, the items presented at council are for informational purposes and the needed to receive same in a rimely manner weighed more tl�an inclusion in the next packet. Consensus was that information that would not pertain to Council consideration be clearly marked as FYI. A Goals and Obj ectives Mavor Swedber� o�als: l. Communications. Mayor Swedberg felt that this item was of the utmost importa.nce. Mayor Swedberg felt that the website, cable channel and newsletter were extremely good avenues for communication to the residents. Council Member Capra stated that an effort was needed to obtain volunteers to serve on committees/commissions for a one-year term and the importance of resident input. Mr. DeVine stated that goals and deadlines of committee/commissions should be of high importance. Ms. Nelson suggested that a Communications Ad Hoc Committee be formed to gather information on the avenues the City currently has available, determine if the information is readily available, determine whether residents are informed or do not want to be informed and make recommendations for modifications if deemed � appropriate. Ms. Patricia Scott and Ms. Theresa Brenner stated �I interest in participating on same. I Mayor Swedberg felt that goals must lead to action and be implemented. Mayor Swedberg stated that Council needed to set policy, make budgets, allocate it, and make sure that services to the citizens are what is desired. 2. Youth Recreation. Council Member Capra stated that Mr. Todd Murawski, Wargo Nature Center, has expressed an interest in working with the Parks and Recreation Committee. 3. Downtown Revitalization. Mayor Swedberg felt that the property located by County Road 14 and 35E be contained in a concept plan. Council Member Travis suggested uniformity in exterior ' building products and architectural design. Mr. March felt that the City did not want to blend with other communities and desired to express their own individuality. Mr. March suggested inviting several firms to submit design sketches for the downtown area. Mr. March stated his willingness to contact same. Council Member Nelson's oals: 1. Re-routing of County Road 14. Safety issues surrounding County Road 14 and the 35E on/off ramps. 2. Working with the committees/commissions and establishing uniform by- laws. 3: Procedures — check list that corresponds with codes, based on ordinances. _ � _ _ Council Member Travis' goals: 1. Expand the comp plan to include the up coming commercial gateway to the City. 2. Expand the existing tax base. 3. Time frame for completion of projects such as sidewalks, curbs and street maintenance — Public Works Department. Mayor Swedberg summarized Council's goals. 1. Communication goals to achieve an Ad-Hoc Committee 2. Need for commercial planning and downtown revitalization 3. Recreation — summer programs and skate park 4. Roads and traffic 5. Work on procedures for achieving goals Mayor Swedberg suggested that Council consider scheduling workshops monthly. Ms. Nelson felt that a community center needed to be placed on hold until set goals are �� esta.blished and resident input is researched further. � Discussion ensued regarding scheduling Council Meetings at 7:00 p.m. versus its current I time of 6:00 p.m. This item will be placed on the Council's agenda for consideration at i its next meeting. ' Mr. March felt that warkshops would assist Council Members in being informed prior to the Council meeting and may allow for shorter meetings. Transcribed by: , Kris Sweeney, Sta.ff Proofed by: Teresa Bender, Staff -_ _ _ _ _- -- ti E-mailed to Council Memb � 2/23/Ol at 11:50 .m CITY OF CENTERVILLE � CITY COUNCIL MEETING FEBRUARY 15, 2001 6:00 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly sch du e meeting on February 15, 2001, at City Hall, 1880 Main Street. PRESENT: Mayor Tim Swedberg Council Member Dick Travis Council Member Mary Capra Council Member Linda Broussard Vickers Conncil Member Mari Nelson ABSENT: None. STAFF: City Administrator, J' March City Engineer, To P terson City Attorney, Jim Ho ft I. CALL TO O ER I Mayor Swed r ealled F b 1, 2 0, Co ci rneeting to order at 6:02 I I E AGE A � ch qu ted th t a lett om Wilharber be added under Petitions and o aints. o ncil e er a e onded b Council Member Nelson to o e h nda t e e este ddition. All in favor. Motion carried n i o s P LC G No I . CES/AWARDS o e. CONSIDERATION OF M[NUTES Council Member Capra requested her three goals be added to the workshop minutes. The goals were e-mailed to Mr. March. Mr. March stated that they were included as , requested. � February 15, 2001 Council Meeting Minutes Council Member Nelson requested the modifications be made to the January 24, 2U01 meeting minutes: Page 4, where it indicates the type of exterior, building materials used on the rear of the building should ,indicate siding not brick. Where it states Mayor Swedberg requested Mr. Hoeft investigate the costs of electrical in LaMotte Park, it should state Mr. Peterson. In the adjournment motion, the wrong Council Member was inserted as- tlie� seconding member. Adjourned to the Executive Session, add a sentence indicating the topic of discussion. Motion bv Council Member Nelson, seconded by Cauncil Member Ca ra to approve the January 24, 2001 Council Minutes and the Januarv 31, 2001 Worksho� Meeting Minutes as amended. All in favor. Ayes — 3 Na,�s — 0 Abstain — 2 �Broussard Vickers and Travisl. Motion carried. VI. PETITIONS AND COMPLAINTS l. Tom Wilharber Complaint Mr. Tom Wilharber, 6849 Centerville Road, appeared before Council and questioned the reasoning for re-scheduling the meeting, noticing same, whether the meeting was re- scheduled to accommodate one (1) Council Member and whether Council felt they were in violation of the open meeting law regarding the re-scheduling. Mr. Wilharber stated that notice of the re-scheduling was not placed on the cable channel or in the Quad Community Press, as has been the practice in the past. Mr. March stated that he had received a telephone call requesting that the meeting date be modified. Mr. March stated that he told the caller he did not feel comfortable with re- scheduling the meeting unless he heard from a quorum of the Council Members. It had been noted that Mayor Swedberg was out of town and had mentioned an interest in having the date moved to Thursday. Mr. March stated that a third Council Member conta.ct him stating the re-scheduling the meeting was acceptable. Mr. March felt that subsequent to receiving a quorum requesting the re-scheduling, notice was place in the vestibule. Mr. March stated that a ten (10) day notice is not required; however, at least a three (3) day notice is required. An emergency meeting may be called with one (1) day notice. Mr. March stated that he was not sure of the exact date of the placement of the notice on the cable channel, but it was more than three (3) days prior to the meeting. Council Member Capra stated she had received an e-mail from Mr. March concerning the re-scheduling of t�e meeting. Mr. March stated after getting a quorum of calls he notified the other two (2) Council Members by e-mail stating that the meeting would be re-scheduled. Council Member Nelson stated she had call�d on the Monday of the week before the scheduled meeting date and asked Mr. March if the meeting could be re-scheduled due to conflicts with two (2) Council Member's schedules. Council Member Nelson stated that due to same, she requesteci that Mr. March check with the other Members to ascerta.in if the meeting could be re-scheduled. Council Member Nelson stated that she contact Council Member Capra to ascertain if the re-scheduling was acceptable to her and it was. Mr. March had e-mailed the other two (2) Council Members and Council Member Nelson Page 2 of 18 February 15, 2001 Council Meeting Minutes I stated she had requested that Mr. March contact them by telephone rather than just e- mail. i Council Member Travis stated that he felt that the meeting should not have been re- � scheduled due scheduling conflicts with two (2) of the five (5) members. Council Member Travis strongly felt that meetings needed to be kept on the regularly scheduled days. Council Member Travis voiced his displeasure over not receivir�g two-way communication on this matter. Council Member Travis also stated that he was only notified of the re-scheduling, not asked his feelings or preference on the matter. Council Member Nelson stated she had requested that the meeting be re-scheduled and she now realizes the process is larger than simply calling several people. She stated she agrees that meetings should not be changed in the future, unless it is an emergency. Mayor Swedberg stated that another person mentioned the re-scheduling of the meeting. Mayor Swedberg stated that Council intends on discussing meeting dates and times and noticing of same. Mr. Wilharber asked if the Quad Communiry Press was notified. Mr. March stated he I was unsure; however, it was not needed in this situation. I Mr. Wilharber stated he strongly felt that meetings should not be changed for any thing other than Federal holidays due to residents be accustomed to the regularly schedule meeting dates and times. Mr. Wilharber stated that people have other obligations and changing meetings inconveniences them. Mr. Wilharber questioned whether I coordinating of Council meetings or other coordinating amongst members of the Council occurs without the consideration of all members could constitute violation of the open meeting law. I � Council Member Capra stated she wanted to stress the meeting was not re-schedule due to Valentine's Day. Mr. Wilharber stated that the cable channel did. i Council Member Capra questioned who put the statement on the cable channel. Mr. March indicated it was a staff inember. Council Member Capra requested Mr. March find out which staff inember had placed the announcement on the cable channel. Council Member Nelson apologized for the inconvenience caused by re-scheduling the meeting. Mr. Wilharber stated that recently an e-mail was addressed to him as being the Mayor conceming a local establishment. NIr. Wilharber stated that he had been into City Hall and Mr. March asked him if he had received the e-mail. Mr. Wilharber stated that he would read it at home, however, he did not receive same. Mr. Wilharber stated that he then contacted Mr. March to obtain copy to reply to the complainant, indicate that he was no longer Mayor and to direct the complainant to the current council. Council Member Capra stated that when she saw Mr. Wilharber's name on the e-mail she had requested that Mr. March contact Mr. Wilharber to inform him of same. Page 3 of 18 . February 15, 2001 ' Council Meeting Minutes I Mr. Wilharber stated that he was aware of a meeting that had taken place with the establishment's owner, Council Members Swedberg and Nelson present. Mr. Wilharber ' questioned whether other members of Council had been informed of or invited to same. Mr. Hoeft stated that he had been contacted and advised Mayor Swedberg that only two (2) members be present to alleviate any open meeting law violations. � _ Both Council Members Travis and Broussard Vickers indicated they were informed of the meeting but were not invited to participate. I ' Mr. Wilharber questioned whether Mr. Defoe was requested to demonstrate dancing i styles as alleged. Mr. Hoeft stated he did not believe any dancing styles were demonstrated. Mr. Wilharber questioned whether the City is on a business witch-hunt to harass certain businesses in town, as it appears this is the case, because some businesses are being ' targeted for not removing snow and others are not. Mr. Wilharber stated it is fair to notice all businesses not properly removing snow not just a select few. Mr. March explained the notice to the business owner Mr. Wilharber is referring to, stemmed from a citizen complaint concerning the removal. Mr. Wilharber requested that Council Member Nelson issue a public apology to the Cable Operator for the degrading comment she made at the last Council meeting. Mr. Wilharber explained that Council Member Nelson had made the comment, "ITou can wake up now Patricia." Mr. Wilharber stated he felt this was an insult to the Cable Operator and uncalled for. Council Member Nelson apologized for the comment and stated she did not mean it to be degrading or insulting, but was merely making light of the length of the meeting. VII. UNFINISHED BUSINESS None. VIII. NEW BUSINESS 1. CommerciaURetail Center — Lloyd Drillin� Mr. Drilling presented exterior drawings of the proposed building and stated that the roofline has had caps added to. Mr. Drilling also presented a drawing representing the rear of the building indicating siding and roof color. Council Member Capra questioned whether a cement sidewallc would be installed near the rear of the building. Mr. Drilling concurred. Mr. Drilling presented a landscape plan and stated that the trees currently on the site will ' be relocated to the rear of the property. Mr. Drilling also stated that the fencing will , match the neighbor's fence and that a chain link fence with a vision screen will enclose the refuse container. Page 4 of 18 _ _ February 15, 2001 Council Meeting Minutes Council Member Capra questioned Mr. Peterson whether there would be enough "line of � sight" around the trees located in the front corner of the buiiding. Mr. Peterson felt that there would be based on the presented plan. Mr. Drilling stated that the trees could be moved if deemed appropriate by the County. Council Member Capra questioned whether Council would be reviewing the Developer's Agreernent presented at the previous Council meeting. Mr. March sta.ted he had copies of the document with the blanks filled in and reviewed same. Mr. March stated that Council would be given copies of the document for review prior to considering same at the next meeting. Council Member Capra questioned whether an eight (8) foot wide trailway meets City requirements. Mr. March explained that an eight (8) foot trailway is standard throughout the community and a ten (10) foot wide trailway is reserved for major east/west trails. Mr. March stated he had given the Anoka County trail information to Mr. Drilling's architect. Mr. March stated that Council needed to indicate a dollar amount for trail improvements to be made to the previously installed trail at the Apple Tree Square facility. Mr. Drilling questioned whether repairs to the trail were included in the Developer's Agreement for this properry. Mr. March explained Council wanted to see the trailway , completed in conjunction with this project. Mr. Drilling stated that he did not have a problem with same; however, additional factors may need to be considered, i.e., Anoka � County and the Rice Creek Watershed District. Mr. March stated he would like to escrow a dollar amount for completion of the trail and if the trailway was not completed, I the City could draw on the letter of credit. Mr. Drilling stated that he was unprepared for the City to tie the trailway project with the proposed project. Mr. Drilling questioned the estimated cost of same. Mr. March sta.ted that Mr. Peterson would provide the dollar amount for the trailway project. Mr. Drilling stated he was willing to spend $5,000 if the City was willing to contribute the remainder to complete the project. Mr. Drilling stated that he did not feel it was fair to tie this project in with the proposed project due to the trail being insta.11ed to standards and City requirements not being presented to him prior to installation. Mr. Drilling requested that the City remove the trailway repairs from the Developer's Contract. Mr. Drilling stated his willingness to work in conjunction with the City on the trailway and suggested that the City agree to a completion date of June 1, 2003 for the trailway. Council Member Capra questioned the appropriate action to be taken on this matter. Mr. Peterson sta.ted that trailway is not in the Anoka County right-of-way. Mr. March stated that Anoka County had stated that they would not require the ditch to remain there if the City uses a piping that meets their drainage requirements. Mayor Swedberg questioned whether approval of the site plan hinged on the western trailway issue being resolved. Mr. March stated that once the City approves the plan, the only assurance of completion of the western trailway would be Mr. Drilling's word that he will complete it. Page 5 of 18 . February 15, 2001 Council Meeting Minutes Mayor Swedberg questioned whether Council was being asked to approve the � Developer's Agreement this evening. Mr. March stated that it was Council's discretion. Mr. March stated he would like to have Mr. Peterson provide an estimate of the costs to complete the western trailway. Council Member Capra stated she felt the plan was a good plan but felt uncomfortable � approving the Developer's Agreement without review. Council Member Capra I concurred with Mr. March in regaxds to providing estimated costs prior to the next , meeting. � Council Member Broussard Vickers questioned whether the house to the east would have its front window screened from headlights. Council Member Broussard Vickers asked Mr. Drilling to make sure that the house is screened from headlights even if it meant I extending the fence and berm along the eastern property line. Mr. Drilling stated that the fence and berm ended at the window of the house to the east and gave Council his ' assurance of same. Council Member Broussard Vickers stated she would also like to see same low-lying Arborvitaes on the exterior of the fence on the Shad Avenue. Council Member Broussard Vickers stated that she was fine with the Developer's Agreement and stated she did not want to tie the western trailway to this development. Council Member Broussard Vickers stated the fact that Mr. Drilling is willing to invest in redeveloping the trailway, is above and beyond what the City can require. Council Member Broussard Vickers also stated that the City has no right to ask him to do so as there were no standards in place at the time the trailway was installed. Mr. Drilling has already made a good faith effort by stating he would share in the costs with the City and requiring him to pay for the complete trailway is beyond reason. Council Member Broussard Vickers stated she did not want the western trailway to be contained in the Developer's Agreement. Council Member Broussard Vickers felt that the City made the mistake with the current trailway and not Mr. Drilling. Council Member Broussard Vickers stated that the site plan meets with her approval provided the house to the east is properly screened. Council Member Broussard Vickers requested copies of the completed Developer's Agreement be included in their packet for the next meeting for consideration. Council Member Nelson stated her fondness of the location of shrubbery on the exterior side of the fence, as its visibility from Main Street would be likely. Council Member Nelson also stated that she felt the western trailway was a joint responsibility between the City and Mr. Drilling and not any one (1) party was wholly responsible. Council Member Nelson stated that she would agree with a sepaxate document covering completion requirements of the western trailway rather than containing same in this Developer's Agreement. Mr. Drilling stated his willingness to enter into an agreement with the City to share in the expenses to repair the existing trailway. Council Member Travis stated he had no problems with the architecture of the building and he believes that Mr. Drilling has addressed all issues raised and then some. Council Member Travis stated he would like have the figures associated with the western trailway Page 6 of 18 February 15 2001 Council Meeting Minutes prior to entering into an agreement with Mr. Drilling to complete same. If there needs to be a major redesign of the ditch it may be cost prohibitive to rebuilt the trailway to gain a mere two (2) feet on the path. The end result may not justify the costs endured by the City. The dips in the current trailway are needed for drainage. Council Member Travis stated that he would like to see a joint effort on the part of the City and Mr. Drilling in regards to the existing trailway. Council Member Travis felt that the Developer's Agreement and the trailway issue should be separate issues. Mayor Swedberg clarified Council's desire to review the Developer's Agreement prior to consideration, a separate document governing the completion of the western trailway, an estimate of costs from Mr. Peterson, screening of the home to the east of the building, and Arborvitaes placed on the exterior of the fence closest to Shad Avenue. Mr. March questioned whether Council approved of the landscaping plan as submitted. Council concurred. Mayor Swedberg questioned Mr. Hoeft as to the appropriate action to be taken at this time and Mr. Hoeft suggested tabling the item. Motion by Council Member Broussard Vickers, seconded by Council Member Capra to table approval of the Develoner's Agreement to the next Council meeting to allow Council am,.ple time to review the document. All in favor. Ayes — 4 Naxs —1 ; �Travis). Motion carried. Council Member Travis stated he is opposed to tabling the item as he feels Mr. Drilling has met each and every requirement of the City and residents alike. I Mr. Drilling questioned whether all requirements had been met with the exception of � Council reviewing the Developer's Agreement and Mr. Peterson preparing estimates for the western trailway. Council concurred and Mr. Drilling thanked Council. 2. Laurie LaMotte Memorial Park - Electrical Installation Request Mayor Swedberg stated that previously Council had discussed Parks and Recreation Committee's/Fete des Lacs Committee's request for installation of electricity at Laurie LaMotte Memorial Park. Mayor Swedberg stated that Ms. Karla DeVine was present to discuss this item with Council. Ms. DeVine explained that the Parks and Recreation Committee had made a motion to request that Council commence requests for proposals to install electricity to Laurie LaMotte Memorial Park. Ms. DeVine explained the costs associated with same are not contained in the Parks and Recreation Committee's budget for 2001 or 2002. The Parks and Recreation Committee feels that the entire community would benefit from the installation and requests that Council consider using general funds to assist in same. Ms. DeVine stated that providing electrical services to the park should be a priority allowing additional improvements to follow. Ms. DeVine relayed horrendous problems relating to ' the festival last year with not having electricity available for R.V., rides, vendors, etc. Ms. DeVine stated that the Centerville Lions Club is considering construction of a concession stand at the park and the need for eiectric sources for same. Page 7 of 18 February 15, 2001 Council Meeting Minutes Mr. Peterson revievued the estimated costs for insta.11ation of electricity at the park with Council noting that the park would benefit from sewer, water and parking lot , improvements at some point. Council Member Capra clarified that $66,730 would provide power to electrical poles and a main junction�box in the park for a future building. Mr. Peterson concurred. � Mayor Swedberg summarized the costs stating that sewer would cost appro�cimately $15,000, water would cost approximately $3,000, paving of the parking lot would cost � approximately $62,000, concession building would cost approximately $125,000, and , electrical installation would cost approximately $67,000. Mayor Swedberg stated that the City could choose to phase in various improvements, do no improvements or complete all , improvements at one (1) time. Mr. Peterson stated that consideration should be given to the order of improvements if improvements are desired. For example the parking lot should not be paved unril sewer and water are installed at the park. Mr. Peterson also explained that the City has yet to receive approval for a submitted permit to connect to the MCES lift station. Ms. DeVine stated that funds for paving of the parking lot are contained in the Parks and Recreation Committee budget for 2002 or 2003. However, the Parks and Recreation Committee was not intending the paving the park lot until LaMotte Drive was repaved. Mayor Swedberg stated the proposed entire project would cost $312,000. Ms. DeVine reminded Council the Centerville Lions Club has proposed paying $125,000 for construction of a concession stand and the $62,000 for paving the parking lot would be expended from the Parks and Recreation Committee's budget. Mr. Bill Bisek, Kelly's Korner, appeared before Council and requested that Council fund the electrical installation as it would be a great asset to the community to improve the park and be able to host various recreational activities. Mr. Bisek explained that the park does not need everything proposed right now, but simply the electricity to make it functional. Council Member Broussard Vickers asked Mr. Bisek if the park had electricity and the City hosted softball tournaments, how the fees would be distributed. Council Member Broussard Vickers questioned whether the City would reta.in a portion of the fees. Mr. Bisek explained the teams are each charged an entry fee which in applied for purchasing trophies, maintenance of the fields, and other costs. The City could profit from concessions, parking, and by drawing people to the community. Council Member Broussard Vickers asked if it would be fair to say there would be, at some point, money to be made by the person or entity hosting the tournament and monies left over for the City. Council Member Broussard Vickers stated that it would be helpful if the City could rely on recouping improvement costs in a certain amount of time. Page 8 of 18 - . _ _ _ . _ -- February 15, 2001 CounciI Meeting Minutes Mr. Bisek stated a good park and recreation program would support itself. One (1) tournament will not pay for the costs to improve the park but over the course of several years it will generate income and become profitable. Mayor Swedberg clarified Council had asked Mr. Peterson for a cursory estimate of what ; the various aspects of improvements would cost prior to considering installation of electricity or agreeing to undertake any of the other parts of the estimate. Mr. Bisek stated that the Parks and Recreation Committee is simply requesting a solicitation for bids for installation electricity at the park. Council Member Broussard Vickers explained before Council can request bids, it needs to know if it can pay the general amount. Council has requested estimates to ascertain the funding needed if improvements are desired. Mr. Bisek rerninded Council there was electricity at the park but it was totally destroyed and Council needs to decide if it wants to fund electricity to make it a functional park or � not. If Council waits too long to improve the park, surrounding communities will �� improve their parks and draw `residents away from the City. Mr. Bisek request that I Council not to cloud the picture for the park by adding all the various things discussed, j simply consider adding the electricity to make the park functional. . Council Member Capra stated she agrees the City has a need for recreation but stated i there are some nice, functional parks in the City that do not have ball fields. She then I clarified Council is simply looking at approving electricity at the park at this point, but wanted an idea as to what the other costs would be. Council Member Capra questioned whether the 64-team regional softball tournament is a I sure thing if electricity is installed in the park I I Mr. Bisek explained he was asked to set up a softball tournament for the Fete des Lacs �� Festival again this year. The Festival was moved to a date one (1) week later than last , year and the plan was to draw a state-qualifying tournament. It was discovered that the � Festival was on the same weekend as a regional tournament. Mr. Bisek contacted the head of USSSA for clarification on the qualifications and found out that the league had ' an opening for a regional tournament, which is 100% paid for by the state. The City would get 100% of the revenues from parking and concessions. Last year there were 64 teams in the Region 1 tournament, which adds up to approximately 640 players. Since then, Mr. Bisek has found out that the City will be hosting a Region 5 tournament, which has 36 teams. Mr. Bisek estimates the softball tournament wili draw approximately 1,000 people into the City. The City has been named host of the tournament and it is possible to host the tournament without Council support if needed. Mr. March noted it would not make sense for the City to have invested a half million dollars in the purchase of the property and improvements to the park if the City did not , intend to make good use of the park by continued improvement. What this boils down to � is the next logical step for the park, which seems to be installing electricity to make the park more functional for a variety of uses. The problem is the City will spend almost $70,000 for electricity, which is nat something that looks glamorous or is noticeable ' when completed. Mr. March recommended a workshop to discuss how to fund the ' Page 9 of 18 i . February 15, 2001 ' Council Meeting Minutes , electrical installation and time frame for other improvements. Mr. March stated he , ; anticipates all of these items will happen in the paxk over time but Council needs to , determine timeframes. Mr. March stated that the 1987 street bond and the City Hall building will be paid for in a couple of years and there will be more money available for paxk improvements. Council Member Broussard Vickers asked Mr. March if it were possible to take the funds out of the general account this year. Mr. March stated it was possible, but Council should discuss the issues involved with same in a workshop setting. Mayor Swedberg questioned when the softball tournament was scheduled to take place. Mr. Bisek said the tournament was in August. Mayor Swedberg then asked if the tournament could he run without lights. Mr. Bisek stated if there were 32 teams with the tournament starting on Friday night it is possible to host all the games at Laurie LaMotte Memorial Park, provided there were lights. If there were 64 teams or if there is no electricity, then some of the games would be held in Lino Lakes at lighted fields. The Festival Committee would need to pay $16.Q0 per hour to use the fields. Council Member Capra questioned whether the City would be charging residents to park for the Festival. Mr. Bisek stated it has been discussed. The income generated from charging for parking could be used to help fund the parade. Council Member Broussard Vickers stated Council would set a workshop date to discuss funding for the electrical installation. Once funding is determined, there would be discussion of the bids. Mayor Swedberg stated Council was not prepared to make a decision at this meeting on funding for the electrical installation, as it needs further discussion and consideration. Ms. DeVine questioned why Council could not decide to authorize the bid process. Council Member Capra explained Council needs to further discuss funding sources for the electricity and the time frame for improvements to the park prior to soliciting bids for same. Council Member Capra stated she believes it is possible to have an answer on whether and when electricity will be installed in Laurie LaMotte Memorial Park sometime within the next two (2) or three (3) weeks. Mr. Peterson stated that electrical installation is a smaller project and would not take long ' to complete. , Ms. DeVine stated she did not believe it costs the City any money to solicit for bids and suggested Council solicit for bids and then decide the funding for those bids. Council Member Broussard Vickers explained it does cost money and Council has not given the final approval for moving ahead with installing electricity at the park. She then asked Ms. DeVine to have the Parks and Recreation Committee determine which field would he the second field to have power installed the south or the east field and report back to CounciL , Page 10 of 18 February 15, 2001 Council Meeting Minutes Mayor Swedberg stated that Council needs to consider budgets to determine where the needs lie and decide where the funds will be expended from for the installations. Mr. Bisek stated there may be funds available through Xcel Energy and suggested the City contact them to see if they would be willing to run the power, at little or no cost to the City, knowing they will reap the benefit of usage of that power. Council Member Broussard Vickers stated Council needed to determine the final scope of the project prior to soliciting bids. Consensus was to set a workshop date to discuss these issues. 3. Ad Hoc Communications Committee Ms. Theresa Brenner, 7206 Clear Ridge, submitted a list of ideas for organizing the committee. Council Member Capra questioned whether six (6) months was an ample amount of time to make recommendations to Council. Ms. Brenner stated she did not want the process to go into the fall and stated she felt the group would stay more focused if there were a definite deadline. - Council Member Capra asked Mr. Hoeft if the City agrees to form this ad hoc committee I as an advisory committee, would there need to be minutes and formal notice of ineetings. Mr. Hoeft explained that since the Committee would not be conducting any official City I business, but merely acting in an advisory capacity, Council would set the only � ' requirements. ' Council Member Nelson complimented Ms. Brenner on the outline presented and stated she wouid like to know what the costs of improved or different means of communication would be. Council Member Capra stated she would like to see the committee open to as many residents as are interested in serving. Ms. Brenner stated she was concerned that the Committee not violate the open meeting law. Mr. Hoeft stated the Committee would not need to worry about the open rneeting law because it would not deal with official City business. There is no quorum requirement and no posting requirements as the meetings are strictly for informational purposes. Mayor Swedberg stated he would like to try and create a system where Council depends on public input and this Committee helps Council gather and interpret same. Council Member Capra stated she would like to see the Committee meet with and get information from the current communications people. Page 11 of 18 Febn►ary 15, 2001 Councii Meeting Minutes Council Member Travis stated the people usually at the Council meetings are there in opposition to something and usually the main complaint is lack of knowledge. Council Member Travis stated any way the City can improve communication with residents is a good idea. Ms. Brenner questioned where Council would like to start. Council Member Broussard Vickers stated she thought it would be appropriate to start with the website and cable channel. Council Member Capra suggested the Committee prioritize the list and present it to Council. Council Member Nelson stated she would like a centralized way to distribute information ' from residents to Council Members such as one phone line that feeds into the voice mail of all Council Members. CounciT Member Nelson suggested an area on the website that residents could post questions for the City to answer. Council Member Travis requested the City use systems already in place but work to improve them. Mr. Maxch stated the citizen survey may be a valuable tool for communications and suggested the City use it and look into other alternatives to reach those that do not read newspapers or watch television. Mayor Swedberg suggested using information from The League of Minnesota Cities to get information on ways to inform citizens. Mr. March stated Council would need to assign some costs to the technology and time to inform residents. If the communication suggested would be overtaxing to current City capabilities that would need to be discussed in the report, as the City may need to hire additional staff. Council Member Capra stated she would like to make sure the Committee does not run into conflicts of interest by having members benefiting financially from suggestions , made by being on the Committee. Motion bv Mavor Swedberg, seconded bv Council Member Travis to authorize the formation of an Ad-hoc Citizen Communications Task Force and a�point Theresa Brenner as chair. A11 in favor. Motion carried unanimouslv. i Council Member Nelson left the room at 8:09 p.m. � 4. Resolution #01-003 Cable Franchise Extension f � ' Mr. March explained the cable franchise is in negotiations to extend the franchise until ' May 28, 2001. Motion bv Council Member Broussard Vickers, seconded by Council Member Capra to extend the cable franchise to Mav 28, 2001. All in favor. Motion carried unanimouslv. Page 12 of 18 . _. _ _ __ February 1 S, 2001 Council Meeting Minutes Council Member Nelson was not present for the vote. 5. Police Commission Chair — Ms. Karen Varian Mr. March recommended that Karen Varian be appointed as the Chair for the Police Commission. All the candidates impressed the panel, and it was a difficult decision. Motion by Council Member Broussard Vickers, seconded by Council Member Travis to accept the recommendation of the nine-member panel and appoint Karen Varian as Chair of the Police Commission. All in favor. Motion carried unanimouslv. Council Member Nelson was not present for the vote. 6. Staffing Update Mr. March recommended that Kris Sweeney be promoted to the position of Account Clerk II with a 60-day probationary period. If at the end of the probationary period Kris is performing the duties of the position then the City will advertise to fill the a full time Receptionist position. If at the end of the probarionary period Kris is unable to perform , the duties of the accounting position, then she would be moved back to the Receptionist � position and the City would advertise to fill the accounting position. During the 60-day i probationary period, Jill Lien will add an additional day per week to her normal work ' schedule of three days per week. , I Council Member Capra asked if Ms. Lien would be going to full time permanently. Mr. � March sta.ted his recommendation is to increase her work schedule to four (4) days per ! week until the City hires a fu11 time Receptionist and then she would go back to three (3) �, days per week. � Council Member Nelson asked how many days per week Laura Thompson had been working. Mr. March indicated she was working roughly 32 hours per week. Council Member Broussard Vickers requested if at a1I possible any new hire be computer literate to bring a stronger technical knowledge base into the City. Mr. March stated that if within 30 days Ms. Sweeney has not demonstrated the ability to pick up the task, the City would begin advertising for the position. Mayor Swedberg clarified that if after the probationary period expires and it is deternuned that Ms. Sweeney is not fulfilling the duties of the accounting position she would be returned to the Receptionist position. Mr. March concurred. Motion bp Council Member Broussard Vickers, seconded by Council Member Capra to accept the recommendation of Staff to offer the position of Account Clerk , II to Kris Sweeney with a 60-dayprobationarv neriod commencing on February 16, 2001. All in favor. Motion carried unanimouslv. Page 13 of 18 February I5, 2001 � Council Meeting Minutes 7. Resolution #01-404 (Downtown). Mr. March explained this is just the first step in the formal process as outlined in Chapter 429 for assessment and improvement projects. The City received a petition and needs to �� accept it by resolution. A feasibility study will be prepared as the next step if the Mr. , � Peterson does not need to update it then Council would accept it at the next meeting and I follow the steps as outlined for the pracess. ' Motion by Council Member Travis, seconded bv Council Member Nelson to approve Resolution #O1-004 (Downtownl accepting the petition for assessment and ' improvements. All in favor. Motion carried unanimousl� 8. Meeting Notices/DatesJTimes Mayor Swedberg explained this item is on the agenda to discuss proper dates, times, and proper noticing for Council meetings. Mr. March stated one of the suggestions he received was to place the notice of a meeting change on neon colored paper in the front vestibule of the build.ing to draw attention to the notice. He then suggested Council discuss when it is appropriate to change the date of a Council meeting and setting a regular day for workshops. Council Member Nelson inquired as to the costs to publish the agenda for the Council meeting. Mr. March explained publishirig legal notices is expensive and stated he is not sure how much it would cost to publish the Council agenda. Mayor Swedberg asked Mr. Wilharber his opinion on how to get the word out to people on Council meeting dates. Mr. Wilharber stated that people are creatures of habit and do not like when the schedule changes. He suggested picking a date and time and sticking � with that barring an emergency. Mayor Swedberg noted Council had decided the second and fourth Wednesdays would remain the days for the Council meetings. Mayor Swedberg noted the notice in the paper should be the same as what is put on the cable access channel. He also suggested advertising the committee meetings and including the topic for the meeting. Council Member Capra suggested Staff look into the cost to list the topic of the meeting i in the newspaper. � Mayor Swedberg stated he was willing to spend a little money if need be to keep residents informed. Mayor Swedberg stated it was hard for him to get to the meetings at 6:00 p.m., as he has to take vacation time to get here on time. He questioned if it would be all right with Council to move the meeting to 6:30 p.m. He also suggested that whatever time is set for the Council meeting the same time be set for all committees within the City. Page 14 of 18 . ---__ February 15, 2001 Council Meeting Minutes � Council Member Travis indicated he was fine with the 6:00 p.m. start time and stated he would be okay with 6:30 p.m. but no later as the meetings have a tendency to run late. Council Member Broussard Vickers stated she would make 6:30 p.m. work but no later as the meetings run long. She also sta.ted she did not feel Council should set the times for , committees as she feels they should at least have the authority to decide the time of their , meeting. . ' Council Member Capra stated she has a hard time making a 6:00 p.m. meeting and stated 6:30 p.m, would be easier for her. Council Member Nelson stated she was okay with a 6:30 p.m. start time but not any later. She also stated she would like to communicate to the committees that Council would prefer them to hold their meetings at the same time as Council. Mr. Wilharber noted that sometimes Council would get a presenta.tion that went on for hours and hours or a resident that goes on for quite some time so the Council meetings were changed to an earlier start time to accommodate that. Council Member Capra stated she felt Council needed to limit people's comments at , public hearings and suggested a time limit of ten (10) minutes with one chance for , rebuttal. , I Mr. Wilharber noted many cities have a five (5) minute time limit and allow a resident to ' speak only once on a particular subject. � Mr. Hoeft stated five (5) minutes is the standard time limit for resident input. In larger I � cities there is actually a podium with lights that-change from green to yellow to red to let ! the resident know they need to wrap up their comments. ', Motion by Council Member Nelson, seconded by Council Member Capra to change the start time of the Council Meetings to 6:30 p.m. beginning with the first meeting in March. All in favor. Motion carried unanimouslv. Council Member Travis stated he was not in favor of regularly scheduled workshops. He stated that when there is a need for one he has not missed one but is not in favor of scheduling them just for the sake of having a meeting. Council Member Capra stated she feels there is a lot of information that will need to be discussed and that Council could shorten the length of the regular meetings by having discussion at a workshop. Council Member Capra noted the Planning and Zoning Committee had a workshop that was attended by the public. She questioned whether the Committee has to allow public input at the workshop. Mr. Hoeft stated the City does not have to answer to the public at the workshop. Council Member Capra clarified the meeting is open to the public but there is no need for comments or questions to Council or the Committee. Page 15 of 18 � February 15, 2001 Council Meeting Minutes � Council Member Broussard Vickers stated she was not in favor of regular workshops as ' she feels residents are used to Council discussing issues at the regular meeting. She then stated she is not willing to come to a workshop once a month as she would rather stay late at a Council meeting rather than attend a regular workshop meeting. She also questioned when Council intended to discuss Council liaisons to committees. Mayor Swedberg asked Council Members Travis and Broussard Vickers if there appears to be a need for a workshop on a specific subject would they be willing to meet for a , � workshop. , Council Members Travis and Broussard Vickers stated they were fine with an occasional ' � workshop on an as needed basis but did not see the need for a monthly workshop. Council Member Capra suggested discussing the liaisons to committees at the workshop. Mayor Swedberg sta,ted he thought Council needed to state what would be discussed at a workshop and stick to that subject. Mr. Hoeft concurred. Council Member Nelson stated she would like to have goals and budgets for the Park and Recreation Committee available at the workshop. Consensus was to schedule a workshop for February 27, 2001 at 6:30 p.m. Mr. Wilharber requested Council carefully consider future development when considering how to proceed with the park and cautioned Council against doing anything half way as that would end up costing the City and taxpayers more money in the long run. Council Member Capra stated she had spoken to Father Fitzgerald and he told her the Archdioceses had given the church the okay to develop a plan for either expanding the current church building ar building a new church. She noted the church seemed willing to work with the City on a possible land swap. Mr. Wilharber pointed out he attends St. Mary's and St. Genevieve's and when St. � Mary's reconstructed the original church they were careful to keep the historical nature of the building which is something he hopes St. Genevieve's keeps in mind for their expansion. Motion by Council Member Nelson, seconded by Council Member Capra to schedule a worksho� for Februarv 27, 2001 at 6:30 �m. All in favor. Motion carried unanimously. 9. Ms. Patricia Scott Letter Mr. March explained Ms. Patricia Scott, 7067 Goiffon Street, had submitted a letter to the City requesting payment for services she would have provided the City for taping the City Council meeting on Wednesday, February 14, 2001. She stated in her letter she was not properly notified of the change of ineeting date and as she was previously booked was not able to attend. If the meeting had taken place on Wednesday as scheduled, she would have been available and, as such, she feels she is entitled to payment. Page 16 of 18 February t 5, 2001 . . Council Meeting Minutes Mr. March stated the City typically would not pay someone in this type of situation, _ which is why this item is before Council. Council Member Capra questioned whether there was an agreement between the City and Ms. Scott stating she would be paid if the meeting was not held on a scheduled date. Mr. March indicated there was nothing in writing. Motion bY Council Member Capra, seconded by Conncil Member Nelson to deny - the request for payment from Ms. Scott. Council Member Travis stated he had no problem paying her, as it was not her fault the meeting was changed without much notice. Council Member Broussard Vickers stated that even though there is nothing in writing concerning Council meeting dates it has been the same two Wednesdays of the month for a long, long time. Ms. Scott is a freelance professional who books her time and counts on her income. She had booked Wednesday evening and was available to the City even though the City changed the meeting date. She then stated she feels Ms. Scott should be compensated for the meeting as she was available and the City did not provide much notice to her of the change in meeting date. Council Member Nelson asked how much notice Ms. Scott received. Mr. March stated he believed she got approximately a nine (9) day notice. '� Council Member Capra asked Staff to formally contact the cable operator and recordin I � g secretary in the event of any future change in meeting dates or times. ' All in favor. A es — 2 Ca ra Nelson Na s— 3 Swedber Travis Broussard I '� Yickersl. Motion failed. Motion by Council Member Broussard Vickers, seconded by Council Member Travis to pay Ms. Scott the amount she would have received had she been present for the meetin�. All in favor. Ayes — 4; Nays —1(Caura). Motion carried. Council Member Capra requested a friendly amendment to suggest a specific time to give notice of a change of ineeting. Council Member Broussazd Vickers denied the friendly amendment request. 10. Sensus (Equipment/7nstallation/Upgrades — Software� Mr. Palzer was not available to discuss this matter as he was videotaping the meeting. Motion by Council Member Travis, seconded by Council Member Broussard Vickers to table discassion of this item to the next Council meeting. All in favor. Motion carried unanimouslv. � - IX. CONSENT AGENDA 1. The City of Centerville January 25, through February 9, 2001 Expenditures 2. Centennial Fire District Expenditures Page 17 of 18 February 15, 2001 Councii Meeting Minutes Motion by Council Member Nelson, seconded by Council Member Broussard Vickers to a�prove, the Consent Agenda for items 1: and 2. as presented. All in favor. Motion carried unanimouslv. X. COMMITTEE REPORTS None. XI. ADMINISTRATOR'S REPORT Mr. March reported that Mr. LaMotte had resigned his position on the Plannin and g Zoning Commission. � Mayor Swedberg questioned whether the City would be doing something to thank Mr. ', LaMotte for his years of service to the City. Mr. March stated Mr. LaMotte would be ', �, recognized at the holiday event and given a plaque to thank him for his years of service to the City. , , Council Member Nelson stated it might be nice in the future to ut a note in the a er ' P Pp when committee members resign from service as a way of recognizing them along with '� the holiday event and plaque presentation. XII. ADJOURNMENT Motion by Council Member Travis, seconded by Council Member Broussard Vickers to adjourn the February 15, 2001 City Council Meeting at 9:17 p.m. All in favor. Motion carried unanimouslv. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. , Proofed by: Teresa Bender, ClerklTreasurer ' Page 18 of 18 _ - __ . _ _ ._ - - --- _ _ _ _ CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION FEBRUARY G, 20Q1 Pursuant to due call and notice thereof, the Planning and Zoning Commission held their regu y scheduled meeting on February 6, 2001, at 6:30 p. m. PRESENT: Chairperson Alan LaMotte Commission Member David Kilian Commission Member Rob Sheppard Commission Membez John McLean Commission Member Ray DeVine Commission Member Brian Hanson Commission Member Barry Brainard ABSENT: None. COiTNCIL: Mayor Swedbe , ouncil Me ers 1 , r vi d C p STAFF: City Administr tor a i � I. CALL T ORDE , I Th m e ing was cal d to e t 6 3 p.m. airperson Hanson asked Mayor , S e b r to s wi the o ' s o t's ti , 1 n rabl a or an Coun i Me rs , ayo g p ained e a 'th the Committee about the relationship b twe 'tt s d C ci . e tate at Council relies on the decisions of the C rnm' a r e r r d mem at he had previously forwarded to all C 'tt / ssi ns. � a o S dber s ed that Council has met twice in work sessions to discuss issues � p�o C ci eetings. � a or S edberg requested that Council be provided with researched information and f t ra er than opinion on issues forwarded to Council for consideration. ayor Swedberg reviewed Council's short and long-term goals. Mayor Swedberg asked for the Committee to provide its perspective on goals to Council. Page 1 of 10 1 \ Commissioner Brainard stated that when speaking about the vision for the community, Council needs to consider the entire community's vision concerning development. Mayor Swedberg stated that the City has limited resources and decisions need to be focused on quality and necessity of the services that are offered in the community. Mayor Swedberg stated that part of Council's vision is to attract and retain businesses while making public safety and education a priority. Council Member Nelson asked Commission�r Brainard to explain his earlier comment. Commissioner Brainard explained that some residents desire no further development, residential or commercial. Council Member Capra stated that Council has requested that Staff worl� with a consultant to develop a blueprint for the City that would govern development. This blueprint would give Council and Committees guidance in making decisions. Commissioner Brainaxd stated he believes Council will have a tough balancing act to accomplish the goals of the City without raising taxes. Mayor Swedberg stated that Council's responsibility to provide needed services to residents at a reasonable cost. Mayor Swedberg stated he believes in the Comprehensive Plan and asked the Committee to adhere to the requirements of same when making decisions concerning zoning and development. Mayor Swedberg explained he frequently sends e-mail to Committee Members and said the information is for informational purposes only. He said any official information or information requiring a reply will be sent out through Mr. March. Council Member Capra stated that options for grant money or money from the Met Council may be available to assist the City with long range planning and Council would research and participate in these options in an attempt to save tax dollars. Council Member Capra requested that a member of the Planning and Zoriing Commission address Council at each Council meeting to give an update on items before the Commission. Mayor Swedberg stated that Council anticipated on conducting work sessions on a regular basis and invited participation of Commission Members. Mayor Swedberg requested that Commission Members communication theirs needs to Council. Mayor Swedberg stated that Council's desire is to standardize Committee Member terms so that turn over is staggered. Page 2 of 10 Mayor Swedberg requested that concerns in exterior appearance of buildings be determined by Planning and Zoning and forwarded to Council for consideration. Council Member Nelson suggested that a checklist be drafted to correlate ordinance requirements to individual issues before the Commission that will assist Council in making their decision when the item is forwarded to them for consideration. Corrunissioner DeVine stated that he believed a planner or architect would need to be availabie to provide design criteria for buildings to assist in reviewing submitted plans prior to Council submission. Commissioner Brainard felt that the Commission Members would benefit from a more in-depth understanding of State Statutes that govern issues regularly discussed by them. Mayor Swedberg questioned the knowledge of Commission Members. Commission Member LaMotte indicated that classes available for training and that several Commission Members have taken advantage of same. Commissioner DeVine stated that Council Member Linda Broussard Vickers has been a huge asset and a wealth of knowledge concerning planning and zoning issues from her , years of experience as a Commission Member. � - I Mayor Swedberg requested that Commission Members determine training needs and forward same to Council for consideration. I � � Council Member Capra felt that pertinent information should be provided to new i appointees informing them of their duties and responsibilities. , Commissioner Kilian left the meeting at 7:23 p.m. , II. PUBLIC HEARING(S) 1. Ordinance #39 — Sign Chairperson Hanson opened the public hearing at 7:25 p.m. Commissioner DeVine stated that he felt the Commission had previously decided not to allow larger signs on properties with frontage on county roads. Mr. Mazch stated that Council requested that the middle two (2) sentences concerning additional size be reconsidered. Council has proposed that the language allowing a larger ' sign be deleted from the ordinance. Consensus was to accept the amendment proposed by Council. Economic Development Committee (EDC) Chairperson, Ms. Aimee �airbrother, was present and stated that EDC is looking for clarification on the length of time event banners may be displayed. Page 3 of 10 ;\ . Commissioner Brainard stated that an application needed to be completed by the � applicant requesting permission to display a banner and same would address the length of time the banner would be displayed for. It was suggested the City allow fourteen (14) days before the event and fourteen (14) days after the event. Commissioner DeVine stated it was the intention of the Commission to limit banners so they were not displayed for an indefinite period of time. Chairperson Hanson stated limiting the events to six (6) per year would allow people to promote events on major holidays. Commissioner McLean suggested allowing a fourteen (14) day window for putting the banner up and taking it down. Consensus was to limit businesses to six (6) events per year on temporary signs, as well as banners. EDC Member, Ms. Betsy Scheller, was present and sta.ted that businesses may desire to use a temporary banner on a regular basis versus constructing a more permanent sign. Ms. Fairbrother questioned whether a new business would be allowed to have a temporary sign until a permanent sign is installed. Mr. March explained that a temporary sign for a new business would be covered in a separate section of the Ordinance. Ms. Fairbrother requested clarification on painted signs. Specifically, if a sign would be allowed to be painted on the side of a building. Ms. Scheller questioned whether a mural would be considered a sign. Mr. March asked that changes to the Ordinance be cleaxly relayed to the recording secretary for clarity. Motion by Commissioner DeVine, seconded by Commissioner She�pard to close the public hearing. All in favor. Motion carried unanimously. Chairperson Hanson closed the public hearing at 7:48 p.m. III. APPEARANCES 1. Honorable Mayor and Council Members �� This item was previously discussed. IV. OLD BUSINESS None. V. NEW BUSINESS Page 4 of 10 1. Mr. Terry Sager — Mini Storage Mr. Sager's partner, Mr. Sadelack, stated that he needs clarification on easements, setbacks, � fence lines and sprinkler requirements. Commissioner Brainard suggested i speaking with Fire Chief Bennett regarding sprinkler requirements. I Mr. Sadelack questioned the setbacks for the Industrial Park. Mr. March explained that currently, mini-storage is not allowed in any of the zoning districts. The City may allow same in one of the existing zoning districts, or could create a separate, special, zoning district. Mr. March stated that the City may place restrictions on mini-storage facilities, but cannot refuse the construction mini-storage facilities. Mr. March indicated he has spoken with Mr. Sadelack and explained that the Commission would need to determine City requirements prior to allowing mini-storage plans from moving forward. Mr. March also stated that another party has contact City Hall stated that they were interested in constructing a mini-storage facility but was unable to attend the meeting. I Commissioner DeVine questioned whether Mr. Sadelack would provide a tax value for the proposed facility prior to deternuning the setbacks and other information requested by him. Mr. Sager questioned the �City's sprinkler requirements versus other cities'. Mr. March indicated Centerville has adopted a more restrictive version of the fire code. Mr. Sager asked if a variance could be obtained to disallow the sprinklers. Commissioner Brainard explained city government is not allowed to override state law. Comxnissioner DeVine stated he believes the City will consider allowing mini-storage in the Industrial Park but has concerns regarding the tax valuation of the building. ' Mr. Sager stated that per Mr. Hoeft, the City must allow mini-storage. I Mr. Sager questioned whether the City intended on imposing such restrictions that it I would be cost prohibitive to construct mini-storage in Centerville. Commissioner Brainard said he would like to see the tax base for the building prior to further discussion. Mr. Sager stated that he sees 500 to 1,000 people a week at his liquor store and many of them have requested mini-storage in this area. In his opinion, mini-storage would benefit the community. Commissioner McLean stated that residents requested more outside storage when amendments were being made to Ordinance #4. Council Member Capra questioned whether mini-storage would be in the Industrial Park. Mr. March explained that mini-storage is not currently allowed under any zoning district but it may be appropriate to allow it in the Industrial Park. Page 5 of 10 " � _ '. � I Commissioner DeVine stated that he would be willing to allow mini-storage without serious restrictions, as long as it will benefit the tax base. Commissioner Brainard questioned whether Mr. �ager and Mr. Sadelack would provide an estimate of the revenue produced by this facility and the improved value of the ProPert3'• - Mr. Sadelack questioned who have could speak to concerning setbacks and easements. Commis�ioner DeVine suggested having the property surveyed to ensure validity of setbacks. Mr. March indicated the need to apply to Anoka County for an access permit to ascertain County requirements. Mr. Sadelack stated that the access for the facility would be installed in the summer and would not require access from the County road. Mr. Sadelack stated that they had entered into a purchase agreement to purchase three (3) acres of land and needed to purchase an additional acre of land due to setback requirements. With the purchase of both properties, it makes it difficult to provide valuation information at the present time. Mr. March questioned, Builder, Mr. Farrari, as to the square foot dollax amount for the building. N1r. Ferrari sta.ted that several variables apply, $15 or $16 if sprinkled; if not sprinkled, $12 to $13 for the building but then you need to figure in concrete, site work, electrical and so the estimate would be $20 to $25 per square foot completed. Mr. Ferrari indicated the sprinkler adds a significant cost because the facility would need to be heated and insulated to store a dry-charge system. Commissioner Brainaxd recommended they consult with an architect, as an architect may be the best person available to work through the issues and provide the information needed to provide the Commission with a tax valuation of the facility. Mr. Sadelack asked if there was any way around installing the sprinklers. Commissioner Brainard suggested that Mr. Farrari and Mr. Sadelack speak with Staff to � determine the sprinkling requirements for the building. Mr. March stated the Commission must determine requirements for allowing mini- , storage prior to further discussion. Mr. Ferrari questioned whether mini-storage would fit into the City's Comprehensive Plan or if they are wasting their time attempting to obtain approval for the proposed mini- storage facility. Commissioner Brainard explained the Comprehensive Plan gives zones and zoning code information but currently does not address mini-storage facilities. Mr. March stated that the City has to allow for mini-storage facilities, but may place restrictions on them. Mr. March explained that mini-storage facilities do not provide Page 6 of 10 �_ ' _ _ _ . employment opportunities or use city services. The appearance of the facilities and its affect on the tax base are important issues to the City. Mr. Sadelack said he would provide information on the proposed building and tlie tax value at the next meeting if available. Connmissioner McLean felt that Mr. Sadelack should provide information regarding mini-storage facilities and its appropriateness in Centerville also. Council Member Capra questioned whether polling other communities in regards to mini- storage requirements would be a useful tool for the Commission and Cornmission Member DeVine concurred. Mr. March stated that two (2) commercial properties north and south of Center Street might be options for mini-storage facilities. Commissioner DeVine suggested that Mr. Sadelack and Mr. Sager provide information to Staff by March 1, 2001 in order to make sure the information is in packets for the March 6, 2001 Planning and Zoning meeting. 2. Ordinance #39 — Sign The Commission agreed to make the following changes to Ordinance #39 — Sign: Page 5, Section 020-020 Temporary Signs, A. shall read: � Temporary banners and pennants shall be displayed for no more than fourteen (14) days. I ' A maximum of six (6) occurrences per year are allowed. Banners or pennants determined to be an integral part of the design or architecture of a building are permitted. Page 5, Section 020-020 Temporary Signs, add Section C1. shall read: In any district, one (1), "temporary help wanted" or "now hiring" sign may be erected for the purpose of advertising employment positions. Only one such sign shall be permitted per street frontage. Such sign shall be removed upon filling the employment position(s). The maximum size of such signs for each district are as follows: Page 5, Section 020-020 Temporary Signs, Section D. shall read as follows: Commercial District — Thirty-two (32) square feet Industrial District — Thirty-two (32) square feet Mixed-Use District — Sixteen (16� square feet AgriculturaURura1 Residential — Thiriy-two (32) square feet Page 5, Section 020-020 Temporary Signs re-letter current letter D. to E. Page 7, Section 030-010 Residential Public Districts Permitted Signs, Section C. shall read: Page 7 of 10 Business Signs — Home-based businesses may have a sign that is no larger� than four (4) square feet. The sign may not be an interior-illuminated sign. Motion bv Commissioner DeVine, seconded by Commissioner Sheppard to amend Ordinance #39 as specified. All in favor. Motion carried unanimous�. 3. Site' Plan Review Checklist Mr. March reviewed the submitted draft checklist that will ensure that all requirements ' are met during site plan review. Mr. March requested comments on same prior to the next meeting. Commissioner Brainard questioned whether Staff would be using the form to verify all information has been reviewed and reporting same to the Commission prior to consideration 'of the project. Mr. March indicated Staff would be using the form to prepare a report to the Commission in the review process. Commissioner Brainard requested a report on each plan from Building O�ce, Mr. Paul Palzer, as well as, Mr. March on the checklist items highlighting any special concerns. VI. DISCUSSION ITEMS eommissioner DeVine questioned whether Mr. March had recommendations for mini- storage facilities. Mr. March felt that the tax base consideration was very important. Commissioner DeVine stated that developing mini-storage requirements would be assist the Commission in advising those interested in building mini-storage facilities. Chairperson Hanson suggested that a work session be held prior to the next meeting to develop requirements for mini-storage facilities. � Commissioner Sheppard stated if the City required them to follow the Industrial criteria, everything is already set up. Chairperson Hanson explained there are many things that need to be determined other than just the appearance of the building. Commissioner DeVine questioned the possibility of discussing requirements at the next regular meeting prior to audience participation. Chairperson Hanson stated he preferred to discuss this item at a work session. Mr. March noted the work session is public meeting. Mr. Sadelack and Mr. Sager may be in ' attendance. Chairperson Hanson said they may not be there because it is a work session and not a formal meeting. Chairperson Hanson questioned the procedures for dealing with two (2) builders coming before the Commission requesting to develop the same property with the same type of facility. Mr. March stated that he did not foresee two (2) individuals building mini- Page 8 of 10 � ., _ _ .. . .... _ .__.. .... . . . .. . . . . . .. . . .. . . . . . _.. _ ... ..__ . . . . .. . . . . . . . . .. . .. _ ' storage facilities in the City. Mr. March stated there are concems regarding job creation with a business such as proposed and the City will need to limit the amount of property allowable for this type of usage within the Industrial Park. Mr. March suggested looking at the more marginal property in the Industrial Park. ' Motion bv Commissioner DeVine, seconded by Commissioner Brainard to schedule , a work session on Tuesday, Februarv 13, 2001, at 6:30 p.m. to discuss the criteria for mini-storage facilities within the City. All in favor. Motion carried unanimouslv. Commissioner DeVine stated that a resident recently asked him if a resident is being assessed for City water and sewer services what time frame requirement is there for installation. Mr. March stated he believed the resident would have to hook up to sewer immediately but did not have to hook up to the water service until their well went bad. Commissioner DeVine indicated the resident is not hooked up to either service currently and for financial reasons, wants to know if there is some way of postponing hooking up to the sewer system. The resident has been assessed a large amount for the services and cannot afford it. Commissioner Brainard indicated state law govems the issue and the City cannot i override that. Commissioner DeVine stated that the resident is in fear of losing the home if an extension to install services is not delayed. NIr. March explained the resident could ' petition the City to have it assessed to his taaces. Commissioner DeVine indicated the assessment to run the systems to the property was $13,000 and has been assessed to the property over a period of ten (10) years. The resident is concerned about an estimated $10,000 installation fee to provide sewer services. Mr. March indicated the possibility of assess the installation fee to the property. Chairperson Hanson questioned garbage services and whether there were numerous haulers in the city or just one (1). He then questioned a change in billing brought to his attention by a resident. There is an additional $10.00 charge this quarter. Mr. March explained there is only one (1) garbage hauler in the City and sta.ted there should not have been a fluctuation in the price. Mr. March stated that he is unaware of a rate increase. Chairperson Hanson questioned how the cable franchising is determined in the City. Mr. March explained there is a seven (7) city, cable commission that governs the cable fr�nchise. The commission is currently under negotiations with Qwest to renew the franchise. Mr. March sta.ted that cable rates aze regulated by the Commission. VII. CONSIDERATION OF MINUTES 1. January 2, 2001 Meeting Minutes Page 9 of 10 Motion b�Commissianer DeVine. seconded by Commissioner LaMotte to approve the January 2, 2001 Meeting Minutes as presented. All in favor. Motion carried unanimouslv. VIII. ADJOURNMENT Motion by Gommissioner Sheunard, seconded by Commissioner DeVine to adjourn the February 6, 2001 Plannin� Commission Meeting at 9:12 p.m. All in favor. Motion carried unanimouslv. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Proofed by: Teresa Bender, Clerk/Treasurer Page 10 of 10 a - , ' $ ,'^ y .._.. __ .. ..... . . . .. ... . . ... .. .. _ .. . . ._ . . _ . ° "�� ' � � ,.. -,.; ; -'- , k ' ` a ., . . . .. .. . _ . . 8 CENTERVII..LE ECONOMIC DEVELOPMENT COMMQTTEE MEETIl�TG S FEBRUARY 20, 2001 i Pursuant to due call and notice thereo� the Centerville Economic Development Committee held their regularly scheduled meeting on Januaiy 16, 2001 at City Hall, 1880 Main Street. Present: Chairperson Aimee Fairbrother Betsy Scheller Tim Rehbine (departed at 8:13) Rick Terway Dick Traeis (Council liaison) Absent: Lori Dorn Paul Montain ' Michelle Moser Staff: Kris Sweeney � CALL TO ORDER � Chairperson Aimee Fairbrother called the meeting to order at 7:05 p.m. I APPEARANCES Ms. Patricia Scott addressed the Economic Development Committee. Ms. Scott mentioned that she had I three issues she wanted to discuss with EDC. First: To obtain a picture of the EDC committee for the , Newsletter. Second: Earth Day, Apri121, 2001. Ms. Scott stated that she is working at Wazgo Nature Center as a Naturalist and is Centerville's representative along with Ms Bender for Earth Day. She stated that Ms. Bender and herself went to Goetz Landscaping to see if they were willing to get involved with Earth Day. Goetz Landscape is willing to look into the cost on seed packets or seedlings for Earth Day. Ms. Scott stated that Ms. Bender was checking irrto the cost of T-Shirts. Ms. Scott also mentioned that they were considering having a coloring contest fo�r Earth Day. Third: Newsletter. Ms. Scott stated that the Newsletter is a way of informing the public of each committee activity and if there was any infom�ation that EDC would I�e published, to let her laiow, Mayor Tim Swedberg, Council Members Capra, Nelson, Travis and the City Administrator, Jim March also attended this meeting. Mayor Swedberg commented on the `Big L" shaped commercial property Iocated on the north side of the Highway by the County Bank and the County Bank's design. He stated having commercial and industrial businesses in Centerville would help reduce the tax base for the citizens. Mayor Swedberg stated that azchitectural designs aze important and need to be tied in with the old downtown theme. Mayor Swedberg informed EDC that there was a petition that was submitted to Council at the ]ast meeting regarding water and streetscapes for the old downtown area. . . ` II Mr. Terway asked if there was a grocery store commg to the comtnercial area. Mr. March stated that there is a 50,000 sq. ft. grocery store that will be built on the commercial property east of Willow Glen Town Homes and west of the County Bank, but there was no name or time frame mentioned. Mr. March distnbuted a proposal from Sanders, R7acker and Bergly, Inc., Architect and Planner, for landscaping and streetscapes. It was mentioned by a Council Member that the City needs a plan for the commercial area that does not ha.ve so many requirements that would scaze possble businesses away. It was also mentioned by a committee member that the same theme should be carried throughout the City. Council Member Capra stated that she would like to see all committees have standardized By-Laws. Additionally, it would be nice to have a folder availa.ble that has the specifications for new members. Mr. Terway explained that he has been working in the government field for the past 25 years and l�as a couple of important points regarding liaisons. First, a liaison is unportant to an organi�.ation. They bring , forwazd the ideas to a higher body that can act. Second, they support the committee. Ms. Fairbrother asked the Council Members what a lia.ison does. Council Member Capra stated her interpretation of a liaison is one who passes information. They have no part in voting or making motions, an.d are responsible for rela.ying the inforn�ation tha.t has been discussed to Council. Ma.yor Swedberg stated that the lia.ison is there to help you, and is there to give the best, straight, honest opinion and advise to Council. Council Member Nelson stated that she would like direct communication from the committees, and would like to hear from as many citizens possible. She suggested, if possible, the liaison could be rotated amongst the committee members, and that person could attend the Council me�tings to inform Council of any items of discussion. Additionally, this would be a good way for all members and Council to get to know each other. Council Member Nelson asked the comxnittee members if formal training would give them the tools they need to better understanding procedures. She stated that Planning and Zoning Committee Members were interested 'm some kind of formal training. Otherwise, its learn as you go. Council Member Travis stated that the in.put of every volunteer is very valuable. He does not give his opinion as a liaison, until he hears all the input. Mr. Rehbine departed at $:13 p.m. The Minnesota Design team was discussed briefly. Ms. Scott departed at 8:15 p.m Ms. Scheller asked what the committee members ca.n expect from sta� and is there time allotted for staff projects? Mayor Swedberg commented tha.t Mr. March probably would not l�e his answer because it will impact him, but in his views there are limits to everything. All committees are the right arm of the City Council and each committee has reasonable needs that have to get done, i.e.: copying, purchasing supplies and information, etc. You can't e�ect staffto drop every thing to make ft so, but he would ea�pect staff to give the committees all the help that they can. Mayor Swedberg also mentioned that if copies are needed, come in and make them yourself to save time. Ms. Scheller still questioned some of wha.t Mayor Swedberg was stating. Mr. Terway stated that we need to come up with a plan, Ms. Scheller agreed. Mr. March commented that there are more committees now than before, for exa.mple: ! the Fete des Lacs and the Communication Ad Hoc Committee. They all have their own certain expectations. Staff hasn't grown, but the workload will. Mr. March mentioned the importance of giving advance notice if you need something done, and not to request something two (2) hours before the meeting starts. Council Member Capra suggested getting a plan from every committee, and have a calendar so staffknows what's coming up. For example: The Fete des Lacs — May, June, and Ju1y, EDC Business Appreciation Dinner is in Ma.y. The consensus was to set a plan to make a calendar. Mayor Swedberg and Council Member Nelson departed at 8:25 p.m, APPROVAL OF MINUTES Due to lack of a quorum, the minutes for January 16, 2001 EDC Minutes, were tabled. UNFINISHED BUSINESS DesiQn Team — "Ideas in Action" No report was given. Downtown Revitaliza.tion Mx. March discussed this item briefly. , � Historical Council Member Capra commented on the l�istorical monument. She is still working on this. Staz City Goals No discussion held at this time. Business and Citizen of the Year Awards Ballots will be distnbuted to all committe�s. Lifetime Achievement Awards Tabled. Draft Business Survev � Tabled. NEW BUSINESS None ADJOURNMENT Meeting adjourned at 8:45 p.m No motion was made. Respectfully submitted: Kris Sweeney City Staff , I � ___ _. _ _ CITY OF CENTERVILLE FETE DES LAC CONIIVIITTEE MEETING JANUARY 29, 2001 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly sch d le meeting on January 29, 2001, at City Hall, 1880 Main Street. PRESENT: Chair Ray DeVine ' Committee Member Kathy Peil Committee Member John Thill Committee Member Maryanne Rehbine Committee Member Terry Sweeney ABSENT: Committee Member Karla DeVine r Committee Member Monica Travis STAFF: None. � �� I. CALL TO O ER � i Chair DeVine c led the J� u 2, 2 1, F t de L cs mmittee meeting to order at ' 6:40 p.m. I II. EARAN E AW S I i Nn. IIL E T ON MIN ES 1. u 1, 200 e ti inut s 1V�o n b o itt e Memb r Th' seconded b Committee Member Peil to a` v h e em 27 2 0 Fete des Lacs Committee meetin minutes as re e t . m ittee Membe weene abstained. Motion carried. ha eV' e ated that Staff advised to rescind a motion rather than overhun motions ad y Committee. �o on b Chair DeVine to rescinded the motion made b Committee Member T avis, seconded bv Committee Member DeVine at their previous meeting, to establish the narade theme as ��good neighbors, good times", seconded by Committee Member Thill. All in favor. Motion carried unanimouslv. Page 1 of 5 ___ � ;, _ IV. SUB-CONIlVIITTTE REPORTS 1. Parade Committee Members Thill and Rehbine submitted a draft budget. Committee Member Thill stated that the budget had increased due to postage and the anticipated additions of several bands. Committee Members Thill and Rehbine stated that they are continuing to progress on mailings, parade applications, route approval and permits to obtain same. Discussion ensued regarding volunteers, the amount of volunteers during the planning stages, concerns regarding a quorum with several members participating on the same sub- committees and amount of volunteers needed for the event itself. Chair DeVine questioned whether a line-up had been arranged and Committee Member Thill reported that a line-up had not been completed to date; however, it was anticipated that the parade would be larger than last year and more organized. Chair DeVine encouraged the Parade Sub-Committee to invite either Police Chief Heckman or Assistant Police Chief Makkela to attend meetings to offer comments and suggestions. Discussion ensued in regaxds to last years $5,000 budget and the possibility of obtaining participation of bands. Committee Member Rehbine stated that High School bands would not be participating due to the lack of schools having bands and/or their touring for the year is completed subsequent to the Fourth of July. The Committee is attempting to obtain information on drum and bugle corps, etc. Committee Member Thill stated that he has attempted to contact the individual in charge of the Shriners; however, attempts have failed. Discussion ensued regarding charging an entrance fee/donation for parade participates I and the need to generate additional funding due to the increased budget. Funding could be used for refreshments, plaques, etc. Committee Member Sweeney stated that due to last year's problems with BearCom, the Committee would be receiving a discount on walkie-talkies this year. � 1.5 Softball Tournament Chair DeVine stated that he recently spoke with Mr. Bill Bisek in regards to a softball tournament. A representative from the Minnesota Recreation Association stated that the City of Centerville, Fete des Lacs City Ceiebration, has an extremely good chance of hosting the regional tournament for Class C or D teams. It was stated that Class C or D teams would be hosted in the City of White Bear Lake and the other location had yet to be determined. Chair DeVine stated that Laurie LaMotte Park meets the requirements needed to host same. Chair DeVine stated that Fete des Lacs Committee would not have to provide prize money or advertise for teams. The Committee would however, have to charge admission and parking, if desired. Committee Member Peil questioned when a confirmation would be received. Chair DeVine stated that information was to be forwarded, however it had yet to be received. 2. Street Dance Committee Member Peil reported that they have received a contract to book the "Originals" for Saturday evening. Committee Member Peil stated that the "Originals" Page 2 of 5 ,, _ . _ __ _ _ I fee last year was $2,500 and this year they are requestin $2,750. Committee Member g Peil stated that a broker's fee of $600 was needed upon receipt of the signed contract with the remaining $2,150 needed subsequent to the performance. The "Originals" will play for four (4) hours; provide lighting, sound system, etc. Mr. Sweeney sta.ted that there would be a possibility that the hockey may be paved prior to the festival. Discussion ensued in regards to the placement of tYie tent for the band and dance. Committee Member Peil requested the name of the rental firm who provided the stage and tents from the previous year so that they could be contacted. Mr. DeVine instructed members not to rent any equipment until procedures are in place for approval and obtaining all equipment at the same time, allowing negotiating power. Discussion ensued in regards to funding. Motion bv Committee Member Thill, and seconded bv Committee Chair DeVine to accept the contract submitted b Jy immy Allen Event Management, promoter for the"Originals," to perform at the Fete des Lacs City Celebration the first week of August, 2001 Chair DeVine added a friendly amendment to add Committee Member Peil approach Mr. March with the contract tomorrow to ascertain the appropriate ste� needed to forward same to Jimmy Allen Event Management to secure the I "Originals". All in favor. Motion carried unanimously. 3. Carnival Chair DeVine reported that the Cornmittee had been in contact with Funland Carnival I Promoters and they have stated that they were unable to participate in the event. Chair DeVine stated that he felt that Funland could book larger cities than Centerville. Chair DeVine stated that numerous telephone calls and e-mails have been distributed in an attempt to secure another firm to provide the carnival events. Chair DeVine stated that I he is open to suggestions. Chair DeVine stated that concessions and smaller events can be obtained without the larger equipment, i.e. ferris wheel, etc. Chair DeVine felt I strongly that a Carnival could be obtained for the event. Discussion ensued in regards to fees charged, volunteer participation, the appearance of a large event and the draw of people. 4. Teen Dance & Fund Raisin� Due to the absence of Committee Member Travis, no report was given. Chair DeVine reported that Committee Member Travis was scheduling a meeting with Mr. Rich DeFoe, Waterworks Beach, in regards to these arrangements. Chair DeVine stated that the ultimate would be if Mr. DeFoe agreed to hold Waterworks' "Teen Night — 16 and older to party" at the festival. It was felt that Mr. DeFoe would not find this profitable. Chair DeVine stated that Committee Member Peil needed to contact Committee Member Travis in regards to this matter. V. UNFINISHED BUSINESS Who's in charge of what and to what capacitv? Page 3 of 5 - _ __ . _ _ _ _ _ __ _ Chair DeVine requested comment on the submitted duties and responsibilities Committee Members volunteered for. Discussion ensued in regaxds to contacting 'several fireworks display firms and the need for relocating same due to the Hunter's Crossing Development. Several suggestions were made for altemative sites for setting off the fireworks, such as The Anoka County Rice Creek Regional Park or over Centerville Lake. The space needed and weather conditions will determine the location, however, keeping it close to Laurie LaMotte Park for convenience and keeping the events together was suggested. Committee Member Sweeney questioned the procedure for obtaining volunteers last year. Chair DeVine felt that word of mouth was probably the best avenue, however, advertisements for volunteers were placed on the cable channel, newsletters, and newspapers. Chair DeVine strongly advised against same. Committee Member Sweeney questioned the date of the festival. Chair DeVine stated that the date had been determined for the first weekend in August. Chair DeVine suggested sending volunteers a reminder postcard prior to the event. Chair DeVine stated his willingness to assist in obtaining volunteers. The item of Main Stage Events was brought up. Discussion ensued regarding the Awards I ' Ceremony for the parade and a 1:00 p.m. time slot. Committee Member Sweeney suggested an announcement be made in regards to the winners of parade awards immediately prior to the dance. Chair DeVine stated that he had suggestions for ' activities to take place on Thursday and Sunday and felt that these arrangements could be made nearer to the event. Chair DeVine felt that additional advertisement and a larger ' event list would draw a larger crowd than last year. Committee Member Thi11 suggested I that speakers be installed throughout the park. Committee Member Sweeney stated that � if a concession stand were constructed prior to the event, the concession stand should have the capability to provide same. I Committee Member Peil questioned the recipients of last years donation letters. Chair I DeVine suggested that Committee Member Peil contact Mr. March in regards to this letter. Chair DeVine stated that the majoriry of the letters were sent to businesses. Discussion ensued in regards to button prices and accountability of the buttons. Chair DeVine questioned Committee Member Sweeney's willingness to participate in handling rubbish removal and electricity. � A three (3) minute recess was taken by members. Chair DeVine reconvened the meeting. I Electrical Insta.11ation — Laurie La.Motte Park Chair DeVine reported that this item was discussed at the previous Council Meeting and Council seemed receptive to the idea and requested that City Engineer, Tom Peterson review same and forward suggestions to the Parks and Recreation Committee in February � when Council would be in attendance. Chair DeVine encouraged Committee Members attendance of the meeting. Chair DeVine stated that several individuals; including himself, Paul Palzer, Tom Peterson and Jim March would be surveying the Paxk on Thursday to ascertain electrical needs. Committee Member Sweeney stated that lighting and scoreboard items had previously been discussed by Council. Page 4 of 5 ,, , _ . _ _ _ _ _ � Raffle Committee Member Peil discussed the procedures for a large raffle, prizes and etc. Chair DeVine suggested that Committee Member Peil discuss this item with the Spring Lake Park Lion's Charitable Gambling Division. Chair DeVine stated that several modifications had been made in regards to the submitted list of duties and responsibilities such as Committee Member Sweeney assuming responsibility for rubbish, electrical and restroom services and Chair DeVine's assumption of securing vendors. Chair DeVine again questioned if there were concerns. Motion was made by Chair DeVine, and seconded by Committee Member Thill to approve the submitted duties and responsibilitv list with the above stated modifications with the understanding that each sub-committee have a limit of no more than three (3) Committee Members involved in the decision making processes All in favor. Motion carried unanimouslv. VI. NEW BUSINESS 1. Need a report (or snapshot) from each sub-committee Chair DeVine suggested that the sub-committee needed to meet outside of their regular 'I meetings and report their financial status, space needed, volunteers needed, highlights for � advertising, security concerns, electricity, etc. back to the Fete des Lacs Committee for review and discussion.� 2. Set a Deadline for Reports Chair DeVine suggested that setting a deadline of the February meeting would be appropriate. Committee 1Vlember Thill suggested using something similar to shepherd hooks to be used to hang parade line-up numbers on along the side of the road where parade line-up occurs. I Committee Member Thill was looking for suggestions on costs, donations, etc. in regards to same. Committee Member Peil stated that she had access to providing rebar and the bending mechanism to obtain something similar to that of Committee Member Thill's suggestion at a cost of approximately $100 to $200. , VII. ADJOURNMENT Motion made by Committee Member Sweeney, and seconded by Committee Member Peil to adjourn the Fete des Lacs meeting of January 29, 2001 at 7:59 u.m. All in favor. Motion carried unanimously. Transcribed by: Teresa Bender, Clerk/Treasurer � Page 5 of 5 �►� � ��1� ��rj�� --_____ �� i from R�cre�tion to �h�e P'r�s lTEM M SiZ!/YV!lGI1Y dODY YSE PRICEIPAIR SCNETS Z4'x8'xi�' / 2T 16s pr 3 mm br�lded professlonal �e cottege i175.00 pair polyeEhyl�ne, n�ange 5CNE73 24'x8'x10' ! 18 lbs pr 3 mm tinisted hlgh school 589.00 palr polyet�ylene, orange SCNET2JR 9 9'x7'x14' / 8!bx pr Z mm twisted ��j�� nior size net 569 .00 pa+r poiyethylene, oranga SCG7X21N Zt'x7'x�' / 12 16s pr g rnm �� cl�b goals 5125.Q� pai; polyethylent, orange SCG6X1$N 18'x6'S"x6' J 10Ibs pr 3 �' m �� dub goals f1?Q.QU petr palyethylent, orange SCGbX1ZN 72'x6'6"x6' / 916s pr ��y h�R e,�orange ciub 9oals $115.00 pa�r 2;5 rnm breidad y FSa341vET 3'x�' po�yzthylene, or4nge re�reation 526.00 palr F � 2.5 mm brsiderl �� FSO4aNET 4'xb' recreatton 540.0o palr _, polywthyl.ne, orange _: FSGddNlT 6'x8' �•S mm braided recreation SSB.O� pair �) po{yethyi�ne, oranpe . � �' F571aNET 7��yp� 2�3 mm braided �ereAtion Sa team 579.00 palr polye*.hy(ene, orange i urtcondNlvna/ Z Yirar MMrranfy an AIJ N�b • 7 Day Orllvsry /n Confins»fa►I U.S. � �i��a � Ft7rc�+ory D/nct Prfc�s or1 A// Goc�s • Cc�ll Tal'1 Fi�r 1-�a8-66d-ai�8 !or Pdc�s PLEASE ADD 1296 FREIGHT ip Oi�DER � NET 90 DAf PAYMENT TERNS � OFFER GOOD WHILE 9UPPLIES LAST � Ordertng (s sasy! ►ust fill in this quick fax order form, and fax it baCk to us at 1-888-455-3551 ! QU��INTITY ITEM NUMBER b�SCRIPTION UNIT PRK� EXTEMSION i �— l� CUSTOMER INFORMATION: SUBTQTAI NA�+IE OF OR�iRNIZATION; 12�r6 FREiGia'i' �b mlMmum STftF.FT: A�N� TOTAL CIT1�': STATE: riP CODE: QFFEA CODE: BBSC PHC�NE R,Q� NUMBHft: CF FEDERAL I�ii �Z•Z7950�3 (PHCNE NUMBER WITH AREA COOE REQUIRED TO PROCESS ORDER} � �� C�RDE� S�EROC �8 ED �� HC?URS A DAY, 7 DAYS A WiiKl �' �� 455-3551 �" .• CALL TOI.1. FR@�; 1-888•$bfi-8966 • 7:3Q -�;3� CSt' M-F MAlL P.v. �aox �os� oA��►s, �xas ��09 , _ __ _ o�' �°�.� _ Anoka County ,� � _� ' �{ � a �� r ,� ��; � �c � Department of Parks & Recreation � �, � 550 Bunker Lake Boulevazd NW • Andover, Minnesota 55304 ' Telephone (612) 757-3920 • FAX (612) 755-0230 ' John K. VonDeLinde � Director February 8, 2001 FOR IMMEDIATE RELEASE: Contact: Rhonda Lynch - 651-429-8007 Wargo Nature Cer�ter � Proc�rams Offered t�e Se�ond Week of March Maple Sugar Ful! Moon � .Saturday, March 10; 7.•30 p.m. - Wargo Nature Center Leam how tree roots draw water and minerals from the saii creating a liquid the tree tums into sap. Join us to leam haw mapie tres sap is tumed into syrup. We wiil have a syrup taste test, please bring a mug. Pre-registration required. Fee: $3. Maple Syruping Sunday, March 11; 2:00 p.m. - Wargo Natur�e Center March means tree tapping, sap collecctang, and syrup tasting. Enjoy the first signs of Spnng as you hike to our maple trees to assist in collecting Maple sap while leaming about the importance of the sugar bush to Native Americans and early settlers. Be sure to stick around for a sample of the rich syrup at the end. Fee: $3. A#irmative Action / Equal Opportunity Employer o�' C °�.�� Anoka County � � Department of Parl�s & Recreation ,, � , 550 Bunker Lake Boulevard NW • Andover, Minnesota 55304 Telephone (612) 757-3920 • FAX (6l2) 755-0230 John K. VonDeLinde Director February 8, 2001 FOR IMMEDIATE RELEASE: Contact: Rhonda Lynch - 651-4Z9-8007 Wargo Nature Center � Came 7oin The Club!!! , I You�g Naturaiist Ciub Saturday, March 10;10.•00 a.m. -12:00 - Wargo Nature Center I The se�ond Saturday of each month, throughout the year, students in grades 2-5 are invited to I have fun leaming in Wargo's natural environment Gub activities are FREE! , Wargo Book C1ub Tuesday, March 13; 6:00 - 7;00 p.m. - Wargo Nature Center This club me�ts the second Tuesday of each month throughout the year. This is a great way to meet new peopie and read good books. Join us! �tE�? !! The Wargo Nature Center is located in the Rice Creek Chain of Lakes Regional Park within the city limits of Lino Lakes. Head east on f�lain St. (County Road 14) cross over 35W and we are on the right hand side approximately 1/4 beyond the Interstate. I A#irmative Action / Equal Opportunity Employer i __ . _ _ o�' �°�.�� Anoka County �� . � Department of �Parks & Recreation �� - 550 Bunker Lake Boulevard NW • Andover, Minnesota 55304 Telephone (612) 757-3920 • FAX (612) 755-0230 John K.VonDeLinde Director . � February 8, 2001 . ��R IMMEi�IATE i�ELE�SE: Contact: Rhonda Lynch - 651-429-8007 Wargo Nature Center i, I ProQrams Offered Mid to End �of March I I i � Signs of Spring � Saturday, March 17; 2.•00 p. m. - Coon Rapids Dam Sunday, March 18; Z.�00 p.m. - YYargo Natvre CentPr I I It may not look like it from your front wmdow, but by mid March signs of Spnng have amved ` in the woods. We'li fir5t leam about the Spnng Equinox and how various cultures welcome the I new season. Then we'I! go for a hilce looking for signs that wirrter is losing its grip. Fee: , $3/person or $7/family. Indoor Gardening for IGds Saturday, March 24;1: 00 p. m. - Coon Rapids Dam Sunday, March Z5,• Z.•00 p.m. - Wargo Nature Center Spring is coming? Do you have what it takes to grow a healthy plant community indoors? This fun and easy program wiil allow chiidren to build a smali, indoor "garden" to keep for themselves all summer long. Pleas� pre-register by calling (651) 429-8007. Fee: $3Jperson or $7/family. A#irmative Action / Equal Opportunity Employer R � ' .._ _. .. . . .. ._.__ . .. . . . ... . . . �- . . . .._. _._.... . . .. . . . . .... .. . .... .. . . . o�' �°��.� .�lnoka County � � ��, Department of Parks & Recreation 550 Bunker Lake Boulevard NW • Andover, Minnesota 55304 Telephone (612) 757-3920 • FAX (612) 755-0230 John K. VonDeLinde Director . February 8, 2001 FOR IMME��ATE la1ELEASE: Contact: Rhonda Lynci� - 551-429-8007 II Wargo Nature Center �� Preschool Programs �f�ered the Month of March A Spring Fiing . (Nymphs and Nuifiatci�es Preschool Program) Wednesday, March 11; 9.:?0 -10:30 a.m, - Coon Rapids Dam 12.:30 — X:30 p.m, - Wargo Nature Center � Celebrate the first day of spring investigafing the reawakening of the wortd in which we live. Take a hike and make a spring time craft. Pre-registration is required. Fee: $3. � , The Wargo Nah,re Center is located in the Rice Creek Chain of Lakes Regional Park wittiin the city limits of Lino l.akes. Head east on Main St {County Road 14) cross over 35W and we are ' on the nght hand side approximately 1/4 beyor+d the Interstate. ! � The Coon Rapids Dam Regional Park is located in the City of Coon Rapids. From Coon Rapids Blvd. take a lefit heading west on Egret Blvd. and will direct you into the park. For more information please call 651-429-8007 � � A#irmative Action / Equai Opportunity Employer