Loading...
HomeMy WebLinkAbout2010-06-02 P & R Minutes Approved Parks & Recreation Committee Meeting Minutes 06-02-10 PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, June 2, 2010 - 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held the regularly scheduled meeting Wednesday, June 2, 2010 at City Hall, 1880 Main Street. Present: Chairperson Patrick Branch Vice Chairperson Jon Grahek Committee Member Suzanne Seeley Committee Member Brian Peterson Committee Member Mark Haiden Committee Member Kevin Amundsen Absent: City Council Liaison Mayor Capra Committee Member Kevin Selander Staff: Staff Liaison Kim Stephan ______________________________________________________________________________________________________ I. CALL TO ORDER Roll Call Chairperson Branch called the June 2, 2010 Parks & Recreation Committee Meeting to order at 6:36 p.m. II. SET AGENDA Mr. Mark Statz, City Engineer, requested a discussion be added regarding the location of the flag pole in Corner Stone Park, Chairperson Branch added this item under Updates #8. Motion was made by Committee Member Amundsen, seconded by Committee Member Haiden, to set the agenda with above addition. All in favor. Motion carried unanimously. Committee Member Seeley arrived late and requested adding a discussion of two ideas she would like to present under Committee Business: #1 ~ Advisory Position to the Parks & Recreation Committee and #2 ~ Inviting a Master Gardener to a Committee Meeting to Discuss the Emerald Ash Borer. Chairperson Branch also would like to add Mr. Tom Lee under Appearances to discuss Music in the Parks. Motion was made by Committee Member Seeley, seconded by Committee Member Haiden, to amend the above motion to include the above additionsAll in favor. Motion carried . unanimously. III. APPEARANCES Mr. Tom Lee made an appearance to discuss the Music in the Park schedule with the committee. Mr.Lee has 1 of 6 Parks & Recreation Committee Meeting Minutes 06-02-10 th scheduled two teen bands for the July 13 performance. ‘Concealed Fate’ will warm up for ‘Brace for Impact’, who won last year’s Battle of the Bands. The Laurie LaMotte Memorial Park warming house area is a good venue for teen bands, especially since part of the audience comes from the skate park. Mr. Lee will supply his th PA system for these bands. Mr. Lee will do a solo performance at Hidden Spring Park on July 27. All other bands will be at Hidden Spring Park except for the Centennial Community Band which is 35 pieces and will need to use the Laurie LaMotte Memorial Park parking lot. Mr. Lee suggested to the committee that if the Music in the Parks Program is something they would like to continue they should think about purchasing a PA system as most good bands will not play for $300 if they have to bring and set up their own PA system as it is time consuming and labor intense. If the PA system were available the committee would be able to attract more good bands for lesser fee. Mr. Lee said the committee could purchase everything needed for approximately $3,200 and he will put together the information for the committee to review at the next committee meeting. Chairperson Branch asked about storage and set up. Mr. Lee said the equipment could be stored in a relatively small space, probably at Public Works and he would be able to train people to use it. Committee Member Haiden asked about renting equipment. Mr. Lee stated that renting at $250 each time the equipment would shortly pay for itself. The committee briefly discussed radios for the 8K Walk/Run with Mr. Lee as he was in charge of the parade the last few years and the radios he rented for the parade in 2009 were also used for the 8K. Chairperson Branch informed the committee that Mayor Capra had notified him that the Anoka County Radio Club will provide radios for both the parade and the 8K run and her and Council Member Paar will be meeting with Mr. Bob Cordell sometime in June to go over the details. Mr. Lee reported he tried this with the parade in a previous year and it did not work for a variety of reasons and he would not suggest using HAM Radio Operators. Chairperson Branch will discuss this with Mayor Capra. Different radio options were discussed; type, quantity and range. Mr. Lee said he would rather error on the side of caution and he ordered more radios than he may have needed, but felt 12 radios with a better range would be sufficient for the 8K. Committee Member Amundsen said the radios work much better with cooler temperatures and that is perhaps one of the reasons the radios worked so poorly for the 2009 8K as by the time the race was run it was in the afternoon and very hot. This year hopefully the race will be run in the morning when it is still cooler. IV. CONSIDERATION OF MINUTES May 5, 2010 Parks & Recreation Committee Meeting Minutes Motion was made by Chairperson Branch, seconded by Vice-Chairperson Grahek to approve the May 5, 2010 Parks & Recreation Committee Meeting Minutes as is. Ayes – 5, Nays – 0, Abstain – 1 (Amundsen). Motion carried. V. COMMITTEE BUSINESS Advisory Position to Parks & Recreation Committee Committee Member Seeley requested a discussion of an ‘advisory position’ to the Parks & Recreation Committee be added to the agenda. Through recent visits to Chauncey Barett Gardens and speaking with the manager, Committee Member Seeley started thinking the committee is missing a segment of the population in Centerville by not having a voice from the senior community in what they would like to see offered for instance as Park Programs. The other consideration is this is a building for 55 and older and many of the residents are capable of being fully involved in the community and potentially able to volunteer their time and their expertise in areas the committee may be lacking. The committee agreed this is a resource that should be pursued, but 2 of 6 Parks & Recreation Committee Meeting Minutes 06-02-10 thought an advisory position may be premature. They would like to gather information as to what the senior community would like to see offered, as well as determine if there is any interest in participating in the committee. A survey was suggested. It was also suggested to bring the meeting to them and let the community at Chauncey Barett Gardens know about upcoming events such as Music in the Parks. Chairperson Branch suggested contacting the manager to determine if the July Parks & Recreation Committee meeting could be held at Chauncey Barett and invite residents to attend. Ms. Stephan will determine if there are any problems with moving the July meeting other than posting a change of location. Committee Member Seeley will contact the manager. Motion was made by Vice-Chairperson Grahek, seconded by Committee Member Seeley to move the July 7, 2010 Parks & Recreation Committee Meeting to Chauncey Barett Gardens if this meets with the approval of City Administrator Dallas Larson and Chauncey Barett Gardens Staff.All in favor. Motion carried unanimously. Inviting a Master Gardener to a Committee Meeting to Discuss the Emerald Ash Borer Chairperson Seeley suggested the committee invite one of the Master Gardeners who was present at the Flea Market to attend a committee meeting to discuss the Emerald Ash Borer and how the community can deal with it proactively. Chairperson Branch also suggested inviting a representative from the group that was responsible for hanging the purple boxes around the City. As the August meeting will be right before the 8K Walk/Run it was suggested Committee Member Seeley invite the Master Gardener to the September committee meeting. VI. UPDATES Flea Market / Good Turn Event Review The committee collected $50 in registration fees for the Flea Market. Expenses were $18 for 2 tables and 2 chairs. The cost of printing approximately 1,600 fliers (1,400 went out with utility billing) 200 distributed within the community, at .10 per copy was $160. This was submitted for SCORE funds with Anoka County splitting the cost between the Flea Market and the Good Turn Event. If this event is held next year the committee will need to think of ways to incorporate more recycling as this is what SCORE fund reimbursement is about. Committee Member Seeley said the feedback from people who had tables was good in spite of the bad weather on that day. Chairperson Branch mentioned that had it been a nice day there may have been traffic problems in the parking lot which will have to be taken into account for next year. Committee Member Peterson stated that Mr. Mark Spitzmueller, Bald Eagle Water Ski Club should have brought a boat to advertise for members and the ski show and he will consider doing this next year. Vice-Chairperson Grahek asked if we could send a thank you to the Master Gardeners and the Centerville Lions for their participation. Committee Member Seeley will take care of this. 2010 ~ 8K Run Chairperson Branch stated now is the time for a major push to get the word out about registering for the race. He stated he is going to place an ad for the 8K with Midwest Events and Vacation Sports as they are doing the timing for the race and if an ad is purchased they will give us another months advertising free as well as packaging things together such as shirts, banners and a bullhorn. Chairperson Branch is working out the details on this and will keep the committee informed. Chairperson Branch is currently looking for a volunteer 3 of 6 Parks & Recreation Committee Meeting Minutes 06-02-10 photographer. Committee Member Haiden suggested changing the City website so it links directly to the 8K. Ms. Stephan is not sure what the committee wants here as it currently says ‘click here for more information and registration.’ Committee Member Peterson says it has to do with how the item is searched for and will get more information for Ms. Stephan. Chairperson Branch is going to send out registration information with photos of last year’s racers for those he can identify and suggested the committee advertise with fliers at runs that are scheduled over the next months. Music in the Park This item was discussed under Appearances. Fete des Lacs Parade Mayor Capra was unable to attend the meeting. This item was tabled until the next scheduled meeting. Movies in the Park Committee Member Peterson had no update at this time. He had tried to contact Father Fitzgerald regarding the possibility of Movies at the Parish Center, but Father Fitzgerald has been out of town. Concession Stand / Raising Funds for Parks & Recreation Chairperson Branch reports he has done no further research on this at this time as his concentration has been on the 8K Walk/Run. The committee briefly discussed this as perhaps something to pursue in the future, but no one has the time to take this project on right now and they are not convinced it would be an effective fund raiser . for the committee Sand Volley Ball Court The committee had requested Mr. Paul Palzer, Public Works Director, attend the committee meeting, but as he was unable to, he supplied a diagram of a proposed location as well as information on standards for volley ball courts from VolleyballUSA.com. Mr. Palzer requested the committee review the following questions. The responses are from Committee Member Haiden. Whose design standards will the courts are built too? FIVB? While FIVB is the world governing body for volleyball, I would not get too wrapped up in adhering perfectly to every standard (we probably will not have too many Olympic events here). The Project Requirements Document (PRD) is ALWAYS the governing document, but it is intended to be modified based on our discussions. Feel free to bring up points of discussion you learn from any source. The general location and orientation of the courts & lot on a map, keeping in mind the proposed storm piping. Now provided. Feedback on my proposal is welcome from all. Whose safety recommendations or standards will be specified? A 10’ or 15’ safety zone? My research indicates that 10' is common. We'll just have grass beyond that, so I am not too concerned about needing the extra size/cost. If a double court is affordable, more space between courts may be needed. 4 of 6 Parks & Recreation Committee Meeting Minutes 06-02-10 FIVB recommends a minimum of 19.7” of sand and I found 18” recommended otherwise. Whose standard specifies 12” as provided by Goetz? The 12" number came from my research on the internet. Deeper is better, so if the cost to go to 18 or 19.7 is minimal, let me know and I will modify the PRD. What are the pole specs & safety design…protective material? I recommend the pole be set 60” + deep due to soil conditions in this area. Specs per the PRD. If we find protective material that is resistant to theft and vandalism, let me know. I do not recall that the Centerville Lake beach area volleyball court has protective material. Good idea on the deeper posts. What border is desired and at what height to the adjacent ground? We want to keep the sand from mixing with the grass without presenting a safety hazard. If we need a boarder for this, then we should have one. Please recommend. Flat to the ground seems best for safety. What net height is desired, men’s or women’s? Per the PRD: Men's height with addtional eyelets for women's. I would recommend 6” of pea rock wrapped in road fabric beneath the sand with a tapered bottom to a low point and drain tile run to the county ditch if the elevation is low enough, otherwise the area will have to be raised. Please advice if you think this will work as good as the drainage system indicated in the PRD. What pitch to the courts are acceptable? Seems like 0 pitch is best for play. Advise what can be done at the proposed location. Where is the location of the parking lot and to what standards should this being built? The is critical to the drain tile depth. Location indicated on the attached document. Built to whatever standards the city builds parking lots to. Let me known the standard and I will include it in the PRD. The committee discussed the locations of courts and size of parking lot proposed by Mr. Palzer, as well as the distance between the courts, if two courts are built, and what the requirements of a parking lot would be. Committee Member Haiden suggested moving the court(s) more north, keeping the prime southerly piece for perhaps a future tennis court. It was suggested the 50’ buffer to the south could be tightened up to 30’ feet. The committee questioned whether additional parking was needed at Laurie LaMotte Memorial Park, should the parking lot be made bigger to accommodate this or left small to be utilized just for volleyball players? A portion of the parking lot area was marked ‘WET’ by Mr. Palzer, Chairperson Branch said this area is significantly wet, and there is often standing water. The committee discussed the $6,000 Mr. Palzer suggested for drain tile and would like more information from Mr. Palzer as to what that includes. Would the grant project for irrigation and drain tile at Laurie LaMotte Memorial Park have any affect on this area? Committee Member Haiden said the plan was not calling for lights as the park is closed after dusk, but lights might be a good idea for the parking lot so as to not attract illegal activity after dark behind the neighboring resident’s homes. The committee discussed the existing trail being extended to the volleyball area with the 2010 Trail Project, running across the north side of the park to Centerville Road connecting with Meadow Lane. Regarding the parking lot the committee felt 10-12 parking spots would be adequate and would prefer it be kept Class 5 opposed to asphalt. The committee would like Mr. Palzer’s input as to what lighting the parking lot 5 of 6 Parks & Recreation Committee Meeting Minutes 06-02-10 would cost, as well as a Class 5 parking lot for 10-12 spots. Also, what would the cost of one court be opposed to two be, would the second court be less since the equipment would already be there for instance? Committee Member Haiden will modify his PRD drawings to take into account Mr. Palzer’s drawings and the volleyball manufacturing company’s standards. Information provided by Mr. Palzer from VolleyballUSA.com includes retail prices which lists the equipment needed at approximately $1,800. For the purpose of submitting a request to Dead Broke Saddle Club Mr. Palzer suggested doubling the quote from Goetz Landscaping, which was $9,476. In addition add $6,000 for drain tile and $1,800 each for equipment. The amount of the parking lot is yet to be determined. Ms. Stephan had prepared a letter to Dead Broke Saddle Club which the committee reviewed and made revisions to. Flagpole at Corner Stone Park Mr. Mark Statz, City Engineer, requested the committee take a look at designs he provided regarding placement and lighting of the flagpole in Cornerstone Park. Chairperson Branch also requested a discussion of a request from a resident, Mr. Bob Hathaway, to rename the park Military Veterans Memorial Park. The committee was not in favor of renaming the park, but will consider dedicating the flagpole to Veterans, Police & Fire Fighters. Committee Member Seeley suggested engaging the local VFW or Legion for wording of a dedication plaque or perhaps funding of. As far as the placement of the flagpole, the committee was satisfied with Mr. Statz’s placement near the kiosk where it is visible from all ways and not blocking the view of the fountain or St. Genevieve. The committee preferred the lights to be flush mounted to the ground, but do not think this will work if the flagpole is lighted in the winter, the lights would be covered by snow. The committee was also satisfied with Mr. Statz’s selection of the style of light, but would like them to be spot lights, opposed to flood lights and prefer two lights instead of three, thinking three lights will be too much. VII. ADJOURNMENT Motion was made by Committee Member Peterson, seconded by Committee Member Haiden; to adjourn the June 2, 2010 Parks & Recreation Committee meeting at 9:00 p.m. All in favor. Motion carried unanimously. Transcribed by Kim Stephan 6 of 6