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Home My WebLink About2010-05-26 CC - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING May 26, 2010 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on May 26, 2010, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Linda Broussard Vickers Council Member Jeff Paar Council Member D. Love ABSENT: Council Member Ben Fehrenbacher STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz I. CALL TO ORDER Mayor Capra called the May 26, 2010, City Council meeting to order at 6:30 p.m. II. PUBLIC HEARING(S) None. III. APPROVAL OF AGENDA Mayor Capra made the following additions/corrections to the Agenda: Consent Agenda, Item #1, added Page 6a, (Check # 25448 – 25456) Consent Agenda, Item #5, added Page 14a, Encroachment Agreement – Mr. & Mrs. Jeremy Hugger, 1832 Hayfield Road – (Fence) New Business, Item #7, added Pages 41a, Call for Bids and Authorize Engineering Services for Seal Coat Project New Business, Item #8, Authorize Anoka County to advertize for bids for the 2010 Trail Project Motion by Council Member Paar, seconded by Council Member Love to approve the agenda as amended. All in favor. Motion carried unanimously. City of Centerville Council Meeting Minutes May 26, 2010 IV. APPROVAL OF COUNCIL MINUTES 1.May 12, 2010 City Council Meeting Minutes Motion by Council Member Paar, seconded by Council Member Broussard Vickers to approve the May 12, 2010 City Council Meeting Minutes as presented. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1.City of Centerville May 13, 2010 through May 26, 2010 Claims (Check #25424 – 25447) & (Check # 25448 – 25456) 2.Centennial Fire District Claims through May 18, 2010 (Check #4288 – 4303) 3.Centennial Lakes Police Department Claims through May 12, 2010 (Check #7788 – 7814) 4.RCWD Cost Share Agreement Extension – 2008 5.Encroachment Agreement – Mr. & Mrs. Jeremy Hugger, 1832 Hayfield Road – (Fence) Council Member Love asked to pull Item #4, RCWD Cost Share Agreement Extension – 2008 for discussion. Motion by Council Member Broussard Vickers, seconded by Council Member Paar to approve the Consent Agenda as amended. All in favor. Motion carried unanimously. 4. RCWD Cost Share Agreement Extension – 2008 Council Member Love asked if it would make more sense to extend this agreement further than one year. City Attorney Glaser stated this is not City money; therefore, the extension time is up to Rice Creek Watershed District. City Engineer Statz added this money is aimed at the first phases of the project and subsequent phases of the project are not funded by this grant. Motion by Council Member Broussard Vickers, seconded by Council Member Love to approve Consent Agenda Item #4, RCWD Cost Share Agreement Extension – 2008 as presented. All in favor. Motion carried unanimously. VI. AWARDS/PRESENTATIONS/APPEARANCES Mayor Capra acknowledged Mark Pangell who has resigned from the Planning Commission. She thanked him for his work with the City from 2005 through 2010 and noted there is an opening available on the Planning Commission and if anyone is interested to contact City Hall for an application. 1. Mr. Steve McDonald, ABDO & Eick & Meyers – 2009 Annual Audit Page 2 of 6 City of Centerville Council Meeting Minutes May 26, 2010 Mr. Steve McDonald appeared to present the 2009 Annual Audit to the City Council including procedures and processes on the following: Graph of General Fund Balance, Summary of Revenue and Expenditures, Revenue Sources, Expenditures of General Fund, Special Revenue Fund, Debt Service Funds, Enterprise Funds, Sewer Fund, Storm Water Fund and Ratio Analysis. Mr. McDonald indicated that the audit process went very well mentioning that Finance Director Jeziorski was well prepared and ahead of schedule. Mayor Capra asked if the City should be budgeting money for banked PTO time. Mr. McDonald replied most cities use a pay-as-you-go obligation, looking at their liability compared to the total that they are going to pay. He added the City is going to pay the PTO at some point, advising it would be a good idea to budget for. VII. OLD BUSINESS None VIII. NEW BUSINESS 1. Ordinance #35, Second Series – Amendment to Chapter 156.006 -156.107- Accessory Structures City Administrator Larson reviewed background information outlining the technical changes made to the Ordinance. The City Council discussed the wording under (A) Accessory Structures and Uses, with the consensus of the Council to strike the last sentence in Item (5). Motion by Council Member Love, seconded by Council Member Broussard Vickers to adopt Ordinance #35, Second Series –Amendment to Chapter 156.006 -156.107- Accessory Structures as presented and amended. All in favor. Motion carried unanimously. 2. Approval/Acceptance of the 2009 Annual Audit Motion by Council Member Broussard Vickers, seconded by Council Member Paar to approve of the 2009 Annual Audit as presented. All in favor. Motion carried unanimously. 3. Church of St. Genevieve Request for Temporary Charitable Gambling Permit & On-Sale Liquor License for their Annual Parish Festival City Administrator Larson reviewed the background information. Page 3 of 6 City of Centerville Council Meeting Minutes May 26, 2010 Council Member Love stated he would like the approval contingent upon receipt of St. Genevieve’s new liquor liability insurance policy. Motion by Council Member Broussard Vickers, seconded by Council Member Paar to authorize the Church of St. Genevieve Request for Temporary Charitable Gambling Permit and On-Sale Liquor License for their Annual Parish Festival. All in favor. Motion carried unanimously. 4. Res. #10-012 - Approve Plans & Authorize Bids for Water Service Line Project City Administrator Larson reviewed background information. Motion by Council Member Love, seconded by Council Member Paar to approve Res. #10-012 to Approve Plans and Authorize Bids for Water Service Line Project. All in favor. Motion carried unanimously. 5. Consultant Agreement for Engineering Services with Bonestroo City Administrator Larson reviewed background information. Councilmember Paar stated he appreciates all of Staff’s hard work which was put into this agreement. Motion by Council Member Broussard Vickers, seconded by Council Member Love to approve Consultant Agreement for Engineering Services with Bonestroo. All in favor. Motion carried unanimously. 6. Consider Agreement with Metropolitan Council Consent to Allow Encroachment City Administrator Larson reviewed the background information stating this is the agreement that would allow parts of the trail project to constructed on Metropolitan Council sanitary sewer easements. Motion by Council Member Broussard Vickers, seconded by Council Member Paar to approve Agreement with Metropolitan Council Consent to Allow Encroachment. All in favor. Motion carried unanimously. 7. Call for Bids and Authorize Engineering Services for Seal Coat Project City Administrator Larson reviewed the background information. Motion by Council Member Broussard Vickers, seconded by Council Member Paar to authorize Staff to call for Bids and Authorize Engineering Services for Seal Coat Project. All in favor. Motion carried unanimously. 8. Res. #10-013 - Authorizing Anoka County to advertise for 2010 Trail Project Page 4 of 6 City of Centerville Council Meeting Minutes May 26, 2010 City Administrator Larson explained that, since Anoka County is the grantee for the trail project, they will need to solicit bids for the work. Motion by Council Member Broussard Vickers, seconded by Council Member Paar to adopt Res. #10-013, authorizing Anoka County to advertise for bids for the 2010 Trail Project. All in favor. Motion carried unanimously. IX. ANNOUNCEMENTS/UPDATES 1.City Administrator Dallas Larson City Administrator Larson reported that a while back, as a part of the City’s water conservation plan approval, the City was asked by the DNR to monitor the drawdown of City wells. He stated the proposal was going to cost approximately $13,000 and Council had asked Staff to go back to the DNR to request a delay on that requirement. The DNR has agreed to accept the City’s water conservation plan without that immediate requirement to monitor the wells, rather deferring that work for approximately five to seven years. Staff has modified the plan to include the new language and may need Council approval. Staff would keep Council updated. City Administrator Larson reported on City Council holding a joint meeting with Planning and Zoning Commission to discuss the downtown nonconforming uses as well as the Comprehensive Plan. City Council discussed dates with the consensus being that Staff speaks to the Planning and Zoning Commission asking whether June 8, 2010, or June 9, 2010, works best to hold a joint meeting and report back to Council. City Administrator Larson reported on holding a work session on the initial budget for 2011 to discuss projections for 2012 – 2013. City Council discussed with the consensus being to schedule a work session for June 9, 2010. 2. Mayor Capra (Fete des Lacs Parade) Mayor Capra reported that the Fete des Lacs Parade registrations are coming in. She stated the City is also working with the Wargo Nature Center to hold kayak and canoe racing on the lake following the parade. Council Member Paar asked Council for their opinions about holding the fireworks on Friday, August 6, 2010, instead of Thursday. Council discussed with the consensus being to schedule the fireworks for Friday, August 6, 2010. Mayor Capra reported on the CERT event held last evening saying it went very well. X. CLOSED EXECUTIVE SESSION 1. Pending Litigation Regarding Delinquent Special Assessments Royal Oaks Realty Page 5 of 6 City of Centerville Council Meeting Minutes May 26, 2010 At 7:29 p.m., Mayor Capra recessed the Regular Meeting to Closed Executive Session to discuss with the City attorney, the pending litigation regarding delinquent special assessments Royal Oaks Realty. Present for the closed session were Mayor Mary Capra, Council Members Linda Broussard Vickers, Jeff Paar and D. Love. Also present were City Attorney Kurt Glaser and Administrator Larson. City Attorney Glaser reviewed the status of the litigation and a proposed settlement that was offered by Royal Oaks Realty. The Council discussed options and provided guidance to attorney Glaser on what might make for an acceptable settlement. Glaser will report back when he has something further to consider. The meeting was opened to the public at 8:06 p.m. XI. ADJOURNMENT Motion by Paar, seconded by Love to adjourn the May 26, 2010 City Council Meeting at 8:07 p.m. All in favor. Motion carried unanimously. Mayor Capra adjourned the May 26, 2010, City Council Meeting at 8:07 p.m. Transcribed by: Rochelle Russo, Recording Secretary TimeSaver Off Site Secretarial, Inc. Minutes approved by City Council this 9`" day of June, 2010. Teresa Bender, City Clerk Page 6 of 6