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Home My WebLink About1999-10-06 Agenda Packet CITY OF CENTERVILLE PARK AND RECREATION AGENDA OCTOBER 6,1999 6:34 p.m. CALL TO ORDER ROLL CALL C4NSIDERATION OF MINUTES � eptember 1,1999 Park and Recreation Meeting Minutes . September 4, 1999 Park and Recreation Meeting Minutes APPEARANCES �1! Wayne LeBlanc - Design Team Update UNFINISHED BUSINESS �Oath of office - Karla DeVine � Update on Acorn Creek Park � State of the Parks Address - Chair Michael Navin to report - a. Infant Swing at McBride Park � Park Priority Lists �Hackey Season - General discussion NEW BUSINESS ��Community Bon Fire DISCUSSION ITEMS - •�Available Picnic TaBles �Proposed Architectural Program / Rice Creek Chain of Lakes Regional Park Reserve / Centerville Swimming Beach Building � Fund Raisers ADJOURNMENT � ♦ ` � �� NdT AP�ROVE u , CITY OF CENTERVILLE PARK AND RECREATION COMMITTEE September 1, 1999 Pursuant to due call and notice thereof, the Park and Recreation Committee of the City of Centerville held their regularly scheduled meeting on September 1, 1999 at City Hali, 1880 Main Street. Chairperson Michael Navin called the meeting to order at 6:35 p.m. Present: Chairperson Michael Navin _ Da1e Larson Doug Porter Terry Sweeney (Council liaison) Absent: Steve Brown Staff: Jill Lien ROLL CALL ' CONSIDERATION OF MINUTES ��, Au�ust 9, 1999 Park and Recreation Meetin� Minutes I Motion by Mr. Porter to approve the August 9,1999 Park and Recreation Meeting Minutes with noted change. Motion secanded by Mr. Larson. All in favor. Motion carried. APPEARANCES PETITIONS AND COMPLAINTS UNFINISHED BUSINESS Park a�d Recreation Committee Member Recommenaation / Interviews The Park and Recreation Committee met with four candidates for the vacancy on the Park and Recreation Committee boazd. The candidates names are as follows: Monica Travis, Rick Terway, Paul Montain and Karla DeVine. Page 1 of 4 y 4 Y Motion by Mr. Navin to recommend Ms. Karla DeVine to fill the vacancy on the Park and ' Recreation Committee to the Ci Council. Motion seconded b Mr. Porter. All in favor. tY Y Mation carried. � � tili A raisal Update on St. Paul Water U tv pp Mr. Bob Tschida from the St. Paul Water Utility called Mr. March earlier this week and informed him tha.t the St. Paul Water Utility has decided to wait to sell the properly until the lease expires ' on the home in two years. The Park and Recreation Committee can pursue this option more at a la.ter date. U�date on Anoka CountY LaMotte Trail Grant Mr. March received a letter from the DNR that announced that the City was awarded a Coap�rative Trail Linkage Grant in the amount of $7,900 for LaMotte Park. This grant will pay for 50% of the cost of linking our park trails in LaMotte Park to the trail system in the regional park. Mr. March has discussed this issue with Mr. John Vondelinde (Anoka County Park Director). It would be beneficia.l for the City to have the park trail constructed at the same time as the County paves their trail system Mr. March will coordina.te this issue with the County if the Park and Recreation Committee and the City Council authorize the acceptance of the grant. Motion by Mr. Porter to recnmmend to Council the acceptance of the Cooperative Trai! Linkage Grant in the amount of $7,900 for LaMotte Park. Motion seconded by Mr. I Larson. All in favor. Motion carried. � Workin� Conce,pt of Acorn Creek Park Mr. Porter gave a brief overview of the meetings held with GNN, himself and Mr. Larson. The CNN and Park and Recreation liaisons, have elected to go with the vendor GameTime. They are looking at a tenative installation date of October 23, 1999. Mr. Navin questianed if there was any money left over for landscaping or trees. Ms. Fairbrother stated the grant basically covers the playground, and that there isn't any money le$ over for trees and landscaping. Ms. Fairbrother mentioned tha.t there is a tree grant tha.t could be applied for ne�ct year. Mr. P rter felt a ublic meetin to discuss the conce t and future ideas for other areas of the ark 0 II I p � P P � should be the ne� step. As more money becomes available, the City could e�and or add to this park. Mr. Navin felt trees and landscaping are very important; however, energy should be focused on gaining volunteers by both the Park and Recreation and CNN to ensure the October 23, 1999 installation date. The consensus was to wait until we get the check or hear back from the DNR before we specifically set a date. i ` I ; Update on swin�repair at Tracie McBride Park Mr. Westerlund (Public Works) had an engineer out to inspect Roya1 Meadows Park back in June, who also inspected the swings at the Tracie McBride Park. This inspector informed Mr. Westerlund that the swing in question is not an infant swing, but a toddler swing. It is Page 2 of 4 , intentionally made with a half swing for toddlers to use - not infants. Mr. Navin wanted to look at the swing before the Park and Recreation Committee recommended replacing it with an infant swing. Mr. Navin will report back to the Park and Recreation Committee at the next meeting. LaMotte Park Seedin� and Backstops Tabled U pdate on Bud ¢et Balance of Park Dedication Fee Account, and Breakdown of 1999 Costs Mr. Larson stated that he and Paul Palzer (Public Works DirectorBuilding Officiai) drove around the City to look at and discuss the parks in Centerville. There are several issues that need to be taken into consideration. Mr. Larson would like to see the budget increased. I�Is. Lien suggested the Park and Recreation Committee establish an Enterprise Fund so that if there are funds left at the end of the year, they can be rolled over into the ne� year. As it cunently is, any funds left at the end of the year, are lost. Ms. Lien mentioned that the Park and Recreation Committee might want to consider adding a Park and Recreation Director or a part- time Park and Recreation person who can maintain and folIow-up with issues such as park maintenance, benches or picnic tables, rink attendants, and/or activities for the youth. If the committee anticipates any of these things, they will want to increase the budget to cover them all. Mr. Navin didn't feel the City is ready to promote youth activities through a Park and Recreation �, Director. It takes a lot of time and work organizing activities for children. Adding, the City ' needs the resources and the location to have these types of events. Lino Lakes offers many i opportunities for the youth, and it is very close by. Mr. Sweeney suggested some time in the future, the Park and Recreation Committee may want to I, consider hiring a Park and Recreation Director. I Motion by Mr. Larson to set up an Enterprise Fund in tt�e amount of $50,000 for the year 2000 budget. Motion seconded by Mr. Porter. All in favor. Motion carried. I N1r. Navin requested each member bring to the October meeting, their list of priorities for each park in Centerville to support the request for a$50,000 budget. NEW BUSINESS Brian Drive Trail Issue 1�Ir. John Green (7160 Brian Drive) presented a request to purchase a small piece of land (curre�tly a path) from the City that runs behind his house that he currentty maintains. Mr. Green would like to install a fence on the property to make it look nice and keep the flow of the existing feace going. Mr. Palzer indicated that currently the property is zoned as "Park Land", and pr��posed City Council physically look at the property before granting the request. Mayor `�';�iiharber suggested sending the request to the Park and Recreation Committee for their Page 3 of 4 i recommendation. Mr. Larson questioned the rest of the Park and Recreation Committee to see if they would be willing to meet on Saturday and drive to Mr. Green's property, and all of the parks to see what type of improvements need to be made. ' The Park and Recreation Committee elected to meet at 8:00 a.m. on Saturday, September 4�', at Mr. Navin's house. Once they have looked at Mr. Green's property, they will make a recommendation to be forwarded to the Council at the next City Council meeting on Wednesday, September 8�' - per Council Member Terry Sweeney. Coun , Parks Mr. Ron Cox, Anoka County Parks Planner will be touring some of the County Parks this Friday, September 3` 1999. Mr. Cox is looking for input on what type of design people would like to see at the main building, such as beach houses, concession stands, etc. If anyone would be interested in attending an all day pazk review, please contact Mr. March at City Hall. DISCUSSION ITEMS Letter from Council Member Mari Nelson Mr. Navin confirmed receipt of Council Member Nelson's letter of reference supporting Monica Travis for filling the vacancy on the Park and Recreation Committee. October Agenda Items 1. State of the Parks address - Michael Navin (Swing at Tracie McBride park) 2. Park priority lists from each member of Park and Recreation 3. Hockey Season - general discussion 4. Final recommendation for Brian Drive Trail Issue / John Green (7160 Brian Way) 5. Oath of Offce - Karla DeVine ADJOURNMENT . Motion by Mr. Porter to adjourn the September 1, 1999 Park and Recreation Committee Meeting. Seconded by Mr. Larson. All in favor. Motion carried. Meeting adjourned at 8:50 p.m.. Respectfully Submitted, %, Jill Lien Secretary Page 4 of 4 � NOT APPROVED CITY OF CENTERVILLE PARK AND RECREATION COMMITTEE September 4, 1999 Pursuant to due call and notice thereo� the Park and Recreation Committee held a special meeting on Saturday, September 4, 1999 at 8:00 a.m at Mr. Navin's house (7197 Brian Drive). Present: Cha.irperson Michael Navin Dale Larson Doug Porter Karla DeVine Absent: None � Staff: None Il i � i � The purpose of the special meeting was to discuss and observe the Brian Drive Trail Issue. I I � Mr. John Green (7160 Brian Drive) presented a request to purchase a small piece of land ! (currently a path) from the City that runs behind his house that he currently maintains. Mr. Green �, would like to install a fence on the property to make it look nice and keep the flow of the existing '� fence going. Mr. Palzer indicated that currently the property is zoned as "Park Land", and � proposed City Council physically look at the property before granting the request. Mayor �� Wilhazber suggested sending the request to the Park and Recreation Committee for their re�ommendation. Motion by Mr. Porter, seconded by Mr. Brown to recommend the sale of the property, subject to surveying, legal costs, pay the fair market value and set the fence back 2 lh feet from the paved path to match the ezisting chain link fence. Ail in favor. Motion carried. The meeting adjourned shortly thereafter. ; Respectfully Submitted, Jill Lien Secretary MEMO DATE: September 30, 1999 '�O: Chair Michael Navin and Park and Recreation Committee FROM: Jill Lien RE: Wayne LeBlanc Wayne LeBlanc asked to be placed on the agenda to discuss the outcome of the Design Team Follow-up visit. � ' �` � ren terv�CCe 188 N(a S • Centervi�fe, �fJ� 55035 �� f�Stadljshed 18j`�7 (651J 429-3232 • �a;� (6.�11429-86'29 State �f l�ti��es�ta, COuhty 0� .....Anoka ................ 9, Karla DeVine ., � so�e�r��y swean tkat 9� u��Q suppont t6�e Cohstitut�oc� o� tf�e �Un�Eed SEa�es and o� E�e Sta�e o� �linnesota, and �aiEf��uQ�y disc�ange t(�e duties o� ttie O��iCE 0� .....��..�:n�:. R�.�.r.�a.�ion ............... 0� ��ne ... �?-.t.Y.... 0� ... Centerville �n �d�e CounEy o� .. .Anoka a�d SEate o� �J(Ainnesota, to tlne best o �ny �udge�ne�t a�d abi�ity. So d�eQp une CJod. ............................................................................................................................... ............................................................................................................................... ............................................................................................................................... ............................................................................................................................... Subscn.�bed adld s�ondl to be�o�e me tkis ,,,6th �(Qy �� ..Ocotber , �9 99 ......... .......... ....... ............................................................... � Seap i�n ancf�, City v4dmi�tstnaton vl�tayoh �o�nas �1,Ut�l�anbeh . M�I�tO !'�A?"�: Se,pt"ev��.l�e�' 21, 19 9 9 T'O: �aa��v a.r�� 2e,c.rea�'r,o-w Co�ePi �"RoM: �4i.�nP.� �a%r7rra� R�: 74co�rw CrP,P,�v �a�rk� I wanted to thank Dale Larson for attending our CNN meeting on Monday, September 20t I also wanted to upda.te you on some of the issues we discussed at our meeting, in hopes for your recommendation and approval. ❑ Our volunteer list is coming along. To volunteer please call Michele at 407-0659. We would like to keep the voYunteer Iist to abouf�0 members due to the ability of the site supervisor being able to keep everybody busy. We also would like to remain at that number for the businesses that have donated food items. (We are asking that small children are kept away from the park during the installation.) ❑ Jumpin Java will be providing breal�ast, Wise Guys Pizza will be providing j lunch, and Corner Express will be providing water and soda for the i volunteers that are installing the play equipment on October 23` ', ❑ Gerald Rehbine will provide a bobcat/forklift on Wednesday October 20t to unload the equipment. ❑ There will be a pre-installation meeting on Wednesda.y October 20�' at 7:00 � p.m. at the park. ❑ CNN would like to have Gene Houle make an additional sign for the park, so that each entrance wvuld have a sign. Mr. Houle has agreed to making another sign free of labor costs, providing the City pay for the materials. . ' � i ❑ CNN would like to see a sma11 concrete slab located under the si that �> anybody who worked on the installation of the park could place their hand print. The top of the slap would read, "Hands that helped build the park". ❑ At the CNN meeting, we had discussed a approaching local businesses to generate funds in order to purchase shade trees and landscaping in the park. We have since decided against this due to Bill Bisek's participation in the "Twin Cities Marathon" that will provide an estimated $5000 in funds for Acom Creek Park's handicap accessibility. Any business/person sponsoring Bill in this run will receive their name on a City banner to be donated by Gator Signs, as well as having their name listed as a sponsor in the Quad - Community Press. ❑ I have enclosed a flyer from Larson Landscape and Nursery, Inc. After talking with the president of the company, he is willing to provide the City with shade trees that stand up to twenty-four feet in height and are 4.0" in caliber. This is a fantastic deal on trees of this size! The company delivers, plants and guarantees the trees for two years. This should be looked into soon, if we wanted to purchase trees for this park. .� I � � - � i�9� ::� ; : : �� - � �:.r:5 o n ,. - ?-� . . 7 , P O:�$ox 4004 .' ... . ; _. . .; < , -. : „ : � , . , n < 4 .15.- pp eto _. ; Landsca �e � �lYurser ,: Inc �� - Phone (920 707-3853. .' ,� �: � `Fax. ' (920) 303-97.80 . "' Color�ng . the Mfdives't.Green : � : � . - ' ' Larson Landscape & I`lursery, Inc. specializes in providing our customers with quality nursery stock trees. Our 220-acre nursery allows us to maintain an�inventory to keep _�` up +�rith demand at a very _competitive price. VJe ask that you look into' youi tree ; � -• needs and allow ,us to be your �supplie�.� Specializing in `th.e nursery business; we . -_ -_ provide free delivery* .and planting to all customers, _and have no ininimum order ; requirements. We also offer a two,-year, 100% replacement guarantee. -- . *Euergreens may be subject to de(iuery charges , . � , , . . . , _ • •. Evergreens . : : Shade Trees ' . ' ' _ Arborvitae (Pyramidal) :Ash (Bergesons, Marshail, Patmore, Summit) . Fir (Balsam, Fraser) �Birch (Whitespire) ��'''�,-� Pine (Austrian, White) Flowerin Crab 1 Q varieties " �� ,- 9 � ) Spruce (Colorado Blue) ; �`�j Linden (Gre pire; Re ond, Shamrock)— �(��-� �� Yew (Pyramidai) � = - . �rees are 1.5-2:25" in cali er ''' �, P t� (�1�--� q �l �'L .1-9 l Ot � _�. ranging from 12-15' in height �:� 3-4" 55.00 - .�:$50.00 �& are a minimum q,� 12 in height 4-5' � 65.00 � $ so.00 . - � �_� /� 5-6' 75.00 _ $70.00 _ _ � � . � . _. - $50 00 each 6-7'. $85.00 $80.00 , - � • . . - , ��-� � . your �choice E �� X'�' �.�� Sale Ends October �0 , 1999 or while inventory remains . . _. ;- Larson Landscape & 1`Iursery, Inc.� � Order FOrl1�l Company Contact Address . _ . Date , City/State/Zip . Phone # Descri tion � . Size Quantit Clnit Price Amount To process your spring order,� remit a 50% pre-digging deposit ' Sub-Total along with this completed order fotm. We wiU notify you once _ - WI 5%. Sales Tax your order is received to schedule � fall delivery/planting date � ' � � Total . it to: P.O. Box 4004. Appleton,. Wl �54915 . _-50% Deposit _ all (920) 707-3853 ' � . J ,. Balance Due . . . _ . . . � � . . ... - , Purchaser's Signatuee ...".: , ,:� ' ,�:• �,'. �._;. .•:.= , : .:� � ;'; Date . . _ . `!` �.. - � �, . Y�� .� Warrantv Information * �, � �,�; � ' � � � . {,r , . � °Larson;l...andscape 6 NursQry, lnc: warrants.all extenor"nursery plants �shrubs and trees~sold by them and iristalled by them to � be frue to name, free'frorri disease;'sound and healthy et:tfie time of installation and capable�of living for a period of two years : � . , : _ .: ,. _ ,. from date of.installation; and wiil make replacement of any such'plants; shrubs or trees one time with plant-of same size and ', ': variety without cost to .fhe consumar; providing death:occu�s within the'sa�d fwo year period. 7he consumer shall provide the plant, shrubs and tre..es with ai{ reasonable and proper care. , - . .. ;. . , _ . .. ., . _ . _. . . , . , (Exclusions) :: . . _ , . . _ -. ;. ..,_ .- . : . , _ . :� I. Any plants, shrubs o� trees which have not 6een given reasonable and proper care by the consumer, or - - any producf which has improper use after planting. .: ' ._.2,: Losses due.to drought, frost,'fire; Flood, tornado lightning or other severe weather conditions (e:g.; , ,•: - extreme uiinter weather), `v.andalism, theft, animal .damage,. teck �of o"r excessive moisEure, or other _ . _ . � _-�., - �� factors beyond control of Larson Landscape & I`iu�se�y, inc. , _•_: _ : �: 3. Any plants, shrubs or trees�which have had improper applications of pesticides or fertilizers.. , 4: Any'plants, shrubs or trees planted and/o� transplanted at consumers property that were not supplied by I the warrantor at time"of said planting and/or transplanting: - . - 5.'.When bill.has n4t been paid in'accordance with terms of sale. -- . , `. . .. . _ _ _ . - , _ , - . _ - - - -. - , , _. - _ =-�- , . . . ;� � : - = ,- ' I � _ : _ . , ; � :. ., : ��. - � . ,- . _ Consumer Responsibility . ,: . � _ 1. Watering all plants. This should be done by thoroughly wetting the rootsoif mass every l0 to�l4 days� : during, tfie growing season providing there has not been at least one inch of rain in the interim period. . - - Do not ov.er water plants as th'ss can cause as much trouble as not enough water. A good method of "__ checking soil moisture is to digthrough the.mulch, using your finger; info the top two inches of soiL Thi§ • should be :done v✓ithin two .fo six, inches of the trunk of the plant.-If s6il is, wet, the planf will have sufficient�moisture.=(Addit�onal. horticultural printed material is available to you free q� charge"from ' L"arson Landscape & Nursery'for our customers; please,ask). , "3i� - 2. Pest control. Keep planfs free of:injurious insects and diseases�by timely and'proper application(sj of `.� _: ` pesticides. We can offer,assistance for this on a and material basis. : • - 3. Cultivation. Keep plantings free of weeds. (The horticultural definition of a weed is'simply an unwanted p{ant). . Linderc,�round Obstructions [n the event underground construction; uti{ities, major rocks or ofher obstructions are encounte�ed�in excavation of planting areas or pits; other locations for the plant material inay be selected with the consent of the customer. Any ` obstructions that have to be removed will be charged on a time and material basis to the customer. : . . . _ _ _ _ _ - - - -. - _ . � � , . � , . . _ �� . _ - � � _ 1999 Fall Tree Sale � �� , _ - , - . . I _ __ �. _ �.�.� - ,� �i � _ i � �� . - . � . .. . . . .� . . . � � . . . .w� r . . �_ Fall �is a Perfect Time for Planting_Treesl �. _-� _ . . . _ . " Revised 8/99 � �i d '�o-a.�' �I} - �+ °€f' ' x .� v4� f �+l^�. n� �.. � � '� k � �� f '., i b ` { F �, , { ,�, �+f i 1 \ � z �,. � � <x. 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F r G ' ) �: r,�`��,�.� � �r � �:" L �s - "� � u � " " �.. � .. � a :rty � a '' j° 'm 1 r � - ' � # �� P�� w 'k w`�� f ' & }� J � �` t �� `k � " wr*2 � ��? k � �'�� Y' � � " y ,� � �� .. {� �r��j $ � � ,. i' � f .. .V��r ? ¢ 4 '�' $°' " ) :j . . j 'I'4n � �t . . Y . � ��.` , � ` r �'�>� 'a s L .� a� �,�. t ,� r �.' ?s� ; ��,' e ,��} ��a �, {.f � " r�_:� 4 �.�..._�..'.e.at'::. �.a... :;-:.� ..w{t�.�7:� ,{ �; �.�� iy r'N�' d'h � a � '�+� i �`= { ,`� 3a � P� . .. �.�.._ . . s.Y _�c �_�� i".a..r,.�'��.�!f' •i.�� 'y,�+'�p"�.� �e,�.�..:'.- , .. . z` �''' , ... �. i��-,. i CrYy o�f' Cehtervil�e's d "y, \ �'. I {�� . . �r '� '°s� .. - '� .� �1:.-:.� _ �� . . � - ��4,�'� - �.� ''��"- � �� I i ' � -�� ' Y , �� n ,> �a�,� If You �or�ne...We Wi i i�ui I d It! SQf urafay, October 23,1999, t0:00 Q.n�. �? We need volunteer's to come join friends & neighbors help build . the City of Centerville's New ACORN CREEK PARK. Raih or Shir�e What to Bring and How to Dress (suggested but nat mandatory) Gloves Safety goggles I ' Work pants Closed toe shoes (ma�datory) ', � Tools to Do the Job lease tell us if ou are able to brin an of the followin I � �P Y 9 Y 9) � i Hammers 3/8" Drive socket wrenches '� Hand levels Tape measures '� Shovels Hand post hole diggers � Wheel barrows Step ladders Rakes Extension cords Mauls Bob Cat P/ease R. S. V. P, b y Octob er 5, 1999. T�o vo/unteer, cal/ Michele Wrob/ewski, �;;� CNN Member, 65�-407-0659 �� HJ ix ; �iy ' We also wiN need volunteers for unloadin the ��"` e�� g ��4�" y ,�. ,.t� Equipment on Wednesday October 20, 1999. y� ` k� MEMO DATE: September 30, 1999 TO: Chair Michael Navin and Park and Recreation Committee FROM: Jill Lien RE: State of the Parks Address Chairperson Michael Navin will be addressing the Park and Recreation Comrnittee on the condition of the parks in Centerville. The infant swing at Tracie McBride Pa.rk and ' seeding/fertilizing at LaMotte Park are a couple of the items to be discussed. I � I I I � � MEMO DATE: September 30, 1999 TO: Chair Michael Navin and Park and Recreation Committee FROM: Jill Lien RE: Park Priority Lists Please bring your prioritized park list with you to the meeting. Things to take into consideration when prioritizing your list are: 1. What you would like to see specifically at each park. I 2. How much maney you would like to see spent at each park. , 3. When would you like to see these changes at each park. 4. Order in which you would like to see the parks improved. I 5. Any other suggestions you might have. i i MEMO DATE: September 30, 1999 TO: Chair Michael Navin and Park and Recreation Committee FROM: Jill Lien RE: Hockey Season Bring your thoughts regarding the new hockey season that is fast approaching. How do we want to handle the ice rink attendants? Are we going to have a family fun night again? , i I i i i I MEMO DATE: September 30, 1999 TO: Chair Michael Navin and Park and Recreation Committee FROM: 7i11 Lien RE: Bon Fire Northern Forest Products has donated a large amount of scrap wood to the City. Mr. March thought it would be a good idea to have the first annual "City Bon Fire" after the installation of the playgound equipment at Acorn Creek Park on Saturday, October 23, from 7- 9 p.m. Mr. March would like to see some or all of the Park and Recreation Committee at the Bon Fire. I Please keep this date in mind. i � I�, . 'I . , ' MEMO � DATE: September 30, 1999 TO: Chair Michael Navin and Park and Recreation Committee FROM: Jill Lien RE: Available Picnic Tables The City received a fax from Mike Jacobson of Anoka County Parks and Recreation. There are 18 used concrete picnic tables available. These tables are very sturdy and heavy duty. They �, would be ideal for a setting where the tables aze not moved around much. The tables seat 6-8 people. Price is negotiable. I � ___ ____ ___ __ _ _ _ ax: -� ug . �� Z pc9e . To: c�, r�� ;�s _ P�� p� � � �, Fax Nurnber: - f -� ��t, �fle,i/tx- � �r,�',�`!' From� Mike JncQbson, Anoka County Rarks d� Recreation Picr�ic Tables Av+�� lable Anc:;;a County Park� &�ecreation hos 18 u�ed con�rete picnic tables availa,ble. These tables are ver�t� stu�^�y and heavy duty. T�ey woufd be ideal for a setting where the tables are not rnoved nround rnuch. ��'he tables seat 6-8 people. PricE is negotinble. �i I ' ��tereste�?? � �; � Ca! I Mi ke Ja�abson -(� 12) 7�7-Z�� FdX:�11-513 H�g Ji '�� U�55 Y.U11U1 � � � FAX Anoka County . , �r��t�ra#ed V1f��te silai�ll�Qme�1t De�r!t��r� 2100 Third Ave — Roam 340 Anaka, MN 55303-2265 t'hone (612; 323-5730 Fax (612) 323-5731 CitylTo�+�ship Name �ax Number Andover Cindy DeRuyter 612-767-5190 Anoka Ben Martig 612-576-2727 Bethel Dale Lundeen 612-413-12�2 E!aine Roark Haver 612-785-6156 r�um�� Myron Burquest 612-441-7013 � C��t�s:villel Fterycling Coordinator 651-429-8625 Circle Pines; Peggy Link 612-78�-2855 Columbia Height:; Jean Kuehn 612-782-280� Colur�bus Barb Masteller 651-4�4-592'. Coon Rapids Jean Gine 612-787-6540 ' East Bethel Maggie Latv�la 612-434-9578 � Fridley Julie Jones 612-571-'1287 i Susanna Wils�n Ham Lake Denise Webster 812-434-9599 I Hilltop Ruth Nelsen 612-571-4893 I Lexingtan Mike DelmUnt 612-785-89a1 a Uno Lakes� Marty Asls��n 651-982-2499 � � Linwood Judy Hanna 651-462-0500 � ' Oak Grove Sherry Fiskewold 612-'53-62;1 R�msBy Sean Walther 612-427-5543 St. F°ancis Jim La�.ey 612-753-2666 S�::irs� Lake Par1c; Wanda Brc��vn 612-784-3638 -Num�er o. r�age� ir�ludina this ct�ver sh+�+et _,,.,�_ oe.e: � •3/• 9g From: �,� �/vJ'n�1'� --��,� ��C� � /� �?iKt ��b,e.�� P:1Front�Word Docs�Forrns\Niuni Fax Cover SheeGdoc ��, �`,�j�X� �xy MEMO DATE: September 30, 1999 TO: Chair Michael Navin and Park and Recreation Committee FROM: Jill Lien RE: Proposed Architectural Program / Rice Creek Chain of Lakes Regional Park Reserve / Centerville Swimming Beach Building The City received an information packet from the Anoka County Parks and Recreation � Department. This packet includes a Proposed Architectural Program for the Rice Creek Chain of I Lakes Regional Park Reserve - specifically Centerville Swimming Beach Buildings. I I I -� � . . � - Pr.oposed Architectural Program Rice Creek Chain Of Lakes Regional Park Reserve � Centerville Swimming Beach Buitdings 1. Trailhead / Beach Building As stated in the new Rice Creek Chain of Lakes Regional Park Reserve Master Plan prepared by Brauer and Assodates, Ltd. in May of this year, the master plan cal(s for the replacement or upgrading/expansion of the existing restroom building near the beach. Attached to ifiis program , is a proposed Trailhead / Beactt Building Program taken from this master plan. A meeting was held on August il, 1999 with park and reu'eation �FF to identify what the needs are for this building. These major elements were identified as important: ' - � a. restrooms / change area ! b. lifeguard room c. good ventilation (high volume) I d. ease of deaning and maintena�ce area e. oRentation to beach and pirnicking - I f, fteacibility / expandability in the future I g. �ecurable vertding area . h. plaza / informatron area i. ADA accessible j. wiit existing weil and septic system be usable? I k. architectural styie should and flnishes should be complementary to general park architecture, Wargo Nature Center, and Chomonix Golf Course I A more detaited description of these issues are as foilows: �� i a. Restrooms / Change Area: � i. � one men's section (1 toilet, 2 urinals, 2 sinks, 2 private changing areas _ with � caPaatY of 2-3) ii. one women's secction (3 toilets, 2 sinks, 2 private changing areas with capacity of 2-3) , i. ' iii. onevnisex section (,1 sink, 1 toilet, changing area with capadty of 2-3) iv. ease of cleaning and maintenance (high volume ventifation to reduce moisture problems) � b. Lifeguard Room: i. area large enough to serve 3 lifeguards ' ii, lockers (four) iii, storage area for safety equipment iv.. administrative area v. first aid area vi. phone / dock / P.A. system / bulletin board vii. good visibility to beach (window) � viii. high volume ventilation ix. aae.ss to storage area for rentable equipment (life vests, paddles, valleyballs, etc.) x. ease of deaning important , � c. Maintenance / Storage / Chase Area: .. i. mop sink ii. on demand hot water heater � iii. water well tank iv. electrical panels / telephorie pane! � v. storage space for maintenance supplies / park informa6on literature vi. shelving vii. storage space for vending suppli�s � viii. storage space for equipment rental supplies (or in I'�feguard room) d. Vending / Concessions: i. four vending machines (soda, snacks,.candy, and ice aeam bars) ii. good orientation for visibility to beach and shelter users . iii. possibly covered or protected from elements iv. lockable at night, like garage doo� (McCarrons beach styte) e. Plaza / Information: i. orientation towards beach for relaxing; eating, view beach activities and playground ii. connect to oc relate to lifeguard room iii. vending machines nearby or incorporated � iv. 4-6 square tables (seating for 4) v. drinking fountain vi. pleasant atrnosphere to social"¢e vii. information kiosk (maps, brochures, evenf posiing, eGc.) viii. PaY Phone a. possible semi covered / veranda style � f. Beach Showers Outside: I � i: location (near building, beach, and how many) ' ii. semi private I ui. heated water iv. '� drainage Budget for Traithead / Beach Buifding: approximateiy $275,000 not induding fees I 2. Large Group Picnic Pavilion I . � Also addre"ssed in the new master plan is the Group Picnic Sheltec (see the attached section from ' the master plan). The August 11, meeting induded discussion of this faalitys needs: ,_ a: capadty -150 seated and �0 for overtlow b. patio area attached c. fire nng. like Rum River Central � d. 2 large grills e: serving counter with electricity �. � ` lighting g. water for drinking and cleaning the pavilion (underground line from swimming facitity) h. similac design and image as beach building* Budget for Large Group Favilion: approximately $120,000 not induding fees " * note the attached design of the Ysitor Center (Fgure 6.9) to be built in next phase. . Most of staff ' liked this style. This is just a concept . . �.; . � ' .. , . . . ' : , . : , , . : .. . ' . . . � �. � . ' . ' .. . ~� , . . . ' . . . • . .. . . . ' . . . . • . . . � . � � . . . . , ' . . . . . . . � ' . � . . . . 1 ` . . . � . . . ' � . . • .. . , . . . . ' . . 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' . . . .. . . .. . i .. . � . . , . , � � VI - Development Ma 'lan � � �Family Picnic Facilities - ' �� I Family picnic facilities consist of two small picnic shelters; picnic tables, grills and smaU open spaces , adjacentto the beach, parking lot, and trail system. The shelters are located south of the beach area on the � edge of lower ground. Each of these wil) be about 200 square feet in size and have a capacity of 20 people. Picnic tables, grills, water tap, and electrical service will be provided. Architecturai style of each shelter wil) compliment the natural setting and Visitor Center building. Picnic tables and grills will be scatt�red in areas adjacent,to the beach for the convenience of small groups and families. Universal Access Consideration: Both shelters will offer easy access via paved access trails from the parking lots and trail system. Access to the individual picnic tables will vary, with some of them being of wheelchair accessible. Group Picnic Shelter � To accommodate emerging demanil, a group picnic shelter near the beach is proposed. The shelter would ' be about 1,400 square feet in size and have a capacity of about 150 people under roof. Patio and deck � spaces adjacent to the structure wll! allow for groups up to 250 to be occ�sionally accommodated. Although relatively near the beach, the shelter is set off to the north to minimize encroachment into the beach a�ea itself. Important to the siting of this svucture is working with the adjacent property owners to :� make sure adequate b�ffering is provided befinreen the shelter and private residences. A degree of flexibility ` in siting the structure is justified in this case given that the shelter is a new aspect of the master plan and . residents are not accustomed to its presence. � Picnic tables, grilis, water tap, and electric will be provided at the shelter. Architectural style of the shelter wili compliment the natural setting and Visitor Center building. . � � Universal Access Consideration: The shelter will offer easy access vIa paved access trails from the parking lots and trail system. , � Trailhead/Beach Building . The master plan calis for the replacement of the existing restroom building near the beach since � remodeling it to meet current demands would likely cost as much as replacing it The. replacement structure(s) would be centrally located for the convenience of all picnidbeach area users. The following. table defines the general program for the trailhead/beach building. . Rice Creek Chain of Lakes Regional Park Reserve Master Plan l 75 . � VI - Development � r Plan ., ' , Trailhead/8each Building Program Space Program/Descrlption Square . 1 � . . Footage � '� .. Restrooms / Changing Male and female restrooms /changing rooms. Male's would have 2 600 square Rooms urinal;,1 toilet, hand dryers, counter, mirror, and baby changing feet for both � counter. Female's would have 3 toilets, hand dryers, counter, mirror, ' � and baby changing counter. Two stalls would be provided in each for changing. A family restroom would also be provided. � • . Trailhead Information Kiosk space under roof with park reserve maps and general - 200 square Area information. feet . 1 Vending Machine General space for severai vending machines under roof. 200square Concessions Area feet ' Storage Area/ Ceneral storage and stocking space for maps, literature, food 100 square � � Mechanical Room beverages, picnic kits, etc. Furnace, water heater, pressure tank, feet electrical boxes, sink, cleaning supplies and equipment, other basic , suppHes, etc. would also be in this room. � . The building itself could be one or two structures, as shown in figure 6.5. The advantage of the latter is that . the overail massing of the building can be reduced and the architectural style can be made more � interesting. Aiso, it disperses visitors in this relatively small area. The architectural style of the shelter will 1 again compliment the natural setting and Visitor Center building. J Universai Access Consideration: These buildings will offer easy access via paved access trails from the J parking lots and trail system. �. Children's Play Structure and Other Site Amenities , A modest-sized children's play structure is proposed near the picnic facilities and beach. At around 5,500 .� square feet, it will offer fairly extensive and varying piay value, yet still be modest enough for the setting. � , Play features within the piay container will be designed to accommodate both 2-5 year olds and 6-12 year olds. Additional play equipment, such as sand diggers and spring animals will also be placed on the beach ` its�lf to spread children out and provide play opportunities. , . The master plan aiso calls for a coup(e of sand volleyball Gourts near the beach. Although not individually shown on the plan, sitting areas, game tables, bike racks, water fountains, and trash receptacles will also be : provided near the beach and play st�ucture. � � , d , . r, Rice Creek Chain of Lakes Reg(onal Park Reserve Master Plan 16 \ N . . O O L � ��°� �� Rice �reek Chain af La��s lt�gional Park Res�rve, � Ce�t�r�ille Trai.ihe�ac� / Beac� Buildiri� �.��. ]Garge �rouP Fi�nic P�vi�Ii�n . ,: �'ItASe 1999 _ � _ 2040 •Septembcr October Nove�uber I)ccernhor ,�onuvcy l�ul�ruar}� �14it�rch April b'luy Juna July SC'F'lEI1�i�LTYC —._ _ . �..— DESTGN 4 weeks � � DESIC�N s � --- --- ----___..� . DE�IELOPIWIENT � • 3 Weeks , ; eoxs�vcTioN _— _._.._ ___.___ ... -- 3 D4CUMEI�]TS - y 4 - 5 WVeeke � Q —� -- ----_ �--_ BII3DING Bid . � 3 We�ks � NEGOTIA'ITON - --- _...__.._. � �� --- ,', 2 Weake V � CflNSTRIlCTI01� {� 3t•+�} �Aonths � � Ear�jf � , , accupy � Feb. M�ty 'S5 4 ' • 0 � ` N � � � , � ,; Sc tember Oclobec �Vuvemher Decembcr Jnuuarv Fehru$r M�rch A riE Ma Jt�ne ;(ulv i > � MEMO DATE: September 30, 1999 TO: Chair Michael Navin and Park and Recreation Committee FROM: Jill Lien RE: Fund Raisers Does the Park and Recreation Corrunittee want to hold some type of fund raisers to gain more funds in the Park and Recreation Account? � � � I I � i � From: Jim March <jmarch@goldengate.net> To: Terry Sweeney <terry@tsnorthland.com>; Dick Travis <dicktravis@hotmail.com>; Mari Nelson <sbi@mninter.net> Date: Tuesday, August 31, 9999 8:58 AM Subject: "Week in Review" Week in Review thru August 30, 1999 Building Permits this Period = 10 Building Permits YTD = 152 New Homes Year to Date = 57 *�****�****************�*******************�********************�*�*********************** '` This last weelc has been busy! Interviews for four final candidates for the position of Media Relations Specialist have been completed. Interviews for eight final candidates for the position of City Clerk have been campleted. Thank you to Councii persons Mari Nelson � and Linda Broussard-Vickers for sitting on the interview panel for this hiring process. I was I very pleased with the caliber of the candidates we had for interviews. Our interview panel ' looks forward to making a recommendation to Council at tonight's budget workshop. * The Fete des Lacs revitalization committee meeting was a success. There were approximately a dozen voiuntesrs who showed some interest and generated some ideas for a bigger and better City Celebration in 2000! * The Uloreland property has been cleaned up. The public works department was able to remove much of the debris with a rented front end loader. The property owner was ' coo�erative in the process. A police officer and I were in attendance to explain the I procedure to the property owner. Ms. Moreland se�med relieved to finai(y have some help ' to fix the problem. Thank you to everyone involved in this successful project. * I received a phone call from Tollefson Development. Mr. Tollefson indicated that his development company had purchased the twenty acre Moore property. This property is currently. zoned R-1 Rural Residential. The property is in the current MUSA. The property is located north of the Woods of Clearwater Creek and the Deer Pass subdivision. The developer has requested our procedures for subdivision. * I spoke to Keith Ebensteiner late last week. Mr. Ebensteiner indicated that he would be bringing a site plan before the next Plan�ing and Zoning Commission meeting for an approximate 12,000 square foot speculative building in the Industrial Park. They are also working on the design for an approximate 16,000 square foot building to be built as well. 8/31'99 Pa�e 2 of 2 * There is a tri-city police department task force meeting tomorrow evening at Circle Pines at 7:00. We can discuss the goals of this meeting at the budget workshop. The Park and Recreation Committee meets tomorrow evening. They are interviewing four candidates for the one current vacancy they have on their committee. * Linda Broussard-Vickers will be assuming the liaison position with the Planning and Zoning Commission with the consent of Mari Nelson. * I have set up a tentative meeting witf� Ron Gersdorf from Waste Management for Wednesday, September 8th at 4:00. Councilmembers Sweeney and Broussard-Vickers had indicated an interest in attending this meeting. Please let me know if this date and time works in your schedules. * See you tonight at 6:30! I 8/31 /99 Page 1 of 2 � From: Jim March <jmarch�goldengate.net> , To: Terry Sweeney <terry@tsnorthland.com>; Dick Travis <dicktravis@hotmail.com>; Mari Nelson <sbi@mninter.net> Cc: Diane Ward <webmaster@northernglow.com> Date: Friday, September 17, 1999 9 2:29 PM S W e e k in Review � - – – — -- - - --- --- - - - -- - - -__ --------- ----- - ---- ----- --- __ _____-- __ � Week in Review thru September 17, 1999 I i Building Permits this Period = 4 I Building Permits YTD = 161 , New Homes Year to Date = 58 ' .�:. i ,� *��*******��*�*��«�,�,�,�*�,�*��,�**�**��* I * I had a phone conversation with Tim Yantos (Anoka County Deputy Administrator) in � regards to Chauncey Barett Gardens. I asked Mr. Yantos if the County would consider a � second phase to the project. There is enough land on the site to add another 16 unit ' building. There has never been a vacancy since the faci(ity was opened. I am to(d there is i a lengthy waiting list. The project currently cash flows. My thoughts are that if there were , additional units available, it may lessen the financial exposure to the City and the County HRA. When the facility was buitt, the City had to pledge that it would cover any shortfal(s in the operation of the facility. An additional thought I had was if a second building was built, instead of building another interior community room, look at constructing the next building with a three season porch or a gazebo on a large outside patio. That way one buiiding would have a recreational area available in the pleasant months and the other building would have a recreational space available for inclement weather. " I received a call from Jon Olsen (Anoka County Highway Engineer). Mr. Olson indicated that AnQka County was sending a)etter of support to Washington County in their efforts to secure federal funding for improving Main Stree�. From what Jon mentioned, Washington County would like to improve Main Street from 135E to Highway 61. This improvement would consist o€ building the road with four lanes and turn lanes. The federal funding is competitive and funding could be available from 2001-2004. This project would not involve Main Street west of the 135E interchange. * A gentleman stopped af City Hall this week and inquired about the use of the old LaMotte Store as a location for an antiques shop. 9/ 17/99 rz�c L vrc i * Jili Lien, Aimee Fairbrother and Teresa Bender have volunteered to coordinate the Holiday party for the City this year. They have solicited input from staff. The consensus is to hold the dinner at DeCoy's in White Bear Lake. DeCoy's is opening a new party area I the e eral ublic holida that will be available to accomodate our rou . After the mea , g n p y 9 P party will reconvene at KeHy's Korner. More info. will be coming. * Ron Gersdorf (Municipal Contract Coordinator for Waste Management) has been relieved of his duties. Mr. Bruce Malec (Divisio� Manager, Waste Management) will be present at our next meeting to discuss the renewing our refuse contract. * LaMotte Park has been overseeded and fertilized thanks to the efforts of public works. This is going to end up being a first class park. * Rick Carlson called me to say that he would like to begin work on plat submittal for the former Prachar property. This property is approximately 20 acres located directly south of LaMotte Park. * I have placed a copy of a letter in your mailbin that was received from the Circle PinesJLexington Police Commission. They are stating that they do not have the financial ability to continue looking at the feasibility of a four City police department. It appears possible to continue the feasibility analysis of a potential four City police department without utilizing resources under the control of the police commission. This is kind of a sensitive issue. The police commission has a lot of ownership in the Cirr�e Pines/Lexington department. In my opinion, it would be unfortunate if this "ownership" obscured the vision of community leaders to at least have an open mind to consider the feasibility of a four City department. I mentioned at the last tri-City meeting that 1 wanted to see the study carried out and to place in writing the reasons for and against consotidation. At this point, I do no have enough information either way to determine if � ` 9/ 17/99 From: Jim March <jmarch@goldengate.net> To: Terry Sweeney <terry@tsnorthland.com>; Dick Travis ' <dicktravis@fiotmail.com>; Mari Nelson <sbi@mninter.net> Cc: Diane Ward <webmaster@northernglow.com> ' Da�t�: Friday, September 24, 1999 11:07• AM Subject: "Week in Review" '`�'�i �=`< - - ;','; =� thru September 24, 1999 I Buiiding Permi�s this Period = 5 8uilding Permits YTD = 166 New Homes Ye3r to Date = 58 MY4f4#*ttf itY*l�Ri�1r*�!*#Yrf f:YlNiY i>*if f*flrf!'***YYfi*lYraFY!*f **f�t*iFfY*ltYt:��R?f'*M-*f*fYrf*f f x!?*�kfMYff i!*i�*!!f * I rne# with Bruce Malec (Division Manager wiih Waste Management) this morning. I haa Mr. 1�lalec sign an extension to the existing refus� cantract that I drafted. The extension is vaiid until 11/1/99. IV1r. Malec aelivered a revised contract along with some addition�l pricing justification. 1 pointed out some changes that were discussed at the me�ting that we�e not in the revised contract. I shoufd have the fina( revised contract from Mr. �itaiec next week. This item will be placed on the first Council agenda in October. * I met with finlo students from the U of M who ar� working on a class project. Their c)ass is , conducting an inventory of park and open spaces r'or the Metro�oiitan Counci�. I provided , the infiormation for Cente� to update the respective maps. * i he ads have been piaced for recruitment for the public works position vacancy. * The design team sub-committe�s met with the Economic Development Committee on Tuesday evening. The EDC committes is planning to conduct interviews to fill the vacancies on their committee. * There is a Fete des Lacs revitalization committee meeting scheduled next �Neelc on Thursday at 7:00 at Chauncey Barett Gardens. '' RO-SO plans to begin sewer and water construction at Center Villa next weelc. '` Burschville is installing sewer and water at Royal Industrial Park this week. I spo�e to Cit�� Attorney Jim Hoeft in regards to the City contribution towards the sewer and water extension in to the Industrial Park. The City has previously committed $60,000 towards 9/2�'99 trunk sewer and water main installation along Fairview Street. This contribution will be allocated on a reimbursement basis, since.the City is not directly contracting with Burschvilte. � . * Volunteers are needed for the Lion's Haunted House. Call me ifi you are interested! 9/?4/99 � » � .. � ..� From: Jim March <jmarch@goldengate.net> To: Terry Sween�y <terry@tsnorthland.com>; Dick Travis , <dicktravis@hotmail.com>; Mari Nelson <sbi@mninter.neb Cc: Diane Ward <webmaster@northe.rngiow.com> Date: Friday, October 01, 1999 11:06 AM Subjec W eek in Revi Week in Review thru October 1, 1999 ' �u}'''�l;"C ' ��.."'.._ .,"�'� , =,'��u = 2 � ��;ii�i;�� P��r;;;�s'tTi.� = 168 ' New Homes Year to DGte - 58 ,�,t,�,�.�.,�,.,�,�,t,�,�,.,tx.*�*..�,��..,t*.,�*,�..,.�.,�,.,_„�,�.,�,,,,�*,...,�,.*..,,*,�.,,*,�**„�,*, * Gary Barott has called me to indicate that his property is for sale at the end of Main Street prior to the road turning north near St. Genevieve's church. Mr. Barott owns a small cottage and a six-plex apartment buiiding. The asking price is $300,000 for both properties. If Councii is interested in discussing this issue, please let me know. I feel that the price is high for the condition of the property. i * We have had some citizen complaints in regards to an ACCAP home in the Royal I Meadows subdivision. Some citizens are interested in appearing before Council to deliver I a petition in regards to the problems they have had with the current tenants. A meeting has been scheduled for next Monciay at 2:30 with some residents and the property manager from ACCAP. If anyone from Council is interested in attending, please let me know. * I attended the Fete des Lacs revitalization meeting last night. There is a great group of volunteers working with the Lion's to make next year's celebration a memorable event. * Rick Cartson stopped in City Hall on Wednesday to discuss his plans for the former Prachar property. Mr. Carlson has purchased approximately 23 acres of land south of LaMotte Park. Mr. Carlson would like to develop the property next year, one year prior to what is called for by the comprehensive plan. This would require a comprehensive plan amendment and approval by the City Council. I indicated to Mr. Carlson that I did not think the Council would be interested in such an idea, unless the City would have some type of benefit from approving such a suggestion. One idea I mentioned was a significant contribution towards playground equipment for LaMotte Park besides the required park 10/ 1 /99 dedication fees. Mr. Carlson seemed interested in the idea and wifi be getting back to me in the future. This will be a future agenda item. * t had an idea of holding a community bonfire in conjunction with the playground installation at Acorn Creek Park. This would be an alcohol-free event for the whole _ community from 7-9 PM. We could provide�.free hot chocolate and popcorn for those who attend. The event would coincide with the League of Minnesota Cities "Cities Week". 1 believe the City could receive some positive publicity for this event and I believe their would be a good turnou# (weather permitting). This will be on our next agenda. • Diane Ward is scheduled to begin duties next week. Everyone is excited to welcome her aboard! * Have a nice weekend! 10/1/99 , _ , CITY OF CENTERVILLE �� ' CITY COUNCIL MEETING AUGUST 25, 1999 ��, - Pursuant to due call and notice thereof, the City Council of Centerville held it's regularly scheduled meeting on August 25, 1999, at CitX Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Mari Nelson Council Member Dick Travis Council Member Terry Sweeney ' Council Member Linda Broussard Vickers ' ABSENT: None STAFF: City Administrator, Jim March City Public Works Director, Paul Palzer City Engineer, Tom Peterson City Attorney, James Hoeft City Liaison, Aimee Fairbrother I. CALL TO OIZDER � Mayor Wilharber called the August 25, 1999 City Council meeting to order at 6:00 p.m. II. PUBLIC HEARING � III. APPEARANCES/AWARDS IV. CONSIDERATION OF MINUTES Au�ust 5, 1999 City Council lyleeting Minutes . Motion by Council member Nelson, seconded by Councii member Sweeney to approve the August 5, 1999 Council meeting minutes. Wilharber and Travis - aye. Council member Broussard Vickers abstained. Motion carried. Au�ust 11, 1999 City Council Meeting Minutes Motion by Council member Sweenev, seconded by Council member Broussard ��ickers to approve the Au�ust 11, 1999 Council meetin� minutes. Nelson and Travis - aye. Mayor Wilharber abstained. Motion carried. Page 1 of 7 � r \ V. PAYMENT OF CLAIMS , The Citv of Centerville, August 12 tlirou�h Au�ust 25,1999 Motion bv Council member Nelson, seconded by Council member Travis to approve the egpenditures for the Citv from Au�ust 12 throu�h Au�ust 25, 1999. Motion carried unanimously. The Centennial Fire District Motion bv Council member Nelson, seconded by Council member Sweeney to , �_prove the Centennial Fire District ratification of expenditures. Motion carried unanimously. 1999 Seal Coat Pro�ect Motion by Council member Sweeney, seconded by Council member Travis to pay $36,512.42 for the 1999 Seal Coat Proiect. Motion carried unanimously. VI. SET AGENDA � Motion by CounciI member Nelson, seconded bv Council member Sweenev, to approve the a�enda. Motion carried unanimouslv. VII. PETITIONS AND COMPLAINTS Norma Essex - Letter re�azdiug Rubbish Haulers Norma Essex of 7333 Old Mill Road was present to review her compla.int against Waste Management, the current rubbish hauler. Ms. Essex originally brought her complaint to the City Council on August 1 l, 1999. Ms. Essex felt her complaint was misrepresented at the August 11�' Council meeting, and reinstated her concern. Ms. Essex indicated that she had set out a bag of shredded paper to be recycled. The haulers opened the bag to put the paper into their truck, and in the process the wind blew the shredded paper throughout her �� yard. Ms. Essex contacted Waste Management for assistance in cleaning up the mess, but ' received none. Council discussed the issue at hand, and Council member Nelson indicated she had contacted three other haulers who stated if this situation would occur, they would send ,an employee back out to help clean up the mess. Mayor Wilharber indicated City staff - would research the problem for Ms. Essex. % Brian Drive Trail Issue John Green of 7160 Brian Way presented a request to purchase from the City a small Page 2 of 7 piece of land (cunently a path) that runs behind his house tha.t he currently maintains. Mr. Green would like to install a fence on the property to make it "look nice", instead of just letting the land sit there. Mr. Palzer indicated that currently the property is zoned as"Park Land", and proposed City Council physically look at the property before granting the request. Mayor Wilharber suggested sending the request to the Park and Recreation Committee for their recommendation. Motion bv Council member Sweenev, secouded by Council member Broussard Vickers to send the Brian Drive trail purchase request to the Park and Recreation Committee for their recommendation. Motion carried unanimousl_y. VIII. UNFINISHED BUSINESS IX. NEW BUSINESS Center Villa Assi�ment of Developers Agreement Je�Bock of Land Holdings Group has submitted a request dealing with the purchase of , the proposed Center Villa subdivision currently owned by Mr. Lessard. Land Holdings ' Group requests the Developers Agreement be approved based on the sale of the property, as well as Council approval of issuing building permits on Lots 1 and 2, Block 1 as well as Lots 1 and 20, Block 2. Currently the Developer's Agreement states tha.t only one lot � can be built upon until the base course of asphalt is installed in the subdivision. Fire Chief I Bennett commented that fire code access road needs to be within 150 feet of the building ' being constructed. Chief Bennett felt the proposal was appropriate. The developer would like to begin the streets and utilities as soon as possible. � Motion bv Council member Nelson, seconded bv Council member Travis to approve the developers request for issuance of buildin� permits on Lots 1 and 2, Block 1 and Lots 1 and 20, Block 2. Motion carried unanimouslv. Motion b_y Council member Sweene_y, seconded b_y Council member Travis that, � upon closin�, the Developers A�reement would be modified to state the buyer as Land Holdin�s Group, the number of permits would be reinstated from one to four and the si�nature line and mailing address would reflect Land HoldinQ Group. Motion carried unanimousiy. Dennis Kroll - Buildin�Plans ' Dennis Kroll of Bonestroo, Rosene, Anderlik and Associates Inc. presented the Council with a site plan idea drawn up based on the needs and recommendations presented to him by City Administrator Jim Mazch, Public Works Director Paul Palzer, and City Engineer Tom Peterson. The site plan, labeled as Scheme A identified the following benefits: Page 3 of 7 . ► Add' to the current Ci Hall buildin � , t3' g ► Attached south facing doors ► Additional fire department parking stalls ► Courtyard � ► Expanded Council Chambers � ► Training room ► Lunch room The initia.l project cost for Scheme A would be $914,391.49. There was much discussion on several issues of Scheme A. Future concerns addressed by � the Council included: �► A possible increase in the ponding area due to a lazger building ► Driveway issues dealing with Anoka County ► Storage of Public Works equipment ► Space allocated for storage ► T�ation ► Old Public Works location - ta�c impact - long term vs. cost of new building Mr. March questioned if the Council wanted to pursue the idea presented in Scheme A. Council member Sweeney indicated he would like to receive some public input before a decision is reached. Michael Navin of Park and Recreation stated he would like to see the City keep the old Public Works location for possible park use, youth center use, or leaving as open space versus selling the property. Fire Chief Bennett added that he felt future fire department expansion would not be an issue. Any fire department expansion would entail a new location. Mayor Wilharber and Council member Travis volunteered to serve on a research committee focusing on the concerns facing the City with the e�ansion issue. Mr. March will set up a meeting for ne� week with interested Council members. Generator Fire Chief Bennett informed the Council the Koehler Model generator will not be available before January 1, 2000. The City will need to look at purchasing a different model. Acorn Creek Park - Design and Grant Agreement Doug Porter gave a brief overview of the recent decision made by Park and Recreation and the Centerville Neighborhood Network to replace the original pla.yground vendor with Minnesota/'Wisconsin Pla.ygrounds Inc. - Gametime. Mr. Porter noted the Page 4 of 7 selected company's equipment is 100% handicap accessible, and has submitted a plan that includes play structure for children of all ages. There is a 3% cash discount if the structure is paid 'm full at the time of order. Mr. Mazch added tha.t the volunteer involvement along with the support of the Park and Recreation Committee has been a benefit. Mr. March has spoke to the DNR in reference to the vendor change. The DNR reported there is no problem with the change, provided the City stay with in the grant budget, and they maintain a similaz layout to the one submitted. Mr. Mazch indicated the City has 30 days in which to enter into the grant agreement, and hopes to see the playground installed in late October. Mr. March stated that the City has until the year 2001 to spend the funds, and added that the cash match will � come from Park Dedication Fees as well as MS Funds. Mayor Wilharber suggested that since the park will be installed primazily by volunteers, the committees should generate some excitement and get the word out as soon as possible. Motion by Council member Sweenev, seconded by Council member Nelson to ' approve the Outdoor Recreation Grant as stated, as well as the design for Acorn Creek Park. Motion carried unanimouslv. Letter of Credit Reduction - Deer Pass I Motion bv Council member Travis, seconded bv Council member Sweeney to ', to reduce the egistin� letter of credit to 125% of the remainin� work to be done. �I Motion carried unanimously. Letter of Credit Reduction - Buechler Estates �! Motion bv Council member Travis, seconded bv Council member Sweenev to to reduce the ezistin� letter of credit to 125% of the remaining work to be done. Motion carried unanimouslv. Alexandra House Mayor Wilharber stated he received a letter from the Alexandra House requesting the Council adopt a proclamation in honor of Domestic Violence Awareness Month for October 1999 in Anoka County. �•Motion bv Council member Nelson, seconded bv Council member Vickers to support the Alezandra House proclamation to adopt October as Domestic Violence Awareness Month. Circle Pines - Lexington - Police Department Request Page 5 of 7 Ma.yor Wilharber indicated he received a letter from the CPLPD requesting Council ; provide approval for nine Safe and Sober Signs to be installed throughout the City. Motion bv Council member Travis, seconded bv Council member Sweeney to have ' the City's Public Works Department assist in installin� nine Safe and Sober Si�ns in the desi�nated locations identified in the proposal. Motion carried unanimously. MS Society Gambling Renewal: Resolution 99 - 10 Mr. March stated he received notice from the MS Society requesting approval to continue conducting charitable gambling at Kelly's Korner. Motion bv Council member Nelson, seconded bv Councit member Broussard � Vickers to approve Resolution 99-10 permittin� the MS Societ_y to conduct charitable gambling at Kellv's Korner. Motion carried unanimously. North Metro Telecommunication Commission Bud e�quest Mr. March stated he has reviewed the year 2000 budget for the North Metro Telecommunications Commission and the Media Center. The Commission requested Council approve the 2000 Media budget and an increase in the PEG fee from $2.00 to $2.25 a month. PEG fees cover a variety of different costs including the implementation of higher quality local programming. Motion bv Council member Sweenev, seconded bv Council member Nelson to to approve the Year 2000 Media bud�et and approve an increase in PEG fees from $2.00 to $2.25 per month. Motion carried unanimousl_y. CONSENT AGENDA COMMITTEE REPORTS Mayor Wilharber announced the resignation of Dale Surrunerhaus from the Tri-City Task Force. The Mayor thanked Mr. Sommerhouse for his work and wished him luck in the future. Motion bv Mayor Wilharber, seconded by Council member Travis, to accept the resi�nation of Dale Summerhaus from the Tri-Cit_y Task Force. Motion carried_ unanimously. 'ADMINISTRATORS REPORT Mr. March indicated the prelimina.ry levy needed to be set prior to September 15. After that date, the budget can only be reduced, not increased. A budget workshop has been set for August 31, 1999 at 6:30 p.m.. Page 6 of 7 Mr. March stated the City received the Trail Linkage Grant from the DNR. This is a 50% matching grant, and will be used to connect the Laurie LaMotte Park Trail with the Anoka County Trail system Mr. March announced the rubbish hauler contract will expire in October. Council member Sweeney and Council member Broussard Vickers volunteered to serve on a committee to research and review the rubbish hauler contract, as well as research other possibilities. ADJOURNMENT Motion bv Council member Sweeney, seconded bv council member Broussard Vickers to adjourn the Au�ust 25, 1999 Council Meetin� at 7:55 p.m. Motion carried unanimousl_y. Respectfully Submitted, _ j" ;J 'L.r � _-�� ; .� �; i - ^� '�; - �: � -- �_, (' Aimee Fairbrother �" Staff Liaison � I I � ! Page 7 of 7 ,,;,. � y APPROVED CITY OF CENTERVILLE ' . CITY COUNCIL PRELIMINARY BUDGET/GOALS WORKSHOP I AUGUST 31, 1999 6:30 p.m. Pursuant to due call and notice thereof, the City Council of Centerville held a preliminary budget/goal and recommendation for additional staffworkshop on August 31, 1999, at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Mari Nelson Council Member Dick Travis Council Member Terry Sweeney Council Member Linda Broussard Vickers ABSENT: STAFF: City Administrator, Jim March , I 1. Call to order Mayor Wilha.rber called the Workshop to order at 6:30 p.m. I 2. Recommendation for Media Relations Specialist Motion by Council member Nelson, seconded by Council member Travis to offer Patricia Scott the Media Relation Specialist position for the City of Centerville at a � rate of $15 per hour, ten - twenty hours per week. All in favor. Motion carried unanimousl_y. Discussion was held about the possibility of contracting with Ms. Scott as an Individual Contractor. Council member Nelson questioned if liability insurance was required by Ms. _ Scott or the by the City if hired as an Individual Contractor. Mr. March indicated he would check with the City Attorney on whi�h party is responsible for carrying the liability insurance. 3. Recommendation for City Clerk Motion by Council member Vickers, seconded 6v Council member Nelson to offer I Diane Ward the City Clerk position for the City of Centerville. All in favor. Motion carried unanimousiv. ' Mr. March indicated he would check with Ms. Ward's previous employer along with completing a background check. 4. Year 2000 Proposed Budget Mayor Wilharber opened the discussion on the praposed budget, and informed the Council there would be a Tri-City Police meeting on Wednesday, September 1, 1999 to discuss the year 2000 police department budget and the revised joint powers agreement for the department. Mayar Wilharber questioned the Council on their feelings towazd supporting the Police Department increases. The Council indicated they would be in support of the increases, providing the other Cities involved were in agreement. Council member Sweeney indicated he would like to see the City grow and become more prosperous, but questioned the necessity of the current twenty-four hour police coverage. Mayor Wilharber responded that a decrease in the coverage may result in an increase in City liability as well as a lack of quality of service currently being provided by the Police Department. Discussion on the current and future MI1SA and building permit forecast for the year 2000 took place at the Workshop. Motion by Mavor Wilharber, seconded by Council member Sweene_y to maintain the current lev_y amount at a tax rate of .48862. All in favor. Motion carried unanimously. 5. Adjourn Motion bv Council member Travis, seconded bv Council member Sweene_y to adiourn the Special Workshop at 8:55 p.m. Alt in favor. Motion carried unanimously. Respectfully Submitted, Aimee Fairbrother � Staff Liaison . � APPROVED CITY OF CENTERVILLE CITY COUNCIL MEETING SEPTEMBER 8, 1999 Pursuant to due call and notice thereo� the City Council of the City of Centerville held it's regularly scheduled meeting on September 8, 1999, at City Hall, I880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Mari Nelson Council Member Dick Travis Council Member Terry Sweeney . Council Member Linda Broussazd Vickers ABSENT: None STAFF: City Administrator, Jim March City Public Works Director, Paul Palzer j City Engineer, Tom Peterson �� City Attorney, James Hoeft � I I. CALL TO ORDER Mayor Wilharber called the September 8, 1999 City Council meeting to order at 6:00 p.m. II. PUBLIC HEARING III. APPEARANCES/AWARDS IV. CONSIDERATION OF MINUTES August 25, 1999 Cit_y Council Meeting Minutes Motion bv Council member Sweenev, seconded b_y Council member Nelson to approve the August 25, 1999 Council meeting minutes. All in favor. Motion carried unanimoustv. August 31, 1999 City Council Meeting Minutes Motion bv Council member Nelson, seconded bv Council member Travis to approve the August 31, 1999 Couacil meeting minutes. All in favor. Motion carried unanimoustv. Page 1 of 6 , � • V. PAYMENT OF CLAIMS The City of Centerville, Au�ust 28 throu�h September 8, 1999 Motion by Council member Nelson, seconded by Council member Broussard Vickers to approve the ezpenditures for the City from Au�ust 28 throu�h September 8, 1999. All in favor. Motion carried. The Centennial Fire District Motion bv Council member Sweenev, seconded bv Council member Broussard Vickers to approve the Centennial Fire Districts ratification of ezpenditures. All in favor. Motion carried. VI. SET AGENDA Motion by Council member Broussard Vickers, seconded by Council member Travis, to approve the a�enda with the following items added to New Business; 6. Update on Cable Sound S_ystem, 7. Hugonian Article on Public Works Building. All in favor. Motion carried unanimously. VII. PETITIONS AND COMPLAINTS Mayor Wilharber mentioned the complaints on the previous noise permit granted for the wedding reception on Clearwater Drive. VIII. UNFINISHED BUSINESS Planning and Zonin� Recommendation on Animal Ordinance Mr. March passed out the revised Anima.l Ordinance. Motion by Council member Broussard Vickers, seconded bv Council member Sweene_y to table the Animal Ordinance until the negt meeting on September 22, 1999. All in favor. Motion carried unanimously. Planning and Zonin� Recommendation on Fireann Ordinance �Motion bv Council member Nelson, seconded by Council member Sweeney to table the Firearm Ordinance. All in favor. Motion carried. Park and Recreation Recommendation on Cooperative Trail Linka eg Grant Motion bv Council member Nelson, seconded bv Council member Sweenev to accept Page 2 of 6 � Park and Recreations recommendation to appoint Ms. Karla DeVine to the Park and Recreation Committee board. All in favor. Motion carried ananimouslv. IX. NEW BUSINESS � Set Truth In Taxation Dates , Motion by Mavor Wilharber, seconded bv Council member Broussard Vickers to set the initial Truth in Tazation hearing date for December 8"' and the continuation meeting, if necessarv, for December 20�". All in favor. Motion carried unanimouslv. Motion bv Mavor Wilharber, seconded bv Council member Sweene_y to move the � City Council meetin� scheduled for December 22°� 1999 to December 20"',1999. All in favor. Motion carried unanimouslv. Set 2000 Bud�et Preliminarv Levy � Motion bv Council member Sweeney, seconded by Council member Travis to set the ' Preliminary Lev_y at $985,000 and to accept Resolution 99-12. All in favor. Motion carried unanimously. Park and Recreation Enterprise account with $SOk Bud�et Amount , Mr. Mazch explained the Pazk and Recreation Committee request far an Enterprise ', Account and request for a$50,000 budget. ! Council member Sweeney mentioned that the Park and Recreation Committee wants to fix l up the pazks in Centerville. Some of the parks need repairs to swings, addition of slides, ' picnic tables and benches. The turf in all of the pazks needs to be fertilized and maintained better than in the past. Motion by Council member Sweeney, seconded bv Council member Nelson to acknowledge receipt of the recommendation of the Park and Recreation Committee to set up an Enterprise Account wit6 a$50,000 Budget. Council will consider the recommendation at a future meeting. All in favor. Motion carried unanimously. Schweitzer request for 73` Street temporarv ctosure Mayor Wilharber requested written notification to adjoining neighbors. �Council member Nelson added the notice should be delivered to those living west of Peterson Trail, on Prairie Drive, on Mill Road, on Quebec and on Revoir Streets. Mayor Wilharber asked whether or not the Council should grant noise or other pernuts after 10:00 p.m. Council member Travis stated he would not like to approve something as Page 3 of 6 � late as 11:00 p.m, again. Council member NeLson agreed. � Motion by Council member Sweenev, seconded bv Council member Broussard Vickers to notify nei�hbors, post road closed si�ns and confirm that it is acceptable with the Police Department. Wilharber-A_ye, Nelson-Nav, Broussard Vickers-Aye, Travis-Ave, Sweenev-AYe. Motion carried. Capra Utilities Pavment Request Mr. Tom Peterson (City Engineer) eacplained that Capra's Utilities installed some utility connections in the Parkview Addition. He was not sure who was responsble for the connection damages, but he thought it was Capra. Mr. Peterson mentioned he thinks the City should change the design of future sewer � services slightly. Mr. Paul Palzer mentioned he has seen plumbers cause the problem themselves through carelessness. Motion bv Council member Nelson, seconded by Council member Travis to send a letter to Capra's Utilities statin� that this is not a Cit_y issue. All in favor. Motion carried unanimously. Sound System Council member Sweeney asked if the current sound system could be checked to make sure the microphones aze not malfunctioning. Hu�onian Article on Public Works Buildin� Council member Sweeney stated he has had several complaints from residents that the City is going to build a public works building no matter what, and the ta}ces are going to go up no matter what. Mayor Wilharber stated he asked the writer of the article for her clarification on why the article seemed slanted. Jim March will send a letter to the Hugonian e�ressing the Council's dissatisfaction on the content of the article. X. CONSENT AGENDA Motion bv Council member Travis, seconded bv Council member Nelson to approve the consent asenda. All in favor. Motion carried unanimousl_y. Mr. Bob Kom (6759 Centerville Rd.) asked�about the animal ordinance and what precipitated the discussions. Council member Broussard Vickers expla.ined she had talked to Mr. Korn about the pigeon issue to gather input. Page 4 of 6 . Mr. John Green (7160 Brian Way) appeared before the Council to listen to the Council's direction on a piece of properry he wishes to purchase neaz his home. The property is approximately 600 square feet. City Attorney James Hoeft explained the City needs to establish a fair market value for the property. Jim March will calculate the value by taking the assessed taxa.ble land value increased by 15% and then pro-rate that figure by the square foot. Mr. March will present this figure to Mr. Green to see if it is acceptable. Mr. Green would be responsible for paying all transaction costs, including legal, recording and surveying. XI. COMMITTEE REPORTS Council member Broussard Vickers discussed the Planning and Zoning efforts in revising the animal ordinance. LaMotte Pazk � Motion bv Council member Sweene_y, seconded bv Council member Nelson to approve the seeding and fertilizing at LaMotte Park. A11 in favor. Motion carried unanimouslv. Center Villa Developers Agreement � Motion bv Council member Sweeney to accept the addendum to t6e Center Villa Developers Agreement. Motion seconded 6v Council member Broussard Vickers. All in favor. Motion carried unanimously. � Vacation for Diane Ward / Citv Clerk I Motion by Council member Broussard Vickers, seconded bv Council member Sweenev to apurove three weeks of vacation for Diane Ward with the third week bein� available after siz months emplovmen�. Wilharber - Ave, Sweenev - Ave, Broussard Vickers - Ave, Travis - Ave, NeLson - Nav. Motion carried. XIII. ADJOURNMENT -Motion bv Council member Nelson, seconded by Council member Broussard Vickers to adiourn the September 8, 1999 City Council MeetinE at 7:SOp.m. All in favor. Motion carried unanimously. Page 5 of 6 Respectfully Submitted, � Jim March City Administrator JM/jml Page 6 of 6 1 NOT APPROVED . , CITY OF CENTERVILLE CITY COUNCIL MEETING SEPTEMBER 22, 1999 Pursuant to due call and notice thereof, the City Council of Centerville held it's regularly scheduled meeting on September 22, 1999, at City Ha11, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Mari Nelson Council Merriber Dick Travis Council Member Terry Sweeney Council Member Linda Broussard Vickers ABSENT: None STAFF: City Administrator, Jim March City Public Works Director, Paul Palzer City Attorney, James Hoeft City Engineer, Tom Peterson I. CALL TO ORDER Mayor Wilharber called the September 22, 1999 City Council meeting to order at 6:00 p.m. II. PUBLIC HEARING III. APPEARANCES/AWARDS I�. CONSIDERATION OF MINUTES September S, 1999 Council Meeting Minutes Motion by Council member Travis, seconded by Council member Sweeney to approve the September 8,1999 Council meeting minutes. Motion carried -• unanimouslv. V. PAYMENT OF CLAIMS Page 1 of 5 r The City of Centerville, Se�tember 9 through September 22, 1999 Motion by Council member Nelson, seconded by Council member Broussard- Vickers to aanrove the ezpenditures for the City from September 9 through September 22.1999. Motion carried unanimousl� The Centennial Fire District Motion by Council member Sweeney, seconded by Council member Travis to approve the Centennial Fire District ratification of egpenditures. Motion carried unanimouslv. VI. SET AGENDA � Addition to Unfinished Business: ■ Acorn Creek Park Quote Additions to New Business: ■ Goetz Letter ■Hugonian Letter ■Letter Concerning Police Department ■ School Evacuation Site ■Robert Westerlund Resignation ■ Eibensteiner Building ■Letter from Mady Reiter Motion by Council member Sweenex, seconded bv Council member Broussard- Vickers, to approve the agenda with additions. Motion carried unanimouslY. PETITIONS AND COMPLAINTS UNFINISHED BUSINESS Animal0rdinance The Council reviewed the Animal Ordinance, incorporating changes agreed upon by the Council. Refer to Revised Animal Ordinance for specific additions and changes. Motion by Council member Nelson, seconded by Council member Sweeney, to _. make the noted chan�es to the Animal Ordinance, providing chan�;es are reviewed and aQproved by the Cit� Attornev, and the Chief of Police. All in favor. Motion carried unanimouslv. Acorn Creek Park Quote Mr. Peterson presented a$10,896 gading quote for Acorn Creek Park. Page 2 of 5 ' Motion by Council member Nelson, seconded by Council member Sweeney to ,a��provegrading Acorn Creek Park for �10,896. All in favor. Motion carried. NEW BUSINESS Refuse Contract Council discussed the proposed Waste Management Refuse Contract. Mr. Bruce Malec (Division Manager) was present during the discussion. The Council reviewed information provided, and discussed the length of the contract, pricing, containers, yard waste, abatement fees, and terms of satisfaction presented in the proposed contract. In addition the Council discussed changing the date of service during the City Celebration, Fete Des Lacs, and the Centerville Garage Sale Days. Mr. Maxch indicated that although the Waste Management contract will be up on October 1, 1999, they are willing to provide service to the City under the current contract while contract extensions are being discussed. Motion by.Council member Nelson, seconded bX Council member Sweenev to eztend the Waste Management Refuse Contract through November 1, 1999. Motion carried unanimouslv. Facility Task Force Vacancy I � Mr. March explained the current vacancy on the Facility Task Force organized by the Centennial School District. Mr. March further explained the City Council has been asked I to appoint a Centerville citizen to serve on this committee. Bart Rehbein of 1659 Lakeland Circle, has submitted a letter indicating he would be willing to serve on the Facility Task Force, as the Centerville resident representative. j I Motion by Council member Travis, seconded by Council member Broussard- I Vickers, to appoint Bart Rehbein to the Centennial School Districts' Facility T�sk Force. Motion carried unanimouslv. i Appraisal for Public Works Facilitv In reference to the current Public Works site, a letter from Bill Bisek was presented inquiring about Council's interest in possibly selling the site and the facility. Mr. March explained the strong redevelopment potential the property has, and advised that if a site appraisal was conducted, it would helpful in deternuning whether or not to formally offer the site for sale. -• Motion by Council member Travis, seconded by Council member Sweenev, authorizing a site a�praisal be conducted on the Public Works propertv. not to ezceed 51500. Motion carried unanimouslv. Resolution to Extend Cable Franchise Page 3 of 5 � . Motion by Council member Travis, seconded by Council member Sweeney to � approve Resolution 99-12, Extending the Term of the Cable Franchise granted to Media One North Central Communications Cor� Motion carried unanimouslv. Goetz Landscapin Letter Mr. Goetz submitted a letter informing the Council of a delay in the ground breaking of their new building. Mr. Goetz is requesting pernussion to e�end his cunent Certificate of Occupancy Permit until the Middle of October. Motion bXCouncil member Nelson, seconded bv Council member Sweeney to egtend the Goetz Landscapin Certificate of Occ�ancy Percnit through mid October. Council member Vickers abstained. Motion c�rried. Letter to the Editor Mr. March submitted a draft `�.etter to the Editor" for review as directed, expressing dissatisfactian and non-factual information printed in the September Hugonian referencing the possible expansion of City Hall. Motion bv Council member Sweeney, seconded bX Council member Nelson to submit a"Letter to the Editor" to the Hugonian expressing dissatisfaction with an article �rinted in the Seatember Hugonian. Motion carried. Letter from Mad�Reiter The City Council received a letter addressing the possible merger with the Tri-City police Department. The Mayor indicated he would like to see the City go forward with this issue. Motion bxCouncil member Broussard-Vickers, seconded bv Council member Sweenev to acce�t the recommendation bv the potice commission, with the issue addressed again in the future. with consideration for an outside feasabili study. Motion carried unanimouslv. Letter from Centennial Community Services Mayor Wilharber read a letter from the Centennial Community Services, asking for permission from the City to use the Centerville-Centennial Fire Ha11 as the primary evacuation site for Centerville Elementary School. Mayor Wilharber explained he will � turn the letter over to the District Chief, who will in turn take it to the steering Committee. Resignation of Robert Westerlund Mayor Wilharber informed the Council that Robert Westerlund has submitted his resignation, with his last day stated as October 1, 1999. Page 4 of 5 , Motion by Council member Sweene,y, seconded b�Council member Travis to accept resignation bv Robert Westerlund as stated. Motion carried unanimouslv. Eibensteiner Buildin� Keith Eibensteiner gave a presentation on the proposed building his company will be constructing in the Industrial Paxk. Mr. March indicated that the Planning and Zoning Commission approved the building, and has asked Mr. Eibensteiner to present plans to Council as well as apply for a Special Use Permit. Mr. Eibensteiner detailed the contrasting architectural features. Motion made bv Council member Vickers, seconded by Council member Travis, to approve construction of the Eibensteiner building noting the contrasting architectural features aspresented. Motion carried unanimously. CONSENT AGENDA COMMITTEE REPORTS Mayor Wilhaxber indicated the Police Substation Open House will be held on Tuesday, Il i Sept 28, the Fete Des Lacs Revitalization Committee will meet with the Centerville Lions ! on Thursday at 7:00 at Chauncey Barrett Gardens, Acorn Creek is looking for installation volunteers for October 23. Mr. March indicated that Patricia Scott was not happy with the final version of the September Newsletter. Ms. Scott felt the photography in the newsletter was not satisfactory and is working to get them redone. ADMINISTRATORS REPORT I ADJOURNMENT j Motion by Council member Sweeney, seconded by Council member Broussard- ' Vickers to ad,�,ourn the September 22, 1999 Council Meeting at 9:2Q p.m. Motion carried unanimouslv. Respectfully Submitted, Aimee Fairbrother Staff Liaison � � Page 5 of 5 ., � NOT APPROVED , CITY OF CENTERVILLE PLANNING AND ZONING COMMISSION SEPTElV�IBER 7, 1999 Pursuant to due ca11 and notice thereof, the Planning and Zoning Commission of the City of Centerville held its regularly scheduled meeting at City Ha11, 1880 Main Street. PRESENT: Commission member Brian Hanson Corrtmission member A1 LaMotte Commission member Ray DeVine Commission member Rob Sheppard Commission member David Kilian Commission member John McLean ABSENT: Kath Welk � Y I STAFF: City Administrator, Jim March I Staff Liaison, Aimee Fairbrother Council Liaison Linda Brousarrd Vickers CALL TO ORDER I 'I I Mr. LaMotte called the meeting to order at 6:40 p.m. I I I OPENING � The oath of office was administered by Mr. March, to the following new members of the Planning and Zoning Commission: Ray DeVine, David Kilian, John McLean and Rob Sheppard. PUBLIC HEARING(S) APPEARANCES NEW BUSINESS Animal Ordinance Review The Commission reviewed the Animal Ordinance, incorporating changes agreed upon by the Page 1 of 3 ' Commission. Refer to Revised Animal Ordinance for specific additions and changes. , Motion by Mr. Hanson, seconded bv Mr. She�pard to make the noted changes to the � Animal Ordinance as a recommendation to City Council, providing changes are reviewed � � and a�proved bY the CitYAttorney, and the Chief of Police. All in favor. Motion carried ' unanimouslv. � i Fireann Ordinance Review � The Commission discussed briefly sections of the current Firearm Ordinance, resulting in tabling the agenda item, and requesting copies of neighboring Cities Firearm Ordinances for further ' review at the October Planning and Zoning meeting. Motion b Mr. Hanson seconded b Mr. Kilian to table the Firearm Ordinance. All in favor. Motion carried unanimousl�. Ordinance # 4 Review Mr. March updated the Commission on research previously conducted this year in reference to Ordinance #4. Mr. March indicated Dean Johnson from Resource Strategies had been working with the Commission on Ordinance #4, specifically dealing with, but not limited to the following issues: ► Driveway Width ► Lot sizes and zoning criteria ► Set backs in the downtown area ► Detached garages Mr. March informed the Commission that there are property owners that are waiting to hear how this Ordinance will be revised, so they can find out how large of a detached garage or outbuilding they can build. Mr. March stated the City attorney did not advise the Commission to approve variances on these properties. It was recommended the new Commission members review the proposed Ordinance #4 provided by Mr. Johnson. The Commission tabled the discussion upon further review of the proposed Ordinance. Motion 6y Mr. Hanson, seconded bv Mr. Kilian to table Ordinance #4 discussion. All in favor. Motion carried unanimouslv. I I Eibensteiner Buildin� � Keith Eibensteiner of Royal Oaks Realty presented a proposed building plan for the middle lot i located in the Roya1 Industrial Park. Mr. Eibensteiner indicated Royal Oaks Realty has developed five lots on a cul-de-sac in the Industrial Park, and stated the company's intention is to develop a tenant leased business complex incorporating the same theme within the business park. The initial Page 2 of 3 � building being proposed is 11,800 square feet, and exceeds the minimum lot and building size per ' City Ordinance. Althoi�gh the two to four available spots have not yet been leased, the proposed building will be able to accommodate businesses on the first and second floor of the building. The proposed building has four overhead drive in doors with a double loading dock that could be split into four separate bays. The proposed site also included twelve parking stalls in the front of the building, along with a row of parking on the side of the building. A question on the state required handicap stalls was addressed, and noted as a contingency on the site. Mr. March explained that normally in the past, the Planning and Zoning Commission would discuss the impact of the building on the City, including the effect on the t� base. Mr. March indicated that prior to his administration, the City had a checklist incorporating different requirements that needed to be addressed and met by the developer before acceptance of the plan. Mr. March indicated a revised checklist is currently being drafted, and named protection for City Staff as well as the Developer as a major benefit of the checklist procedure. Council member Vickers added the job of the Planning and Zoning Commission at this point would be to determine if the building type and style was appropriate for the City, and if the building meets the requirements of the City Zoning Ordinance. The Commission should then make a motion to City Council with their recommendation based on discussed contingencies. Motion bx Mr. Hanson, seconded by Mr. DeVine to recommend City Council approve the Eibensteiner buildin�plans contin�ent on the review and approval of the City Attorney, Citv Engineer and Chief of Police, along with providing evidence that drainage and ADA requirements have been met. All in favor. Motion carried. CONSIDERATION OF MINUTES I August 7, 1999 Planning and Zoning Minutes � Motion b�Mr. DeVine, seconded bv Mr. Kilian to approve the August 3, 1999 Planning � and Zoning meeting minutes. All in favor. Motion carried ADJOURN Motion by Mr. LaMotte seconded by Mr. Hanson to adjourn the August 3, 1999 Ptanning and Zoning meeting at 7:30 p.m. Motion carried unanimousl� Respectfully Submitted, Aimee Fairbrother � Staff Liaison � Page 3 of 3 � , CENTERVILLE ECONOMIC DEVELOPMENT COMMITTEE REGULAR MEETING MINUTES September 21 ,1999 � � � ,� � � R 01/ E D � � Pursuant to due call and notice thereof, the Centerville Economic Development Committee held their regularly scheduled meeting on September 21, 1999 at City Hall, 1880 Main Street. Present: Council Member Dick Travis EDC Chairperson Tim Rehbine Committee Member Mary Capra Committee Member Lori Dorn Committee Member Paul Montain Committee Member John Magill Staff:� EDC/StaffLiaison Aimee Fairbrother Absent: None Appearances: Cindy Bohm, Michelte Moser and Betsy Scheller - EDC Applicants CALL TO ORDER � I EDC Chairperson Tim Rehbine called the meeting to order at 8:00 p.m. I EDC regular meeting was proceeded by a Design Team Follow Up Session. APPROVAL OF MINUTES I , Motion by Ms. Capra to approve the August 17, 1999, meeting minutes. Ms. Dorn seconded the I I motion. Mr. Montain ana Mr. Magill abstained. All in favor. Motion carried. i OLD BUSINESS � DESIGN TEAM - "IDEAS IN ACTION" A. City Theme: Ms. Dorn indicated she was still checking into information from the Minnesota Historical Society related to historical preservation. Ms. Dorn added she will need some additional time to review and research the issues that surround historical preservation. B. Portable E�ibit: John Magill requested one of the portable exhibits be placed at Corner Express and Paul Montain requested one to be placed at Trio Inn. Ms. Fairbrother will check with Jim March to see if one can be placed at Apple Academy. The exhibits wiil be rotated among azea businesses every two to three months. Page 1 of 2 STAR CITY REVIEW Fete Des Lacs: Mr. Magill suggested EDC sponsor the area businesses at the Fete Des Lacs by creating and selling entrance buttons attached to a coupon log for the customer to use aY area � businesses. Ms. Capra�indicted this was done for the 1992 Fete Des Lacs celebration, and was � well received by businesses and elebration goers. YEAR 2000 BUDGET CONSIDERATIONS The Committee reviewed the budget considerations for the year 2000. The committee had no ' additional expenses to add at this time. GOOD NEIGHBOR PACKETS . Ms. Dorn updated the committee on the status of the Good Neighbor Packets. Ms. Dorn reports working with the Quad Community Press and the Centennial School District in obtaining information � for the packets. Ms. Dorn has also been taking pictures throughout the City for updating purposes. Ms. Dorn indicated she will continue to work on the packets in hopes of having a draft completed by the October EDC meeting. The committee was in support of having Ms. Dorn continue working on the packets, with the intention to have 500 packets ordered. Motion by Mr. Rehbine seconded bv Ms. Capra for the completion and orderin� of 500 Good I Neighbor Packets by Ms. Dorn. Motion carried. I I ORDINANCE UPDATE Ms. Fairbrother stated the Planning and Zoning Commission has recently submitted to Council, a I draft copy of a revised Animal Ordinance. Planning and Zoning will resume discussion on City Ordinance #4 - Regulating the Use of LandlBuilding Codes and City Ordinance #5 - Discharge of Firearms. LINO LAKES AREA CHAMBER OF COMIv�RCE I I Tabled, to be placed on October agenda to be discussed with the expanded seven-member committee. �� ADJOURNMENT I Motion to adiourn at 8:40 p.m. was made by Mr. Rehbine seconded bYMs. Capra. Motion carried unanimouslv Respectfully Submitted, r � � O ' ��w\ Aimee Fairbrother EDC/Staff Liaison Page 2 of 2 � , . � . „� � �?�� . � ��.�.. ��,� �� terv2 e �" ,,_ 1 88 0 �l�fa S treet • C enterviC�e, J�fJ� 55038 �.sta6C'�shed 1857 (651J 429-3232 • �a� (651J 429-8629 September 7, 1999 Monica Travis 7335 Brian Drive Centerville, NIN 55038 Re: Pazk and Recreation Member Vacancy I Dear Monica: Thank you for your interest in the Park and Recreation Committee Member vacancy. There were several candidates, and it was very difficult for the Park and Recreation Committee to choose just one applicant. Unfortunately, the Park and Recreation Committee has chosen another candidate at this time. We will keep your letter of interest on file for the neact six months, should another vacancy arise. Again, we thank you for your time and interest in the Park and Recreation Committee. Sincerely, I i � � ltiC�� /� V�� Chairperson Michael Navin Pazk and Recreation Committee " MN/jml CC: City Council -Park and Recreation Committee i � .��. � ��/ r��/ �/ �� 1880 9�Lair� Street • C:entervi��e, �(?� 5 50�8 FStLl6�iS�2el��.51 (�51J 429-32�2 • �a� (�51) 429-8629 September 7, 1999 Paul Montain 6510 Centerville Road Hugo, MN 55038 Re: Park and Recreation Member Vacancy Dear Paul: Thank you for your interest in the Park and Recreation Committee Member vacancy. There were several candidates, and it was very difficult for the Park and Recreation Committee to choose just ! one applicant. Unfortunately, the Park and Recreation Committee has chosen another candidate , at this time. We will keep your letter of interest on file for the next six months, should another I vacancy arise. Again, we thank you for your time and interest in the Park and Recreation Committee. I i Sincerely, I �� <<-��i.�� L,�,L!� ►1 �� Chairperson Michael Navin Park and Recreation Committee MN/jml CC: Citv Council Park and Recreation Committee I � I �_ �: tervi�Ce 1880 Main Street • Centerui!(z, 9 1�fJ� 5.� Esta6C�shed 1857 (651) 429-3232 • �ax (651J 429-8629 September 7, 1999 Richard Terway 7042 Eagle Trail Centerville, MN 55038 Re: Park and Recreation Member Vacancy i Dear Rick: Thank you for your interest in the Park and Recreation Committee Member vacancy. There were several candidates, and it was very difficult for the Pazk and Recreation Committee to choose just one applicant. Unfortunately, the Park and Recreation Committee has chosen another candidate at this time. We will keep your letter of interest on file for the ne� six months, should another vacancy arise. Again, we thank you for your time and interest in the Park and Recreation Committee. Sincerely, 11'1,i�E'�Y.� l 1��%-�'1 ��-� Chairperson Michael Navin I Park and Recreation Committee MN/jml CC: City Council �ark and Recreation Committee , , I