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Home My WebLink About2010-07-14 CC - ApprovedCITY OF CENTERVILLE CITY COUNCIL MEETING July 14, 2010 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on July 14, 2010, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Linda Broussard Vickers Council Member Jeff Paar Council Member Ben Fehrenbacher0 CJ Council Member D. Love Ap ABSENT: None STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz I. CALL TO ORDER Mayor Capra called the July 14, 2010, City Council meeting to order at 6:47 p.m. IL PUBLIC HEARING(S) None. III. APPROVAL OF AGENDA Mayor Capra made the following additions/corrections to the Agenda: Consent Agenda, Item 41, added Page 7a, (Check 4 25572-25598) New Business, Item 5a, added Pages 96a -h New Business, Item 8, added Pages 105 New Business, Item 9, added Pages 106-110 Motion by Council Member Love, seconded by Council Member Broussard Vickers to approve the agenda as amended. All in favor. Motion carried unanimously. IV. APPROVAL OF COUNCIL MINUTES 1. June 23, 2010 City Council Meeting Minutes City of Centerville Council Meeting Minutes July 14, 2010 Motion by Council Member Broussard Vickers, seconded by Council Member Love to approve the June 23, 2010 City Council Meetin-2 Minutes as presented. All in favor. Motion carried unanimously. 2. June 23, 2010 City Council Work Session Meeting Minutes Motion by Council Member Fehrenbacher, seconded by Council Member Broussard Vickers to approve the June 23, 2010 City Council Work Session Meeting Minutes as presented. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1. City of Centerville June 24, 2010 through July 14, 2010 Claims (Check 425499- 25514) 2. Centennial Lakes Police Department Claims through June 24, 2010 (Check 47888 —7912) 3. Centennial Lakes Fire Department Claims through July 1, 2010 (Check 44354- 4377) 4. Trail Project - Xcel Energy Statement of Work for Conversion of Service from Overhead to Underground Service at 7124 Centerville Road -$1,055.00 5. Centennial Elementary School PTA Request for Bingo Permit — November 5, 2010 & February 25, 2011 6. Successful Performance Evaluation — Finance Director, Mike Jeziorski & Completion of 1 Year Motion by Council Member Broussard Vickers, seconded by Council Member Fehrenbacher to approve the Consent Agenda. All in favor. Motion carried unanimously. VI. AWARDS/PRESENTATIONS/APPEARANCES Captain Ron Nelson, Centennial Lakes Police Department — Presentation of 2009 Annual Department Report Captain Ron Nelson presented the 2009 Annual Department Report and gave a comprehensive overview of the activities performed by the police department. He highlighted the alcohol and tobacco compliance checks that were performed in Centerville and indicated the department will continue to work with the businesses for all business to be compliant in this process. He added Night to Unite was held last August and is a great opportunity for officers to go out into the community. This year's Night to Unite is August 3, 2010. VII. OLD BUSINESS None. Page 2 of 6 City of Centerville Council Meeting Minutes July 14, 2010 VIII. NEW BUSINESS 1. Parks & Recreation Committee Request for Council's Consideration of Including Hidden Spring Park as Part of the Storm Water Reclamation Project City Engineer Statz reviewed information from the Parks & Recreation Committee to consider including Hidden Spring Park as part of the storm water reclamation project. He indicated the cost to explore Hidden Spring Park being included in the storm water reclamation project would be about $500. Councilmember Broussard Vickers expressed concern with spending the additional money at this time. Councilmember Love agreed with Councilmember Broussard Vickers. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve the Parks & Recreation Committee recommendation to include Hidden Sprint Park as Part of the Storm Water Reclamation Proiect. All in favor. Motion carried 3 — 2 (Councilmember Broussard Vickers and Love opposed). 2. Adopt Revised Water Supply Plan City Administrator Larson reviewed background information and indicated the revised Water Supply Plan makes changes required by the DNR. It specifically delays DNR's requirement to monitor the water table drawdown on the wells until the next time the pumps are pulled out for maintenance, or approximately seven years. Motion by Council Member Love, seconded by Council Member Fehrenbacher to adopt the Revised Water Supply Plan. All in favor. Motion carried unanimously. 3. Consider Bids for 2010 Seal Coat Project City Engineer Statz reviewed information regarding the bids for the 2010 Seal Project. Motion by Council Member Broussard Vickers, seconded by Council Member Fehrenbacher to approve Bids for the 2010 Seal Coat Proiect. All in favor. Motion carried unanimously. 4. Consider Bids for CDBG Water Service Line Project City Engineer Statz reviewed information regarding the bids for the CDBG Water Service Line project, noting the bids came in significantly higher than projected. He suggested the City act as the general contractor for the project to reduce some of the costs. City Administrator Larson indicated that staff met with a local contractor to try to Page 3 of 6 City of Centerville Council Meeting Minutes July 14, 2010 determine if a different means of completing the project would be more cost effective. Staff will report back to the Council in about a month with a recommendation. Council consensus was reached to table this item. Consider Bids for Trail Link Project City Engineer Statz reviewed information regarding the bids for the Trail Link Project which also came in much higher than projected. The Council discussed revising the plan and sending it out for bid later this summer or early fall. Motion by Council Member Love, seconded by Council Member Broussard Vickers to Reiect the Bids for the Trail Link Proiect because they are much hither than proiected. All in favor. Motion carried unanimously. 6. Planning & Zoning Commission's Recommendation to Adopt Ord. 4036, Second Series, an Ordinance Amending Chapter 156, Section 156.051 & Section 156.052 City Administrator Larson reviewed background information regarding adopting Ordinance 436, Second Series an Ordinance Amending Chapter 156, Section 156.051 and Section 156.052. Motion by Council Member Love, seconded by Council Member Fehrenbacher to approve the Planning & Zonin-2 Commission's Recommendation to Adopt Ordinance #36, Second Series an Ordinance Amending Chapter 156, Section 156.051 & Section 156.052. All in favor. Motion carried unanimously. 7. Special Events Permits for Fireworks & Parade (Fete des Lacs) City Administrator Larson reviewed background information regarding the special events permit for fireworks and parade (Fete des Lacs). Motion by Council Member Broussard Vickers, seconded by Council Member Paar to approve Special Event Permits for Fireworks and Parade (Fete des Lacs), subiect to the approval of the Police and Fire Department. All in favor. Motion carried unanimously. Resolution 410-017 Appointing Election Judges for the Upcoming Primary & General Elections & Interim Deputy Clerk City Administrator Larson reviewed background information regarding Resolution 410- 017, Appointing Election Judges for the Upcoming Primary & General Election and Interim Deputy Clerk. Page 4 of 6 City of Centerville Council Meeting Minutes July 14, 2010 Motion by Council Member Broussard Vickers, seconded by Council Member Fehrenbacher to approve Resolution #10-017 Appointing Election Judges for the Upcoming Primary General Elections and Interim Deputy Clerk. All in favor. Motion carried unanimously. 9. Planning & Zoning Commission's Recommendation to Approve Proposed lot Split (120' x 65') from 1988 Main & add to parcel 1990 Main City Administrator Larson reviewed background information regarding Planning & Zoning Commission's recommendation to approve proposed lot split (120' X 65") from 1988 Main and add to parcel 1990 Main. The Planning & Zoning Commission has recommended approval of the lot split, subject to the condition that the owner combine the split portion with the adjoining commercial strip mall property. Motion by Council Member Love, seconded by Council Member Paar to approve the Planning & Zoning Commission's Recommendation to Approve the proposed lot split (120' x 65') from 1988 Main and to add that portion to 1990 Main Street. All in favor. Motion carried unanimously. IX. ANNOUNCEMENTS/UPDATES 1. City Administrator Dallas Larson City Administrator Larson stated nothing to report. 2. Mayor Capra reminded residents of the upcoming parade on July 31, 2010. 3. Centennial Lakes Police Department — (Tobacco & Alcohol Compliance Checks) It was noted that letters of congratulations have been forwarded to the establishments. CLOSED SESSION — Attorney/Client Discussion Regarding Pending Litigation The City Council met in a closed session on Wednesday, July 14, 2010, at 8:30 p.m. in Council Chambers. Present were Mayor Mary Capra, Council members Linda Broussard -Vickers, Ben Fehrenbacher, D. Love and Jeff Paar. Also present were City Attorney, Kurt Glaser, Engineer, Mark Statz and Administrator, Dallas Larson. The purpose of the closed meeting was to discuss pending litigation regarding the special assessments related to the 21" Avenue/Backage Road Project. Attorney Glaser reported on an offer of settlement. Consensus of the Council was that the offer is insufficient and unacceptable. The meeting was reopened to the public at 8:42 p.m. X. ADJOURNMENT Page 5 of 6 city of Centerville Council Meeting Minutes July 14. 2010 Motion by Vickers, seconded !a Paar to, adjourn the July 14, 2010 cljy- council Meeting at 8:42 p.m. All in favor. Motion carried unanimously. Mayor Capra adjourned the July 14, 2010, City Council Meeting at 8:42 p.m. Transcribed by: Barbara Suciu, Recording Secretary TimeSaver OffSite Secretarial, Inc. Minutes Approved by City Council this 28' day of July, 2010. Teresa Bender, City Clerk Page 6 of 6