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Home My WebLink About2010-05-12 CC Approved CITY OF CENTERVILLE CITY COUNCIL MEETING May 12, 2010 6:53 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on May 12, 2010, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Linda Broussard Vickers Council Member Jeff Paar Council Member Ben Fehrenbacher �O�e Council Member D. Love Al O ABSENT: None STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz I. CALL TO ORDER Mayor Capra called the May 12, 2010, City Council meeting to order at 6:53 p.m. II. PUBLIC HEARING(S) None. III. APPROVAL OF AGENDA Mayor Capra made the following additions /corrections to the Agenda: Consent Agenda, Item #1, added Page 7a, (Check # 25403 — 25423) Awards /Presentations /Appearances, Item #1, Sergeant Aldridge Updates Motion by Council Member Love, seconded by Council Member Paar to approve the agenda as amended. All in favor. Motion carried unanimously. IV. APPROVAL OF COUNCIL MINUTES 1. April 28, 2010 City Council Meeting Minutes City of Centerville Council Meeting Minutes May 12, 2010 Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve the April 28, 2010 City Council Meeting Minutes as presented. All in favor. Motion carried unanimously. 2. May 5, 2010 City Council Work Session Meeting Minutes Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve the May 5, 2010, City Council Work Session Meeting Minutes as presented. Motion carried 4/1. Councilmember Broussard Vickers abstained. V. CONSENT AGENDA 1. City of Centerville April 29, 2010 through May 12, 2010 Claims (Check #25382 — 25402) & (Check #25403 — 25423) 2. Centennial Fire District Claims through April 30, 2010 (Check #4273 — 4287) 3. Pay Request #9, Forest Lake Contracting — 2009 Street Improvement Project (Peltier Lake Drive 2009.01) - $62,687.83 4. Building Inspector/Public Works Director's Successful Performance Review Motion by Council Member Paar, seconded by Council Member Love to approve the Consent Agenda as amended. All in favor. Motion carried unanimously. VI. AWARDS /PRESENTATIONS /APPEARANCES 1. Sergeant Aldridge Sergeant Aldridge appeared to present updates to the City Council. The City Council thanked Sergeant Aldridge for the Police Department update. VII. OLD BUSINESS 1. Clearwater Drive — Construction Damage City Engineer Statz reviewed background information including options of road repair and the cost of each option. City Engineer Statz stated his belief that this cul -de -sac could have lasted approximately another ten years. He explained a mill and overlay process to the road would add about fifteen years, whereas a seal coat would add approximately five to seven years. Mayor Capra stated if there were a share to the cost, a Public Hearing would need to be held unless the residents all agreed to the cost. City Administrator Larson reviewed resident photos of the machinery used on the road which caused damage and also clearly showed that the road was used as a staging area. Page 2 of 5 City of Centerville Council Meeting Minutes May 12, 2010 He added he believes there is enough money left in the fund to perhaps cover the damage, though he personally feels the contractor should bear a large amount of the cost. The Councilmembers discussed their concerns including the benefit the contractor gained by using this road as a staging area, the annoyance to the residents as they were not technically a part of the project, that there is partial cost responsibility of the City and residents as well as the majority of the cost being the responsibility of the contractor. The City Engineer's options of road repair were also discussed with the agreement being a mill and overlay repair needs to be done. It was the consensus of the Council to approve a mill and overlay repair and to direct Staff to speak with the contractor and report back to Council with a recommendation. Motion by Council Member Love, seconded by Council Member Paar to move forward with mill and overlay of the entire cul -de -sac as presented by the City Engineer and to direct Staff to contact contractor and bring recommendation back to City Council. Councilmember Paar stated he would also like the City Engineer to include in his conversation with the contractor, the benefit that the contractor gained while using this area, as well as the Council's concern against just patching the road, which would be less cost effective in the future. All in favor. Motion carried unanimously. Councilmember Broussard Vickers asked those residents in attendance, by a show of hands, in the event of an agreement with the contractor, which of them would be agreeable to split the cost of a mill and overlay with 75% (contractor) cost, 25% (City) cost, and the residents would pay 25% of the City's 25 %. All those residents in the audience were agreeable. VIII. NEW BUSINESS 1. Resolution #10 -OXX — Authorizing Project, Project Funding Plan & Loan Between Funds — Downtown Stormwater / Field Irrigation Project - $110,000 City Administrator Larson stated Staff is currently in the process of obtaining additional background information and recommended City Council table this issue. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to Table Resolution #10 -OXX — Authorizing Proiect, Proiect Funding Plan & Loan Between Funds — Downtown Stormwater / Field Irrigation Proiect - $110,000. All in favor. Motion carried unanimously. 2. Ordinance #35, Second Series — Amendment to Chapter 111 Liquor Regulations Page 3 of 5 City of Centerville Council Meeting Minutes May 12, 2010 City Administrator Larson reviewed the background information. The City Council discussed their concerns with leaving in or striking the words "church" and/or "school" in the ordinance. After discussion it was the consensus of Council to strike the word "church" from the first sentence of the draft text. Motion by Council Member Love seconded by Council Member Fehrenbacher to adopt Ordinance #35, Second Series — Amendment to Chanter 111 Liquor Regulations, with the amendment of striking the word "church" from the first sentence. All in favor. Motion carried unanimously. 3. Final Pay Request — Dresel Contracting, Inc. — 2009 Pond Dredging - $6,216.50 City Engineer Statz reviewed the background information and noted that this payment will close out the project. Motion by Council Member Broussard Vickers, seconded by Council Member Paar to authorize Final Pay Request — Dresel Contracting, Inc. — 2009 Pond Dredging - $6,216.50. All in favor. Motion carried unanimously. IX. ANNOUNCEMENTS/UPDATES i I . City Administrator Dallas Larson City dministrator Larson re that the C received a check from Center Point Y � h' Energy, paying for the cost of the repaired pipe on the storm sewer that they had damaged. City Administrator Larson also reported that there are two County parcels located on Peltier Lake Drive and Main Street that are being offered to the City if they would like to purchase them. He stated there probably isn't a need for the City to acquire either of these properties. Consensus of the City Council was to not acquire either of the parcels. City Administrator Larson lastly reported on a tax forfeited property located on Centerville Road, which was part of the Pheasant Marsh Addition. He stated it has a pond and trail located on it and the Council had previously expressed an interest in acquiring the property. It was noted that acquiring a tax forfeit parcel will result in the City being granted a restricted deed. He stated if the City were interested in acquiring this property without the deed restriction, it may be later possible to convey off part of the property as land to the north develops. It was the consensus of the Council to direct Staff to speak with the property owner and report back. 2. Mayor Capra (Fete des Lacs Parade, Flea Market/Good Turn Event) Mayor Capra reported that the Fete des Lacs Parade is a go. The Flea Market was well attended and that the Good Turn Event was a success as it raised 275 pounds of food for Page 4of5 City of Centerville Council Meeting Minutes May 12, 2010 the Centennial food shelf and 40 pounds of pet food for the Human Society. She also thanked St. Genevieve's Youth Group and Parks and Recreation members for all of their help. 3. Department Reports Mayor Capra reported on the Parks and Recreation Meeting. Councilmember Paar reported on the Centennial Fire District Meeting. Councilmember Broussard Vickers reported on the Police Governing Board. X. ADJOURNMENT Motion by Broussard Vickers, seconded by Fehrenbacher to adiourn the May 12, 2010 City Council Meeting at 8:05 p.m. All in favor. Motion carried unanimously. Mayor Capra adjourned the May 12, 2010, City Council Meeting at 8:05 p.m. Transcribed by: Rochelle Russo, Recording Secretary Timesaver Off Site Secretarial, Inc. Minutes approved by City Council this 26` day of May, 2010. Teresa Bender, City Clerk Page 5 of 5