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HomeMy WebLinkAbout1999-01-06 Agenda Packet i CITY OF CENTERVTLLE PARK AND REC�ATI�I� �i�ENDA JA�Ti�A��' fi,1399 f :3fT I�.M. CALL TO ORDE�2 R��� CA]LL Ct)i'+TSID�FATI��T O�' 1'+���d�TTES A. I�e�ember 2, 1995 Par�i and l�erreation l�IQe#ing Nlinutes � AP�'��iI�I�TCES PE'TI�'I�1�TS AlY� CO��PLA.INTS ', UN�'I1V�S�iED B� SIlVESS A. Ice Rink Scherlule, gieserra�ions and Staff L�pda#e I � B. Faznily Fan Night Update (Sunday, January 3, frore� 4- 6 p.m.) C. Sugaester3 r�ames for Acorn Cre�k and Eag�e Pass Parks D. Grants o�ered by the DNR NEW BiTS�i'+1ESS i D�SC�SSI��' IT��IS I ' A. February A�enda Items i ADJO�JRNMENT � I p C � �'1P����CD i r i i CITI' OF CENTERVIIILE PARK AND RECREATION COMMITTEE December 2, 1998 Pursuant to do call and notice thereof, the Park and Recreation Committee of the City of Centerville held their regularly scheduled meeting on December 2, 1998 at Czty Hall, 1880 Main Street. Chairperson Michael Navin called the meeting to order at 6:35 p.m. Present: Chairperson Michael Na�in Dale Larson Don Bahneman Doug Porter Steve Brown arrived at 7:00 p.m. Staff: Jim March Jill Lien CONSIDERATION OF MIlYUTES , i November 4,.1998 - Motion by Doug Porter to approve the November Minutes. Don i Bahneman seconded the motion. All in favor. �� � APPEARANCES i PETITIONS AND COMPLAINTS �� UNFINISHED BUSINESS I Clearwater Meadows Foot Bridse - Michael Navin referred us to page 52, figure 11 in the comprehensive plan. He confirmed that there was no mention of a foot bridge in the plan, it only mentions a proposed trail. The comprehensive plan states Park and Recreations goals are to establish a system (nothing specific) in the comprehensive plan. Mr. Navin asked Jim March what the ne� step would be. Mr. March stated tha,t the camp plan is merely a guide, and that nothing in it is concrete. He stated that if we instatl a foot bridge, that three-wheelers wili be using/crossing on the foot bridge. He questioned if there will even be funds available to construct a foat bridge. He estimated it wi11 probably cost around $20,000.00 to install a nice bridge. He also mentioned that many of the residents are against installing a bridge. i � � i � Daie Larson felt we were done with this issue. He stated we have explored/examined the issue, and it is out of our hands now, Doug Porter stated there was one written request for the City to install a foot bridge from Joe Ulrich of 7055 Cottonwood Court. Mr. Porter felt the City should respond to Mr. Ulrich, explaining that there will be no action taken at this time. �»Pc� ler Estates - The council decided to accept $25,000.00 for park dedication fees, which equals $5,000.00 per lot. - �.o� Fee A�j.�stment for Pa�rk nedication - Doug Porter researched the surrounding communities by calling four different cities. His last call was to the City of Lakeville, which is just finishing a survey of the metro area. After being faxed a copy of the survey, Mr. Porter felt there was a general consensus of a flat rate based on the type of dwelling. He felt the $900.00 the City of Centerville is collecting is similar to surrounding communities, if not a little low. He suggested a formal proposal from Park and Recreation to modify the fee resolution. Jim March stated that currently we are collecting $900.00 per lat. Breaking it down to $750.00 in park dedication fees, and $150.00 in trail dedication, or, as mentioned we still have the ability to take 10% of the land. Michael Navin felt the language in the ordinance needs to be changed, suggesting taking offthe "or" 10% whichever is greater. There was discussion as to what dollar amount the Park and Recreation Committee should recommend if the cunent fees were changed. It was mentioned again the possibility of striking the 10% value language, or possibly going with a set fee or a sliding fee based on the type of dwelling. Dale Larson suggested starting with a flat fee, then working from there. Jim March suggested a high cap of $5,000.00 and a low cap of $1,200.00, using 10% of the value. He also mentioned the caps could be ad}usted yearly. He suggested splitting the $1,200.00 into $1,000.00 for park dedication fees and $200.00 for trailways. ' Da1e Larson questioned why we have to be locked into dividing the $1,200.00 into park �, dedication fees and trailways. We should be able to charge the $1,200.00 and then determine at a later time how it gets divided. Motion by Doug Porter to change Article 2- Design Standards, and 21.02 - Land Dedication to reflect an increase from the $900.00 we aze cunently collecting to $1200.00 for park dedication and trails. Also, to change the language adding a cap of $5,000 per lot. Motion seconded by Steve Brown. All in favor. 2 / � � �� Forcemain and Possible Trail - Mr. March stated that Metropolitan Council is replacing the forcemain. He suggested that they "sub-cut" so the City can construct a trail when the land is deveioped, assuming they would be a11 right with the City doing this to the easement. It was a general consensus that Park and Recreation would support the future development of a possible trail. Ice Rink U�date - Steve Brown mentioned that he has three attendants committed to working at the ice rink. He thought it would be best to have no more than five attendants working the rink this year. If we have more than five, it would mean the attendants would not get very many hours, which may not be enough for therr�. He is having a meetina ne� week at the warnung house to go over things with the attendants. Mr. Brown questioned a first aid kit at the warming house - since there isn't one there. Steve wanted to discuss in more detail a"Family Fun Night." The committee chose to have the Family Fun Night on Sundays from 4:00 - 6:00 p.m. starting in January. Don Bahneman volunteered to work on obtaining a stereo/receiver and speakers for the warming house and outdoors. It was asked who would be maintaining concessions. Jim March offered we could call Mary Capra and see if the Boy Scouts would be willing to commit to running the concession stand and putting on the Family Fun Night. 3i11 Lien mentioned we could advertise the Family Fun Night on the sign in front of City Hall. Jill brought 12 keys to the meeting, one was issued to each member except Dale Larson who chose not to have one. Steve Brown will issue the remaining keys to the attendants, as well as keep track of what keys are issued to whom. Each attendant is required to give a$20.00 deposit. We elected to take $10.00 from each of their first two I paychecks. NE�i� BUSINESS ' ' Jim March spoke of several grants offered by the Department of Natural Resources that � he felt the City should apply for. One specifically is the Outdoor Re�reation Grant Program - he felt this would be great for park development. Another was a fishing pier with an amount of up to $20,000.00. He mentioned the first meeting is on December � 14th., at the Wargo Nature Center. It was mentioned that the City needs to name the parks in Eagle Pass and Acorn Creek. Doug Porter questioned how the EDC post design team visit went and if Wayne LeBlanc had any fitrther input. Jim March s oke of the ost desi n team visit. He stated is was a areat success and that P P g � EDC had a very large turnout. Doug Porter questioned the trees in Eagle Pass and if they could be relocated. 3 � � w � I Jim March stated that the council gave us permission to relocate some of the trees. Al LaMotte said he is willing to help move the trees at $70.00 per hour. Steve Brown suggested moving some of the trees to the park. Jim March mentioned a new tree grant that the City was awarded from the NSP Tree Trust called the Power of Working Together. It is a grant of $5,000.00 which covers 80 trees. The trees will be offered to the residents in the spring of 1999 on a first come first serve basis. Joe Goetz from Goetz Landscaping will order the trees and will offer classes on tree planting and maintenance. Mr. Goetz would also like to be the City Forester - he brings a lot of experience to the City. Mr. March mentioned that the Lions Club will be addressing the council regarding I building a shelter at one of the parks. They will donate this shelter for use at the Fete des Lacs celebration. The Lions are currently paying $2,000.00 for two days of tent rental. DISCUSSION ITENIS ADJOURNMENT Motion by Dale Larson to adjourn, seconded by Michael Navin. All in favor. Meeting adjourned at 8:05 p.m. Respectfully Submitted, �t���� Jill Lien Secretary � i 4 ; _ _ ____ _ . _ __________ _____________ . Caopera�ive Water Recreation Grant Programs lnfiormatlan Sheet -1999 Apptication Cycle � � Applicatian: i. Public boat acc�ss�s - A cooperative acquisition and development program Contact the Trails and Waterways area supervisot for more information. 2. Fishing pier and shore fishing pragram - Applications submitted by June i st are reviewed on site, ranked and the highest priorities are sefect�d for insta!lation for the foflowing summer. 3. Clean Vesse! Act Grants - Marine sanitary waste pumpout program - Contact the Trails and Waterways Area Supervisor for more information. Prvgram Purpos�: These programs provide financial and technical assistance to local governments , to improve water recreation facilities including; public boat accesses, fishing piers, shore fishing, rivers recreation amenities and baat sewage pumpout5 to properly disposz of sanitary waste from boats. How it works: The DNR works with local units of governments and provides technical and financiai assistance to improve water recreation opportunities. Typicalfy ihe local unit of govemment owns the property and the DNR cooperates in the develoFment. E3igible ap�licants: Caunties, cities, and townships, For pumpout grants and bott� public and private marine facilities are eligible. E3igible Projects: Projects that improve access to public water. It includes acquisiiion, deve(opment and rehabilitation of water recreation faci(ities. Projects invoive site design and improvement, parking, boat ramps, landscape restoration, doc�s 2nd accessibility for peopl� with disabilities. Sttore fishing prajects +nclude pier installaiion and/or shoreline improvements. Pumpouts include new or upgraded pumpouts and dumpouts at boating facili#ies that are open to the public. Priarities: Prajects are selec;ed based on criteria which include but are not limited to the following: public demand, locations, present availability of f�cilities, game fis� present, size of water bady, accessability, and sponsor donation. Grant amoun : rant am t G ounts vary for access development and shore fishing projects. Fishing piers are up to $20,000 per project. Clean Vessei grants up to $t0,OQ0 per site. Local Matct�: Match amounts for accesses are negotiable based on present avai(ability and � need in the area. The level financial assistance fluctuates considerably depending on the project scope, sponsor's need and the ro ram's available P 9 bud ei. Piers are ranked statewide with th un m i g e amo t ot atch be ng one cr�ter�a for ranking. Clean Vessel pumpouUdumpout grants require a minimum 25% match. � � Contact: Please contact the Trails and Waterways Area Supervisor for your location as listed on the back side of this page. , L ` � ' � i DNR Trails and VI/aterways l�nit Area Supervisor contacts Area 1 A- Dick Kimball (21 S) 755-3972 2115 Birchmont Beach Road Northeast Kiltson Roseau � . Bemidji, Minnesota 566Q1 ' Lake o( lhe Woods � I Area 1B - Bnice Winterfeldt (218) 739-7447 , 1221 Fir Avenue East Marshall =; Fergus Falls, Minnesota 56537 '', �, •. . Bellrami Koochkhing �� ��, Pennlnplbn � Area 2A - Bab Moore (218) 327-4240 Red lske ^ � � : ' � ' 1201 East Highway 2 polk L � : Grand Rapids, Minnesota 55744 2a ��� S Louis . ' / � ' ' L ��• ������as���������a�� Area 2B - Ann Bjorgo (218) 753-6256 Norma� Mahnomen ei� Box 388 n�� Lake Tower, Minnesota 55790 Clay Becker Huhbard Area 2C - Tom Peterson (218) 834-6622 cass 120 State Road :, Two Harbors, Minnesota 5561 b """"""' p '�� kM Area SA - Joel Wagar (507) 280-5062 ' Wilkn '• ONerTeU 3 Carilon � W � a 2300 Silver Creek Road N.E. ����� ^ c,ow,�� Rochester, Minnesota 5590b Area 3- Forrest Boe (218) 828-2690 P; ,� 1601 Minnesota Drive " Area SB - Craig Blommer (507) 280-5061 � MNIe Brainerd, Minnesota Sb401 - •�a�f •K,�u� /'� 2300 Silver Creek Road N.B. Grant Douglas todd • Monko� � � V Rochester, Minnesota 55903 Area 3B - Scott Schroeder (320) 255-2971 " = ' =....t..,�.... ��. 4140 Thielman Lane, Suite 203 T�a°0�58 8a ���, �I Saint Cloud, Minnesota 56302 s�a�a�� Pope S�eams Area 6A - Martha Reger (612} 832-6170 B�5`o�' ''e"" 9925 Valley View Road Sherbw`re Chisa Area 3G Kevin Arends (218) 485-5410 Valiey View t3usiness Center Route 2- 7Q1 Kenwood sWm w�n� A��e wash- Eden Prairie, Minnesota SS344 Moose Lake, Minnesota 55767 : Meeker •, � m��� Ra Area 6B - Scott Kelling(651) 772-7937 I � Chippewa Kandiyahi . � �.sey '� Lac Qui Parle � • , . Hennapin + . Mu� ce�e� 1200 Warner Road Area p 4A - G Soupir (320) ?96-6281 YeuowM�e�U�e � ,- "•'� Saint Paul, Minnesota 55106 P .Q. UDX �S I � � a � � f � � � � � � ' Rennvllle 1 Sibley � Smll Dakota Spicer, Minnesota 56288 Lincoln Lyon r Redwood ' ,� Rice Goodhua DNR Central �ffice I Area 4B - Sob Chance 507 831-2918 . ...: Brown N�w�e� �as�eU, Wabasha Mic ael - ( ) h McDonough (651) 297 2798 ....... Rural Route 2- Box 24S • _' "� -•• Water Recreation Program Coordinator �, Coltom •�� ���uas � '��� Windom, Minnesota 561d1 Slone Murrey N ��� Walonwan + BWeEarih Waseca Sieele Dodge � Olmslad I Winona 500 Lafa ette Road Y Area 4C - Bob Kaul (507) 359-6067 - '• — ^,,,, = Saint Paul, Minnesota 55106 261 - Highway 15 South �� �-mail adresses: New Ulm, Minnesota 56073 Rock Nobles Jackson Martin ; Fe�ma�u Freeborn Mowe� Fillmore Ho�sa� first name.l�tsl name n dnrstate.mn.us ` r►' _— _� _ � . ' Natural And Scenic Area Grant Program Information Sheet -1999 Application Cycle Program purpose To increase, protect and enhance natural and scenic areas. How it works Provides state grants to local units of government for up to 50% of the cost of acquisirion of natural and scenic areas. Eiigible applicants Cities, counties, townships and school districts. Eligible projects Eligible projects include fee ritle acquisition and permanent easement acquisition. Minimal betterment activities are eligible as part of the proposed acquisirion project and include interpretive, educarional or boundary signing and protective fencing. Minimum Project proposals must have a total project cost of at Ieast $10,Q00. Si�cant progress rt2ust requirements be completed on acrive projects before an additional proposal(s) can be submitted. Grant amount A maxunum of 50% of the total eligib�e project costs not to exceed a maxi.mum grant oi $500,000. Costs must be incurred and paid for before reimbursement can be made. Applicants are eligible to receive more than one grant. Local match Applicants must be able to fund at least 50% of the total project costs. Grant awards The Department of Natural Resources wiIl review and rank applicarions during the spring of 1999. Grant awards will be announced in the summer of 1999. Project period Funded projects must begin promptly after an agreement has been completed between the State of Minnesota and the applicant. Ail components of the project must be completed by December 31, 2001. To Apply To receive an application, please submit an ADnlication Res}iiest Form. We recommend that the Applicarion Request Form be submitted before January 31,1999. The completed application is due on March 31, 1999 to be eligibie for this funding cycle. Further Information Grants Manager (see enclosed Grant Manager Assignment List)) LocaI Grants Program Department of Natural Resources ' Office of Management and Bud?et Services, Box 10 500 Lafayette Road St. Faul, MN 55155-4010 FAX: 651 /296-6047 ' WEB SITE: www.dnr.state.mn.us September 15, 1998 Grant Manager Assignments For further information about either the Outdoor Recreation or the Natural and Scenic Area Grant Programs, contact the Grant Manager for your area. `� Audrey Mularie Joe Hiller Tom Kranz (651)296-4705 (651)296-4891 (651)297-3168 audrey.mularie@dnr.state.mn.us joe.hiller@dnr.state.mn.us tom.kranz@dnr.state.mn.us County Region County Region County Region Anoka 6 Becker 1 Aitkin 3 Big Stone 4 Beltrami 1 Benton 3 Blue Earth 4 Carver 6 Cariton 2 Brown 4 Cass 3 Chisago 3 Chippewa 4 Clay 1 Cook 2 Cottonwood 4 Clearwater 1 Dakota 6 Dodge 5 Crow Wing 3 Hennepin 6 Faribault 4 Douglas 1 Isanti 3 Fillmore 5 Grant 1 Itasca 2 Freeborn 5 Hubbard 1 Kanabec 3 Goodhue 5 Kittson 1 Koochiching 2 Houston 5 Lake Of The Woods 1 Lake 2 Jackson 4 Mahnomen 1 Mille Lacs 3 Kandiyohi 4 Marshall 1 Pine 3 Lac Qui Parle 4 Morrison 3 Sherburne 3 Le Sueur 4 Norman 1 St. Louis 2 Lincoln 4 Otter Tail 1 Stearns 3 Lyon 4 Pennington 1 Wright 3 Martin 4 Polk 1 Mcleod 4 Pope i Meeker 4 Red Lake 1 Mower 5 Roseau 1 Murray 4 Scott 6 Nicollet 4 Stevens 1 Nobles 4 Todd 3 Olmsted 5 Traverse 1 Pipestone 4 Wadena 3 Ramsey 6 W ilkin 1 Redwood 4 Renville � � Rice 5 Rock 4 Sibley 4 Steele 5 Swift 4 W abasha 5 Waseca 4 Program Supervisor: Washington 6 Wayne Sames , Watonwan 4 (651) 296-1567 ' Winona � ' Yellow Medicine 4 MN Dept. ofNatural Resources, Local Grants 500 Lafayette Road, St. Paul, MN 55155-4010 Tol] free number outside Twin Cities Metro Area: 888-MINNDN,R OCTOBER 8, ]998 � grn[mgr.doc � � Outdoor Recreation Grant Program Information Sheet - 1999 Application Cycle Program purpose To increase and enhance outdoor recreation facilities. How it works Provides matching grants to local units of government for up to 50% of the acquisirion, development and/or redevelopment costs of local parks and recrearion areas. Eligible appiicant's Cities, counries and townships. Eligible projects Park acquisirion and/or development/redevelopment; includes, among others, trails, picnic shelters, playgrounds, athleric faciliries, boat accesses, fishing piers, swir*�m;ng beaches, campgrounds, and design and engineering (maxirnum of 10% of total project costs). Contact the Grants Manager with quesrions about other eligible facilities. Minimum Project proposals must include at least one eligible outdoor recreation facility and have a toal � requirements project cost of at least $10,000. I;and proposed for developmendredevelopment musT be owned by the applicant or be part of an acquisition project. Signifcant progress must be completed on active projects before an addirional proposal(s) can be submitted. Grant amount A max;m� af 50% of the total eligible project costs not to exceed a maximum grant amount of $50,000. The Legislative Commission of Minnesota Resources (LCMR) has recommended that the maximum grant amount be raised to $250,000. Applicarions will te accepted for total projects costs up to $500,000 with the understanding that if the grant limit is not raised, projects will need to be adjusted. Costs must be incurred and paid for before reimbursement can be made. Applicants are eligible to receive more than one grant. Loca1 match Applicants must provide at least 50% of the total project through non-state contributions of cash, materials, or in-kind services. Grant awards The Department of Natural Resources wi11 review and rank appticarioas auring the spring � of 1999. Grant awards will be announced in the summer of 1999. Project period Funded projects must begin promptly after an agreement has been cornpleted between the I State and the applicant. All components of the project must be compieted by December 31, 2001. To Appiy To receive an agplication, please submit an 9Dn icarion Req�es orm. We recommend that the Applicarion Request Form be submitted before January 31,1999. The comp2eted applicarion is due on March 31, 1999 to be eligible for this funding cycle. Further Information Grants Manager (see enclosed Grant Manager Assignment List ) Local Grants Program Department of Natural Resources Office of Management and Budget Services, Box 10 500 Lafayette Road St. Paul, MN 55155-4010 FAX:651/296-6047 WEB SITE: www.dnr.state.mn.us Septembzr 15, 1998 , I I f b �� Grant Manager Assignments For further information about either the Outdoor Recreation or the Natural and Scenic Area Grant Programs, contact the Grant Manager for your area. � :� Audrey Mularie Joe Hiller Tom Kranz (651) 296-4705 (651) 296-4891 (651) 297-3168 audrey.mularie@dnr.state.mn.us joe.hiller a�dnr.state.mn.us tom.kranz u dnr.state.mn.us County Region County - Region County Region Anoka 6 Becker I Aitkin 3 Big Stone 4 Beltrami ] Benton 3 Blue Earth 4 Carver 6 Carlton 2 Brown 4 Cass 3 Chisago 3 Chippewa 4 Clay 1 Cook 2 Cottonwood 4 Clearwater 1 Dakota 6 Dodge 5 Crow Wing 3 Hennepin 6 Faribault 4 Douglas 1 Isanti 3 Fillmore 5 Grant 1 Itasca 2 Freeborn 5 Hubbard 1 Kanabec 3 Goodhue 5 Kittson 1 Koochiching 2 Houston 5 Lake Of The Woods 1 Lake 2 Jackson 4 Mahnomen 1 Mille Lacs 3 Kandiyohi 4 Marshall I Pine 3 Lac Qui Parle 4 Morrison 3 Sherburne 3 Le Sueur 4 Norman 1 St. Louis 2 Lincoln 4 Otter Tail 1 Stearns 3 Lyon 4 Pennington 1 Wright 3 Martin 4 Polk 1 Mcleod 4 Pope 1 Meeker 4 Red Lake i Mower � Roseau I Murray 4 Scott 6 Nicollet 4 Stevens 1 Nobles 4 Todd 3 Olmsted 5 Traverse 1 Pipestone 4 Wadena 3 Ramsey 6 Wilkin 1 Redwood 4 � Renville 4 R:ce 5 Rock 4 Sibley 4 Steele 5 Swift 4 Wabasha 5 Waseca 4 Program Supervisor: Washington 6 Wayne Sames Watonwan 4 (651) 296-1567 W inona 5 � Yellow Medicine 4 MN Dept. of Natural Resources, Local Grants 500 Lafayette Road, St. Paul, MN 55 1 55-40 1 0 Toll free number outside Twin Cities Metro Area: 888-MINNDNR OCTOBER 8, 1998 � gmtmgr.doc ,. COOPERATIVE TRAIL LIN6CAGE GRANT PROGRAM ' information Sheet 1999 Deadlines/ A�ZpiicationS must b. r .eiv .d no later than February 28, 1999. Pending approvat by the ' �portant Dates: Legislature of the Department of Natural Resources' funding request for this program, reimbursement grant awards will be announced in July 1999. Program Purpose: The emphasis of this program is to promote access between people and desirable destinations, not to develop significant new recreation facilities. Its primary purpose is to complete trail connections between where people live (e.g., residential areas within cities, and communities)-and significant public recreation facilities (e.g., parks and other trails). Priority will be given to residential connections to state and regional facilities. A secondary purpose is to link existing trail segments. How it works: Provides reimbursement grants to local units of government for trail projects or serves as a partial local °match" for a TEA-21 (formerly ISTEA) Enhancement Project. Eligible Cities, counties, and townships. Applicants: Local Support: Local/area support must be demonstrated. Minimum Project must result in a trail linkage that is immediately available for use by the general Requirements: ublic. There must be demonstrated com atibilit of the uses rovided b the ro'ect P P Y P Y P 1 proposal with uses provided by the recreation facility. Eligible Projects: Land acquisition and trail development. However, acquisition of trail right-of-way will only be eligible when it is proposed in conjunction with trail development. Lands purchased ' with this fund will require a"perpetual easement for recreational trail purposes," and trails developed with this fund will require a twenty-year maintenance commitment by the project sponsor. Projects inside state park boundaries and state trail corridors and elements of the Regional Open Space System in the Twin Cities Metro System are ineligible. � imbursement A maximum of 50 percent of the total eligible project costs. Minimum-$5,000. Maximum- � Grant Amount: $50,000. Local Match: 50% "cash match" for eligible elements of the project proposal. Neither this funding source nor the "cash match" can be used for labor services and/or to meet existing payroll (i.e., only contract services, materials, and supplies are reimbursable). Match must not be other state funds, Metropolitan Council Grants, or National Recreational Trail Program (formerly Symms). Project Period: In most cases funding is only available through June 30, 2002. At that time, the project must be completely developed and all billings submitted to the DNR. Pending approval by the Legislature, this period may be extended for projects receiving TEA-21 (formerly ISTEA) Enhancement funding. Disbursement of Grants are reimbursable. Costs must be incurred and paid for before funds: reimbursement can take p/ace. For Application Requests or other information: Dan Collins Statewide 651/296-6048 Ardon Belcher Northwestern MN 218/755-3969 Senc! application request to: Les 011ila Northeastern MN 218/327-4409 Recreation Services Section Tim Browning Central MN 218/828-2610 DNR/Trails and Waterways Unit Craig Mitchell Southeastern MN 507/280-5060 500 Lafayette Road � Dave Wolff Southwestern MN 507/359-6066 St. Paul, MN 55155-4052 Bill Johnson Twin Cities 651/772-7936 � � .'��`�5������ CENTERVILLE ECONMOIVIC DEVELOPMENT CONIlVIITTEE REGULAR MEETING MINUTES NOVEMBER 17, 1998 Pursuant to due call and notice thereof, the Centerville Economic Development Committee held their regular scheduled meeting on Tuesday November 17, 1998. At approximately 7:00 p.m. the meeting began with a"Design Team — Open House". The open house forum was held for residents, presenters, volunteers, and city staff to view the ideas and drawings created for Centerville by the Minnesota Design Team. The Economic Development Committee resumed their regularly scheduled meeting following the open house. Chairperson Tim Rehbine called the meeting to order at 9:10 p.m. Present: Theresa Brenner, Mary Capra, John Magill, and Aimee Fairbrother. OPEN HOUSE MINUTES ' At approximately 7:00 p.m. the Minnesota Design Team — Follow up Forum was open to all residents, presenters, volunteers, and city staff. The drawings/ideas created by the Design Team were on display in the council chambers. Chairs and tables were set up for people to share their thoughts and ideas. Theresa Brenner provided coffee and cookies, and John Magill provided soda. There were twenty-eight people that had signed in for the open house (see attached), although the total estimated attendance was around fifty. At 7:20 p.m. Council member Brenner welcomed all present, and introduced Mary Capra — Design Team Co-Chair, Wayne Lablanc — Centerville resident, and Margaret Langfeld — Anoka County Commissioner. Brenner turned the presentation over to Wayne Leblanc. I Wayne Leblanc e�ended a sincere thank you to a11 present, and explained that the goal for the open house was not to go over each drawing/idea individually, but to go forward with some of the Design Team ideas. Each person present gave an introduction, indicating his or her name and areas of interest. Wayne Leblanc suggested an action plan to keep ideas moving, and to keep the lines of communication open. His plan incorporated the following ideas: 1. Have the entire volunteer group meet every two months at City Hall. These meetings would welcome all cunent volunteers, as well as new volunteers, and serve as a communication source for all groups. The bi-monthly meetings would be to present feedback from the various task groups, and keep the community involved. These meetings would begin in January 1998, and would be held at 7:00 p.m. on the second Tuesday of the month. The council chambers have been reserved for this group of volunteers on the following days: January 12, February 9, March 9, April 13, May 11, , July 13, September 14, and November 9. + r 2. In-between the two-month meetings, the individual task groups should meet at a time convenient for them. The meeting would be based on the progress of their task, and would be held in order to gather or exchange ideas, resources, or project developments. 3. As a City we should accept the Design Team results as a guide, aithough some things will have to change a little from their plan. 4. Have one person as the designated leader for each task group. 5. The list of volunteers is always open for change. If there is another area of interest you would like to help in, or if you have any special talents that would assist in a project, please notify Wayne Leblanc and he will add it to the list. 6. There will be a communication mail slot at City Hall for any information that may need to go out to the volunteers. Wayne Lablanc has also requested putting the Comprehensive Plan on the Centerville website. Jim March is looking into the cost, seeing that the Comprehensive Plan is e�remely lengthy. Wayne Leblanc then asked if anybody had any general questions, before the group divided into specific task groups. Shelly LaBarre stated that she was concerned that she may have missed something. She questioned whether everybody in the city was all right with these changes. She stated that her husband was at the open house earlier, and he left feelinj like all the Design Team ideas were going to be put into place now, no matter what the residents wanted. Wayne Leblanc then stated that there are going to be some problems. Some residents will like some ideas, and not others. The key is to get groups together, and get involved. The more people the better. Mary Capra added that the Design Team visit was a year and a half-long process, and that a lot of time was put into the visit. Mary Capra also stated that no idea here is etched in stone, and that is why we have the meetings, for residents to give th�ir input. She stated that some things will change, and some things will not. Some of the smaller changes are moving forward: the fence at the school has been removed and a new, lightecl school sign has been granted to Centerville Elementary. Mary Capra stated that she was very glad that Shelly LaBarre was at the open house, and hopes that she continues to give her imput. Shelly LaBarre then stated that she, as well as others thought that the Design Team was just here to give some ideas for a downtown revitalization, not a citywide revitalization. Therea Brenner explained that a downtown revitalization is where it started but expanded from there. Shelly LaBarre then stated that the city should decide as a whole on the ideas, not just come to the open house, and do it. Rod Henslin concluded that the Design Team ideas ar� �'rke a very flexible master plan. The ideas define a goal, not the exact way to get F�ere. Toniaht we are here to formulate a working team, to work towards the master plan. We need to start someplace. At Approximately 8:00 p.m. Wayne Leblanc asked all present to divide into grpups based on areas of interest. Wayne Leblanc asked each group to volunteer a leader fq�tthat f K group, and set the first meeting date. Wayne Leblanc concluded his presentation with the following task list. 1. Wayne Leblanc will be trying to keep committees updated. 2. Provide the Comprehensive Plan on the Centerville website, if possible. ' 3. Letter drafted summarizing the Design Team visit. 4. Wayne Leblanc will work on a presentation for Anoka County in reference to Highway 14 and trials. 5. February 9` and April 13 there will be a meeting at City Hall to discuss Park/Trails and Lakes. 6. City to give and overview of the Comprehensive Plan at the January 12 1999 meeting. Randy Hagerty suggested that each person tell five neighbors when the next meeting is, to keep communication open. Mary Capra stated that we could also publish the meetings in the community section of the Quad Community Press. Based on areas of interest, all groups gathered until approximately 9:05 p.m. Those present left after their task group, and concluded their discussion. � REGULAR MEETING MINUTES Approval of October Minutes - Motion by Mary Capra to approve October minutes. John Magill seconded the motion. Motion carried unanimously. OLD BUSINESS � 1. Vote on "Citizen of the Year Award": Although Mary Capra was the recommended for the "Citizen of the Year Award," the Economic Development Committee discussed the voting procedure. Much discussion was held on the issue, because EDC members are very active with the community during the year, and therefore get nominated. It was decided unanimously to take the issue to the City Council. 2. Vote on "Business Person of the Year Award" Father Richard Wolter was recommended to City Council for "Business Person of the Year Award". NEW BUSINESS 1. Vacancv and Timeframe: Include in December agenda. X t 2. Set a�enda: A. Design Team Open House Review B. Star City Goals and Objectives C. Studebaker Fire Truck D. Vacancy and Timeframe Adjaurn — Motion to adjourn at 10:04 p.m. was made by Mary Capra. Motion seconded by John Magill. Motion carried unanimously. 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