HomeMy WebLinkAbout2010-08-04 P & R Agenda Packet CITY OF CENTERVILLE
PARKS AND RECREATION AGENDA
Wednesday, August 4, 2010 - 6:30 P.M.
I. CALL TO ORDER
1. Roll Call
II. SET AGENDA
III. APPEARANCES
1. Mr. Mark Statz & Mr. Paul Palzer
A. Trail Project Update
B. Storm Water Reclamation Project
IV. CONSIDERATION OF MINUTES
1. July 7, 2010 Parks & Recreation Committee Meeting Minutes
V. COMMITTEE BUSINESS
1. Adding a Second Meeting in September dedicated to 2011 planning.
VI. UPDATES
1. 2010-8KRun
A. What date should we lock in for 2011?
B. Should we add an in -line skating event?
C. Should we add a Kid's 1K Fun Run?
2. Music in the Parks
A. Committee Member Responsible for Each Date
B. Adding Mr. Tom Lee, Tuesday, August 24 — Ice Cream Social / BBQ
3. Fete des Lacs Parade Review
4. Movies in the Park — Saturday, September 18, 2010
5. Skate Night at Schwan's Super Rink — September 25, 2010
VII. ADJOURNMENT
mE 0
TO: Parks and Recreation Committee Members
FROM: Kim Stephan
SUBJECT: Updates
DATE: July 28, 2010
Trail Connection
The following is from Mr. Dallas Larson, City Administrator:
Mark Statz and Paul Palzer will be at your meeting to review the trail project and provide suggestions to get
this back within the expected cost. The project cost estimate was about $1,040,000, bids came in over $1.3
million. Obviously some things will need to be changed. Mark will outline how he could restructure the bid
to put more items of the entry park in as alternates. Hopefully the ability to drop some things and scale back
the park together with extending the completion date to the end of next season will bring the cost down
within acceptable levels. The best bet may be to set the park up in a way that some of the amenities can be
added in later years after park fees begin coming in again.
Another problem that has come to my attention is the significant amount of landscaping in the plan. I should
have raised the issue before, but I am concerned that we may be taking on much more operating expense
than we can handle in the budget. I suggest that the landscaping be revised to focus on a couple of areas
along the road, but substantially reduce the perimeter landscaping. We simply do not have the staff to take on
large its of additional work.
July 21, 2010 — Citizen Editorials. Per Chairperson Branch Please print the letter to the editor about the
trail connection. Include it in the package for August meeting.
Faulty Trail Plan
The City of Centerville is finalizing the completion of a trail around Centerville Lake. Its trail plan is faulty,
in that one segment is not in the best location.
Most people who circle the lake finish that loop by riding or walking down Goiffon Road between St.
Genevieve Church and the Parish Center. The lawn between the vacated end of Goiffon Road and the
existing path is worn from where people cut to and from the path.
If you recall, the church asked the City to vacate that portion of Goiffon in 2002; the section between Sorel
and Main streets was closed in 2003.
The logical place for the trail would be up Goiffon Road from the end of the trail on Heritage St. to the
existing path on Main St., which could be accomplished with a bucket of paint and ten feet of asphalt. The
City has plans for two parks along Main near the church. What a natural place for bikers or walkers to stop!
Instead, bikers will ride another 204 feet past the park along a path which passes by the back of garages, oil
drums, garbage dumpsters and beside my yard, across two roads and the vacant city lot, and then another 204
feet back to the trail at the corner of Heritage.
I have also suggested that a trail be placed on the city easement along Centerville Lake at the bottom of the
parish hill, with a resting bench at the end of Sorel St. by the lake. If you have not walked that easement, I
suggest that you do. What a beautiful view! This would be beneficial to the public instead of being exclusive
to only a few.
I was told that the church was approached regarding the placement of a trail up Goiffon Rd. and the city was
told "No."
I was told that the church was approached regarding the placement of a trail on the easement by Centerville
Lake and they were told, "Absolutely, no."
Trails and sidewalks are a wonderful addition to any community: I use them often. I would not be opposed to
this trail if it was in the best location, but it is not.
Who is the City looking out for —a few, or the population of Centerville at large? Please join me in asking
the City of Centerville to alter its plan for the benefit of all.
Julie Lindsay, Centerville
8K Run/Walk
Per email from Chairperson Branch:
Our next meeting is Aug. 4th, that is too late to tell me that you won't be available. This should be the
second time you have received this note.
I am trying to solidify the volunteers for the 8K run/Walk - August 7th.
The following is what I think that you all are doing.
1. Suzanne Seeley and Terry (I hope) will work Registration. If Terry keeps the race day registrations
on her computer we will want her to work with the timers as well
2. Kevin Amundsen, will you and your wife take care of the first water stop again?
3. Jon Grahek, can you and maybe some family members take care of water stop #2. That is in
Centerville Lake Beach parking lot.
4. Mark Haiden and Kevin Selander, I believe that you have both told me that you will not be available
on August 7th. So I have not given you any race day task.
5. Lori Waldron has volunteered to help. I have asked her to manage the 3rd water stop.
6. Kim Stephan will be manning a fire truck near the finish line. The fire truck is a PR event for fire
safety.
7. Brian Peterson please serve as Deputy Race Coordinator. In case of serious emergency take over the
conduct of the race while I attend to the emergency. Other wise fix all the issues as they come up.
8. Last year Lynn Branch and Bill Fisher helped with timing, I have asked then to do that job again.
Lynn is confirmed.
9. Bob Cordell and his radio team will provide communications. Bob we will need 5 radio people.
10. Michele, How many CERT team members will volunteer? I would like you to work the area near
Kelly's corner where we had trouble last year. You will have one of the radio volunteers with you
and I suggest we use the radioman's vehicle to at least partially block Kelly's parking lot.
11. Brad Griffith, has offered to help with the run. I am asking Brad to head up our race marshals to keep
the runners /walkers on the right course. I still have not recruited all the needed race marshals, but will
work on that this week
FOR ALL VOLUNTEERS: If you have last years neon yellow volunteers shirt. Please wear it on race day.
Music in the Park
Severe weather cancelled Mr. Tom Lee's performance on Tuesday, July 27 at Hidden Spring Park. Mr. Lee
is able to reschedule for Tuesday, August 24 which will extend the program for one week. There was 6
gallons of ice cream and 108 cones to be used for this event which will be used on Tuesday, August 3, 2010
for the performance of the Banjo Boys Jazz Band. These two items cost approximately $40 (Darrin
Mosher's company donated half of the ice cream) There was $150 remaining in funds allocated for the
program leaving $110 for Mr. Lee's August 24 performance, the committee needs to decide what they
would like to do.
Moving forward we need a committee member to be the MUSIC IN THE PARKS Coordinator for the
remaining events.
I have had someone contact me to see if we would be interested in a Country band for next year. She said
she would send me information this fall.
Park Program Fliers
The cost of printing the fliers will be split with the Fete des Lacs Parade/Fireworks budget.
Movies in the Park
From Meeting Minutes of July 7, 2010:
Committee Member Peterson talked to Father Fitzgerald, St. Genevieve who said it would be acceptable to
use the Parish Center for a Community Movie Night as long as the church had a Certificate of Liability
Insurance from the City. A one time showing of a movie is anywhere from $75 to $200 depending on the
movie. The committee had originally intended to do this outside in one of the parks, but moving it indoors
there will not be concerns with bugs, darkness or weather. In choosing a date the committee discussed
interfering with summer vacations, school starting and fall sports and decided on Saturday, September 18,
2010 at 7:00. Details will be discussed at the August committee meeting.
The committee will have to decide on a movie, make a request for funding through City Council and
advertise the event. Also to consider is payment to the church for use of the space and requesting staff
contact the City's insurance agent regarding a Certificate of Liability Insurance.
Schwan's Skate Night — September 25, 2010
The committee will need to request funding from City Council if refreshments are desired. This event will
also need to be advertised as well as Committee Members need to commit to who will be in attendance.
July 29, 2010
Dallas Larson
Administrator
City of Centerville
1880 Main Street
Centerville, MN 55038
Re: Transportation Enhancement Grant Regional Trail Link Project
Re -Bid
City of Centerville
Bonestroo File No.: 000616 - 08165 -0
Dear Dallas:
On Tuesday, July 13, 2010, bids were opened for the Transportation Enhancement Grant
Regional Trail Link Project. Only two (2) bids were received and they were both considerably
higher than the engineer's estimate. With the bids as they are, and the amount of federal
funding capped, it would be difficult for the City to afford its share of the project. With this in
mind, on Wednesday, July 14, 2010, the City Council requested that Anoka County reject all bids.
At a meeting of the County's Public Works committee on July 19, 2010, the County followed
through on this request; rejecting all bids and authorizing a re -bid of the project.
This leaves two options. The first option would be to abandon the project altogether. The other
is to re -bid the project with some modifications to the bid in an effort to receive lower bids and to
allow more flexibility in award of the project. At the last City Council meeting, the direction from
the Council was to return with a proposed format for the re- bidding of the project. The following
outlines our proposed re -bid scenario along with our scope of services for this effort.
Proposed Changes to the Bidding Documents
Extension of the Construction Completion Date
The original bid documents required substantial completion of construction by November 24,
2010. The proposed re -bid would allow the contractor to begin construction in 2010, but not
require completion until the fall of 2011. Certain restrictions would be incorporated to minimize
disturbances to neighborhoods for extended periods of time. For example, we would expect that
if work on a certain trail segment were begun in 2010, it would be finished in that same year.
City of Centerville Page 2
TE Trail Grant 7/29/10
Value Engineering
While some materials may be preferable; others may still be acceptable. We have looked at
ways to trim costs by using less costly materials. These material substitutions are shown below:
Item Substitute Unit Qty. Unit $ Savings
SELECT GRANULAR BORROW (CV) GRANULAR BORROW CU YD 1964 -$5.00 - $9,820.00
DRAINAGE STRUCTURE "T" STYLE INLET EACH 44 - $300.00 - $13,200.00
SANDBLASTED CONCRETE STANDARD CONCRETE SQ FT 171 -$3.10 - $530.10
COLORED CONCRETE STANDARD CONCRETE SQ FT 935 -$2.30 - $2,150.50
STEEL LANDSCAPE EDGER PLASTIC EDGER LIN FT 350 -$1.40 - $490.00
DECIDUOUS TREE 2.5" CAL B&B 1.5" CALLIPER TREE 16 - $135.00 - $2,160.00
DECIDUOUS SHRUB NO 5 CONT NO, 1 CONT SHRUB 67 - $17.00 - $1,139.00
PERENNIAL NO 1 CONT 4" CONT PLANT 307 -$7.00 - $2,149.00
SODDING TYPE LAWN SEED /HYDROMULCH SQ YD 4325 -$2.09 - $9,069.40
4" SOLID LINE WHITE -EPDXY LATEX PAINT UN FT 2670 -$0.50 - $1,335.00
CROSSWALK MARKING -EPDXY LATEX PAINT S• FT 900 - 3.00 - 2 700.00
Total Value Engineering Savings $44,743.00
Additional Alternates
The original bid included four (4) alternates. They were: 1— Kiosk, 2 — Boulevard Lights, 3 —
Boulevard Trees, 4 — Pergola. The low bidder's total on these items was around $65,000. With
these altemates off the bid, the total base bid was still around $1.3 Million; well over the
budgeted amount of around $1.0 M. The idea behind adding additional alternates would be to
have enough value in the alternates to allow the City to make an award of the base bid, even if
prices came back around the same overall. The proposed alternates are as listed below. We
estimate that these items would be enough to have the base bid come in around the budgeted
amount of $1.0 M if bid prices came in the same as the first bid.
Alt. 1 Park Amenities (Bike Racks, Drinking Fount., Sprinkler Syst., Trash Rcptcl., Benches)
Alt. 2 Alternate Kiosk Location (See attached sketch)
Alt. 3 Fountain
Alt. 4 North Park (bump out w /Benches), Boulevard Lights & Trees on CSAH 14
Alt. 5 Pergola
The alternates are in reverse order of importance. In other words, Alternate 5 would be the first
to be cut from the budget; Alternate 1, would be the last.
City of Centerville Page 3
TE Trail Grant 7/29/10
The following is a summary of how the bid would look if bids came back with similar prices:
Base Bid + 5 Alternates $1,368,000
Base Bid + 4 Alternates $1,341,000
Base Bid + 3 Alternates $1,299,000
Base Bid + 2 Alternates $1,202,000
Base Bid + 1 Alternates $1,186,000
Base Bid + 0 Alternates $1,142,000
Base Bid - Value Eng. $1,097,000
This would leave us within $50,000 of our original budget amount of $1,050,000. Again, the
above breakdown assumes the new bids come back with the same overall pricing. If there is any
reduction in bid prices, we will be below our budget and can begin to afford some of the
alternates.
Enaineerina Scope for Re -Bid
In order to re -bid the project as described above, there will need to be minimal changes made to
the plans, along with changes to the bid form and project manual (spec). A new ad for bid will
need to be placed in the official local paper for Anoka County and in the trade paper, Finance and
Commerce.
The fees for this work will not exceed $5,000.
Schedule
Below is the updated project schedule.
Anoka County PW Committee Re- Authorizes Advertisement for Bids. July 19, 2010
City Council Authorizes Advertisement for Bids August 11, 2010
Submit Ad to Paper Wed. (10:00 AM) Aug. 11, 2010
Ad Published August 13, 2010
Open Bids September 7, 2010
Approval from Civil Rights Office (CRO) +1- 2 to 4 Weeks
County Board Awards Contract (must be after CRO approval) Sept. 28 or Oct. 12
City Council Concurs with Award of Contract (must be after CRO approval) October 13
Begin Construction Late Fall 2010 or Spring 2011
Finish Construction September 2011
City of Centerville Page 4
TE Trail Grant 7/29/10
We are hopeful that the extended completion date and added flexibility will result in bids within
the City's budget. We will first present this information to the Parks and Recreation Committee,
re receive their input on the process. Then, we will attend the next City Council meeting to
further discuss this matter.
Sincerely,
BONESTROO
Mark Statz, PE
City Engineer
651 - 604 -4709
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Parks & Recreation Committee
Meeting Minutes 07 -07 -10
PARKS AND RECREATION COMMITTEE
MEETING MINUTES
Wednesday, July 7, 2010 - 6:30 p.m.
Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held the
regularly scheduled meeting Wednesday, July 7, 2010 at 7022 Centerville Road, Chauncey Barett Gardens
Present: Chairperson Patrick Branch
Vice Chairperson Jon Grahek
Committee Member Suzanne Seeley
Committee Member Brian Peterson U]@-jcD-}Dricy.5@cDr
Committee Member Mark Haiden
Committee Member Kevin Amundsen
Committee Member Kevin Selander
Council: City Council Liaison Mayor Capra
Staff: Staff Liaison Kim Stephan
Mr. Bob Cordell, Mr. Nathan Capra, Mr. Mark Statz and Mr. Warren Solheid were also in attendance.
I. CALL TO ORDER
Roll Call
Chairperson Branch called the July 7, 2010 Parks & Recreation Committee Meeting to order at 6:30
p.m.
II. SET AGENDA
Committee Member Amundsen requested adding an update on the Trail Project as #7 under Updates.
Motion was made by Committee Member Grahek, seconded by Committee Member Haiden, to
set the agenda with above addition. All in favor. Motion carried unanimously.
III. APPEARANCES
Mr. Phillip Capra, Boy Scout Troop 232, Many Waters District made an appearance to discuss a
possible Eagle Scout Project with the committee. The project would involve a diversification of tree
plantings to take place in the fall of 2010 or the spring of 2011. This was a preliminary discussion
intended to determine the Parks & Recreation Committees interest before Mr. Capra moves forward
seeking approval from the Boy Scout Council. Mr. Capra has done some research for possible
funding sites such as availability of grants from the Re -Leaf Program, which will be awarding grants
potentially in August 2010. It was explained by Mr. Capra that diversification of the tree varieties in
our parks is important not just because it is aesthetically more appealing, but one species alone may be
prone to disease, such as Emerald Ash Borer, Oak Wilt or Dutch Elm. Diversification would help
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prevent all the trees from being eliminated with a disease. Mayor Capra stated none of the City's Ash
trees are infected with the Emerald Ash Borer at this time. Chairperson Branch stated the DNR
representative he spoke with said only two locations in Minnesota has been confirmed. The City
received a proposal in 2009 to treat the City's Ash trees, but it was expensive and there were no
guarantees.
Motion was made by Chairperson Branch, seconded by Committee Member Seeley to
tentatively approve and support Mr. Phillip Capra in his Eagle Scout Project — Tree
Diversification Project. All in favor. Motion carried unanimously.
Mayor Capra mentioned some upcoming seminars offered to Cities to educate on different options for
treating the Ash Trees and diversifying plantings in parks.
Mr. Mark Statz, City Engineer made an appearance to update the committee on the Trail
Project and the Storm Water Reclamation Project.
Trail Proiect
Prior to the Parks & Recreation Committee Meeting there was an Open House for the Trail Project at
St. Genevieve's Parish Center where residents were invited to voice their concerns, ask questions and
gather more information regarding the project. There were not many residents in attendance. Mr.
Statz presented drawings of the parks, kiosk, flagpole, fountain and trail; as well as updating the
committee as to the schedule for the project. Chairperson Branch informed Mr. Statz that the
committee was approached by a resident to make the flag pole a Veteran's Memorial, but this should
not change anything in the plans. The project is taking bids on July 13, 2010.
Committee Member Seeley questioned whether the giant Cottonwood tree on Centerville Road
between Heritage and Progress is going to be able to be saved. Mr. Statz reported the property owner
gave an easement to the City to go around the tree opposed to cutting it down. Mr. Statz stated after
the July 13 bids the next steps will be to wait for MNDOT's approval and then City Council to award
the project possibly the first meeting in August. The contract will specify the project be completed by
Thanksgiving and will include approximately 2 miles of trails. All of the trail will be asphalt except
the north/south section on the east side of Centerville Road where it joins sections of sidewalk. The
trail map showing a trail on the north side of Sorel Street, west of Centerville Road was incorrect, that
trail will be on the south side of Sorel Street on City property. The bridge work being done on Brian
Drive south of CSAH 14 (knee wall) will look like the one on CSAH14 near Water Works. Mr. Bob
Cordell asked about an entrance to the trail at Lakeland Circle where he has seen safety hazards with
pedestrians and bikes trying -to cross. Chairperson Branch explained City Council has requested
Anoka County look at this, but the County will not do anything about it.
Storm Water Reclamation Proiect
Mr. Statz reported to the committee that the Storm Water Reclamation Project is moving forward
using the storm water pond located in the Anoka County Regional Park located at the end of LaMotte
Drive. The pond is not currently designed to take as much water as will be directed into it, but
changing inlet/outlet structures and adding the Storm Water Reclamation System will meet the
requirements of volume control designated by Rice Creek Watershed District. The pond will not need
to be made bigger or deeper. The City has received a grant which will fund a portion of this project.
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The irrigation system is being designed with many variables in mind. It will be a system typical of
those used on golf courses using a minimal number of large heads to sprinkle wide areas. There will
be a pump station at the pond with a forced main feeding the irrigation system. The entire park will be
irrigated. Drain tile will also be installed which was a concern to the committee as complaints are
frequently received regarding the fields being too wet. The drain tile discharge will be put in the south
west corner of the park to the pond which is often dry. The construction will affect any fall sports that
may use the park during this time such as football and soccer. The question may arise from residents
as to whether the fields are being re -graded during this project and Mr. Statz said they will not as this
would be too costly.
Committee Member Seeley questioned whether Mr. Statz was aware of the committee's plans for a
volley ball court and how this project may affect the area intended for the court. Mr. Statz was not
aware of the project. Ms. Stephan will send the City Engineer the preliminary plans and intended
location of the sand volley ball court so this can be taken into consideration with the design of the
irrigation system. Mr. Statz reported the gravel drive way from Centerville Road will be removed.
Committee Member Haiden said a portion of this was intended to be used for a parking lot for the
volley ball court.
Mr. Statz reported City Council had directed Bonestroo to test soil in the ball fields, water quality in
the pond, as well as sediment for contaminates. The water met all criteria for a swimming beach, soils
were low in heavy metals and within normal levels and there were no contaminants of concern. Salt
in the water may be a problem in the future, but not at this point. Mr. Statz stated that if a build up of
salt levels in the soil becomes a problem there will be ways to mitigate this. Committee Member
Seeley asked if there were plans to continue testing on a regular basis. Both Mr. Statz and Mayor
Capra said this requirement was part of the Storm Water Management Plan. Mr. Statz stated the pump
is being designed to never suck water from the top (eliminating oil and greases that may float on the
top) or off bottom 2 -3' so sediment will not be pumped. The system will be able to pump enough
water to provide 1" of water per week for 3 straight weeks over the entire park without rain before the
pond would become low. The City will be responsible for blowing out the system prior to winter.
The committee asked about the possibility of using some of this water to irrigate Hidden Spring Park.
Mr. Statz said it could be a possibility.
Motion was made by Committee Member Haiden, seconded by Committee Member Selander to
recommend City Council consider including Hidden Spring Park as part of the Storm Water
Reclamation Project. All in favor. Motion carried unanimously.
With further discussion the committee questioned whether the large sprinkler heads would damage the
plants at this park, whether the potential for salt in the water would be detrimental to the vegetation
and whether the potential for water run off into Centerville Lake would be a problem? Committee
Member Haiden added a friendly amendment to the motion, seconded by Committee Member
Selander to request Mr. Statz research the above questions and advise the Committee and City
Council.
Mr. Statz asked the committee to think about potential complications of fall construction (sports
groups using the field) and any concerns regarding the sprinkling system. Chairperson Branch stated
in the future the committee will want to regrade the ball fields and build a volleyball court and would
like these items considered with the design.
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IV. CONSIDERATION OF MINUTES
June 2, 2010 Parks & Recreation Committee Meeting Minutes
Committee Member Haiden requested changing the wording under Roll Call regarding the time of
Committee Member Seeley's arrival. Committee Member Seeley requested adding a period to the
end of the last sentence, first paragraph under Flea Market on page 3.
Motion was made by Committee Member Amundsen, seconded by Chairperson Branch to
approve the May 5, 2010 Parks & Recreation Committee Meeting Minutes with the above
corrections. Ayes — 6, Nays — 0, Abstain — 1 (Selander). Motion carried.
V. COMMITTEE BUSINESS
Discussion with Chauncev Barett Residents as to what programs they would like to see offered
by the Centerville Parks & Recreation Committee
Mr. Warren Solheid was in attendance representing Chauncey Barett residents. Chairperson Branch
explained the function of the Parks & Recreation Committee (volunteers, make no financial decisions,
make recommendations to council) and as a committee the volunteers try and find ways to make the
parks the most usable and beneficial to all of the residents of Centerville, including the senior
community. It was explained the reason for meeting at Chauncey Barett was the committee felt a
large age 55 plus portion of town was perhaps being missed and the committee wanted to inform the
residents of program such as Music in the Parks. The committee was also looking for input as to what
the community would like to see offered and to let the residents know the committee is always looking
for volunteers. Mr. Solheid said he would take the information back to the residents and report back
to the committee.
Budget Items
Consideration of PA (Public Address System)
Mr. Tom Lee was going to supply the committee with an estimate of equipment needed but was
unable to provide prior to committee meeting. Item was tabled until the September committee
meeting.
Chairperson Branch suggested the possibility of funds from the 8K Run/Walk to be allocated for a PA
system.
Play Equipment at Royal Meadows & Eagle Parks for 2 — 5 Age Groups
Due to time constraints this item was also tabled for the September meeting by Chairperson Branch.
VI. UPDATES
2010 — 8K Run/Walk
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Chairperson Branch stated the 8K sponsors have been great and most of the items are covered, with a
few sponsors yet to make decisions on what they want to do. There are very few registrants at this
point which is concerning, other options the committee can do to get the word out was discussed.
Other races have down registrants also. Mayor Capra suggested a section on the 8K with North
Metro TV City Scope. It's a free weekly news program. Chairperson Branch is unhappy with the
service from Vacation Sports at this point and may look elsewhere. Volunteers should be reminded to
bring and wear their glow in the dark t -shirts from last year. Approximately 25 volunteers will be
needed for the race. Mayor Capra thought it might work to have the city buy reflector over vests.
Because of the time -line to advertise in running magazines for 2011 at the August meeting the
committee will need to discuss; what date should be used for next year and the possibility of adding an
in -line and kid's race.
Mr. Bob Cordel was in attendance to discuss the needs of the committee regarding the Ham Radio
Club and what they had to offer to support the 8K. Mr. Cordel stated 12 radios could take care of
everything along the route with a direct link to police and fire. There are multiple ways to do it, for
instance a Ham Radio Operator shadowing a volunteer. This has worked well at other functions
working with the County and other emergency services. Chairperson Branch said a radio was needed
at the start and finish line, one at Kelly's Korner (there was a problem last year with controlling the
intersection/parking lot traffic) and one at each of 3 water stops. The water stops are #1 -Water
Works, #2 — Centerville Beach, #3 — Mile 4 in the middle of the park. Committee Member Amundsen
added that it will be nice to have another person(s) on a 4- wheeler and it could be beneficial to have
additional radios throughout the park. Mr. Cordel stated they have a Gator for transportation and can
move locations fairly quickly. Committee Member Seeley reminded the committee to let Anoka
County know of the 4- wheeler(s) being used within the park as part of the permit process.
Music in the Park — Ice Cream Social
The committee will have an ice cream social on July 27 for Mr. Tom Lee's performance at Hidden
Spring Park and possibly another one at one of the other performances depending on the cost of the ice
cream. Mayor Capra agreed to approach a few vendors to see if the ice cream could be donated, if not
the committee authorized spending up to $150 (the amount remaining in the approved funding for the
event by City Council).
Fete des Lacs Parade
Mayor Capra updated the committee on the status of the parade. The committee discussed having
members walk in the parade and possibly hand out fliers for Park Programs and the 8K Run/Walk. A
City truck could display the 8K banner.
Movies in the Park
Committee Member Peterson talked to Father Fitzgerald, St. Genevieve who said it would be
acceptable to use the Parish Center for a Community Movie Night as long as the church had a
certificate of insurance from the City. A one time showing of a movie is anywhere from $75 to $200
depending on the movie. The committee had originally intended to do this outside in one of the parks,
but moving it indoors there will not be concerns with bugs, darkness or weather. In choosing a date
the committee discussed interfering with summer vacations, school starting and fall sports and decided
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on Saturday, September 18, 2010 at 7:00. Details will be discussed at the August committee meeting.
Sand Volley Ball Court
The estimates received were discussed by the committee who thought the amount of sand being used
was very high. The committee requested Mr. Paul Palzer, Public Works Director inquire as to what
other municipalities use for sand depth and to question the League of Minnesota Cities as to standards
for Cities. Is it possible to use a smaller amount of sand by having less sand depth? Ms. Stephan will
pass this on to Mr. Palzer.
A request for Charitable Gambling Funds in the amount of $10,000 has been sent to Dead Broke
Saddle Club.
Master Gardner/Emerald Ash Borer
Committee Member Seeley reported a representative from the Master Gardener Program will be m
attendance at the September meeting to give approximately an hour presentation on the Emerald Ash
Borer and what measures are available to potentially mitigate damage to the City's Ash trees.
VII. ADJOURNMENT
Motion was made by Committee Member Amundsen, seconded by Vice - Chairperson Grahek; to
adjourn the July 7, 2010 Parks & Recreation Committee meeting at 9:05 p.m. All in favor.
Motion carried unanimously.
Transcribed by Kim Stephan
6 of 6
Printed 3/18/2010, 09:10 AM Page 1 of 1
NSC /Schwan's Super Rink Acct ID:
1700 105th Ave NE Phone: 763 - 785 -5600
Blaine, MN 55449 Fax:
Customer Schedule 9/25/2010 - 9/25/2010
SR -Write Off Ice Brandon Radeke
Brandon Radeke Work Phone: 763 - 717 -3879
1700 105th Ave NE Fax: 763 - 785 -5650
Blaine, MN 55449
Dur.
Date Day Comple Facility Event Type Start Time End Time
9/25/2010 Sat SSR SR3 SR- Hockey 4:20 PM 5:20 PM 60
Centerville Skate Night - Kim Stephan
9/25/2010 Sat SSR SR3 SR Hockey 5:30 PM 6:30 PM 60
Centerville Skate Night - Kim Stephan
2.0 (hrs)
End of Listing
* Indicates event spans multiple days. Powered by MaxEnterprise®, a product of Maximum Solutions, Inc.
High End Price
each total
JBL PRX 615M 2 Way - 1,OOOWatt $50.00 $100.00
(dual 500 watt amps) passively driving I
li 15" woofer & 1.5" hi driver -
limiter circuit, selectable le E Q (monitor
or main) - Freq Resp 45 - 19k - 26" x
17" x 16" - 44 Ibs
$5.00 $10.00
Sanyo PLC -XT35 Brightness 5000 $250.00 $250.00
ANSI lumen
Contrast Ratio 1,100:1
R ated for 24/7 use
Native Resolution 1024x768
Screen Size 40 to 300 in.
Total $360.00
Total Cost with Projector Discount $285.00
High End Price
each total
$5.00 $10.00
$10.00 $10.00
$125.00 $125.00
Total $145.00
$505.00
$430.00
Quantity Low End Price Mid Range Price
Required Equiptment
each total each total
Powered Speakers 2 MACKIE SRM 350 Low & Hi Z inputs $25.00 $50.00 JBL EON 510 System Power $35.00 $70.00
10 inch woofer - titanium dome Rating: 280 W continuous -
compression driver 90 x 80 horn 560 W peak
Freq response: 61 Hz - 22 kHz Freq Resp 70 Hz - 17 kHz
121 max spl- Stand mount Coverage - 100° H x 60° V
165 bi -amped watts - 26 Ibs Maximum SPL: 121 dB
12 W x 19 H x 10 D - 17 lb
Audio Cable 2 $5.00 $10.00 $5.00 $10.00
Projector 1 Sanyo PLC -WXU 300 2500 ANSI $125.00 $125.00 BENQ SP831 Brightness $175.00 $175.00
lumens, 500:1 contrast ratio, LCD 4000 ANSI lumen
projector, 1280 x 800 max resolution, Contrast Ratio 2000:1
Widescreen aspect ratio Native Resolution 1024x768
Screen Size 40 to 300 in.
Total $185.00 Total $255.00
Total Cost with Projector Discount $147.50 Total Cost with Projector Discount $202.50
Quantity Low End Price Mid Range Price
Optional Equiptment
each total each total
Speaker Stand 2 $5.00 $10.00
Projector Stand 1 $10.00 $10.00
Screen 1 $100.00 $100.00
Total $0.00 Total $120.00
$185.00 $375.00
$147.50 $322.50
Prices from EMI Audio http: / /www.emiaudio.com
Spoke with Matt W
Prices listed are 5 day rental
Can take of 10% for rental from Sat eve to Monday Morning
Projectors Only - Customer pickup and return gets a 30% discount!
Movies Movie Cost Shipping Cost
Modern Sound Picture $75 and Up $18 Round Trip Transportation
Swank $250 and Up Cost unknown
Criterion Uknown Unknown
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"THE ABOVE SPRINKLERS ARE A VAILABLE WITH A RANGE OF
NOZZLE SIZES TO FIT DIFFERENT APPLICATIONS. WE SUPPLYAT
LEAST FO UR NOZZLE SIZES WITH EACH SPRINKLER WITH OUR
WATERREEL TRAVELING SPRINKLERS OR SSW SPRINKLER STANDS.
NELSON BIG GUN SPRINKLERS AND KOMET VOL UME SPRINKLERS
ARE ALSO A VAILABLE IN LARGER SIZES FOR ADDITIONAL GPM
AND CO VERA GE. WE CAN ALSO SUPPL Y ADDITIONAL SPRINKLER
MODELS INCLUDING ROTOR SPRINKLERS AND SWEEP
SPRINKLERS"
EMAIL OR CALL 877 -488 -3270 TOLL FREE FOR HELP.
http:// www. waterreels .com /Sprinklerperformance.ivnu 8/3/2010
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City of Centerville
Revenue/ Expense Report
Fiscal Year 2010
111/10 to 7/31/10
FY 2010
2010 Activity Amended YTD as a %
Account Description through 7131110 Budget of Budget
E 101 - 42400 -439 Clothing Allowance 394.41 500.00 79%
E 10142400441 Conf. & Schooling 993.70 1,500.00 66%
Electrical Inspection
E 101 -42403 -300 Professional Srvs 4,235.20 4,000.00 106%
Civil Defense
*sirens E 101 -42500 -300 Professional Srvs 1,505.80 1,500.00 100%
Animal Control
E 10142700 -200 Office Supplies (GENERAL) 4.00 500.00 1%
E 10142700 -300 Professional Srvs 353.40 1,000.00 35%
Other Protection
*Alexander House E 101 -42800 -300 Professional Srvs 1,044.00 1,050.00 99%
Public Works - General
E 10143000 -100 Wages and Salaries (GENERAL) 61,678.73 94,900.00 65%
E 101 -43000 -121 PERA 4,264.34 6,400.00 67%
E 10143000 -122 FICA 4,683.29 7,300.00 64%
E 101 -43000 -130 Cafeteria Contribution 6,884.52 15,000.00 46%
E 10143000 -151 Worker's Comp Insurance Prem 7,002.66 7,000.00 100%
E 10143000 -200 Office Supplies (GENERAL) - 500.00 0%
E 101 -43000 -210 Operating Supplies 1,833.13 2,500.00 73%
E 10143000 -212 Motor Fuels 1,911.95 4,500.00 42%
E 10143000 -220 Repair /Maint Supply 282.58 1,500.00 19%
E 101 -43000 -300 Professional Srvs 2,449.53 1,500.00 163%
E 101 -43000 -303 Engineering Fees - 1,000.00 0%
E 101 -43000 -310 Appraisal Fees - - N/A
E 10143000 -321 Telephone 1,723.78 3,200.00 54%
E 10143000 -331 Travel Expenses 166.50 500.00 33%
E 10143000 -340 Advertising & Printing - 500.00 0%
E 10143000 -356 Document Recording Fees - - N/A
E 101 -43000 -360 Insurance (Liability Ins.) 7,799.67 8,000.00 97%
E 101.43000 -380 Utility Services 6,343.74 15,000.00 42%
E 101 - 43000 -400 Computer, Copier Main. Contrac 2,756.48 2,500.00 110%
E 10143000 -401 Repairs /Maint Buildings 768.25 - N/A
E 101 - 43000 -404 Repairs/Maint Machinery/Equip 3,351.70 9,000.00 37%
E 10143000430 Miscellaneous 306.18 1,000.00 31%
E 101 - 43000-433 Dues and Subscriptions 1,673.37 1,500.00 112%
E 101-43000-439 Clothing Allowance 662.96 2,000.00 33%
E 101 - 43000441 Conf. & Schooling - 1,000.00 0%
E 101 -43000 -550 Motor Vehicles - - N/A
E 10143000 -650 Lawn Mowing 388.93 - N/A
Public Works - Streets
sa/r E 101 -43140 -210 Operating Supplies 3,391.49 7,500.00 45%
E 101-43140 -212 Motor Fuels 2,118.21 2,500.00 85%
aspnalr E 10143140 -220 Repair /Maint Supply 4,360.11 4,000.00 109%
E 101-43140 -226 Street & Road Signs 342.00 2,000.00 17%
E 10143140 -300 Professional Srvs - 2,000.00 0%
E 10143140 -303 Engineering Fees 2,833.02 - N/A
E 101 -43140 -340 Advertising & Printing 386.80 - N/A
E 10143140 -360 Insurance (Liability Ins.) 1,407.00 1,500.00 94%
•srreerLghting E 101 - 43140 -386 Other Utilities 16,162.69 32,000.00 51%
E 101- 43140 -410 Rentals (GENERAL) 184.26 - N/A
•StnaetSeat Coating /Crack atung E 10143140 -500 Capital Outlay (GENERAL) - 179,100.00 0%
Public Works - Park Maintenance
E 101 -45202 -100 Wages and Salaries (GENERAL) 13,009.56 19,600.00 66%
E 10145202 -121 PERA 580.07 1,100.00 53%
E 101 -45202 -122 FICA 1,049.65 1,500.00 70%
E 10145202 -130 Cafeteria Contribution 1,514.76 2,800.00 54%
E 10145202 -142 Unemployment Benefit Payments 498.50 - N/A
E 10145202 -151 Worker's Comp Insurance Prem 599.47 600.00 100%
E 10145202 -210 Operating Supplies 465.34 - N/A
E 10145202 -212 Motor Fuels 686.31 2,000.00 34%
E 101-45202 -220 Repair /Maint Supply 1,335.53 2,500.00 53%
E 101 -45202 -225 Landscaping Materials 2,197.28 1,000.00 220%
0
E 101 -45202 -321 Telephone 191.04 200.00 96/0
E 101 -45202 -331 Travel Expenses 15.00 - N/A
E 101 -45202 -360 Insurance (Liability Ins.) 6,839.00 7,000.00 98%
E 101 -45202 -380 Utility Services 985.34 2,500.00 39%
E 10145202404 Repairs /Maint Machinery/Equip 12.50 200.00 6%
E 10145202410 Rentals (GENERAL) 1,526.97 4,000.00 38%
E 10145202454 Property Taxes 298.73 - N/A
E 101 45202 -640 Turf - Fertilizer / Weed Contr 2,315.82 4,500.00 51%
Unaudited - For Management Purposes Only
City of Centerville
Revenue /Expense Report
Fiscal Year 2010
1/1/10 to 7/31/10
FY 2010
2010 Activity Amended YTD as a %
Account Description through 7/31/10 Budget of Budget
E 10145202 -650 Lawn Mowing 5,585.73 14,800.00 38%
Engineering Services
E 101 -41950 -258 Maps 266.25 500.00 53%
E 101 -41950 -303 Engineering Fees 3,934.50 1,500.00 262%
Special Project - CR 14
E 101 -43141 -100 Wages and Salaries (GENERAL) 2,445.30 9,200.00 27%
E 101 -43141 -121 PERA 171.17 600.00 29%
E 101 -43141 -122 FICA 196.37 700.00 28%
E 101 -43141 -130 Cafeteria Contribution 303.01 600.00 51%
Special Project - 2009 Street
E 101 -43142 -100 Wages and Salaries (GENERAL) 16,256.87 17,600.00 92%
E 101 -43142 -121 PERA 1,145.65 1,200.00 95%
E 101 -43142 -122 FICA 1,271.35 1,300.00 98%
E 101 -43142 -130 Cafeteria Contribution 908.88 1,700.00 53%
Special Project - Trails
E 101 -43143 -100 Wages and Salaries (GENERAL) 3,828.28 34,200.00 11%
E 101 -43143 -121 PERA 268.21 2,400.00 11%
E 101 -43143 -122 FICA 302.08 2,600.00 12%
E 101 -43143 -130 Cafeteria Contribution 302.73 600.00 50%
Parks /Rec. Committee
E 10145200 -340 Advertising & Printing - 500.00 0%
E 10145200 -438 Meeting Per Diem 720.00 1,500.00 48%
Parks /Rec Programs
E 101 -45201 -100 Wages and Salaries (GENERAL) 2,672.25 5,000.00 53%
E 101 -45201 -122 FICA 156.27 400.00 39%
E 101 -45201 -151 Worker's Comp Insurance Prem 174.15 500.00 35%
E 10145201 -132 Parks Programs 816.72 1,750.00 47%
E 10145201 -371 Music in the Park 1,387.44 1,500.00 92%
E 101 -45201 -372 YMCA - 1,500.00 0%
E 101 -45201 -373 8k Run/Walk 166.78 1,200.00 14%
E 101 - 45201 -430 Miscellaneous 18.00 - N/A
City Festival
E 101- 50000 -170 Fireworks Display Insurance 250.00 500.00 50%
E 101- 50000 -490 Donations to Civic Org's 4,944.87 5,000.00 99%
Recycling
E 101 -45350 -100 Wages and Salaries (GENERAL) 1,709.70 3,200.00 53%
E 10145350 -121 PERA 119.64 200.00 60%
E 101 -45350 -122 FICA 113.87 200.00 57%
E 10145350 -130 Cafeteria Contribution 302.88 600.00 50%
E 101 -45350 -231 Recycling Supplies 80.00 100.00 80%
E 101 -45350 -300 Professional Srvs 7,501.00 12,000.00 63%
E 101 -45350 -340 Advertising & Printing 406.23 100.00 406%
Economic Development
E 101 -46500 -210 Operating Supplies 98.96 50.00 198%
E 101 -46500 -300 Professional Srvs - 500.00 0%
E 101 -46500 -322 Postage - 500.00 0%
E 101 -46500 -345 Advertising /Promotion (Cougar) 300.00 500.00 60%
E 101- 46500 -410 Rentals (GENERAL) - 500.00 0%
E 101 -46500 -600 Debt Sry Principal (GENERAL) 14,700.00 0%
Total Expenses - General Fund 1,065,992.67 2,225,730.00 48%
Excess of Revenues over Expenditures - General Fund (116,601.12) (79,930.00)
Debt Service
Revenues
2005 A Bond
R 346 - 43000 -36100 Special Assessments 2.476.41
R 309 - 42000 -31000 General Property Taxes 37,840.01 WA
R 309 - 49200 -36210 Interest Earnings 303.06 N /A.
2004 B Bond
R 312 - 43000 -31000 General Property Taxes 59,978.36 N/A
R 312 - 43000 -36100 Special Assessments 22,334.00 N/A
R 312 - 49200 -36210 Interest Earnings 3,855.61 N/A
2009 B Bond
R 348 - 49200 -36200 Miscellaneous Revenues - N/A
R 348- 43000 -36100 Special Assessments 43,468.20 N/A
R 348- 43000 -36210 Interest Earnings 3,376.76 N/A
R 348 - 49200 -36210 Interest Earnings 50.37 N/A
Unaudited - For Management Purposes Only