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2010-08-11 CC Packet
CITY OF CENTERVILLE COUNCIL MEETING AGENDA tel" iffe Wednesday, August 11, 2010 d1Esmffuhed1857 6:30 p.m. or shortly thereafter OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign -up sheet and give it to the Mayor or a Staff person by 6:15 p.m. COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. PUBLIC HEARING(S) III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES 1. July 28, 2010 City Council Meeting Minutes (Pages 1 -3) V. CONSENT AGENDA 1. City of Centerville July 29, 2010 through August 11, 2010 Claims (Check #25642- 25661) (Page 4) 2. Centennial Fire District Claims through July 30, 2010 (Check #44124423) Ck #4401 -4411 VOIDED (Page 5) 3. Encroachment Agreement — Mr. & Mrs. Handahl, 1937 Eagle Trail — Shed (Page 6) 4. Change Order #1, - Asphalt Surface Technologies (2010 Seal Coat Project) - $5,090.99 (Pages 7 -8) 5. Approval of Job Description and Change in Employment Status of Greg Bermeister from Seasonal Temporary to Regular Full-time Effective September 1, 2010. He would be placed in Pay grade 6, Step 7 (Pages 9 -13) 6. Approve Energy Improvements - Lighting Fixtures at City Hall (Pages 14 -18) 7. Parks & Recreation Committee Request to Expend Funds to Provide "Movie in the Park Night" Event — September 18, 2010 — Not to Exceed $400 (Page 19) VI. AWARDS /PRESENTATIONS /APPEARANCES VII. OLD BUSINESS VIII. NEW BUSINESS 1. Res. #10 -OXX — Electing to Participate in the Met. Livable Communities Act Local Housing Incentives Account 2011 -2020 (Pages 20 -23) 2. Res. #10 -OXX — Authorizing Closing Fund #346 (Hunters Crossing II) into Fund #100 (General) (Page 24) IX. ANNOUNCEMENTS/UPDATES 1. City Administrator Dallas Larson 2. Mayor Capra (Parade/Night to Unite/Music in Park) X. ADJOURNMENT "REMINDERS" Bald Eagle Water Ski Shows — Every Thursday Evening, 7:00 p.m. (Best Viewing: Waterworks) Absentee In- Person Voting — June 25, 2010 — August 9, 2010, (6/25 - 8/6/10 — 7:30 a.m. — 4:00 p.m., 8/7/10 — 10:00 a.m. — 3:00 p.m. & 8/9/10 — 7:30 p.m. — 5:00 p.m.), City Hall (new) Music In The Park — August 10, 7 Cat Swing & August 17, Centennial Community Band — 6:30 p.m. Laurie LaMotte Memorial Park Filing for Municipal Office — August 3, 2010 — August 17, 2010, (8/3- 8/16/10 — 7:30 a.m. — 4:00 p.m. & 8/17/10 — 7:30 a.m. — 5:00 p.m.) (Mayor & 2 Council Seats) City Hall Last Day to File Affidavits of Withdrawal for Municipal Office — August 19, 2010, 7:30 a.m. — 5:00 p.m. City Hall Public Accuracy Testing of Voting Equipment — August 5, 2010, 12:00 (noon) Fireworks — August 6, 2010, Dusk Laurie LaMotte Memorial Park (Rain Delay Date — August 7, 2010) Festival of Lakes 2 nd Annual 8K Walk/Run — August 7, 2010, 8:00 a.m. Laurie LaMotte Memorial Park Primary Election — August 10, 2010, Polling Place — 6995 Centerville Road, 7:00 a.m. to 8:00 p.m. Safety Camp — August 12, 2010, 7:30 a.m. — 6:00 p.m. Blue Heron Elementary School City Council Meeting — August 25, 2010, 6:30 p.m. Council Chambers Planning & Zoning Commission Meeting — September 7, 2010, 6:30 p.m. Council Chambers Parks & Recreation Committee Meeting — September 8, 2010, 6:30 p.m., Council Chambers City Council Meeting — September 15, 2010, 6:30 p.m. Council Chambers CITY OF CENTERVILLE CITY COUNCIL MEETING July 28, 2010 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on July 28, 2010, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Linda Broussard Vickers Council Member Jeff Paar Council Member D. Love ABSENT: Council Member Ben Fehrenbacher STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz I. CALL TO ORDER Mayor Capra called the July 28, 2010, City Council meeting to order at 6:30 p.m. II. PUBLIC HEARING(S) None. III. APPROVAL OF AGENDA Mayor Capra made the following additions /corrections to the Agenda: Consent Agenda, Item #1, added Page 8a, (Check # 25617- 25640) Motion by Council Member Love, seconded by Council Member Paar to approve the agenda as amended. All in favor. Motion carried unanimously. IV. APPROVAL OF COUNCIL MINUTES 1. July 14, 2010 City Council Meeting Minutes Motion by Council Member Broussard Vickers, seconded by Council Member Paar to approve the July 14, 2010 Citv Council Meeting Minutes as presented. All in favor. Motion carried unanimously. 2. July 14, 2010 City Council Work Session Meeting Minutes City of Centerville Council Meeting Minutes July 14, 2010 Motion by Council Member Love. seconded by Council Member Broussard Vickers to approve the Julv 14. 2010 Citv Council Work Session Meeting Minutes as presented. All in favor. Motion carried unanimouslv. V. CONSENT AGENDA 1. City of Centerville July 15, 2010 through July 28, 2010 Claims (Check #25600- 25641) 2. Centennial Lakes Fire Department Claims through July 20, 2010 (Check #4378- 4440) 3. Centennial Lakes Police Department Claims through July 22, 2010 (Check #7913 -7938 & 7940 -7953) 4. Successful Performance Evaluation — Account Clerk, Kris Sweeney & Completion of 10 Year 5. Successful Performance Evaluation — Public Works/Maintenance Worker, Mr. Allen Anderson, Completion of 6 th Year 6. Successful Performance Evaluation — Building Inspector, Rich Chase & Completion of 2 nd Year (Move to Step 9) 7. Encroachment Agreement — Mr. & Mrs. Longhenry, 7111 Brian Drive — Fence 8. Pay Estimate #10, Change Orders 6 & 7 — Forest Lake Contracting (Peltier Lake Drive Project) — $199.691.85 9. Pay Estimate #9 — Forest Lake Contracting (2009 Street Improvement Project) $19,838.43 Motion by Council Member Broussard Vickers, seconded by Council Member Love to approve the Consent Agenda as amended. All in favor. Motion carried unanimously. VI. AWARDS /PRESENTATIONS /APPEARANCES Sergeant Aldrich presented statistics for the last three months and gave an overview of incidents that occurred. He presented an overview of the training that some of the officers are participating in. He added the officers are aware of the foreclosed homes within Centerville, which assists them if they receive a call to one of these properties. Sergeant Aldrich discussed several events the department has participated in the past three months and promoted "Night to Unite" on August 3, noting that Centerville will be leading the three cities in number of neighborhood gatherings. VII. OLD BUSINESS None VIII. NEW BUSINESS 1. North Metro Telecommunications Commission 2011 Annual Budget Page 2 of 3 2 City of Centerville Council Meeting Minutes July 14, 2010 Mayor Capra indicated that the proposed 2011 budget has a slight increase from the 2010 budget due to the required increase in PERA contributions and a step increase for an employee. The remainder of the budget stays at the 2010 levels. The franchise fee paid back to the member cities is projected to have an increase of $2,931 over the 2010 payment. Motion by Council Member Love. seconded by Council Broussard Vickers to approve the North Metro Telecommunications Commission 2011 Annual Budget. 2. Consider Releasing the Livable Communities Grant — Block 8 (Downtown Redevelopment) City Administrator Larson reviewed background information regarding Block 8 Downtown Redevelopment and suggested releasing the grant funds back to the Metropolitan Council due to the inability to fulfill the requirements. Motion by Council Member Love. seconded by Council Member Broussard Vickers to release the Livable Communities Grant. All in favor. Motion carried unanimouslv. IX. ANNOUNCEMENTS/UPDATES 1. Citv Administrator Dallas Larson City Administrator Larson stated nothing to report. Mayor Capra provided an updated on the progress of the upcoming parade and thanked all who have volunteered for the event. X. ADJOURNMENT Motion by Paar. seconded by Broussard Vickers to adiourn the Julv 28. 2010 Citv Council Meeting at 7:10 p.m. All in favor. Motion carried unanimously. Mayor Capra adjourned the July 28, 2010, City Council Meeting at 7:10 p.m. Transcribed by: Barbara Suciu, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 3 of 3 3 CITY OF CENTERVILLE *Check Summary Register© AUGUST 2010 Name Check Date Check Amt 10100 MAIN STREET BANK Paid Chk# 000042E IRS /EFTPS 8/5/2010 Paid Chk# 000043E MINNESOTA DEPT OF REVENUE 8/5/2010 Paid Chk# 000044E PUBLIC EMPLOYEES RETIREMENT 8/5/2010 Paid Chk# 000045E WELLS FARGO 8/5/2010 Paid Chk# 008958 BROUSSARD, LINDA 8/5/2010 Paid Chk# 025642 ABDO, EICK & MEYER, LLP 8/11/2010 Paid Chk# 025643 AGGREGATE INDUSTRIES 8/11/2010 Paid Chk# 025644 ANOKA COUNTY PROPERTY 8/11/2010 Paid Chk# 025645 BONESTROO, ROSENE, 8/11/2010 Paid Chk# 025646 BURMEISTER, GREG 8/11/2010 Paid Chk# 025647 CENTENNIAL FIRE DISTRICT 8/11/2010 Paid Chk# 025648 CENTENNIAL LAKES POLICE DEPT 8/11/2010 Paid Chk# 025649 CENTERPOINT ENERGY 8/11/2010 Paid Chk# 025650 CITY OF CIRCLE PINES 8/11/2010 Paid Chk# 025651 CONNEXUS ENERGY 8/11/2010 Paid Chk# 025652 EATON, NANCY 8/11/2010 Paid Chk# 025653 GOPHER STATE ONE CALL INC 8/11/2010 Paid Chk# 025654 HUGO FEED MILL & ELEVATOR CO 8/11/2010 Paid Chk# 025655 LEAGUE OF MN CITIES 8/11/2010 Paid Chk# 025656 MENARDS - FOREST LAKE 8/11/2010 Paid Chk# 025657 NATIONWIDE RETIREMENT 8/11/2010 Paid Chk# 025658 NORTHWEST LASERS AND 8/11/2010 Paid Chk# 025659 ON SITE SANITATION 8/11/2010 Paid Chk# 025660 SMITH & GLASER, LLC 8/11/2010 Paid Chk# 025661 TIME SAVER 8/11/2010 Paid Chk# 500943E BI- WEEKLY ACH 8/5/2010 Total Checks 08/04/10 12:39 PM Page 1 $7,134.85 PAY PERIOD 16 $1,337.90 PAY PERIOD 16 $3,153.15 PAY PERIOD 16 $1,622.92 PAY PERIOD 16 $0.00 PAY PERIOD 16 $535.00 REVIEW OF TRANSACTION & PREPAR $409.66 CONCRETE SAND $92.00 #2016361.001 - 6817 GROUSE HOL $25,813.41 2008 D.T. STORM WATER IMPROV. $81.60 MILEAGE REIMBURSEEMNT - 7 -19 -1 $28,188.50 2010 QUARTERLY BILLING $57,456.39 POLICE SERVICES - 2010 AUGUST $11.08 1785 PELTIER LAKE DR - SERV 7- $6,150.79 2010 POLICE BLDG PYMT $866.96 6900 -20TH AVE LIFT STAT - SER $47.14 REIMBURSEMENT FOR PLANTS FOR F $97.15 SERV THRU JULY 2010 $329.43 SUPPLIES $20.00 M. JEZIORSKI- 2010 SAFTEY & LO $148.03 SUPPLIES $400.00 DEF COMP W/H FOR PAY PERIOD 16 $222.09 REPAIR LASER LEVEL FOR P.W. $525.83 LAMOTTE PARK -THRU 7 -23 -10 $20,754.42 PROSECUTION SERVICES - SERV TH $188.75 7 -14 -10 CITY COUNCIL MEETING $19,702.82 PAY PERIOD 16 $175,289.87 NOTE: There will be an updated list of disbursements for approval on 8- 11 -10. 4 CENTENNIAL FIRE DISTRICT Check Reoister - FIRE GL Paae: i Check Issue Dates: 7/21/2010 - 7/30/2010 Jul 30, 2010 11:20AM Report Criteria. Report type: Summary GL Check Check Vendor Descriotion Check Period Issue Date Number Number Payee Amount 07/10 07/30/2010 4412 10100 AMEM ANNUAL CONFERENCE 180.03 07/10 07/30/2010 4413 20120 BATTERIES PLUS BATTERIES STATION 1 47.1 , 07/10 07/30/2010 4414 20353 BLAINE BROTHERS E31 VEH MTC 1,682.14 07/10 07/30/2010 4415 30485 CENTER MART FUEL 257,42 07/10 07/30/2010 4416 70578 GRAINGER TOWELS 141.89 07/10 07/30/2010 4417 90090 IDVILLE ID CARDS 159.50 07/10 07/30/2010 4418 110900 KUSSMAUL ELECTRONICS CO, ENGINE COMPRESION REBUIL 139.84 07/10 07/30/2010 4419 130830 MINNESOTA FIRE CHIEF MAGA MAGAZINE SUBSCRIPTION 60.00 07/10 07/30/2010 4420 160130 PERFORMANCE PLUS PHYSICALS 3,440.00 07/10 07/30/2010 4421 170180 QWEST PHONE EXPENSE 55.76 07/10 07130/2010 4422 220300 VOL. FIREFIGHTERS BENEFIT INJURY INSURANCE 164.00 07/10 07/30/2010 4423 200240 TRIPLE "D" WELDING. INC NEW VEH BUILDOUT 1.015.31 Grand Totals: 7.342.97 4401 -4411 Voided Checks = Manual Check, V = Void Check TO: Honorable Mayor and Council Members FROM: Staff SUBJECT: Encroachment Agreement — Shed, Mr. & Mrs. Zach Handahl, 1937 Eagle Trail DATE: August 5, 2010 Property owners have submitted the appropriate zoning permit application, sketch plan, encroachment agreement and fees for the permit and agreement. The Building Inspector and Building Official have both signed off on the permit and the location of the shed. 9 `_ — ZOiO 1 �= Owner: City of Centenille, 1880 Main St., Centerville, f�'iR 55038 L�a c� July 28, Contractor: Asphalt Surface Technologies Co, 8348 Ridgewood Road, St. Joseph, MNI 56374 Bpn(?StCQO (Bond Co: Employers Mutual Cas. Co., P. 0. Box 712, Des Moines, IA 50303 Bond fro: 5395975 CHARGE p[eDGR, NO. i 2010 SEAL COAT BONESTR00 FILE NO. 000616 - 10172 -0 Description of WWI This Change Order deletes 21st Avenue from the project. The street is jointly owned by Centerville and Lino Lakes. This improvement was not in Lino Lake's Capital Improvement Plan for this year. 61610172CHOI .xlsm 7 Contract Unit Total Ito. ftecm LJnft. Quantity Price Amount CHkNGE ORDER NO. I 1 BITUMINOUS MATERIAL FOR SEAL COAT GAL 1083 ($2.30) ($2,490.90) 2 SEAL COAT AGG., FA -2 (MOD), CLASS A TN 52 ($50.00) ($2,600.00) TOTAL CHARGE ORDER NO. 1: ($5,090 61610172CHOI .xlsm 7 t Original Contract Amount $147,521.55 Previous Change Orders $0.00 This Change Order ($5,090.50) Revised Contract Amount (including this change order) $142,430.65 CKAHCE 1H C6}KTE7;fi;CT TrIV&S Original Contract Times: Substantial Completion (days or date): Ready for final Payment (days or date): Increase of this Change Order: Substantial Completion (days or date): Ready for final Payment (days or date): Contract Time with all approved Change Orders: Substantial Completion (days or date): Ready for final Payment (days or date): Recommended for Approval by: BONESTROO Approved by Contractor: ASPHALT SURFACE TECHNOLOGIES CO. Date cc: Owner Contractor Bonding Company Bonestroo & Assoc. 61610172CH01.xlsm Date: / JJ Approved by Owner: CITY OF CENTERVILLE Date I `r�il7f7f1.ti11E'l� .1cS'_S'i August 5. 2010 , " tervttle Memo to Council 1880 Wain St reet, Centeri.iffe, MN55038 651- 429 -3232 or Tai 651 -429 -8629 On your consent agenda is the employment status of Greg Burmeister. Greg has been working for the City for approximately 15 months as a project inspector. He has contributed greatly to our projects and has saved us substantially in consultant fees that would otherwise have been paid for inspection. Greg has many years in the construction business and has run jobs doing earthwork, public utilities and streets. While we are likely to have fewer of these kinds of projects over the next two or three years, there is increasing responsibility in the area of managing stormwater so he will be assigned to that kind of work. He will also be cross trained in all areas of water, sanitary sewer and street maintenance. When we do not have him doing project inspection work, the costs of this position will shift from construction funds to the General Fund. Dallas Larson, Administrator CITY OF CENTER VILLE POSITION DESCRIPTION Position Title: Project Inspector/ PUBLIC WORKS TECHNICIAN Department: Public Works Accountable To: Public Works Director Status: Non - Exempt Date: 2010 PRIMARY OBJECTIVE OF POSITION: Coordinates and inspects street and utility construction projects, and performs related duties and public works inspection and maintenance duties as assigned. SUPERVISION RECEIVED: Works under the general guidance and direction of the Public Works Director. SUPERVISION EXERCISED: None ESSENTIAL DUTIES AND RESPONSIBILITIES: • Under the general supervision of the designated consulting engineer, coordinates /performs construction inspections of projects. Investigates problems and recommends solutions to the consultant engineer, Public Works Director and City Administrator. • Coordinates construction with and provides technical support/guidance to consultant engineer, Public Works Director, contractors, utility agencies City Administrator, City Council, and the general public. • Attends City Council meetings and other meetings as required. Prepares reports for such meetings. • May serve as a liaison for the City with consultants, government agencies, developers, contractors and the public. • Responds to citizen inquiries and requests regarding construction projects. Provides high level of public relations and responds in a timely and positive manner that fosters and maintains positive public relations. Keeps documentation of such public relations activities. • Assists in public informational neighborhood meetings as required to facilitate new construction or repair work. • Keeps a detailed daily log of construction completed, systems tested, materials used and personnel contacted. Reviews contractor applications for payment submittals. • Provides verbal and written correspondence on various projects including safety reports on excavations and trenching, employment statistics and construction project reports. CADocuments and Settings\tbender\Local Settings \Temporary Internet Fi1es \0LK9E\Project coordinator- inspector2010 v2.DOC8/6/2010 10 C GIS coordination and verifies receipt of record plan information. Observes construction and enforces code requirements relating to utility connections. Performs assigned work to inspect or repair water mains, sewer lines, manholes, catch basins and streets. • Maintains roadways, including patching, filling potholes, paving, sweeping and snow removal. • Performs On -Call duties on a rotational basis after business hours and on weekends. • Performs basic carpentry, cement work and minor building maintenance. • Maintains and repairs wells, lift stations, related equipment and facilities, replacing related parts as necessary to return equipment to serviceable condition. • Performs other duties as apparent or assigned. External Relationships with the Public • Establishes a good working relationship with clear respectful communications with citizens, businesses, commissions, consultants and representatives from other political subdivisions. • Represents the City to external groups in ways which enhance the image of Centerville and serve the best interest of the City. • Assures open communication, encouraging residents and businesses to be heard by the Council. Relationship with Council • May be required to attend after -hour meetings of City Council, Commissions, etc., as assigned or needed. May be required to prepare written reports for such meetings. • Organizational Responsibility • This position is expected to treat co- workers, residents, City officials, business owners and the general public in a friendly, respectful and professional manner. MINIMUM QUALIFICATIONS: Education, Licenses and Experience • High school diploma or general education degree (GED). Post high school training, vocational school or civil engineering technology program, construction and/or related field. Considerable experience in replacing or constructing new municipal infrastructures. • Within two years of employment, must be able to acquire Class D Water License and Class SD Sanitary Sewer License • CDL Driver's License 11 Necessary Knowledge, Skills, and Abilities • Ability to read and comprehend instructions, correspondence, drawings, specifications, plans and maps. Ability to provide guidance, assistance, and interpretation of construction services to others. Ability to respond to common inquiries or complaints from customers, department staff, City Council, members of the business community and other agencies and organizations. Ability to write correspondence. • Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to work with formulas in the calculation of area, volume and percentages. Ability to work with metric measures, specifically the ability to convert from metric to standard measurements. • Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Ability to read and understand construction blueprints and specifications relating to public utilities and streets. • Thorough working knowledge of various trades and engineering methods /practices, CAD and GIS. • Knowledge of the City Code. • Knowledge of safety policies and procedures. • Conflict management and resolution skills. • Ability to work with various forms of mathematical calculations. • Ability to read and interpret plans and specifications for construction projects. • Ability to evaluate job - related problems and develop /recommend solutions. • Ability to work with outside contractors, the public and co- workers. • Ability to work flexible hours when necessary to facilitate meeting desired goals. • Ability to recognize questionable construction practices and provide proper guidance. • Ability to apply technology based tools to collect, interpret and analyze critical management information. TOOLS AND EQUIPMENT: May require frequent use of a personal computer (including word processing and spreadsheet software); network computer system for e-mail and internet; 10 -key calculator; telephone; copy machine; and fax machine. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; use hands to finger, handle or feel objects, tools or controls, and talk or hear. The employee frequently is required to walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. 12 PRESSURES AND STRESS: The work is usually demanding and sometimes requires the incumbent to work beyond regular work hours, meet deadlines, or reschedule work because of interruptions, meetings, or other delays. The assignments or work conditions can, on occasion, exert unusual stress or pressure. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee frequently works in outside weather conditions, traversing over uneven ground and in excavations often exceeding ten feet in depth. The employee frequently works near moving mechanical parts and is frequently exposed to wet and/or humid conditions, fumes or airborne particles, and toxic or caustic chemicals. The employee occasionally works in high, precarious places and is occasionally exposed to risk of electrical shock and vibration. The noise level in the work environment varies from noise levels often found in an office setting to very loud noises that are experienced when working with equipment at a construction site. SELECTION GUIDELINES: Formal application, rating of education and experience; oral interview and reference check; pre- employment physical and drug screen. The duties listed above are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change. I have read and understand the contents and descriptions of this job description. That I have had the opportunity to ask any questions and have them answered. Signed: Date: 13 CONSFRYATIONY✓TSE fro a, Xce[Energy" One Stop Efficiency Shop Building Energy Efficiency Program Lighting System Analysis Cost Saving Recommendations Customer Report July 29, 2010 Property Address: Centerville City Hall -Aid Electric 1880 Main St Centerville, MN 55038 Prepared for: Jeziorski, Mike Centerville City Hall 1880 Main St Centerville, MN 55038 Ph: (651) 429 -3232 Prepared by Lighting Specialist: Center for Jamie Fitzke Mobile: 612 - 670 -2100 Energy and Center for Energy and Environment Phone: Environment 212 3rd Avenue North, Suite 560 Fax: 612-335-5888 www.mncee.org Minneapolis, MN 55401 E -mail: jfitzke @mncee.org Program Coordinator: - Audits Kristen Funk Mobile: - Financing Center for Energy and Environment Phone: 612 - 335 -3487 - Contractors 212 3rd Avenue North, Suite 560 Fax: 612 - 335 -5888 - Rebates Minneapolis, Minnesota 55401 E -mail: kfunk @mncee.org Page 1 Customer Report (07/29/201009:10) Program ID# 1 -37756 1 14 CONSEIVA110NWISE from Xbe [Energy, Lighting Upgrades One -Stop Efficiency Shop Summary of Recommended Lighting Upgrades Estimated Costs Estimated Annual Savings Pavback Total Installed Cost Before rebate $2,686.00 one sto vyellleiicy. f>tbj>I aiteX ; Your Final Cost After rebate $ 1,144.22 $755.89 b Rebate equals 57% of installed cost. 1.5 years *This offer is only valid for a period of 45 days. The project costs are based on current equipment pricing, utility rebate levels and customer eligibility requirements. After this offer's expiration date of 09/12/2010 you must request pre - approval and an updated rebate offer from the One -Stop program before starting the job. Xcel Energy Financing Option Estimated monthly savings $62.99 (a) Monthly loan payments at 3.9% for 22 month term $63.91 1.9 years (b) Estimate based on a loan amount of $1,344.22, including a $200 loan processing fee. The loan term (Including Xcel Loan has a maximum of 5 years, with monthly payments not less than the estimated monthly savings. Final terms Financing Charges) and conditions set by bank upon loan approval. Utility Cost Analysis Demand (kW) Energy (kWh) Annual Cost CO2 (Ibs) " Existing Lights 5.864 13,883 $1,465.17 23,602 New Lights 2.847 6,705 $709.28 11,398 Estimated Savings 3.017 7,179 $755.89 12,204 How do CO2 emissions affect me and my business? ¶ Rising concentrations of greenhouse gasses (GHG) produce an increase in the average surface temperature of the Earth over time. Rising temperatures produce changes in precipitation patterns, storm severity, and sea level commonly referred to as "climate change." ¶ Carbon dioxide (CO2), methane, nitrous oxide and four groups of fluorinated gases (sulfur hexafluoride, HFCs, PFCs and CFCs) are the major GHG. In the U.S., GHG emissions come primarily from the combustion of fossil fuels in energy use. CO2 emissions from coal -fired electricity generation comprise nearly 80 percent of the total CO2 emissions produced by the generation of electricity in the U.S. ¶ Installing energy - efficient lighting and implementing other conservation measures that reduce electric energy use significantly reduces GHG emmissions and mitigates global climate change. Read more at: www.eia.doe.gov or www.epa.gov (a) Savings estimates are based on standard engineering calculations and are NOT guaranteed. Your actual savings may be higher or lower depending on various factors, including how you operate your lights and other electric equipment in your building. Electric Utility Rates = $0.0585 /kWh and $9.281W. (07 - 04,-04 [0] 00,00 00) Centerville City Hall -Aid Electric Program ID# Xcel Acct# 1880 Main St Page 2 Customer Report (07/29/2010 09:10) 1 -37756 302222572 Centerville, MN 55038 15 CONSERVANONWISE f,om Is Energy. Recommended Lighting System Upgrades Area A: City Hall Project: #1 $9.85 Qty Watts EXISTING Luminaire 1 19.80 CFL T 5W 2EEM1 2L -Exit Project: #2 Qty Watts EXISTING Luminaire 3 97 T12 4'40W, STD - 2, 2L Project: #3 $34.30 Qty Watts EXISTING Luminaire 28 194 T12 4'40W, STD -2, 4L Project: #4 Qty Watts EXISTING Luminaire 1 121 T12 SLIM 8' 60W, STD-2,2L Totals Page 3 Customer Report (07/29/201009:10) One -Stop Efficiency Shop Recommended Lighting Projects Schedule Name Installed Estimated & Hours /year Cost Annual Selected of Operation (Without Rebate) Savings 7x24 I $40.79 $9.85 8,760 hrs/yr Qty Watts NEW Luminaire 1 4 Exit- LED2W, 2L- Screwln City Hall Operating Hours $174.91 $34.30 2,3461 Qty Watts NEW Luminaire 3 51 T8 LPO 4'32E2-2L-850 City Hall Operating Hours I $2,379.94 $696.08 Q 2,346 hrstyr J Qty Watts NEW Luminaire 28 94 T8 LPO 4'32E4-4L-850 City Hall Operating Hours $90.36 $15.66 ❑Q 2,346 hrs, Qty Watts NEW Luminaire 1 58 T8 4' 32E2- 2L/bracket 8' $2,686.00 $755.89 Program ID# Xcel Acct# 1 -37756 �1 302222572 1 16 Centerville City Hall -Aid Electric 1880 Main St Centerville, MN 55038 LONSERVA11011WISE from Xce[Energy. One -Stop Efficiency Shop Customer Participation Agreement I, the undersigned, agree that to the best of my knowledge the lighting schedule below accurately describes how the lights are operated at the facility listed in this document. I understand that the energy or cost savings reflected in this analysis are estimates, and that Center for Energy and Environment (CEE) and Xcel Energy do not guarantee that a specific level of energy or cost savings will result from the implementation of energy conservation measures or the use of products funded under this program. I also give CEE permission to submit, on my behalf, all Xcel Energy rebate and financing forms required for the One -Stop Efficiency Shop program. I understand that all electrical code violations that are found during the lighting system inspection or during installation must be brought up to code at the customer's expense. Costs for correcting code violations are NOT included in the installation costs quoted in this document. I understand that my lighting contractor must contact the auditor in order to participate in the One -Stop Program, and that I WILL NOT BE ELIGIBLE FOR THE REBATE UNLESS MY CONTRACTOR CONTACTS THE AUDITOR. (One -Stop Auditor: Jamie Fitzke, Cell Ph. 612 - 670 -2100) Select One ❑ Financed ❑ Cash Lighting Schedules Lighting Schedule Name 7x24 8,760 hrs /yr City Hall Operating Hours 2,346 hrs /yr Signature Jeziorski, Mike Date Customer Cost: $1,144.22 Your lighting savings are based on the following average hours of operation I Mon Tues Wed Thur Fri Sat Sun I 12:00 AM 12:00 AM 12:00 AM 12:00 AM 12:00 AM 12:00 AM 12:00 AM to to to to to to to 12:00 AM 12:00 AM 12:00 AM 12:00 AM 12:00 AM 12:00 AM 12:00 AM 7:30 AM 7:30 AM 7:30 AM 7:30 AM 7:30 AM to to to to to 4:30 PM 4:30 PM 4:30 PM 4:30 PM 4:30 PM Program ID# Page 4 Customer Report (07/29/201009:10) -37756 U Centerville City Hall -Aid Electric Xcel Acct# 1880 Main St 302222572 Centerville, MN 55038 17 Til CUSTOMER QUALIFICATIONS • One -Stop Efficiency Shop Lighting Efficiency Program rebates apply only to lighting retrofits for Xcel Energy electric business customers in Minnesota. • This program applies only to lighting systems (equipment) operating during normal business hours or peak demand periods. REBATE PROGRAM GUIDELINES • Xcel Energy offers cash rebates to customers who purchase and install qualifying energy - efficient lighting products in existing buildings. The rebate check will be sent to the contractor listed on the retrofit invoice. Maximum rebate amount is 60% of installation and equipment costs. The rebates are based on calculated electric demand (KW) savings. • Energy - efficient equipment must result in load reduction. • One -Stop Efficiency Shop recommends Illuminating Engineering Society (IES) light levels. C &I Lighting incentives cover: • Fluorescent T12s to T8 or T5 with electronic ballasts • Mercury vapor to metal halide or high pressure sodium • Incandescent to fluorescent, T8, T5, MH, BPS or CFL • Incandescent exit signs to LED exit signs • Metal halide or T12 strips to industrial multi -CFL fixture • Metal halide or high - pressure sodium to pulse -start metal halide (must result in lamp wattage reduction) • HID sources to fluorescent C &I Lighting incentives do not cover • Incandescent to tungsten halogen • Conversions to energy saving T12 fluorescent products • Incandescent exit signs to compact fluorescent exit signs • Compact fluorescent exit signs to LED exit signs • See your One -Stop Efficiency Shop representative to determine qualification of custom or specialty lighting projects. • Energy- efficient electronic and cathode - disconnect ballasts must meet the following minimum performance criteria: • Power factor greater than 90% • Class `A' sound rating • Current Crest Factor (CCF) less than 1.7 • Three -year warranty • U.L. — approved Class `P' • Ballast factor greater than 0.7 • Total Harmonic Distortion (THD) less than 20% • Reflectors must be installed permanently in the fixture, have a minimum 4 -year manufacturer's product warranty, be U.L.- approved and result in the permanent removal of fluorescent lamps from the existing fixture and permanent repositioning of remaining lamps, when required for optimum lighting performance. • Compact fluorescent lamps must meet the following minimum criteria: • Power factor > 90% • Total Harmonic Distortion (THD) < 35% WARRANTY INFORMATION Warrantees are between customer and equipment manufacturer(s) and lighting retrofit vendors. Xcel Energy and the Center for Energy and Environment (CEE) make no warranties, expressed or implied, with respect to equipment operation, material, workmanship or manufacturing. Xcel Energy and CEE do not guarantee that a specific level of energy or cost savings will result from the implementation of energy conservation measures or the use of products funded under this program. In no event shall Xcel Energy or CEE be liable for any incidental or consequential damages. Xcel Energy and CEE are not responsible for the disposal of lamps and/or ballasts replaced as a result of this program, when required for optimum lighting performance. OTHER IMPORTANT REBATE PROGRAM RULES • Installation must be complete before submitting rebate. • Xcel Energy will issue rebates in the form of checks, not utility bill credits. Rebate and financing checks will be sent directly to the lighting contractor that submits an invoice. The minimum rebate is $5. • Customers and vendors must submit itemized equipment invoices along with rebate applications. To ensure that the equipment installed meets One -Stop Efficiency Shop's performance standards, these invoices must itemize labor charges, quantity and price of the equipment installed, and information regarding the manufacturer and model numbers for all lamps, ballasts and fixtures included in the rebate. • Xcel Energy and CEE reserve the right to conduct random inspections of installations. Retain one sample of each type of old lamp or ballast for at least 90 days. • Customers must apply for rebates within one year of the purchase date shown on the equipment invoice. One -Stop Efficiency Shop's conservation rebate programs are subject to 60 days' notice of cancellation. The customer is responsible for checking with a One -Stop Efficiency Shop representative to ask whether or not the program is still in effect and to verify program parameters. RFBATF C11FCKS WILL 131: SENT TO YOUR ('0NTRACT0R IN 6 -8 N'FEKS Page 5 Customer Report 07/29/2010 0• .. 1 -37756 18 TO: Honorable Mayor & City Council Members FROM: Kim Stephan DATE: August 5, 2010 SUBJECT: Movie in the Park— Saturday, September 18, 2010 The following excerpt is from the August 4, 2010 Parks & Recreation Committee Meeting Minutes regarding Movie in the Park: Committee Member Peterson has been researching the rental of movies and equipment, as well as spaces available (park, school, church) to offer the community a FREE Family Movie in the Park Night. The idea has been to offer an outside viewing of a movie at Laurie LaMotte Memorial Park, with a back up weather plan of St. Genevieve's Parish Center. The elementary school is also an option. Committee Member Peterson has tentative approval from the church and school. The committee was supplied with movie lists in the form of links to Modern Sound Pictures Inc. and Swank Catalog Online prior to the August meeting for review suggesting it would be beneficial to make a movie selection at the August meeting as the September meeting may not be enough time to get a reservation into the vendor. Modem Sound Pictures Inc. has the prices listed online starting at $75 and charges $18 for shipping each way; they have the smallest selection, but are more reasonably priced. Swank charges $250 -$350 per movie. Disney movies are $350. The newer the movie, the more expensive. Equipment; including speakers, cables and projector can be rented for approximately $150 if the equipment is picked up opposed to delivered. Rentals are for a 5 day period. The low end projector is adequate for the committee's purpose. The committee left the choice of the movie up to Committee Member Peterson and Committee Member Selander as they have small children. At the July meeting the committee selected Saturday, September 18, 2010 for a movie showing at 7:00 p.m. The committee will also offer free popcorn. Motion was made by Committee Member Peterson, seconded by Committee Member Amundsen to request City Council approve funds from Park Programs not to exceed $400 for the Movie in the Park Night to be held at Laurie LaMotte Memorial Park, Saturday, September 18, 2010 at 7:00 p.m. All in favor. Motion carried unanimously. 19 Y 4 4 TO: Honorable Mayor & City Council Members FROM: Kim Stephan DATE: August 5, 2010 SUBJECT: Movie in the Park— Saturday, September 18, 2010 The following excerpt is from the August 4, 2010 Parks & Recreation Committee Meeting Minutes regarding Movie in the Park: Committee Member Peterson has been researching the rental of movies and equipment, as well as spaces available (park, school, church) to offer the community a FREE Family Movie in the Park Night. The idea has been to offer an outside viewing of a movie at Laurie LaMotte Memorial Park, with a back up weather plan of St. Genevieve's Parish Center. The elementary school is also an option. Committee Member Peterson has tentative approval from the church and school. The committee was supplied with movie lists in the form of links to Modern Sound Pictures Inc. and Swank Catalog Online prior to the August meeting for review suggesting it would be beneficial to make a movie selection at the August meeting as the September meeting may not be enough time to get a reservation into the vendor. Modem Sound Pictures Inc. has the prices listed online starting at $75 and charges $18 for shipping each way; they have the smallest selection, but are more reasonably priced. Swank charges $250 -$350 per movie. Disney movies are $350. The newer the movie, the more expensive. Equipment; including speakers, cables and projector can be rented for approximately $150 if the equipment is picked up opposed to delivered. Rentals are for a 5 day period. The low end projector is adequate for the committee's purpose. The committee left the choice of the movie up to Committee Member Peterson and Committee Member Selander as they have small children. At the July meeting the committee selected Saturday, September 18, 2010 for a movie showing at 7:00 p.m. The committee will also offer free popcorn. Motion was made by Committee Member Peterson, seconded by Committee Member Amundsen to request City Council approve funds from Park Programs not to exceed $400 for the Movie in the Park Night to be held at Laurie LaMotte Memorial Park, Saturday, September 18, 2010 at 7:00 p.m. All in favor. Motion carried unanimously. 19 CITY OF CENTERVILLE Res. #10 -0 RESOLUTION ELECTING TO CONTINUE PARTICIPATING IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT CALENDAR YEARS 2011 THROUGH 2020 WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statutes sections 473.25 to 473.255) establishes a Metropolitan Livable Communities Fund which is intended to address housing and other development issues facing the metropolitan area defined by Minnesota Statutes section 473.121; and WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base Revitalization Account, the Livable Communities Demonstration Account, the Local Housing Incentive Account and the Inclusionary Housing Account, is intended to provide certain funding and other assistance to metropolitan-area municipalities; and WHEREAS, a metropolitan-area municipality is not eligible to receive grants or loans under the Metropolitan Livable Communities Fund or eligible to receive certain polluted sites cleanup funding from the Minnesota Department of Employment and Economic Development unless the municipality is participating in the Local Housing Incentives Account Program under Minnesota Statutes section 473.254; and WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate with each municipality to establish affordable and life -cycle housing goals for that municipality that are consistent with and promote the policies of the Metropolitan Council as provided in the adopted Metropolitan Development Guide; and WHEREAS, previously negotiated affordable and life -cycle housing goals for municipalities participating in the Local Housing Incentives Account Program expire in 2010; and WHEREAS, a metropolitan-area municipality can participate in the Local Housing Incentives Account Program under Minnesota Statutes section 473.254 if: (a) the municipality elects to participate in the Local Housing Incentives Program; (b) the Metropolitan Council and the municipality successfully negotiate new affordable and life -cycle housing goals for the municipality; (c) the Metropolitan Council adopts by resolution the new negotiated affordable and life -cycle housing goals for the municipality; and (d) the municipality establishes it has spent or will spend or distribute to the Local Housing Incentives Account the required Affordable and Life -Cycle Housing Opportunities Amount (ALHOA) for each year the municipality participates in the Local Housing Incentives Account Program. 20 NOW, THEREFORE, BE IT RESOLVED THAT the City of Centerville: 1. Elects to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act for calendar years 2011 through 2020. 2. Agrees to the following affordable and life -cycle housing goals for calendar years 2011 through 2020: Affordable Housing Goals Range Life -Cycle Housing Goals Range 111 -170 170 -270 3. Will prepare and submit to the Metropolitan Council a plan identifying the actions it plans to take to meet its established housing goals. Approved: , 2010. Mayor By: Clerk 21 UetrOP0I11- .r.1 Council zz June 25, 2010 Mr. Dallas Larson City Administrator City of Centerville 1880 Main St Centerville MN 55038 , Dear Mr. Larson: The City of Centerville previously elected to be a participant in the Metropolitan Livable Communities Act Local Housing Incentives Account (LCA LHIA. Participation in the voluntary LCA LHIA provides the City with the opportunity to compete for grants and loans to support activities that help the City meet its affordable and life cycle housing goals, clean up polluted sites, and support demonstration projects linking jobs, housing and transit. The City's previously adopted LCA LHIA affordable and life cvcle housing goals were negotiated with the Metropolitan Council for the period 1996 — 2010. Those goals are indicated in Enclosure A. If the City elects to continue its participation in the LCA, it must establish new affordable and life -cycle housing goals for the next decade (2011 through 2020). As part of the City's recently submitted 2030 Comprehensive Plan Update, it acknowledged its fair share of the region's affordable housing need. For the City of Centerville the fair share number is 170 units over the next 10 years. t,)though the Council fully supports the need for this total number of new affordable units ovef the next decade, it also acknowledges the reality of limited funding available to create new afford able housing opportunities. For this reason, the Council asks the City establish its LCA afforaaUtc housing goal as a range of 111 to 170 units for the rwriod 2 011 to 2020 with the low end of the rangt �CI q enting the number of uniib mat can be accomplished at currently available funding levels region -wide. Regarding the City's life -cycle housing goal to diversify the type and density of housing to meet residents' changing housing needs and preferences, the Council asks the City establish a goal range of 170 to 270 units over the ;;max! d,- r;;dp. The loci end of the range represents the community's total share of the region's affordable housing need and the high end is the potential number of units permitted by the land use guiding in the City's 2030 Plan Update for medium, high, mixed use, redevelopment, TOD or similarly named residential development, or the total forecasted household growth for the community to 2020, whichever number is less. www. metrocou ncil. org 390 Robert Street North • St. Paul, MN 55101 -1805 • (651) 602 -1000 • Fax (651) 602 -1550 • TTY (651) 291 -0904 An Equal Opportunity Employer 22 City of Centerville, Cont. Enclosed with this letter is a listing of the grants awarded to the City of Centerville through the LCA and a list of projects the City applied for, but where funding was not awarded. See Enclosure B. To make official the City's decision to continue participation in the LCA, the Metropolitan Council is asking the City to adopt these new affordable and life -cycle housing goal ranges, by passing a resolution that incorporates the numbers described above. A sample resolution is enclosed; however, the City may craft the resolution in the manner that best meets its needs as long as the affordable and life -cycle goals are part of the resolution. The Council asks that the City pass a resolution and provide a copy to the Council no later than September 1, 2010, See Enclosure C. Additionally, before December 1, 2010 the City must develop a Housing Action Plan outlining the steps the City will take to help meet its LCA goals. Much, if not all of this Action Plan can be taken from the housing implementation section of the City's Comprehensive Plan Update. A checklist to assist in the development of the Housing Action Plan is attached as Enclosure D. We have also attached an information item about the LCA, (Enclosure E), and additional information is available on the Council's website at htti):// www. metrocouncil .ora /i)lanninv /index.htm The LCA emphasizes cooperation and incentives to achieve goals. The Metropolitan Council looks forward to continuing to work with the City through its continued voluntary participation in the LCA to continue to meet the affordable and life -cycle housing needs of the City and the region. If you have any questions or need additional information please feel free to contact your Council staff Sector Representative, LisaBeth Barajas, at (651) 602 -1895 or lisa.barajas @metc.state.mn.us. Sincerely, Guy Peterson, Director, Community Development Division Metropolitan Council Enclosures for the City of Centerville: A: 1996 to 2010 LCA Goals B: Funded and unfunded LCA projects /grants C: Sample city resolution D: Housing Action Plan checklist E: Information on the LCA cc: LisaBeth Barajas, Sector Representative 23 City of Centerville Res. #10 -0 A RESOLUTION AUTHORIZING CLOSING FUND WHEREAS, a certain debt service fund was established to account for revenue and expenses related to debt service requirement for Hunters Crossing II, Improvement Project, and WHEREAS, all bonds and interest obligations have been paid and such fund is no longer needed. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA: The Council hereby authorizes closing of the following debt service fund and that any balances be transferred to the General Fund. Fund #346 - (Hunters Crossing II) cash balance of $12,011.84 plus special assessments receivable of approximately $60,000.00 shall be closed into Fund #100, General Fund. Adopted by the City Council this 11th day of August, 2010. Mary Capra, Mayor Attest: Teresa Bender, Clerk 24 r��� C-e ' � n ' ter ffe 5t atifishe d1 1,15,= City of Centerville July 2010 Financial Statement Analysis Prepared August 3, 2010 The summary below was derived from observations related to the City of Centerville's monthly financial statements, which should be read in conjunction with the analysis below. The City of Centerville utilizes a fund accounting system consisting of a General Fund, Debt Service Funds, Other Governmental Funds and Enterprise Funds. Staff reviewed the supporting documentation available in the areas discussed below and evaluated the key factors used to develop the actual historical data and annual budget in determining that they are reasonable in relation to the financial statements taken as a whole. Balance Sheet Assets Cash and Cash Equivalents: The City of Centerville ended the month of July with $5,675,768 in reconciled bank balances. A summary of the City's cash account holdings is chronicled on the attached bank reconciliation sheet. The City also has $50,000 in depository funds being utilized at Twin Cities Community Capital Fund in order to help provide the financing needs of city businesses. Taxes Receivable: The City has tax receivables of roughly $80,707—delinquent taxes derived from balances remaining from 2004 through 2009. Special Assessments Receivable: The City has special assessment receivables from various sources in the amount of $34,174 — delinquent special assessments are derived from balances remaining from 2006, 2008 and 2009. Special Assessments Deferred: The City has future special assessment principal balances from various sources in the amount of $2,891,894. These are outstanding principal balances with annual payment schedules, which are then used to assist in the payment of there respective bond issues. General Receivables: The City has receivables of roughly $45,826 at month's end. Interfund Loans: The Sewer fund has loaned $442,195 to the General Fund, $279,125 to the Park Capital Project Fund, $110,000 to the Storm Water Fund and $365,847 to the 2009 B Bond fund — totaling $1,197,167. Inventory: The City has roughly $3,469 worth of water meters that are held and distributed on a need basis. Land /Other Fixed Assets: The City has roughly $23,332,000 in land, infrastructure and other fixed assets (net of depreciation) at the end of July. Liabilities Current Liabilities: The city accrued $13,939 in retainage fees from Precision Excavating for the Old Mill road project and another $48,579 in relation to the 2009 street project. Long Term Debt: The City of Centerville has five outstanding bond issues as of 7/31/10 -2004 B, 2005 A, 2007 A, 2009 B, and 2009 A. The total current debt (principal to be paid back in 2010) is $15,750. Total long term debt outstanding (principal to be paid back 2011 through 2025) is $10,809,438. Fund Balance Fund Balance: The City of Centerville began fiscal year 2010 with a General Fund balance of $1,231,325 and has since (1/1/10 through 7/31/10) incurred an excess of expenditures over revenues of ($116,601) — leaving the City with a total General Fund balance of $1,114,724 at the end of July. Revenue / Expense Statement — General Fund Revenue Property Tax and State Grants: The City received roughly $845,824 in general levy dollars during the month of July. Overall, property tax generated revenue is at 52% of the year to date budget. Interest Earnings: The City has received $12,227 in interest revenue or 41 % of the year to date budget through the month of July. Administration: Administration revenue consists of mostly fees derived from the selling of liquor licenses. The City has received $24,931 in Administration revenue or 84% of the year to date budget through the month of July. Police Aid: The City received roughly $10,503 in Police associated revenue through the month of July or 15% of the year to date budget. Fire Aid: The City has not received any revenue in this classification through the month of July. Building Inspection: Building inspection revenues are comprised of the various permits associated with building projects — plumbing, building, mechanical, and etc. The City has received roughly $28,114 in Building inspection revenue or 33% of the year to date budget. Overall, general fund revenues are coming in at roughly 44% of the year to date budget through July. Expenses General Government: General Government expenditures include salaries / benefits, supplies and purchased services in conjunction with activities performed by the Mayor, four City Council Members and City Administration. General Government expenditures total roughly 278,880 or 51 % of the year to date budget. Public Safety: The City of Centerville has a joint powers agreement with Circle Pines and Lexington that funds the Centennial Lakes Police Department. A similar arrangement with Lino Lakes and Circle Pines funds the Centennial Fire District. Public Safety expenditures totaled roughly $545,749 or 51 % of the year to date budget through July. Public Works: Public Works expenditures include salaries / benefits associated with the departments four full time employees. This classification also captures expenditures of supplies and purchases services that are used to maintain the city parks and streets. Public Works expenditures totaled roughly $219,425 or 39% of the year to date budget through July. Culture and Recreation: The Culture and Recreation budget consists of expenditures incurred by the City's committee, recreation programs, and the city festival. Culture and Recreation expenditures totaled roughly $11,306 or 58% of the year to date budget. Other: This classification consists of items associated with development and the city's recycling program. Other expenditures totaled roughly $10,632 or 32% of the year to date budget. Overall, General Fund expenditures totaled roughly $1,065,992 through July or 48% of the year to date budget. Analysis Prepared By: Michael Jeziorski Finance Director City of Centerville Bank Reconciliation Fiscal Year 2010 7/31/10 Mainstreet Bank ain Checking Flex Savings CD Smith Barney Money Market CD - Capital One Bank CD - Doral Bank CD - Citi Bank Total Cash per Statements V1/2016 224,178.23 1,334,053.05 4,574,983.34 4,799,161.57 1,334,053.05 9,030.89 90,000.00 96,000.00 62,000.00 257,030.89 5,056,192.46 1,334,053.05 - 244.23 257,275.12 438,392.34 5,501.84 5,957,355.01 G xxx -10100 BDS 5,675,768.37 Outstanding 281,586.64 Total 5,957,355.01 Unreconciled 1 OK MB Collateral 6,575,304.46 Unaudited - For Management Purposes Only 7/31/2(: 438,392.34 (750,000.00) 31.79 369,870.73 (250,000.00) 5,225.82 4,330,209.16 1,000,000.00 - 1,000,000.00 438,392.34 - 5,257.61 5,700,079.89 240.66 3.57 9,275.12 90,000.00 (240.66) 240.66 96,000.00 62,000.00 - 244.23 257,275.12 438,392.34 5,501.84 5,957,355.01 G xxx -10100 BDS 5,675,768.37 Outstanding 281,586.64 Total 5,957,355.01 Unreconciled 1 OK MB Collateral 6,575,304.46 Unaudited - For Management Purposes Only City of Centerville Balance Sheet Fiscal Year 2010 7131110 p'OW AONM 1117372"M G xxx -20600 Contracts Payable (Retainage) 62,518.70 Other 62,518.70 G xxx -20800 State Sales and Use Tax - - (950.39) Governmental G xxx -20900 Due to Other Funds 442,194.90 Fund Name General Fund Debt Service Funds Enterprise Funds All Funds G xxx -10100 Cash 1,590,894.17 1,786,156.76 482,043.49 1,816,673.95 5,675,768.37 G xxx -10200 Petty Cash 199.00 (217.50) - 199.00 G xxx -10250 Cougar Cash 150.00 - 150.00 G xxx -10410 Twin Cities CCF - (481.30) 50,000.00 50,000.00 G xxx -10450 Interest Receivable on Invest 18,447.06 19,432.00 G xxx -23100 Bonds Payable Non - Current - 18,447.06 G xxx -10700 Taxes Receivable - Delinquent 80,707.10 G xxx -22100 Bonds Payable Current - 15,750.00 80,707.10 G xxx -10800 Allowfor Uncollected Taxes (80,707.10) 123,467.00 80,707.10 249,500.62 G xxx -11500 Accounts Receivable 4,134.31 - 41,691.80 - 45,826.11 G xxx -12200 Special Assess Rec - Delinquent 5,346.47 23,700.60 - 5,127.09 34,174.16 G xxx -12300 Special Assess Rec - Deferred 118,120.53 2,640,805.54 G xxx -24508 Erosion Control Escrow 132,968.09 2,891,894.16 G xxx -13100 Due from Other Funds - G xxx -24510 Other Escrow 52,980.00 1,197,166.50 1,197,166.50 G xxx -14200 Inventory for Resale - 3,469.30 3,469.30 G xxx -15620 Unamortized Bond Discount 168,951.00 - 168,951.00 G xxx -16100 Land 3,253,120.00 186,000.00 3,439,120.00 G xxx -16200 Buildings 1,627,438.00 414,000.00 2,041,438.00 G xxx -16330 Streets 6,149,008.00 - 6,149,008.00 G xxx -16331 Trails 1,310,166.00 1,310,166.00 G xxx -16335 Storm Water 1,745,288.00 1,745,288.00 G xxx -16400 Machinery 786,741.00 8,408,623.81 9,195,364.81 G xxx -16410 Depreciation - (2,426,722.43) (2,426,722.43) G xxx -16500 Fixed Asset - In Progress 4,469,754.00 0.77 4,469,754.77 G xxx -16600 Fixed Assets 986,323.43 986,323.43 G xxx -16999 Accumulated Depreciation (3,512,400.00) (65,333.85) (3,577,733.85) p'OW AONM 1117372"M G xxx -20600 Contracts Payable (Retainage) 62,518.70 62,518.70 G xxx -20800 State Sales and Use Tax - - (950.39) (950.39) G xxx -20900 Due to Other Funds 442,194.90 365,846.60 279,125.00 110,000.00 1,197,166.50 G xxx -21500 Accrued Interest Payable - - 149,776.00 - 149,776.00 G xxx -21706 Health Insurance (5,165.78) - (5,165.78) G xxx -21708 Disability Insurance (217.50) (217.50) G xxx -21715 Life Insurance (59.28) (59,28) G xxx -21715 Dental Insurance (481.30) - (481.30) G xxx -21717 OPEB 14,768.00 4,664.00 19,432.00 G xxx -23100 Bonds Payable Non - Current 10,809,438.83 - 10,809,438.83 G xxx -22100 Bonds Payable Current - 15,750.00 15,750.00 G xxx -22200 Deferred Revenues 123,467.00 2,664,506.14 (2,538,472.52) 249,500.62 G xxx -24500 Bid Permit Surcharge 150.00 150.00 G xxx -24504 Site Main. Escrow 200.00 200.00 G xxx -24506 Road Repair Escrow 4,400.00 4,400.00 G xxx -24508 Erosion Control Escrow 5,100.00 - 5,100.00 G xxx -24510 Other Escrow 52,980.00 355.50 53,335.50 Fund Balance G xxx -25300 Unreserved Fund Balance at 12/31/09 1,231,324.62 3,803,085.84 5,839,073.98 10,927,888.04 21,801,372.48 Excess of Revenues over Expenses (1/1/10 to 7/31/10) (116,601.12) (2,382,775.68) 1,970,530.40 (333,660.49) (862,506.89) Total Fund Balance 1,114,723.50 1,420,310.16 7,809,604.38 10,594,227.55 20,938,865.59 Unaudited - For Management Purposes Only City of Centerville Revenue I Expense Report Fiscal Year 2010 111110 to 7131110 General Fund Revenues Account Description Property Tax / Special Assessments I State Grants Administration Licenses - Rental / Liquor Police - Fines / Forfeits / State Aid Fire Protection - Fire Relief Aid Building Inspection - Permits Electrical Inspection Animal Control - Licenses Public Works Parks Recycling Interest Earnings Other Total Revenues - General Fund Expenditures General Government Council Administration Elections Planning and Zoning Financial Administration - Audit Assessing Law and Legal City Hall /Fire Hall Total General Government Public Safety Police Protection Fire Protection Building Inspection Electrical Inspection Civil Defense Animal Control Other Protection Total Public Safety Public Works Public Works - General Public Works - Streets Public Works - Parks Maintenance Engineering Services Special Project - CR 14 Special Project - Str - 09 Special Project - Trail Total Public Works Culture and Recreation Parks/Rec. Committee Parks/Rec Programs City Festival Total Culture and Recreation Other Recycling Economic Development Other Total Expenditures - General Fund Excess of Revenues over Expenditures - General Fund 2010 Activity FY 2010 YTD as a % of through 7131110 Amended Budget Budget 862,673.43 1,673,900.00 52% 24,930.85 29,850.00 84% 10,503.44 68,500.00 15% - 125,000.00 0% 28,113.85 84,000.00 33% 2,427.00 10,000.00 24% 970.00 1,500.00 65% 5,674.10 104,000.00 5% 1,630.00 2,400.00 68% - 16,550.00 0% 12,226.88 30,000.00 41% 242.00 100.00 242% 949,391.55 2,145,800.00 44% 15,070.87 31,800.00 47% 203,423.38 368,850.00 55% 733.35 8,050.00 9% 705.42 3,180.00 22% 15,200.00 16,000.00 95% 7,714.50 17,500.00 44% 28,279.19 75,000.00 38% 7,753.02 27,700.00 28% 278,879.73 548,080.00 51% 402,614.73 689,500.00 58% 56,377.00 237,800.00 24% 79,614.93 133,900.00 59% 4,235.20 4,000.00 106% 1,505.80 1,500.00 100% 357.40 1,500.00 24% 1,044.00 1,050.00 99% 545,749.06 1,069,250.00 51% 116,932.29 186,300.00 63% 31,185.58 230,600.00 14% 39,706.60 64,300.00 62% 4,200.75 2,000.00 210% 3,115.85 11,100.00 28% 19,582.75 21,800.00 90% 4,701.30 39,800.00 12% 219,425.12 555,900.00 39% 720.00 2,000.00 36% 5,391.61 11,850.00 45% 5,194.87 5,500.00 94% 11,306.48 19,350.00 58% 10,233.32 16,400.00 62% 398.96 16,750.00 2% 10,632.28 33,150.00 32% 1,065,992.67 2,225,730.00 48% (116,601.12) (79,930.00) Unaudited - For Management Purposes Only Expenses by Object Area Debt Service Revenues Total Revenue - Debt Service Expenses City of Centerville 88,675.58 Community Development 4,628.63 Revenue / Expense Report 1,026,597.85 2010 CDBG Water hookup 6,408.29 Fiscal Year 2010 4,638.07 Unallocated (2,899,998.77) 111/10 to 7131/10 171.34 2010 Activity FY 2010 YTD as a % of Account Description through 7131110 Amended Budget Budget Salaries And Wages 287,517.79 519,800.00 55% Benefits 82,909.19 141,750.00 58% Supplies 21,615.32 37,900.00 57% Fees for Service 673,950.37 1,526,280.00 44% 1,065,992.67 2,225,730.00 48% 2004 B Bond 86,168.17 N/A 2005 A Bond 40,619.48 N/A 2009 B Bond 146,395.33 N/A 2007 A Bond 445,932.92 N/A 2009 A Bond 177,137.74 N/A 896,253.64 N/A 2004 B Bond 199,096.25 N/A 2005 A Bond 49,193.99 N/A 2009 B Bond 2,671,114.58 N/A 2007 A Bond 191,414.50 N/A 2009 A Bond 168,210.00 N/A Total Expenditures - Debt Service Excess of Revenues over Expenditures - Debt Service Other Governmental Funds Revenues Total Revenue - Other Governmental Funds Expenses 201,480.05 TE Trail 88,675.58 Community Development 4,628.63 Public Works 1,026,597.85 2010 CDBG Water hookup 6,408.29 Cable TV 4,638.07 Unallocated (2,899,998.77) Total Expenditures - Other Governmental Funds (1,769,050.351 Excess of Revenues over Expenditures - Other Governmental Funds 1,970,530.40 Enterprise Funds Revenues Total Revenue - Enterprise Funds Expenses 3,279,029.32 (2,382,775.68) Park 371.62 Pedestrian Trail Ways 81,082.40 2006 Municipal Improvement 185.78 CSAH 14 Improvements 2007 7,716.77 Developments 528.27 Downtown Redevelopment - Irrigation 111,423.87 Cable TV 171.34 Water 110,619.06 Sewer 110,690.93 Storm 22,631.56 243,941.55 Water 94,476.15 Sewer 188,175.65 Storm 294,950.24 Total Expenditures - Enterprise Funds Net Income - Enterprise Funds Unaudited - For Management Purposes Only 577,602.04 (333,660.49) N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A WA N/A N/A NIA WA N/A N/A N/A NIA en to r viffe Italics = Mew information. Normal = No change from last report. CITY OF CENTERVILLE MONTHL YENGINEERS REPORT For the August 11, 2010 City Council Meeting 1. 21 st Avenue /Backage Road (000616 - 05143 -0). Mylars have been printed and are being signed by the necessary officials as well as the Sheehys. Once the signatures are obtained and all taxes are made current, the plat can be recorded. The court date to resolve the assessment to the Sheehy parcel has been pushed back to October. 2. Old Mill Road Improvements (000616- 06147 -0). We received the signed final pay request from the bonding company. However, they have not provided all IC -134s or Lien Waivers and have stated that he will not be able to produce them. The City Attorney is reviewing the situation. 3. TE Grant Trail Project (000616- 08165 -0). The project was bid on July 13 Unfortunately, we only received 2 bids, both of which were significantly higher than the engineer's estimate. The project plans and specifications are being modified to allow completion of the project in 2011. Additionally, several elements of the park work are being packaged into alternates. Mark Statz attended the August 4 th Parks and Rec Committee meeting to discuss this scenario and gain the committee's input. With these revisions, we are hopeful that we will be able to re -bid the project with results that allow the Council to award the project and move forward with construction. If the Council is ready to do so, they could authorize the re- bidding at their upcoming meeting. City and Bonestroo staffs are working out arrangements for the inspection of the project. The federal funding will require specialized documentation as well as advanced MNDOT certifications. Proper inspection and documentation will be imperative to ensure our funding is secured. 4. 2008 Downtown Storm Water Improvements (000616- 08167 -0). Design of the project is underway. A preliminary design of the irrigation system was presented to staff and the Parks Committee for their input. We will be taking their comments and revising the layout accordingly. We have also been working with City staff to investigate the possibility of using a pump, motor and control panel which the City owns. Using this equipment may save a substantial amount of money. 5. Peltier Lake Drive Area Street & Utility Improvements (2009.01) (000616- 09169 -0), 2009 Street Improvements (2009.02) (000616- 09170 -0). A final pay request for each project is being prepared. 6. Community Development Block Grant Water Services Project (000616- 10171 -0). Bids were taken on July 8, 2010. Bids came in higher than expected. A number of different options are being considered and will be presented to the Council at an upcoming meeting. We have sixty days to make a decision on the bids. City staff is also investigating the possibility of procuring additional funding. 7. 2010 Seal Coat (000616 - 10172 -0). Bids were received on July IY". The bids were in line with the engineer's estimate and the project was awarded to Asphalt Surface Technologies, Inc. City staff held a pre construction meeting with the contractor and work will begin soon. Metro olitan Council Metro Meetings A weekly calendar of meetings and agenda items for the Metropolitan Council, its advisory events. The and standing committees, and regional Council sponsored Metropolitan Council is located at 390 Robert St N., in downtown St. Paul All meetings are held at this location unless otherwise noted. Meeting times and agendas are subject to change. Visit our website at www. metrocouncil. orp for more information. Video of meetings of the Council and some committees are now available live and archived for later viewing at www.metrocouncil.ore Week of August 2 – 6, 2010 Monday, August 2 Community Development Committee: 4 p.m., Chambers - Review of Draft Update to the 2030 Regional Parks Policy Plan; and other business. Tuesday, August 3 Canceled: MetEepel P arks a d-Qpvn Firm r Rescheduled for August 9 Wednesday, August 4 Technical Advisory Committee to the TAB: 9 a.m., Chambers - Economic Development/Transportation Pilot Program; - Chapter 152 Bridge Program Update; - Sunset Data Extension for Bloomington Killebrew Dr. Pedestrian Bridge; - TIP Amendment for St. Paul River Projects; - HSIP Project TIP Year Swap; - Final TIP Public Comment Report; - Regional Solicitation Review; and other business. Transportation Accessibility Advisory Committee: 12:30 p.m., Chambers - Metropolitan Council Transit Budget Update and Projections; - Union Depot Transit Station; - Task Force Update- CCLRT; - Metro Mobility Statistics; and other business. Canceled: Gem– 44—e ef the Aq Thursday, August 5 No meetings scheduled Friday, August 6 No meetings scheduled