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HomeMy WebLinkAbout2010-06-09 CC PacketPLANNING & ZONING CANDIDATE INTERVIEW 1. Mr. Olaf Lee (Page 1) CITY OF CENTERVILLE INTERVIEW & COUNCIL MEETING & WORKSESSION AGENDA Wednesday, June 9, 2010 ?i T!C)i Rt- 1 - . u1.3t•1N ' t(WIL €. ouncif \Iettrn% OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign -up sheet and give it to the Mayor or a Staff person by 6:15 p.m. COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. PUBLIC HEARING(S) III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES 1. May 26, 2010 City Council Meeting Minutes (Pages 2 -7) V. CONSENT AGENDA 1. City of Centerville May 26, 2010 through June 9, 2010 Claims (Check #25424- 25447) (Page 8) 2. Centennial Lakes Police Department Claims through May 12, 2010 (Check #7815 -7846) (Page 9) 3. Centennial Fire District Claims through June 3, 2010 (Check #4304 -4331) (Page 10) 4. Requests for Water Service Line Connections (7251 & 7232 Mill Road) (Pages 11 -20) VI. AWARDS /PRESENTATIONS /APPEARANCES 1. Mr. Greg Kieselhorst, Centerville Lions (Fete des Lacs Permits & Activities) VII. OLD BUSINESS 1. Contractor Offer to Repair Clearwater Drive (Pages 21 -22) 2. Resolution Authorizing Project, Project Funding Plan & Loan Between Funds — Downtown Storm Water (Tabled from 5/12/10 Meeting) (Pages 23 -25) 3. Authorization Engineering to Prepare Plans & Solicit Bids — Downtown Storm Water VIII. NEW BUSINESS 1. Centerville Lions — Noise, Special Event, Temporary Liquor License, Raffle, Transient Sales & Fireworks Permits (Pages 26 -27) 2. Res. #10 -OXX — Authorizing Closing Fund #450 (Page 28) IX. ANNOUNCEMENTS/UPDATES 1. City Administrator Dallas Larson 2. Mayor Capra (P & Z Joint Meeting) X. ADJOURNMENT COUNCIL WORK SESSION I. CALL TO ORDER 1. Roll Call II. ITEMS OF DISCUSSION 1. Mr. Ron Mehl, Beard Group - Downtown Redevelopment 2. 2011 Budget III. ADJOURNMENT Planning & Zoning Commission Meeting * * *JOINT MEETING W /COUNCIL* Park Play Days Bald Eagle Water Ski Shows Planning & Zoning Commission Meeting Parks & Recreation Committee Meeting City Council Meeting City Council Meeting Music In The Park Fete des Lacs Softball Tournament & Street Dance L�1�,I;,t,� `.Iclll;.riu! Purl. Annual Parade Festival of Lakes 2 nd Annual 8K Walk/Run Safety Camp {Idu,t i _}. 2 1 1I 1 I C ( lll'1\ 1 [It: [1'\ `1c !It mi r: # "` ( ` CITY OF CENTERVILLE APPLICATION FOR APPOINTMENT Commission/Committee or City Council applying for: Planning & Zone NAME: Olaf Lee STREET ADDRESS: 1724 Heritage Street CITY: Centerville , MN ZIP CODE: 55038 HOME TELEPHONE: 651 -356 -1781 WORK TELEPHONE: FAX: EMAIL ADDRESS: oleman @iglide.net Number of years a Centerville Resident ?: 3 Are you presently serving on a Centerville Committee or Commission ?: No Which One ?: Term ?: Have you served on a Centerville Commission/Committee or Council Member in the past ?: No Which One ?: Term ?: Which One ?: Term ?: What do you have to offer the City of Centerville ?: I would like to have the opportunity to serve the citizens of the city by working on the P & Z board. Experience or Education that would enhance your effectiveness as a Commission/Committee or Council Member ?: I have an extensive background in construction and building as well a good understanding of rules surrounding zoning restrictions. Ol Lee 2 - 05'00' . 05/13/2010 Signature: Date. Return to: City Administrator City of Centerville 1880 Main Street Centerville, MN 55038 1 CITY OF CENTERVILLE CITY COUNCIL MEETING May 26, 2010 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on May 26, 2010, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra r < Council Member Linda Broussard Vickers Council Member Jeff Paar Council Member D. Love ABSENT: Council Member Ben Fehrenbacher STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz I. CALL TO ORDER Mayor Capra called the May 26, 2010, City Council meeting to order at 6:30 p.m. II. PUBLIC HEARING(S) None. III. APPROVAL OF AGENDA Mayor Capra made the following additions /corrections to the Agenda: Consent Agenda, Item #1, added Page 6a, (Check # 25448 — 25456) Consent Agenda, Item #5, added Page 14a, Encroachment Agreement — Mr. & Mrs. Jeremy Hugger, 1832 Hayfield Road — (Fence) New Business, Item #7, added Pages 41 a, Call for Bids and Authorize Engineering Services for Seal Coat Project New Business, Item #8, Authorize Anoka County to advertize for bids for the 2010 Trail Project Motion by Council Member Paar, seconded by Council Member Love to approve the asenda as amended. All in favor. Motion carried unanimouslv. 2 City of Centerville Council Meeting Minutes May 26, 2010 IV. APPROVAL OF COUNCIL MINUTES 1. Mav 12.2010 Citv Council Meeting Minutes Motion by Council Member Paar, seconded by Council Member Broussard Vickers to approve the Mav 12. 2010 Citv Council Meeting Minutes as presented. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1. City of Centerville May 13, 2010 through May 26, 2010 Claims (Check #25424 – 25447) & (Check # 25448 – 25456) 2. Centennial Fire District Claims through May 18, 2010 (Check #4288 – 4303) 3. Centennial Lakes Police Department Claims through May 12, 2010 (Check #7788 –7814) 1. R OWD- Cest Share Agr-Qem° E tensien -2909 5. Encroachment Agreement – Mr. & Mrs. Jeremy Hugger, 1832 Hayfield Road – (Fence) Council Member Love asked to pull Item #4, RCWD Cost Share Agreement Extension – 2008 for discussion. Motion by Council Member Broussard Vickers. seconded by Council Member Paar to approve the Consent Agenda as amended. All in favor. Motion carried unanimouslv. 4. RCWD Cost Share Agreement Extension – 2008 Council Member Love asked if it would make more sense to extend this agreement further than one year. City Attorney Glaser stated this is not City money; therefore, the extension time is up to Rice Creek Watershed District. City Engineer Statz added this money is aimed at the first phases of the project and subsequent phases of the project are not funded by this grant. Motion by Council Member Broussard Vickers, seconded by Council Member Love to approve Consent Agenda Item #4. RCWD Cost Share Agreement Extension – 2008 as presented. All in favor. Motion carried unanimously. VI. AWARDS /PRESENTATIONS /APPEARANCES Mayor Capra acknowledged Mark Pangell who has resigned from the Planning Commission. She thanked him for his work with the City from 2005 through 2010 and noted there is an opening available on the Planning Commission and if anyone is interested to contact City Hall for an application. 1. Mr. Steve McDonald. ABDO & Eick & Mevers – 2009 Annual Audit Page 2 of 6 3 City of Centerville Council Meeting Minutes May 26, 2010 Mr. Steve McDonald appeared to present the 2009 Annual Audit to the City Council including procedures and processes on the following: Graph of General Fund Balance, Summary of Revenue and Expenditures, Revenue Sources, Expenditures of General Fund, Special Revenue Fund, Debt Service Funds, Enterprise Funds, Sewer Fund, Storm Water Fund and Ratio Analysis. Mr. McDonald indicated that the audit process went very well mentioning that Finance Director Jeziorski was well prepared and ahead of schedule. Mayor Capra asked if the City should be budgeting money for banked PTO time. Mr. McDonald replied most cities use a pay -as- you -go obligation, looking at their liability compared to the total that they are going to pay. He added the City is going to pay the PTO at some point, advising it would be a good idea to budget for. VII. OLD BUSINESS None VIII. NEW BUSINESS 1. Ordinance #35. Second Series — Amendment to Chapter 156.006 -156.107 - Accessory Structures City Administrator Larson reviewed background information outlining the technical changes made to the Ordinance. The City Council discussed the wording under (A) Accessory Structures and Uses, with the consensus of the Council to strike the last sentence in Item (5). Motion by Council Member Love. seconded by Council Member Broussard Vickers to adopt Ordinance #35. Second Series — Amendment to Chapter 156.006 -156.107 - Accessory Structures as presented and amended. All in favor. Motion carried unanimously. 2. Approval /Acceptance of the 2009 Annual Audit Motion by Council Member Broussard Vickers, seconded by Council Member Paar to approve of the 2009 Annual Audit as presented. All in favor. Motion carried unanimouslv. 3. Church of St. Genevieve Request for Temporary Charitable Gamblinp- Permit & On -Sale Liquor License for their Annual Parish Festival City Administrator Larson reviewed the background information. Page 3 of 6 4 City of Centerville Council Meeting Minutes May 26, 2010 Council Member Love stated he would like the approval contingent upon receipt of St. Genevieve's new liquor liability insurance policy. Motion by Council Member Broussard Vickers, seconded by Council Member Paar to authorize the Church of St. Genevieve Request for Temnorary Charitable Gambling Permit and On -Sale Liquor License for their Annual Parish Festival. All in favor. Motion carried unanimously. 4. Res. #10 -012 - Approve Plans & Authorize Bids for Water Service Line Proiect City Administrator Larson reviewed background information. Motion by Council Member Love, seconded by Council Member Paar to approve Res. #10 -012 to Approve Plans and Authorize Bids for Water Service Line Proiect. All in favor. Motion carried unanimously. 5. Consultant Agreement for Engineering Services with Bonestroo City Administrator Larson reviewed background information. Councilmember Paar stated he appreciates all of Staff's hard work which was put into this agreement. Motion by Council Member Broussard Vickers, seconded by Council Member Love to approve Consultant Agreement for Engineering Services with Bonestroo. All in favor. Motion carried unanimously. 6. Consider Agreement with Metropolitan Council Consent to Allow Encroachment City Administrator Larson reviewed the background information stating this is the agreement that would allow parts of the trail project to constructed on Metropolitan Council sanitary sewer easements. Motion by Council Member Broussard Vickers, seconded by Council Member Paar to approve Agreement with Metropolitan Council Consent to Allow Encroachment. All in favor. Motion carried unanimously. 7. Call for Bids and Authorize Engineering Services for Seal Coat Proiect City Administrator Larson reviewed the background information. Motion by Council Member Broussard Vickers, seconded by Council Member Paar to authorize Staff to call for Bids and Authorize Engineering Services for Seal Coat Proiect. All in favor. Motion carried unanimously. 8. Res. #10 -013 - Authorizing Anoka County to advertise for 2010 Trail Proiect Page 4of6 5 City of Centerville Council Meeting Minutes May 26, 2010 City Administrator Larson explained that, since Anoka County is the grantee for the trail project, they will need to solicit bids for the work. Motion by Council Member Broussard Vickers, seconded by Council Member Paar to adopt Res. #10 -013, authorizing Anoka Countv to advertise for bids for the 2010 Trail Proiect. All in favor. Motion carried unanimouslv. IX. ANNOUNCEMENTS/UPDATES 1. City Administrator Dallas Larson City Administrator Larson reported that a while back, as a part of the City's water conservation plan approval, the City was asked by the DNR to monitor the drawdown of City wells. He stated the proposal was going to cost approximately $13,000 and Council had asked Staff to go back to the DNR to request a delay on that requirement. The DNR has agreed to accept the City's water conservation plan without that immediate requirement to monitor the wells, rather deferring that work for approximately five to seven years. Staff has modified the plan to include the new language and may need Council approval. Staff would keep Council updated. City Administrator Larson reported on City Council holding a joint meeting with Planning and Zoning Commission to discuss the downtown nonconforming uses as well as the Comprehensive Plan. City Council discussed dates with the consensus being that Staff speaks to the Planning and Zoning Commission asking whether June 8, 2010, or June 9, 2010, works best to hold a joint meeting and report back to Council. City Administrator Larson reported on holding a work session on the initial budget for 2011 to discuss projections for 2012 — 2013. City Council discussed with the consensus being to schedule a work session for June 9, 2010. 2. Mayor Capra (Fete des Lacs Parade) Mayor Capra reported that the Fete des Lacs Parade registrations are coming in. She stated the City is also working with the Wargo Nature Center to hold kayak and canoe racing on the lake following the parade. Council Member Paar asked Council for their opinions about holding the fireworks on Friday, August 6, 2010, instead of Thursday. Council discussed with the consensus being to schedule the fireworks for Friday, August 6, 2010. Mayor Capra reported on the CERT event held last evening saying it went very well. X. CLOSED EXECUTIVE SESSION 1. Pending Litigation Regarding Delinauent Special Assessments Royal Oaks Realtv Page 5 of 6 i City of Centerville Council Meeting Minutes May 26, 2010 At 7:29 p.m., Mayor Capra recessed the Regular Meeting to Closed Executive Session to discuss with the City attorney, the pending litigation regarding delinquent special assessments Royal Oaks Realty. Present for the closed session were Mayor Mary Capra, Council Members Linda Broussard Vickers, Jeff Paar and D. Love. Also present were City Attorney Kurt Glaser and Administrator Larson. City Attorney Glaser reviewed the status of the litigation and a proposed settlement that was offered by Royal Oaks Realty. The Council discussed options and provided guidance to attorney Glaser on what might make for an acceptable settlement. Glaser will report back when he has something further to consider. The meeting was opened to the public at 8:06 p.m. XI. ADJOURNMENT Motion by Paar, seconded by Love to adiourn the Mav 26, 2010 Citv Council Meeting at 8:07 p.m. All in favor. Motion carried unanimouslv. Mayor Capra adjourned the May 26, 2010, City Council Meeting at 8:07 p.m. Transcribed by: Rochelle Russo, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 6 of 6 7 CITY OF CENTERVILLE e�1.tcr�rlfc� *Check Summary Register© JUNE 2010 Name Check Date Check Amt 10100 MAIN STREET BANK Paid Chk# 025457 ANOKA COUNTY PROPERTY 6/9/2010 Paid Chk# 025458 BONESTROO, ROSENE, 6/9/2010 Paid Chk# 025459 CENTENNIAL LAKES POLICE DEPT Paid Chk# 025460 CENTERPOINT ENERGY 6/9/2010 Paid Chk# 025461 CITY OF CIRCLE PINES 6/9/2010 Paid Chk# 025462 CONNEXUS ENERGY 6/9/2010 Paid Chk# 025463 EARL F. ANDERSEN INC 6/9/2010 Paid Chk# 025464 HUGO MILL 6/9/2010 Paid Chk# 025465 ICC 6/9/2010 Paid Chk# 025466 INTERNATIONAL UNION OF 6/9/2010 Paid Chk# 025467 KENNETH A. TOLZMANN, SAMA 6/9/2010 Paid Chk# 025468 LARSON, DALLAS 6/9/2010 Paid Chk# 025469 MENARDS - FOREST LAKE 6/9/2010 Paid Chk# 025470 METROPOLITAN COUNCIL 6/9/2010 Paid Chk# 025471 NORTHERN FOREST PRODUCTS 6/9/2010 Paid Chk# 025472 PC SOLUTIONS, INC. 6/9/2010 Paid Chk# 025473 SEELEY, SUZANNE 6/9/2010 Paid Chk# 025474 STEPHAN, KIM 6/9/2010 Paid Chk# 025475 TIME SAVER 6/9/2010 Paid Chk# 025476 VIKING INDUSTRIAL CENTER 6/9/2010 Total Checks 06/04/10 9:41 AM Page 1 $46.00 PERM. & TEMP. EASEMENT TRAIL P $13,545.50 SEWER - SERV THRU 5 -15 -10 6/9/2010 $57,456.39 POLICE SERVICES - JUNE 2010 $223.85 6970 LAMOTTE DR - SERV THRU 05 $6,150.89 JULY 2010 POLICE BLDG PYMT $1,483.29 2085 CEDAR ST - SERV THRU 5 -1 $224.00 PLAYGROUND PARTS, $6.40 WHEEL SPINNER $91.42 CODE BOOKS $93.00 JUNE 2010 UNION DUES $3,857.25 2ND QTR - 2011 ASSESSMENT $51.37 REPLACEMENT BATTIERS FOR CITY $103.66 SUPPLIES $1,000.50 SHORTAGE ON 1980 CENTER ST - P $7,339.25 TAX ABATEMENT PYMT 8 OF 10 PYM $4,400.00 RATE BLOCK RENEWAL FEE $18.00 FLEA MARKET EXPENSES - TABLE & $60.71 MILEAGE REIMBURSEMENT $157.50 2010 -05 -12 CITY COUNCIL MEETIN $409.79 LOCKOUT STARTER KIT & TAGS $96,718.77 NOTE: There will be an updated list of disbursements for approval on 6- 09 -10. CENTENNIAL LAKES POLICE DEPT Check Register - POLICE GL Page: 1 Check Issue Dates: 5/14/2010 - 5/27/2010 May 27, 2010 01:OOPM Report Criteria: Report type: Summary GL Check Ck No Description Check Period Issue Date Payee Amount 05/10 05/24/2010 7815 RON NELSON TUITION REIMB 841.68 M 05/10 05/27/2010 7816 ACTION FLEET, INC EQUIP REPAIR 576.81 05/10 05/27/2010 7817 ALL PRO ELECTRIC, LLC OUTSIDE LIGHT REPAIR 469.80 05/10 05127/2010 7818 ANOKA COUNTY TICKET THERMAL PAPER 3,301.36 05/10 05/27/2010 7819 ASPEN MILLS UNFORMS 111.90 05/10 05/27/2010 7820 BCA/CRIMINAL JUSTICE TRAINI MOTIVATIONAL LEADERSHIP TRAINI 600.00 05/10 05/27/2010 7821 BCA/TRAINING & DEVELOPME MANAGERIAL COMM /BJS 120.00 05/10 05/2712010 7822 CONNEXUS ENERGY ELECTRIC 1,666.16 05/10 05/27/2010 7823 DISPLAY SALES CO FLAGS 55.58 05/10 05/27/2010 7824 J GARDNER & ASSOCIATES, LL JR POLICE BADGES 265.00 05/10 05/27/2010 7825 HEALTH PARTNERS JUNE HEALTH INS 9,492.90 05/10 05/27/2010 7826 HOLIDAY FLEET FUEL 3,638.20 05/10 05/27/2010 7827 IAWP 2010 IAWP CONFERENCE AK 550.00 05/10 05/27/2010 7828 IDVILLE LANYARDS 279.00 05/10 05/27/2010 7829 INTERSTATE ALL BATTERY CE BATTERIES 212.08 05/10 05/27/2010 7830 JEFF'S BOBBY & STEVES FORFEITURES RANGER,04 GR AM,OL 1,642.27 05/10 05/27/2010 7831 MICHELLE LAKSO CERT SUPPLIES 823.02 05/10 05/27/2010 7832 LEAGUE OF MN CITIES INS TR OVERPMT REIMB 306.66 05/10 05/27/2010 7833 MARCO CAMERAS /INSTALLATION 19,031.00 05/10 05/27/2010 7834 METRO SALES, INC COPIER CONTRACT 7.35 05/10 05/27/2010 7835 METRO COUNT USA, INC EQUIPMENT BATTERY PACK 83.00 05/10 05/27/2010 7836 MCAA FORFEITURE FORMS 61.59 05/10 05/27/2010 7837 NEXTEL COMMUNICATIONS CELL PHONES 391.85 05/10 0512712010 7838 OFFICE MAX CONTRACT, INC CREDIT 80.16 05/10 05/27/2010 7839 O'REILLY AUTOMOTIVE, INC CAR WASH FLUID /ADAPTER 17.65 05/10 05/27/2010 7840 PURCHASE POWER POSTAGE 206.99 05/10 05/27/2010 7841 QWEST CENTERVILLE PH 167.64 05/10 05/27/2010 7842 SAFELITE FULFILLMENT, INC REPAIR 2010 FORD 84.95 05/10 05/27/2010 7843 SHRED RIGHT, INC SHREDDING 58.97 05/10 05/27/2010 7844 SPARTAN PROMOTION GROUP PENCILS/TATTOOS 53.68 05/10 05/27/2010 7845 TELECIDE PRODUCTIONS, INC COMPUTER MTC 237.83 05/10 05/27/2010 7846 UPPER MIDWEST COMM POLIC PROGRESS BILLING PROPOSAL 10 -0 12,590.90 Grand Totals: 58,025.98 M = Manual Check, V = Void Check 9 CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1 Check Issue Dates: 5/19/2010 - 6/3/2010 Jun 03, 2010 02:42PM Report Criteria: Report type: Summary GL Check Check Vendor Period Issue Date Number Number Payee 05/10 05/19/2010 4304 30485 CENTER MART 05/10 05/19/2010 4305 31008 COMCAST 05/10 05119/2010 4306 50050 DARREN ECKART 05110 05/19/2010 4307 80400 HEWLETT - PACKARD COMPAN 05/10 05/19/2010 4308 140525 NO METRO FIRE TRAINING CE 05/10 05/1912010 4309 190650 SOUTH CENTRAL COLLEGE 06/10 06/03/2010 4310 11565 ASPEN MILLS 06/10 06/03/2010 4311 20125 BATTERY ZONE, INC 06/10 06/03/2010 4312 20135 BENDLIN FIRE EQUIPMENT CO. 06/10 06/0312010 4313 30490 CENTERPOINT ENERGY 06/10 06/0312010 4314 31008 COMCAST 06/10 06/03/2010 4315 31137 CONNEXUS ENERGY 06/10 06/03/2010 4316 40040 DEEP ROCK WATER COMPANY 06/10 06/03/2010 4317 50120 EMERGENCY APPARATUS MAI 06/10 06/03/2010 4318 70578 GRAINGER 06/10 06/03/2010 4319 130205 MMKR, INC 06/10 06/03/2010 4320 160050 PAETEC 06/10 06/03/2010 4321 160300 PHYSIO- CONTROL, INC 06/10 06/03/2010 4322 160400 POMP'S TIRE SERVICE INC 06/10 06/03/2010 4323 160495 PRESS PUBLICATIONS 06/10 06/03/2010 4324 170180 QWEST 06/10 06/03/2010 4325 180500 RANDY ROLSTAD 06/10 06/03/2010 4326 180600 CITY OF ROSEVILLE 06/10 06/03/2010 4327 220200 VERIZON WIRELESS 06/10 06/03/2010 4328 220300 VOL. FIREFIGHTERS BENEFIT 06/10 06/0312010 4329 240100 XCEL ENERGY 06/10 06/03/2010 4330 50100 ELK RIVER FORD, INC 06/10 06/03/2010 4331 70500 GRAFIX SHOPPE, INC Grand Totals: M = Manual Check, V = Void Check Description FUEL INTERNET CENTERVILLE STATI REIMB FOR AWARDS DINNER I COMPUTER TRAINING TOWER RENTAL FIREFIGHTER TRAINING FIRE BOOT AED BATTERY TOOLS STATION 2 GAS INTERNET STATION 1 ELECTRIC STATION 1 BOTTLED WATER MISC SUPPLY LOCKING DEVIS MISC PAIL PUMP FINAL 2009 AUDIT BILLING PHONES STATION 2 LIFEPAK PLUS TRAINING SYST REPL TIRES /BRAKES WATER T RECRUITMENT SESSION PHONE EXPENSE REIMB STRAW BALES TRAININ JT POWERS MIS CELL PHONES INS BENEFITS ELECTRIC STATION 2 2010 F150 TRUCK 2010 F150 REFLECTIVE LETTE Check Amount 229.44 94.00 80.49 807.94 400.00 170.00 232.73 23.30 635.00 93.36 188.00 345.06 26.43 23.65 129.26 5,065.00 343.44 1,530.49 2,563.42 444.00 55.88 135.00 655.58 248.67 589.00 291.71 25,530.40 930.00 41,861.25 10 e, �/ J e; June 1, 2010 To City Council Re: Request for water service line connection 1880 U aam Street„ Centerr-A4 31'V55038 651429 -3232 or (Fizz 651429 -8629 We have received two additional requests for water service hook -up. They are for 7251 Mill Road and 7232 Mill Road. We would presume to include this in the contract with Forest Lake Contracting. The contractor has provided unit prices which have been agreed to by both property owners. The property owners have agreed to pay all of these costs through special assessment in the same manner as others that were previously a part of the project. Sufficient funds remain in the construction fund to cover these costs. I recommend that the Council approve the additional work and assessment agreements. Dallas Larson, Administrator 11 SPECIAL ASSESSMENT AGREEMENT WAIVER OF HEARING AND APPEAL AGREEMENT made this � day of April, 2010, by and between the City of Centerville, a Minnesota municipal corporation ( "City "), and Marta McCormack ( "Prope Owner ") a single person. RECITALS'`-"��� �p1® 1 A. Property Owner is the fee owner of the following described eal prl�erty, local in the City of Centerville, Anoka County, Minnesota ( "Subject Property "): 7251 Mill Road, PID: 143122340006 Part of Auditor's Subd. No. 047(Rev) B. Property Owner requests that the City of Centerville undertake the improvement of installation of a service line connecting the home with water and including restoration of the yard and patching of the concrete floor or basement slab. ( "Public Improvement ") C. The costs expected to be incurred for the Public Improvement is the amount of the special assessment listed below. NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES HERETO AGREE AS FOLLOWS: 1. The City will assess the Subject Property for its portion of the Public Improvement. The amount of the special assessment is $11,785.00. The special assessment principal shall be payable in equal installments over fifteen years, plus five and one -half percent (5.5 %) interest on the unpaid balance. Interest shall begin accruing on June 1, 2010. Each installment of the special assessment principal and interest will be certified to the county and become due and payable on the same schedule as the property taxes for the Subject Property beginning in 2011. -1- 12 2. The Property Owner waives any and all procedural and substantive objections to the Public Improvement and special assessments, including, but not limited to, hearing requirements and any claims that the assessment exceeds the benefit to the Subject Property. The Property Owner waives any right to appeal pursuant to Minn. Stat. §429.081. 3. Property Owner may prepay the entire special assessment without interest if paid in full by August 1, 2010, and may pay the amount in full by November 1, 2010, including interest from June 1, 2010 to the date of payment.. 4. This Agreement shall be binding upon the Property Owner and the Property Owner's successors and assigns. This Agreement may be recorded against the title to the Subject Property and it shall run with the property. 5. No remedy herein conferred upon or reserved to the City is intended to be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Agreement or now or hereafter existing at law or in equity or by statute. 6. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver thereof, but any such right and power may be exercised from time to time and as often as may be deemed expedient by the City. 7. In the event any provision of this Agreement shall be held invalid, illegal, or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof, and the remaining provisions shall not in any way be affected or impaired thereby. 8. Except as specifically stated herein, the payment of this special assessment shall be governed by Minnesota Statutes Chapter 429 PROPERTY OWNER: BY: - )n okt �- -2- 13 STATE OF MINNESOTA ) ) ss. The foregoing instrument was acknowledged before me this &02'- day of 20Z by Marta McCormack a single person. Notary Public CITY OF CENTERVILLE BY: Mary Apra, Mayor Teresa Bender, City Clerk 6G�u� TERESA BENDER NOTARY PUBLIC - MINNESOTA My Commission Expres Jan. 31, 2015 STATE OF MINNESOTA ) ss. COUNTY OF AP The foregoing instrument was acknowledged before me this day of , 20_�q, by Mary Capra and by Teresa Bender, the Mayor and City Clerk of the City of Centerville, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public KRIS SWEENEY i NOTARY PUBLIC - MINNESOTA My Commission Expires Jan. 31, 2015 -3- 14 PiD# 143122340006 RIGHT OF ENTRY/WAIVER THE UNDERSIGNED, owners of certain land in the City of Centerville, who are the sole persons with a right to grant entry to the affected property described herein, in consideration of One Dollar ($1.00) and other good and valuable consideration, do hereby consent and grant unto the CITY OF CENTERVILLE, a Municipal corporation under the laws of the State of Minnesota, ( "City ") its agents and assigns, the right to enter upon and commence construction and all related activities therewith, over, under, on, and across the real property described in the attached Special Assessment Agreement for the purpose of installing a water service line and water meter. ( "Improvements "). Some of the work will take place in the Owner's home. It is understood by the undersigned that the City will complete the Improvements and restore the Subject Property to a condition as nearly equal as possible to that which existed prior to construction, except that the City will not restore finishes on floors that are opened in order to make the Improvements. It is understood that a hole will be cut in the concrete floor and the hole will be patched after the work is complete. Dated this 30 day of NPei 1 , 2010. PROPERTY OWNER: B Vv1 ovv ` -4- 15 er dre May 27, 2010 Steve & Jen Lentsch 7232 MILL RD CENTERVILLE MN 55038 Re: Water Service Line Dear Mr. & Mrs. Lentsch: 1880 Main Street, Centenl ffe, WJV55038 651 -429 -3232 or ''ax 651 -429 -8629 Enclosed is an agreement that would permit installation of the water service line to your home. The cost breakdown of what went into the calculation is below. If you are still interested, we ask that you please sign and return the document to this office not later than June 1, 2010. The contractor is prepared to do the work on June 1, provided we have your agreement back. Please remember that your signature must be notarized. If you wish to stop at City Hall, we can notarize your signature. Please contact me if you should have any questions. Yours truly, Dallas Larson, City Administrator CKoi -COY"AL Boring Cost @ $30 per ft. $ 2,040.00 Connection, mobilication and plumber 1,900.00 Topsoil and restoration of boulevard 200.00 Water meter and permits 675.00 Connection Fee (Unassessed Property) 6,350.00 Watermain Trunk Fee 1,800.00 Total $ 12,965.00 Estimated annual navment w taxes $ 1150.00 16 SPECIAL ASSESSMENT AGREEMENT WAIVER OF HEARING AND APPEAL AGREEMENT made this zi of May, 2010, by and between the City of Centerville, a Minnesota municipal corporation ( "City "), and Steve Lentsch and Kvidera J. Lentsch ( "Property Owner ") husband and wife. RECITALS A. Property Owner is the fee owner of the following described real property, located in the City of Centerville, Anoka County, Minnesota ( "Subject Property "): 7232 Mill Road, PID: 143122430010 Lot 1, Block 2, Peterson Old Hst Addn. B. Property Owner requests that the City of Centerville undertake the improvement of installation of a service line connecting the home with water and including restoration of the yard and patching of the concrete floor or basement slab. ( "Public Improvement "). C. The costs expected to be incurred for the Public Improvement is the amount of the special assessment listed below. NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES HERETO AGREE AS FOLLOWS: 1. The City will assess the Subject Property for its portion of the Public Improvement. The amount of the special assessment is $12,965.00. The special assessment principal shall be payable in equal installments over fifteen years, plus five and one -half percent (5.5 %) interest on the unpaid balance. Interest shall begin accruing on June 1, 2010. Each installment of the special assessment principal and interest will be certified to the county and become due and payable on the same schedule as the property taxes for the Subject Property beginning in 2011. - 1 - 17 2. The Property Owner waives any and all procedural and substantive objections to the Public Improvement and special assessments, including, but not limited to, hearing requirements and any claims that the assessment exceeds the benefit to the Subject Property. The Property Owner waives any right to appeal pursuant to Minn. Stat. §429.081. 3. Property Owner may prepay the entire special assessment without interest if paid in full by August 1, 2010, and may pay the amount in full by November 1, 2010, including interest from June 1, 2010 to the date of payment.. 4. This Agreement shall be binding upon the Property Owner and the Property Owner's successors and assigns. This Agreement may be recorded against the title to the Subject Property and it shall run with the property. 5. No remedy herein conferred upon or reserved to the City is intended to be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Agreement or now or hereafter existing at law or in equity or by statute. 6. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver thereof, but any such right and power may be exercised from time to time and as often as may be deemed expedient by the City. 7. In the event any provision of this Agreement shall be held invalid, illegal, or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof, and the remaining provisions shall not in any way be affected or impaired thereby. 8. Except as specifically stated herein, the payment of this special assessment shall be governed by Minnesota Statutes Chapter 429 PROPERTY OWNER: In w -2- 18 STATE OF MINNESOTA ) t " (�� ) ss. COUNTY OF 1 � Ile LIS A D. COMSTOCK tormy PUBLIC -Menem r� Ooa�aMeton 6�inwds.sl, soft The foregoing instrument was acknowledged before me this day of , 201u, by Steven Lentsch and Kvidera J. Lentsch, husband and wife. Notary Public CITY OF CENTERVILLE MOM Mary Capra, Mayor STATE OF MINNESOTA ) ss. COUNTY OF ) The foregoing instrument was acknowledged before me this day of 20_, by Mary Capra the Mayor of the City of Centerville, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public ale 19 PID# 143122430010 RIGHT OF ENTRY/WAIVER THE UNDERSIGNED, owners of certain land in the City of Centerville, who are the sole persons with a right to grant entry to the affected property described herein, in consideration of One Dollar ($1.00) and other good and valuable consideration, do hereby consent and grant unto the CITY OF CENTERVILLE, a Municipal corporation under the laws of the State of Minnesota, ( "City ") its agents and assigns, the right to enter upon and commence construction and all related activities therewith, over, under, on, and across the real property described in the attached Special Assessment Agreement for the purpose of installing a water service line and water meter. ( "Improvements "). Some of the work will take place in the Owner's home. It is understood by the undersigned that the City will complete the Improvements and restore the Subject Property to a condition as nearly equal as possible to that which existed prior to construction, except that the City will not restore finishes on floors that are opened in order to make the Improvements. It is understood that a hole will be cut in the concrete floor and the hole will be patched after the work is complete. Dated this �7 day of _ AA I A _ , 2010. PROPERTY OWNER: 20 2335 Highway 36 W St. Paul, MN 55113 Tel 651- 636 -4600 Fax 651- 636 -1311 www.bonestmo.com June 3, 2010 Dallas Larson Administrator City of Centerville 1880 Main Street Centerville, MN 55038 -9794 Re: Peltier Lake Drive Street and Utility Improvements City of Centerville Bonestroo File No.: 000616 - 09169 -0 Dear Dallas: ** Bonestroo On May 28 the Contractor, City Council and local residents met on site at Clearwater Drive to examine the condition of the pavement. Then, at the May 12, 2010 City Council meeting, the Council saw pricing on 3 different repair options. The Council was informed that the contractor had offered to complete the lowest cost option ($960) with no participation from the City. This option was a skin patch of the damaged areas. The City Council determined that the skin patch option would not be acceptable and that they would be pursuing the most costly of the 3 options; an overlay. A cost sharing proposal was made which put 75% of the cost as the contractor's responsibility and 25% of the cost as the City's share, with a portion of the City share potentially being assessed to the abutting property owners. The total cost of the overlay is estimated at $17,000 meaning the proposal would have the contractors share at $12,750 and the City share at $4,250. After that meeting, this proposal was presented to the contractor. Subsequently, they have reiterated, in an email, that their offer of $960 stands and could be used against the cost of the overlay. A resolution to this issue should be made soon. If there is to be an overlay completed, it would be best to have it done in conjunction with the paving of the wear course on Peltier Lake Drive. Sincerely, BONESTR00 100 � ' o'k Mark Statz, PE 21 City of Centerville Peltier Lake Drive Street and t/tility Improvements City Engineer 651 - 604 -4709 Attachments: [Attachment 1] cc: [Person 11 Page 2 May 12, 2010 22 RESOLUTION NUMBER A RESOLUTION AUTHORIZING PROJECT, PROJECT FUNDING PLAN AND LOAN BETWEEN FUNDS. WHEREAS, the City engineer has developed a feasibility report for the Downtown Stormwater/Field Irrigation Project, and WHEREAS, the estimated cost for construction of the improvement is determined to be $440,708, and WHEREAS, a portion of the will be constructed with grant money from the Clean Water Legacy Fund and Rice Creek Watershed District, and WHEREAS, there will initially be a shortage in funding that is proposed to be paid from a loan from the Sanitary Sewer Fund #602. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA: 1) The Downtown Stormwater/Field Irrigation Project is hereby ordered as proposed by the engineer and paid for in accordance with the attached financing plan (Exhibit A). 2) The City Council hereby authorizes a loan in the amount of $110,000 from the Sanitary Sewer fund. Such loan shall be repaid from the Stormwater Fund #415 in five annual installments beginning December 31, 2012, with interest at a rate of 1.5% per annum in accordance with the payment/interest schedule attached as Exhibit B. Adopted by the City Council this day of , 2010. Mary Capra, Mayor Attest: Teresa Bender, City Clerk 23 Downtown Storm Water Ponding Project Fund 453 Cash Balance Cash at 4130/10 92,350 92,350 Sources Transfer from Storm - Clean Water Legacy 188,550 Rice Creek Watershed Dist. 50,000 Loan from Sewer Fund 110,000 348,550 Expenditures Phase I Project Total 440,708 440,708 Net 192 'Please note that there is $25K in potential funding from a PCA Grant *Total initial Cash outlay from the storm water fund is $250,000 24 Ctty of Centerville Downtown Irrigation Storm Water Project Fund 415 to Pay 602 Loan Summary Payment Payment Type Annual Loan Amount 110,000.00 Interest Rate 1.50% Term 5 Payment 22,999.83 °T "e sewer fund loaned the funds to 453, biit will be paid back by 415 (Strom Water Fund) # Payment Data Loan Balance Interest Payment Balance @ 12131 1 2010 110,000.00 - - 110,000.00 2 2011 110,000.00 - - 110,000.00 3 2012 110,000.00 1,650.00 22,999.83 88,650.17 4 2013 88,650.17 1,329.75 22,999.83 66,980.10 5 2014 66,980.10 1,004.70 22,999.83 44,984.98 6 2015 44,984.98 674.77 22,999.83 22,659.93 7 2016 22,659.93 339.90 22,999.83 (0.00) 25 TO: Honorable Mayor and Council Members FROM: Staff DATE: June 4, 2010 SUBJECT: Centerville Lions Request for Permits Associated w/Fete des Lacs The Centerville Lions have submitted to the City the prior applications for the following permits: Noise, Special Event, Temporary Liquor License, Raffle, Transient & Fireworks Permits. Mr. Kieselhorst has supplied a letter (attached) outlining dates and times for each permit/event. The Lions, similar to St. Genevieve's Parish, are in the midst of their liquor licensing period; however, I would consider approving all requested permits with the Liquor License being held until such time as current liability insurance proof is provided to the City. 26 Dear Mayor and City Council of Centerville, The Centerville Lions are requesting several City Permits for the 2010 Fete des Lacs. We would like to ask again, that those permit fees be waived by City Council, to the Centerville Lions Club, a non -profit organization in Centerville. We're asking for the following permits in our event application. Noise: Laurie LaMotte Park, Friday July 30 8am to l 1pm Laurie LaMotte Park, Saturday July 31 8am to Midnight Laurie LaMotte Park, Sunday August 1 Sam to 8pm 1 to 4 Day Temporary /Event On Sale Liquor License: Laurie LaMotte Park, Friday July 30 loam to l 1pm. Laurie LaMotte Park, Saturday July 31 loam to 11:30pm. Laurie LaMotte Park, Sunday August I", loam to 8pm Fireworks: Laurie LaMotte Park, Friday July 30 Laurie LaMotte Park, Saturday July 31 Raffle: City: NA; $50 dollar fee paid to State of MN. We appreciate your help and support for this years City Festival. Thank you, �K Greg Kieselhorst Centerville Lions Secretary 27 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION #10 -0 A RESOLUTION AUTHORIZING CLOSING FUND 4450 WHEREAS, a certain special project construction fund was established to account for revenue and expenses related to an improvement project, and WHEREAS, project costs have been paid and such fund is no longer needed. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA: The Council hereby authorizes closing of the following construction improvement fund into its related debt service fund. Fund Number 450 - (CSAH 14, Old Mill Road, Fairview Improvements) balance of $339,965.38 shall be closed into Fund Number 339, 2007A Improvement Bond Fund. Adopted by the City Council this 9th day of June, 2010. Mary Capra, Mayor Attest: Teresa Bender, Clerk W terviffe City of Centerville May 2010 Financial Statement Analysis Prepared June 3, 2010 The summary below was derived from observations related to the City of Centerville's monthly financial statements, which should be read in conjunction with the analysis below. The City of Centerville utilizes a fund accounting system consisting of a General Fund, Debt Service Funds, Other Governmental Funds and Enterprise Funds. Staff reviewed the supporting documentation available in the areas discussed below and evaluated the key factors used to develop the actual historical data and annual budget in determining that they are reasonable in relation to the financial statements taken as a whole. Balance Sheet Assets Cash and Cash Equivalents: The City of Centerville ended the month of May with $5,185,230 in reconciled bank balances. A summary of the City's cash account holdings is chronicled on the attached bank reconciliation sheet. The City also has $50,000 in depository funds being utilized at Twin Cities Community Capital Fund in order to help provide the financing needs of city businesses. Taxes Receivable: The City has tax receivables of roughly $80,707 — delinquent taxes derived from balances remaining from 2004 through 2009. Special Assessments Receivable: The City has special assessment receivables from various sources in the amount of $34,174 — delinquent special assessments are derived from balances remaining from 2006, 2008 and 2009. Special Assessments Deferred: The City has future special assessment principal balances from various sources in the amount of $2,891,894. These are outstanding principal balances with annual payment schedules, which are then used to assist in the payment of there respective bond issues. General Receivables: The City has receivables of roughly $45,092 at month's end. Interfund Loans: The Sewer fund has loaned $442,195 to the General Fund, $279,125 to the Park Capital Project Fund and $365,847 to the 2006 A Bond fund — totaling $1,087,167. Inventory: The City has roughly $3,469 worth of water meters that are held and distributed on a need basis. Land /Other Fixed Assets: The City has roughly $23,332,000 in land, infrastructure and other fixed assets (net of depreciation) at the end of May. Liabilities Current Liabilities: The city accrued $13,939 in retainage fees from Precision Excavating for the Old Mill road project and another $131,878 in relation to the 2009 street project. Long Term Debt: The City of Centerville has five outstanding bond issues as of 5/31/10 -2004 B, 2005 A, 2007 A, 2009 B, and 2009 A. The total current debt (principal to be paid back in 2010) is $23,625. Total long term debt outstanding (principal to be paid back 2011 through 2025) is $10,809,437. Fund Balance Fund Balance: The City of Centerville began fiscal year 2010 with a General Fund balance of $1,231,325 and has since (1/1/10 through 5/31/10) incurred an excess of expenditures over revenues (net loss) of ($696,058 )—leaving the City with a total General Fund balance of $535,267 at the end of May. This is a normal fund balance decline given the City has yet to receive any Property Tax Revenue. Income Statement — General Fund Revenue Property Tax and State Grants: The City received no material revenue in this classification during the month of May. Overall, property tax generated revenue is at 0% of the year to date budget. The first tax settlement will be received in July. Interest Earnings: The City has received $9,947 in interest revenue or 33% of the year to date budget through the month of May. Administration: Administration revenue consists of mostly fees derived from the selling of liquor licenses. The City has received $23,358 in Administration revenue or 78% of the year to date budget through the month of May. Police Aid: The City received roughly $8,195 in Police associated revenue through the month of May or 12% of the year to date budget. Fire Aid: The City has not received any revenue in this classification through the month of May. Building Inspection: Building inspection revenues are comprised of the various permits associated with building projects — plumbing, building, mechanical, and etc. The City has received roughly $22,539 in Building inspection revenue or 27% of the year to date budget. Overall, general fund revenues are coming in at roughly 3% of the year to date budget through May. Expenses General Government: General Government expenditures include Salaries / Benefits, Supplies and Purchased Services in conjunction with activities performed by the Mayor, four City Council Members and City Administration. General Government expenditures total roughly 203,571 or 37% of the year to date budget. Public Safety: The City of Centerville has a joint powers agreement with Circle Pines and Lexington that funds the Centennial Lakes Police Department. A similar arrangement with Lino Lakes and Circle Pines funds the Centennial Fire District. Public Safety expenditures totaled roughly $406,353 or 38% of the year to date budget through May. Public Works: The City of Centerville Public Works department has four full time employees that work to maintain the City parks, streets and utility operations. Public Works expenditures totaled roughly $151,394 or 27% of the year to date budget through May. Culture and Recreation: The Culture and Recreation budget consists of expenditures incurred by the City's committee, recreation programs, and the city festival. Culture and Recreation expenditures totaled roughly $4,250 or 22% of the year to date budget. Other: This classification consists of items associated with development, the city's recycling program and administrative transfers. Other expenditures totaled roughly $3,848 or 12% of the year to date budget. Overall, General Fund expenditures totaled roughly $769,415 through May or 35% of the year to date budget. Analysis Prepared By: Michael Jeziorski Finance Director City of Centerville Bank Reconciliation Fiscal Year 2010 5/31/10 - l 1 51112010 I I f 1 1 5131/2010 1 Mainstreet Bank Main Checking 210,648.81 116,021.92 272,199.48 358,226.52 222.19 412,919.96 Flex Savings 4,565,323.52 5,001.84 4,570,325.36 12 Month CD 356,202.80 (358,226.52) 2,023.72 (0.00) 5,132,175.13 116,021.92 272,199.48 - 7,247.75 4,983,245.32 Smith Barney Money Market 7,582.75 240.66 0.17 7,823.58 CD - Capital One Bank 90,000.00 90,000.00 CD - Doral Bank 96,000.00 (240.66) 240.66 96,000.00 CD - Citi Bank 62,000.00 62,000.00 255,582.75 - - 240.83 255,823.58 Total Cash per Statements 5,387,757.88 116,021.92 272,199.48 7,488.58 5,239,068.90 G xxx -10100 BDS 5,185,229.77 Outstanding 53,839.13 Total 5,239,068.90 Unreconciled I OK MB Collateral 5,886,396.48 Unaudited - For Management Purposes Only City of Centerville Balance Sheet Fiscal Year 2010 5/31110 Unaudited - For Management Purposes Only Other Governmental Fund Name General Fund Debt Service Funds Enterprise Funds All Funds G xxx -10100 Cash 1,016,979.46 1,170,794.35 727,459.37 2,269,996.59 5,185,229.77 G xxx -10200 Petty Cash 199.00 - 199.00 G xxx -10250 Cougar Cash 150.00 - 150.00 G xxx -10410 Twin Cities CCF - 50,000.00 50,000.00 G xxx -10450 Interest Receivable on Invest 18,447.06 - 18,447.06 G xxx -10700 Taxes Receivable - Delinquent 80,707.10 - 80,707.10 G xxx -10800 Allow for Uncollected Taxes (80,707.10) 80,707.10 - G xxx -11500 Accounts Receivable 3,400.25 - 41,691.80 - 45,092.05 G xxx -12200 Special Assess Rec - Delinquent 5,346.47 23,700.60 - 5,127.09 34,174.16 G xxx -12300 Special Assess Rec- Deferred 118,120.53 2,640,805.54 132,968.09 2,891,894.16 G xxx -13100 Due from Other Funds - 1,087,166.50 1,087,166.50 G xxx -14200 Inventory for Resale 3,469.30 3,469.30 G xxx -15620 Unamordzed Bond Discount 168,951.00 - 168,951.00 G xxx -16100 Land 3,253,120.00 186,000.00 3,439,120.00 G xxx -16200 Buildings 1,627,438.00 414,000.00 2,041,438.00 G xxx -16330 Streets 6,149,008.00 - 6,149,008.00 G xxx -16331 Trails 1,310,166.00 1,310,166.00 G xxx -16335 Storm Water 1,745,288.00 1,745,288.00 G xxx -16400 Machinery 786,741.00 8,408,623.81 9,195,364.81 G xxx -16410 Depreciation - (2,426,722.43) (2,426,722.43) G xxx -16500 Fixed Asset -In Progress 4,469,754.00 0.77 4,469,754.77 G xxx -16600 Fixed Assets 986,323.43 986,323.43 G xxx -16999 Accumulated Depreciation (3,512,400.00) (65,333.85) (3,577,733.85) G xxx -20600 Contracts Payable (Retainage) 145,817.35 - 145,817.35 G xxx -20800 State Sales and Use Tax - - - 2,216.13 2,216.13 G xxx -20900 Due to Other Funds 442,194.90 365,846.60 279,125.00 - 1,087,166.50 G xxx -21500 Accrued Interest Payable - - 149,776.00 149,776.00 G xxx -21706 Health Insurance (4,973.76) - (4,973.76) G xxx -21708 Disability Insurance (121.50) (121.50) G xxx -21715 Life Insurance (59.28) (59.28) G xxx -21715 Dental Insurance (481.40) - - (481.40) G xxx -21717 OPEB 14,768.00 4,664.00 19,432.00 G xxx -23100 Bonds Payable Non - Current 10,809,438.83 - 10,809,438.83 G xxx -22100 Bonds Payable Current - 23,625.00 - 23,625.00 G xxx -22200 Deferred Revenues 123,467.00 2,664,506.14 (2,787,972.52) 249,500.00 249,500.62 G xxx -24500 Bld Permit Surcharge 150.00 - 150.00 G xxx -24504 Site Main. Escrow 200.00 200.00 G xxx -24506 Road Repair Escrow 4,400.00 4,400.00 G xxx -24508 Erosion Control Escrow 5,100.00 - 5,100.00 G xxx -24510 Other Escrow 57,500.00 355.50 57,855.50 IAttr ; . JPMWAB Fund Balance G xxx -25300 Unreserved Fund Balance at 12/31/09 1,231,324.62 3,803,085.84 5,839,073.98 10,927,888.04 21,801,372.48 Excess of Revenues over Expenses (1/1/10 to 5/31/10) (696,057.81) (2,998,138.09) 2,374,272.63 (133,004.37) (1,452,927.64) Total Fund Balance 535,266.81 804,947.75 8,213,346.61 10,794,883.67 20,348,444.84 Unaudited - For Management Purposes Only City of Centerville Revenue / Expense Report Fiscal Year 2010 1/1110 to 5/31/10 Unaudited - For Management Purposes Only 2010 Activity FY 2010 YTD as a % of Account Description through 5131/10 Amended Budget Budget General Fund Revenues Property Tax / Special Assessments / State Grants 679.09 1,673,900.00 0% Administration Licenses - Rental / Liquor 23,357.74 29,850.00 78% Police - Fines / Forfeits / State Aid 8,195.26 68,500.00 12% Fire Protection - Fire Relief Aid - 125,000.00 0% Building Inspection - Permits 22,538.94 84,000.00 27% Electrical Inspection 1,798.50 10,000.00 18% Animal Control - Licenses 840.00 1,500.00 56% Public Works 5,329.15 104,000.00 5% Parks 430.00 2,400.00 18% Recycling - 16,550.00 0% Interest Earnings 9,946.74 30,000.00 33% Other 242.00 100.00 242% Total Revenues - General Fund 73.357.42 2,145.800.00 3% Expenditures General Government Council 10,065.11 31,800.00 32% Administration 150,465.67 368,850.00 41% Elections - 8,050.00 0% Planning and Zoning 292.42 3,180.00 9% Financial Administration - Audit 5,000.00 16,000.00 31% Assessing 3,857.25 17,500.00 22% Law and Legal 28,279.19 75,000.00 38% City Hall /Fire Hall 5,611.09 27,700.00 20% Total General Government 203,570.73 548,080.00 37% Public Safety Police Protection 287,701.95 689,500.00 42% Fire Protection 56,377.00 237,800.00 24% Building Inspection 57,988.67 133,900.00 43% Electrical Inspection 1,560.80 4,000.00 39% Civil Defense 1,505.80 1,500.00 100% Animal Control 175.00 1,500.00 12% Other Protection 1,044.00 1,050.00 99% Total Public Safety 406,353.22 1,069,250.00 38% Public Works Public Works - General 89,829.19 186,300.00 48% Public Works - Streets 17,783.43 230,600.00 8% Public Works - Parks Maintenance 21,986.45 64,300.00 34% Engineering Services 3,208.75 2,000.00 160% Special Project- CR 14 2,280.35 11,100.00 21% Special Project - Str -09 12,824.81 21,800.00 59% Special Project - Trail 3,484.26 39,800.00 9% Total Public Works 151,397.24 555,900.00 27% Culture and Recreation Parks/Rec. Committee 360.00 2,000.00 18% Parks/Rec Programs 3,846.17 11,850.00 32% City Festival 40.00 5,500.00 1% Total Culture and Recreation 4,246.17 19,350.00 22% Other Recycling 3,528.91 16,400.00 22% Economic Develop 318.96 16,750.00 2% Other 3,847.87 33,150.00 12% Total Expenditures - General Fund 789.+115.23 2.225.730.00 35% Excess of Revenues over Expenditures - General Fund (696.087.91) (79.930.00) Unaudited - For Management Purposes Only Expenses by Object Area Debt Service Revenues Total Revenue - Detd Service Expenses City of Centerville 293.82 Pedestrian Trail Ways 81,082.40 Revenue / Expense Report 149.15 CSAH 14 Improvements 2007 7,017.38 Fiscal Year 2010 409.72 Downtown Redevelopment 673.86 111110 to 5/31/10 135.13 89,761.46 TE Trail 2010 Activity FY 2010 YTD as a % of Account Description through 5/31/10 Amended Budget Budget Salaries And Wages 204,202.23 519,800.00 39% Benefits 62,881.64 141,750.00 44% Supplies 10,895.02 37,900.00 29% Fees for Service 491,436.34 1,526,280.00 32% 769,415.23 2,225,730.00 35% 2004 B Bond 2,968.51 N/A 2005 A Bond 251.36 N/A 2009 B Bond 2,811.18 N/A 2007 A Bond 2,466.86 N/A 2009 A Bond 4,089.46 N/A 12,587.37 - WA 2004 B Bond 165,868.75 N/A 2005 A Bond 36,892.21 N/A 2009 B Bond 2,616,981.25 N/A 2007 A Bond 190,983.25 N/A 2009 A Bond - N/A Total Expenditures - Debt Service Excess of Revenues over Expenditures - Debt Service Other Governmental Funds Revenues Total Revenue - Other Governmental Funds Expenses 3.010,725.46 (2.898.138.09) Park 293.82 Pedestrian Trail Ways 81,082.40 2006 Municipal Improvement 149.15 CSAH 14 Improvements 2007 7,017.38 Developments 409.72 Downtown Redevelopment 673.86 Cable TV 135.13 89,761.46 TE Trail 72,562.15 Community Development 3,838.13 Public Works 527,873.04 Cable TV 3,339.28 Unallocated (2,892,123.77) Total Expenditures - Other Governmental Funds (2284.511.17) Excess of Revenues over Expenditures - Other Governmental Funds 2.374,272.63 Enterprise Funds Revenues Total Revenue - Enterprise Fund Expenses fiotai Expenditures - Enterprise Funds Net income - Enterprise Fund Unaudited - For Management Purposes Only Water 60,251.10 Sewer 71,034.03 Storm 15,657.82 148A42.95 Water 64,980.04 Sewer 134,570.44 Storm 80,396.84 279.947.32 (133.98437) NIA N/A N/A N/A N/A N/A N/A N/A NIA N/A N/A N/A N/A N/A N/A N/A N/A NIA N/A N/A N/A WA CITY OF CENTEMLLE tervllle MONTHL Y ENGINEER 'S REPORT For the June 9, 2010 City Council Meeting Italics = New information. Normal = No change from last report. 1. 21 s ` Avenue /Backage Road (000616- 05143 -0). Mylars have been printed and are being signed by the necessary officials as well as the Sheehys. Once the signatures are obtained and all taxes are made current, the plat can be recorded. The court date to resolve the assessment to the Sheehy parcel is set for July 26 & 27. 2. Old Mill Road Improvements (000616- 06147 -0). We received the signed final pay request from the bonding company. However, they have not provided all IC -134s or Lien Waivers and have stated that he will not be able to produce them. The City Attorney is reviewing the situation. 3. TE Grant Trail Project (000616 - 08165 -0). We have received authorization from the Federal authorities to let bids At the last meeting, the City Council approved advertisement for bids Since Anoka County is our sponsor agency for this project, the letting must occur though them. Therefore, their public works committee plans to authorize bids at their meeting on June 14'. From there, we will send out the ad and open bids on July 13 (this is the earliest we can open bids). We must then submit the bids to the Equal Employment Opportunity (EEO) ofixice for their authorization to award the contract. Finally, the County Board may consider award of the contract at their July 27 meeting. The City Council could review bids at its meeting on July 14 and if bids look acceptable, request that Anoka County award bids upon receipt of approval by EEO. This means that constructon w //l not begin in eamest until early August. We still fee / that this leaves the contractor plenty of time to complete the project. City and Bonestroo staffs are working out arrangements for the inspection of the project. The federal funding will require specialized documentation as well as advanced MNDOT certifications. Proper inspection and documentation will be imperative to ensure our funding is secured. 4. 2008 Downtown Storm Water Improvements (000616- 08167 -0). We are in the process of testing samples of the pond sediment & water as well as the ballfields' soil to determine the viability of this project as well as to establish baseline pollutant levels prior to beginning the irrigation project. 5. Peltier Lake Drive Area Street & Utility Improvements (2009.01) (000616- 09169 -0), 2009 Street Improvements (2009.02) (000616- 09170 -0). The contractor is working on punch list items. We are working with RCWD to address a few rain garden performance issues. Once these issues are resolved, we can consider paving the wear course on Peltier Lake Drive. The contractor has stated that they wit/ not participate in the cost of an overlay to Clearwater Drive, beyond the $900 cost of their proposed skin patching. The Council will need to consider this offer and deride how to proceed. 6. Community Development Block Grant Water Services Project (000616 - 10171 -0). The plans and specs were approved at the last City Council meeting. The advertisement forbids will appear in the paper on June 9 Bids will be received on July 7 d '. 7. 2010 Seal Coat (000616 - 10172 -0). The advertisement forbids on this project will appear in the paper on June 9 Bids will be received on July 133' 8. Miscellaneous • We have been assisting City staff in looking at energy efficiency grants for public facilities. Metropolitan Council Metro Meetings A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory and standing committees, and regional Council sponsored events. The Metropolitan Council is located at 390 Robert St. N., in downtown St Paul. All meetings are held at this location unless otherwise noted. Meeting times and agendas are subject to change. Visit our website at www. metrocouncil. ore for more information. Video of meetings of the Council and some committees are now available live and archived for later viewing at www.metrocouncil.ore Week of May 31— June 4, 2010 Monday, May 31 Memorial Day Observed Tuesday, June 1 Canceled: Metropolitan Parks and Open Space Commission. Rescheduled for June 8 Wednesday, June 2 Technical Advisory Committee to the TAB: 9 a.m., Chambers - St. Paul Union Depot; - Target Stadium Multi -Modal Station; - TIP Amendment, Lowry Avenue; - TIP Amendment, Cedar Avenue Transitway; and other business. Canceled: TfaasperWien Arseessibility AEN Genuniftee Rescheduled for June 3 Canceled: Ceffffaiaee of the VAele Transit Service Restructuring Plan for I -35W and 46th St. Corridors Public Meeting. Served by Transit Routes 4 and Route 515 :5 - 7 p.m., Woodlake Nature Center, 6710 Lake Shore Drive, Richfield, httn: / /www.metrocouncil.orL/ newsletter /transit2010BRTMav10. htm Thursday, June 3 Transportation Accessibility Advisory Committee: 1:30 p.m., Metro Transit Heywood Garage, 560 Sixth Av. N., Minneapolis - 2 p.m., Tour ofNorthstar Passenger Car; - 3:30 p.m., 5 Street Garage & Transit Station, 516 2 °a Av. N., Minneapolis; - 3:57 p.m., Train Leaves to Big Lake Friday, June 4 Canceled: . Rescheduled for June 18 Tentative Week of June 7 -11, 2010 Monday, June 7 Community Development Committee: 4 p.m., Chambers Tuesday, June 8 Environment Committee: 9:30 a.m., Chambers Metropolitan Parks and Open Space Commission: 4 p.m., Lower Level A Wednesday, June 9 Central Corridor Management Committee: 1 p.m., Chambers Management Committee: 2:30 p.m., Lower Level A Metropolitan Council: 4 p.m., Chambers Thursday, June 10 TAB Policy Committee: 12:30 p.m., Chambers TAC Planning Committee: 2 p.m., Lower Level A Friday, June 11 No meetings scheduled Wednesday, June 9 Central Corridor Management Committee: 1 p.m., Chambers Management Committee: 2:30 p.m., Lower Level A Metropolitan Council: 4 p.m., Chambers Thursday, June 10 TAB Policy Committee: 12:30 p.m., Chambers_ TAC Planning Committee: 2 p.m., Lower Level A Friday, June 11 No meetings scheduled