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2010-09-22 CC Packet
CITY OF CENTERVILLE COUNCIL A t MEETING AGENDA erviffe Wednesday, September 22, 2010 Establu(erf 1857 6:30 p.m. or shortly thereafter OPEN FORUM 6:30 p.m.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign -up sheet and give it to the Mayor or a Staff person by 6:15 p.m. COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. PUBLIC HEARING(S) III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES 1. September 8, 2010 City Council Meeting Minutes (Pages 1 -4) V. CONSENT AGENDA 1. City of Centerville September 9, 2010 through September 22, 2010 Claims (Check #25764 - 25783) (Page 5) 2. Centennial Fire District Claims through September 15, 2010 (Ck #4483- 4509) (Page 6) 3. Centennial Police Department Claims through September 9, 2010 (Ck #8005 -8023) (Page 7) 4. Parks & Recreation Committee Request for $2,700 Reserved — Purchase Public Announcement System (Revenue from 8K Run/Walks) (Page 8) 5. Parks & Recreation Committee's Recommendation for "Large Gun" Irrigation Heads for Irrigation of Laurie LaMotte Memorial Park (Page 9) 6. Encroachment Agreements —1885 Prairie Drive — Fence & 7335 Deer Pass Drive — Patio & Deck (Page 10) 7. Transient Merchant/Peddlers License — Comcast, 30 Day Period Following Approval & Background Checks (Page 11) VI. AWARDS/PRESENTATIONS /APPEARANCES 1. Centerville Lions Member Terry Sweeney, Secretary — Use of Warming House for Annual Haunted House & Food Drive VII. OLD BUSINESS 1. Stormwater Irrigation — Authorize Bids VIII. NEW BUSINESS 1. Final Pay Request & Change Order #3 — Old Mill Road Utility & Street Improvement Project ($31,506.33 & <$2,090.79> (Pages 12 -20) 2. Res. #10 -OXX — Authorizing Prepayment of Bonds (Debt Service Fund #312 Improvements of 2004 (Page 21) 3. (County Required) Res. #10 -OXX — Council Authorizing the Execution of Encroachment Agreements with the Following Property Owners & Payment of Associated Fees for Recording: (Page 22) a. Ms. Sherwood, 1885 Prairie Drive b. Mr. & Mrs. Handahl,1937 Eagle Trail (CCAction 8111110) C. Mr. & Mrs. Longhenry, 7111 Brian Drive (CCAction 7128110) d. Mr. & Mrs. Heckman, 7335 Deer Pass Drive 4. Planning & Zoning Commission Recommendation to Amend City Code, Chapter 156, Sections 156.021 & 156.030 (Pages 23 -27) 5. Res. #10 -OXX — Authorizing Conditional Approval to Enter Into Contract for Water Service Line Improvement Project * *Available prior to Meeting ** IX. ANNOUNCEMENTS/UPDATES 1. City Administrator 2. Mayor Capra — Parade & 8K Run/Walk Recap Meeting/BSA -Cub Scout Pack 432 Adopt -a -Pole Fundraiser (Update) X. ADJOURNMENT * *REMINDERS ** Movie in the Park — September 18, 7:00 p.m. Laurie LaMotte Memorial Park Schwan's Open Skate — September 25, 2010, 4:30 p.m. — 6:30 p.m. Super Rink, Blaine Planning & Zoning Commission Meeting — October 5, 2010, 6:30 p.m. Council Chambers Parks & Recreation Committee Meeting — October 6, 2010, 6:30 p.m., Council Chambers City Council Meeting — October 13, 2010, 6:30 p.m. Council Chambers City Council Meeting — October 27 22, 2010, 6:30 p.m. Council Chambers CITY OF CENTERVILLE CITY COUNCIL MEETING September 8, 2010 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on September 8, 2010, at City Hall, 1880 Main Street. PRESENT: ABSENT: STAFF: Mayor Mary Capra Council Member Linda Broussard Vickers Council Member Jeff Paar Council Member Ben Fehrenbacher Council Member D. Love None City Administrator Dallas Larson City Finance Director Mike Jeziorski City Attorney Kurt Glaser City Engineer Mark Statz I. CALL TO ORDER Mayor Capra called the September 8, 2010, City Council meeting to order at 6:30 p.m. II. PUBLIC HEARING(S) None. III. APPROVAL OF AGENDA Mayor Capra made the following additions /corrections to the Agenda: Consent Agenda, Item #l, added Page 4a, (Check # 25752 — 25763) Old Business, Council Member Love requested to add Hydroseeding Update. Motion by Council Member Fehrenbacher, seconded by Council Member Broussard Vickers to approve the agenda as revised. All in favor. Motion carried unanimouslv. IV. APPROVAL OF COUNCIL MINUTES 1. August 25, 2010 Council Meeting Minutes City of Centerville Council Meeting Minutes September 8, 2010 Motion by Council Member Love, seconded by Council Member Paar to approve the August 25, 2010 Council Meeting Minutes as presented. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1. City of Centerville August 25, 2010 through September 8, 2010 Claims (Check #25730 -25763 & Check #8959 -8970) 2. Centennial Fire District Claims through August 31, 2010 (Check #4447 -4460) 3. Centennial Lakes Police Department Claims through August 26, 2010 (Check #7993 -8004) 4. Res. #10 -020 — Proclaiming October to be Domestic Violence Awareness Month. 5. Res. #10 -021 — Proclaiming September 17 -23, 2010 to be Constitution Week. Motion by Council Member Paar, seconded by Council Member Love to approve the Consent Agenda as presented. All in favor. Motion carried unanimouslv. VI. AWARDS/PRESENTATIONS /APPEARANCES None. VII. OLD BUSINESS 1. Resolution #10 -022 — Authorizing Purchase of Tax Forfeit Pronertv City Administrator Larson reviewed background information regarding the Tax Forfeit property. Motion by Council Member Paar, seconded by Council Member Broussard Vickers to adopt Resolution #10 -022 authorizing purchase of tax forfeit property. All in favor. Motion carried unanimouslv. 2. Hvdroseeding Ubdate. Councilmember Love stated the Planning and Zoning Commission are in favor of hydroseeding and are in the process of making amendments to the city ordinance. He added that he is in favor of holding off assessing the developer that hydroseeded instead of sodding. City Attorney Glaser stated the city could retain the whole amount of the deposit since the developer violated the ordinance. City Attorney Glaser suggested a letter be sent to the builder to try and reach a compromise on the penalty assessment. Councilmember Broussard Vickers stated she is in favor of assessing the developer within the range of $500 to $1,000. Page 2 of 4 I City of Centerville Council Meeting Minutes September 8, 2010 VIII. NEW BUSINESS 1. Merchant Agreement with RevTrak On -Line Bill Pay City Administrator Larson reviewed background information regarding RevTrak on -line bill payment. Motion by Council Member Fehrenbacher, seconded by Council Member Love to approve the Merchant Agreement with RevTrak On -Line Bill Pay. All in favor. Motion carried unanimously. 2. Resolution #10 -023 — Approving Proposed 2011 Budget & Tax Levy. City Finance Director Jeziorski presented the preliminary proposed 2011 budget and tax levy. He stated there will be an increase of 1.7 percent in the 2011 levy, water and sewer will remain the same, and stormwater will increase 50 cents per quarter. Motion by Council Member Paar, seconded by Council Member Love to adopt Resolution #10 -023 approving the vreliminary 2011 Budget and Tax Levy. Motion carried. ( 5 -1) Broussard Vickers opposed.) 3. Consideration of Approval of the Centennial Lakes Police Department 2011 Budget. City Administrator Larson reviewed background information regarding the Centennial Lakes Police Department 2011 budget. Motion by Council Member Love. seconded by Council Member Broussard Vickers to approve the Centennial Lakes Police Department 2011 Budget. All in favor. Motion carried unanimouslv. 4. Consideration of Approval of the Centennial Fire Department 2011 Budget. City Administrator Larson reviewed background information regarding the Centennial Fire Department 2011 budget. Motion by Council Member Love. seconded by Council Member Paar to approve the Centennial Fire Department 2011 Budget. All in favor. Motion carried unanimously. 5. Anoka County Broadband City Administrator Larson stated Anoka County was awarded a grant for broadband service to link all public buildings within Anoka County with a higher speed internet connection. The cost would be $135 per site, for 100mb speed, which could be shared with the fire department for the City Hall. The Public Works facility would result in Page 3 of 4 3 City of Centerville Council Meeting Minutes September 8, 2010 about $95 increase per month. He explained that it is not necessarily the need for the high speed but a benefit for the city. The fiber infrastructure would be installed along Main Street and 20 Avenue, providing the possibility of high -speed service for most of our business and industrial community. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to give tentative approval for participation in the Anoka Countv broadband proiect. All in favor. Motion carried unanimously. IX. ANNOUNCEMENTS/UPDATES Citv Administrator, Dallas Larson City Administrator Larson reviewed the Clearwater Drive mill and overlay project and advised that the contractor agreed to absorb 75 percent of the cost. Staff will send a bill to the benefitting homeowners for the additional 25 percent. 2. Citv Engineer. Mark Statz City Engineer Statz indicated he met with an irrigation contractor regarding the large gun style irrigation system. He proposed having a demonstration of the large gun irrigation style for council and staff to determine if this is a product that can be installed. 3. Mavor Capra Mayor Capra stated the City of Centerville is now on Twitter at Centervillemn. She added she attended the Rush Line Corridor meeting and advised there will be a one -year test for a commuter bus traveling from Columbus to St. Paul. Also, funding for the Park and Ride located on 35E and County Road 14 has been approved and will be completed next year. XI. ADJOURNMENT Motion by Paar, seconded by Broussard Vickers to adiourn the September 8, 2010 Citv Council Meeting at 8:00 p.m. All in favor. Motion carried unanimouslv. Mayor Capra adjourned the September 8, 2010, City Council Meeting at 8:00 p.m. Transcribed by: Barbara Suciu, Recording Secretary Timesaver Off Site Secretarial, Inc. Page 4 of 4 4 >~ Name 10100 MAIN STREET BANK Paid Chk# 025764 AFLAC 9/22/2010 Paid Chk# 025765 AMERICAN WATER WORKS 9/22/2010 Paid Chk# 025766 BATTERIES PLUS 9/22/2010 Paid Chk# 025767 BRANCH, PATRICK 9/22/2010 Paid Chk# 025768 BURMEISTER, GREG 9/22/2010 Paid Chk# 025769 CITY OF ST. PAUL 9/22/2010 Paid Chk# 025770 DTI 9/22/2010 Paid Chk# 025771 ECM PUBLISHERS INC 9/22/2010 Paid Chk# 025772 EROSION AND STORMWATER 9/22/2010 Paid Chk# 025773 HAWKINS WATER TREATMENT 9/22/2010 Paid Chk# 025774 HEALTH PARTNERS 9/22/2010 Paid Chk# 025775 L. N. SODDING 9/22/2010 Paid Chk# 025776 LEXISNEXIS OCC. HEALTH 9/22/2010 Paid Chk# 025777 MCCULLOCH, MISTY 9/22/2010 Paid Chk# 025778 MET. COUNCIL ENV. SERV. (SDS) 9/22/2010 Paid Chk# 025779 MMUA 9/22/2010 Paid Chk# 025780 PALZER, PAUL 9/22/2010 Paid Chk# 025781 TOWN CRIER PROMOTIONS 9/22/2010 Paid Chk# 025782 VACATION SPORTS 9/22/2010 Paid Chk# 025783 XCEL ENERGY 9/22/2010 Paid Chk# 500974E BI- WEEKLY ACH 9/2/2010 Paid Chk# 500987E BI- WEEKLYACH 9/16/2010 Name 10100 MAIN STREET BANK aid Chk# 000055E WELLS FARGO 9/16/2010 Paid Chk# 000056E PUBLIC EMPLOYEES RETIREMENT 9/17/2010 Paid Chk# 000057E MINNESOTA DEPT OF REVENUE 9/16/2010 Paid Chk# 000058E IRS /EFTPS 9/17/2010 Total Checks CITY OF CENTERVILLE *Check Summary Register© SEPTEMBER 2010 Check Date Check Amt 09/17/10 8:14 AM Page 1 $161.00 T. BENDER & K. STEPHAN AFLAC 1 $71.00 MEMBERSHIP RENEWAL THRU 7 -31 -1 $14.45 3.6V 600MAH NIMH $44.30 REIMBURSE EXPENSE FOR 8K RUN $82.00 REIMBURSE FOR PURCHASE OF OFF] $389.71 ASPHALT $153.85 651 - 429 -3232 - PHONE $830.25 AD FOR BID - TRAIL LINK $130.00 R. CHASE - CONSTRUCTION INSTAL $1,341.62 CHEMICALS $5,659.94 OCT. 2010 HEALTH INS. $1,712.00 SOD /DIRT/WEEDS & FERTILIZING /G $32.00 DRUG TESTING $6.74 OVER PYMT ON FINAL UT BILL $15,217.01 OCTOBER 2010 WASTEWATER SERVIC $4,200.00 SAFETY MANAGEMENT TRAI $17.01 STORM POND - FLOATS /SINKERS $29.01 CLOTHING W /CITY LOG FOR G. BUR $1,128.60 8K RUN SHIRTS/TENT RENTAUSCRE $3,008.66 1745 MAIN ST - SERV THRU 9 -6 -1 $19,470.61 PAY PERIOD 18 $16,871.40 PAY PERIOD 19 $70,571.16 Total Checks Check Date Check Amt $1,737.51 H.S.A. PAYMENT - PAY PERIOD 19 $3,139.73 PAY PERIOD 19 W/H $1,120.24 STATE W/H FOR PAY PERIOD 19 $6,199.22 FED W/H FOR PAY PERIOD 19 $12,196.70 NOTE: THERE WILL BE AN UPDATED LIST OF DISBURSEMENTS FOR APPROVAL ON 9 -22 -2010. 5 �° CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1 Check Issue Dates: 9/1/2010 - 9/15/2010 Sep 15, 2010 06:11 PM Report Criteria: Report type: Summary GL Check Check Vendor Period Issue Date Number Number 09/10 09/15/2010 4483 10500 09/10 09/15/2010 4484 10600 09/10 09/15/2010 4485 11470 09/10 09/15/2010 4486 11565 09/10 09/15/2010 4487 20354 09/10 09/15/2010 4488 30480 09/10 09/15/2010 4489 30485 09/10 09/15/2010 4490 30490 09/10 09/15/2010 4491 31008 09/10 09/15/2010 4492 31400 09/10 09/15/2010 4493 40040 09/10 09/15/2010 4494 60650 09/10 09/15/2010 4495 70500 09110 09/15/2010 4496 70578 09/10 09/15/2010 4497 120450 09/10 09/15/2010 4498 120490 09/10 09/15/2010 4499 120900 09/10 09/15/2010 4500 130250 09/10 09/15/2010 4501 130550 09/10 09/15/2010 4502 130710 09/10 09/15/2010 4503 130853 09/10 09/15/2010 4504 160050 09/10 09/15/2010 4505 180600 09/10 09/15/2010 4506 190500 09/10 09/15/2010 4507 200150 09/10 09/15/2010 4508 220200 09/10 09/15/2010 4509 240100 Grand Totals: M = Manual Check, V = Void Check Payee AMERICAN TEST CENTER, INC ANCOM COMMUNICATIONS, IN AMERI CAN FLAGS TORE. COM, I ASPEN MILLS BK ENTERPRISES CENTENNIAL UTILITIES CENTER MART CENTERPOINT ENERGY COMCAST CONTINENTAL RESEARCH CO DEEP ROCK WATER COMPANY FRATTALLONE'S HARDWARE S GRAFIX SHOPPE, INC GRAINGER CITY OF LINO LAKES LOFFLER COMPANIES, INC LYNN CARD COMPANY MTU ONSITE ENERGY MINE SAFETY APPLIANCES CO MN CHAPTER IAAI MINNESOTA SAFETY COUNCIL PAETEC CITY OF ROSEVILLE SIGNS NOW THOMAS MOTORS, INC VERIZON WIRELESS XCEL ENERGY Description FIRE TRUCK LADDER TESTING RADIO PARTS FLAGPOLE SUPPLIES UNIFORM SAFETY CAMP GRAFFITI REMO STATION 1 UTILITIES FUEL STATION 2 GAS INTERNET CENTERVILLE STATI SAFETY CAMP EXPENSE BOTTLED WATER MISC SUPPLIES 2009 ESCAPE UNIT # BLDG SUPPLIES 1ST /2ND /3RD QTR AREA LEAS COPIER MTC CONTRACT OFFICE SUPPLIES GENERATOR PARTS CASE TRAINING LEARN TO BURN SEMINAR TRAINING MATERIALS PHONES STATION 2 SEPT JPA MIS OFFICE SUPPLIES 94 S -10 PICKUP REPAIR CELL PHONES ELECTRIC STATION 2 Check Amount 915.00 13.36 70.00 399.74 297.33 112.43 225.42 21.13 188.00 337.02 38.43 20.62 49.89 259.18 11, 551.50 180.52 117.91 52.72 525.00 210.00 438.09 48.87 655.58 268.26 136.77 517.34 652.21 18,302.32 A CENTENNIAL LAKES POLICE DEPT Check Register - Police GL without invoice numbers Page: 1 Check Issue Dates: 9/1/2010 - 9/9/2010 Sep 09, 2010 02:24PM Report Criteria: Report type: Summary GL Check Ck No Description Check Period Issue Date Payee Amount 09/10 09/09/2010 8005 09/10 09/09/2010 8006 09/10 09/09/2010 8007 09/10 09/09/2010 8008 09/10 09/09/2010 8009 09/10 09/09/2010 8010 09/10 09/09/2010 8011 09/10 09/09/2010 8012 09/10 09/09/2010 8013 09/10 09/09/2010 8014 09/10 09/09/2010 8015 09/10 09109/2010 8016 09/10 09/09/2010 8017 09/10 09/09/2010 8018 09/10 09/09/2010 8019 09/10 09/09/2010 8020 09/10 09/09/2010 8021 09/10 09/09/2010 8022 09/10 09/09/2010 8023 Grand Totals: AMSAN , INC ANOKA COUNTY BREEZY POINT RESORT CMI, INC. COVERALL OF TWIN CITIES, INC DELTA DENTAL DEPUTY REGISTRAR #150 DON'S CIRCLE SERVICE, INC ENVENTIS TELECOM, INC FRATTALLONES HARDWARE, INC. IMAGE PRINTING & GRAPHICS, INC INTOXIMETERS, INC O'REILLY AUTOMOTIVE, INC PETTY CASH / BRITNI AUSTIN QWEST SHRED RIGHT, INC TELECIDE PRODUCTIONS, INC UNICARE LIFE & HEALTH INS. CO. WALLEN - FRIEDMAN & FLOYD, P.A. CLEANING SUPPLIES/TOWELS/TISSU 800 MHX RADIO BATTERY MN EMERGENCY MGR CONF LODGIN INTOXILYZER MOUTHPIECES SEPT CLEANING SERVICE OCT DENTAL INS TABS 2009 UNMARKED AUG VEH REPAIRS & MTC PHONE/LONG DISTANCE CLEANING SUPPLIES BUSINESS CARDS INTOXILIZER MOUTHPIECES STEERING WHEEL COVERS /MATS /MI EVIDENCE CONTAINERS CENTERVILLE PH SHREDDING COMPUTER SUPPORT OCT LIFE/DISABILITY INS LEGAL FEES 537.20 53.00 792.00 158.22 2,292.48 996.50 13.50 3,128.27 390.99 10.67 248.31 101.53 90.37 85.02 167.52 58.61 180.00 98.00 3,939.68 ... = Manual Check, V = Void Check 13, 341.87 7 TO: Honorable Mayor & City Council Members FROM: Kim Stephan DATE: September 16, 2010 SUBJECT: Requesting $2,700 8K Revenue be Reserved for Purchase of PA System At the June 2, 2010 Parks & Recreation Committee Meeting Mr. Tom Lee suggested to the committee that if the Music in the Parks Program is something they would like to continue they should think about purchasing a PA system as most good bands will not play for $300 if they have to bring and set up their own PA system as it is time consuming and labor intense. If the PA system were available the committee would be able to attract more good bands for lesser fee. Mr. Lee said the committee could purchase everything needed for approximately $3,200 and he will put together the information for the committee to review. Chairperson Branch asked about storage and set up. Mr. Lee said the equipment could be stored in a relatively small space, probably at Public Works and he would be able to train people to use it. Committee Member Haiden asked about renting equipment. Mr. Lee stated that renting at $250 each time the equipment would shortly pay for itself. Mr. Lee supplied the committee with information regarding which equipment is needed and costs associated. The committee has not had the opportunity to review this information as far as making a recommendation to purchase the equipment and will discuss this item further at the October 6, 2010 Parks & Recreation Committee Meeting. The committee does believe a PA system would be of great benefit to the City, not just for Music in the Park, but for all Park Programs and City Events, such as the Fete des Lacs Parade and the 8K Run. The revenue for the 2010 8K Run was $2,700 and the committee would like to request this amount be specifically designated towards the purchase of a PA system estimated at approximately $3,200. The committee feels it is important to use the revenue from the 8K Run to benefit Park Programs as this was the goal with the inception of the run. Motion was made by Committee Member Seeley, seconded by Vice - Chairperson Grahek to request City Council allocate the $2,700 revenue from the 2010 8K Race to a fund specific to buying a PA system for City Events & Park Programs to be carried over into 2011. All in favor. Motion carried unanimously. 0 MAW TO: Honorable Mayor & City Council Members FROM: Kim Stephan DATE: September 16, 2010 SUBJECT: Support of the Large Gun Irrigation Heads Chairperson Branch and Vice - Chairperson Grahek were at the demonstration of the large gun irrigation head and reported their impressions to the rest of the committee at the September 15, 2010 Parks & Recreation Committee Meeting. Initially the committee requested City Council not use these heads, feeling they were too big for a park, a safety hazard for children who would ultimately climb on them and too loud for the abutting property owners. Following the demonstration Chairperson Branch and Vice - Chairperson Grahek reported their concerns were unfounded and questions were answered sufficiently for the committee to support the use of these heads in Laurie LaMotte Memorial Park. The equipment was quiet and the water flow was relatively slow and evenly distributed. There was some wind drift at the demonstration, but the company representative said this can be prevented by wind gauges installed on the equipment. It was also questioned as to whether these can be installed high enough from the ground to help discourage children from hanging from them or damaging them and it appears they can be. Motion was made by Vice - Chairperson Grahek, seconded by Chairperson Branch to inform City Council that the Parks & Recreation Committee support the large gun irrigation heads that were demonstrated on Wednesday, September 15, 2010 for installation in Laurie LaMotte Memorial Park as all concerns have been sufficiently met. All in favor. Motion carried unanimously. 9 A TO: Honorable Mayor and Council Members FROM: Staff SUBJECT: Encroachment Agreements — Fence, Ms. Judy Sherwood, 1885 Prairie Drive & Mr. & Mrs. Brent Heckman, 7335 Deer Pass Drive DATE: September 17, 2010 Property owners have submitted the appropriate zoning permit application, sketch plan, encroachment agreement and fees for the permit and agreement. The Building Inspector and Building Official have both signed off on the permit and the location of the shed. 10 f� � R TO: Honorable Mayor and Council Members FROM: Staff SUBJECT: Transient Merchant/Peddler License — Comcast DATE: September 17, 2010 Comcast has submitted the appropriate documents and fees to obtain a Transient Merchant/Peddler License to solicit Centerville residents for 30 days for services that they offer. Staff would recommend approval of said license subject to proper background checks being completed. The license would at that time be executed by Staff. 11 CONTRACTOWS copy. Owner: City of Centerville, 1880 Main St_, Centerville, MN 55038 Date: November 5, 2008 For Period: 2/22/2008 to 1115!2008 Request No: 6 AND FINAL Bonestroo Contractor: Precision Excavating & Grading LLC, 2104 Pierce/Saint Croix Rd., Baldwin, WI 54002 CONTRACTOR'S REQUEST FOR PAYMENT OLD MILL ROAD UTILITY AND STREET IMPROVEMENTS BONESTR00 FILE NO. 000616-06147-0 RECEIVED SUMMARY SUN 1 1 709 1 Original Contract Amount 2 Change Order - Addition 3 Change Order - Deduction 4 Revised Contract Amount 5 Value Completed to Date 6 Material on Hand 7 Amount Earned 8 Less Retainage 0% 9 Subtotal 10 Less Amount Paid Previously 11 Liquidated damages - 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO Recommended for Approval by: BONESTR00 Approved by Contractor: PRECISION EYXAYATiNG & GRAD G LLC r r� Specified Contract Completion Date: 61606147- OREQ6Final )ds 6 AND FINAL 12 $ 297,494.75 $ 950.00 $ 2,090.78 $ 296,353.97 $ 296,353.97 $ 0.00 $ 296,353.97 $ 0.00 $ 296,353.97 $ 264,847.64 $ 0.00 $ 31 ,506.33 Approved by Owner: CITY OF CENTERVILLE Date: 81608147 -0REQ6F= ids 13 Contract Unit Current Quantity Amount No, Item Unit Quantity Price Quantity to Date to Date PART 1 -SITE GRADING; 1 MOBILIZATION LS 1 6000.00 1 $6,00000 2 TRAFFIC CONTROL LS 1 100000 1 $1,000.00 3 DEWATERING LS 1 1.00 1 $100 4 TEMPORARY ROCK CONSTRUCTION ENTRANCE TN 75 20.00 8153 $1,630.60 5 REMOVE BITUMINOUS PAVEMENT SY 2500 1.00 2500 $2,50000 6 REMOVE CONCRETE CURB AND GUTTER LF 215 4.00 163 $652.00 7 REMOVE LANDSCAPE WOOD BARRIER, LS 1 500.00 1 $500.00 8 REMOVE RCP CULVERT LF 60 4.00 32 $128.00 9 REMOVE CMP CULVERT LF 60 2.00 43 $86,00 10 REMOVE SANITARY SEWER PIPE LF 25 5.00 $0.00 11 SALVAGE AND REINSTALL EXISTING CMP CULVERT LF 45 5.55 23 $127.65 12 SALVAGE AND REINSTALL MAILBOX EA 4 100.00 4 $40000 13 SALVAGE, STOCKPILE, AND REINSTALL AGGREGATE BASE CY 350 4.50 320 $1,440.00 14 SALVAGE, STOCKPILE, AND RESPREAD EXISTING TOPSOIL LS 1 3300.00 1 $3,300.00 15 SILT FENCE, MACHINE SLICED LF 500 1.40 10 $14.00 16 CLEAR AND GRUB LS 1 1500.00 1 $1,500.00 17 COMMON EXCAVATION (EV) CY 3890 400 3885 $15,540.00 18 SUBGRADE EXCAVATION (EV) CY 1000 4.00 944 $3,776.00 19 TOPSOIL BORROW (LV) CY 250 12.00 71 71 $852.00 20 PROTECTION OF C8 IN STREET - FURNISH AND INSTALL WIMCO EA 5 195.00 5 $975.00 21 SODDING, LAWN TYPE SY 915 4.00 133 $532.00 22 SEEDING, INCI MNDOT SEED MIX 270, FERTILIZER, MULCH, AND DISK ANCHOR AC 1 1500.00 0.15 2.52 $3,780.00 TOTAL PART 1 -SITE GRADING: $44,734.25 PART 2 - SANITARY SEWER: 23 CONNECT TO EXISTING SANITARY SEWER MANHOLE EA 1 400.00 1 $400.00 24 8" PVC SANITARY SEWER, SDR 35, ALL DEPTHS LF 699 19.00 690 $13,110.00 15 4' DIA SANITARY MH, INCL R -1733 CSTG, AND CONC ADJ RINGS EA 3 1800.00 3 $5,400.00 26 4' DIAMETER SANITARY MANHOLE OVERDEPTH LF 19 150.00 14 $2,10000 27 8" X 4" PVC WYE, SDR 35 EA 5 55.00 6 $330.00 28 10" X 4" SADDLE WYE, SDR 35 EA 1 75.00 1 $75.00 29 8" PVC PLUG EA 3 50.00 3 $150.00 30 IMPROVED PIPE FOUNDATION LF 699 2.00 770 $1,540.00 31 CLOSED CIRCUIT TV INSPECTION LF 699 1.00 792 $792.00 TOTAL PART 2 - SANITARY SEWER: $23,897.00 PART 3 - WATER MAIN: 32 CONNECT TO EXISTING 8" WATER MAIN EA 1 400.00 1 $400.00 33 8" PVC C900 WATER MAIN LF 660 2400 654 $15,696,00 34 6" PVC C900 WATER MAIN LF 35 21.00 64 $1,34400 35 8" GATE VALVE AND BOX EA 1 1250.00 1 $1,25000 36 HYDRANT WITH VALVE EA 2 3100.00 2 $6,200.00 37 DUCTILE IRON FITTINGS LB 1400 2.50 1172 $2,930.00 38 IMPROVED PIPE FOUNDATION LF 695 200 300 $600.00 TOTAL PART 3 - WATER MAIN: $28,410.00 PART 4 - SERVICES: 39 1 " CORPORATION STOP WITH 8" SADDLE EA 6 125.00 7 $87500 40 1 " CURB STOP AND BOX "K" EA 6 145.00 7 $1,01500 41 1" TYPE COPPER WATER SERVICE LF 320 17.00 370 $6,29000 42 4" PVC, SCH. 40 SERVICE PIPE LF 170 1600 352 $5,632.00 43 IMPROVED PIPE FOUNDATION LF 300 200 $0.00 44 INSULATION, 4" THICK SY 25 2600 18 $468.00 TOTAL PART 4 - SERVICES: $14,28000 81608147 -0REQ6F= ids 13 6160614 7.0REQ6flns1 ids 14 Contract Unit Current Quantity Amount No. PART 5 -STORM SEWER: Item Unit Quantity Price Quantity to Date to Date 45 CONNECT TO EXISTING CATCH BASIN EA 1 350.00 1 $350.00 46 15" RCP STORM SEWER, CLASS 5 LF 453 26.00 453 $11,778.00 47 24" RCP STORM SEWER, CLASS 3 LF 232 37.00 233 $8,621.00 48 24" FLARED END SECTION, INCLUDING TRASH GUARD EA 1 1375.00 1 $1,375.00 49 4' DIA STORM SEWER CBMH, INCL R- 3067 -VB CSTG, AND CONC AN RINGS EA 2 1300.00 2 $2,600.00 50 4' DIA STORM SEWER CBMH, INCL. R- 3067 -V CSTG, AND CONC ADJ RINGS EA 1 1325.00 1 $1,325,00 51 4' DIA STORM SEWER MH , INCL. R -1733 CSTG, AND CONC ADJ RINGS EA 1 1500.00 1 $1,50000 52 CLASS III RANDOM RIPRAP CY 12 55.00 13 $715.00 53 IMPROVED PIPE FOUNDATION LF 200 2.00 $000 54 CLOSED CIRCUIT TV INSPECTION LF 685 1.00 685 $685.00 TOTAL PART 5 - STORM SEWER: $28,949,00 PART 6 - STREETS: 55 SAWING BITUMINOUS PAVEMENT LF 315 2.00 66 245 $490.00 56 SUBGRADE PREPARATION - STREET SY 3300 0,50 3200 $1,600.00 57 GEOTEXTILE FABRIC, TYPE V SY 3300 1.30 3200 $4,160.00 58 SELECT GRANULAR BORROW (CV) CY 2000 9.50 2381 $22,619.50 59 AGGREGATE BASE, CLASS 5 TN 1570 12.75 1934 $24,658.50 60 TYPE LV 3 NON WEARING COURSE MIXTURE (B) TN 380 52.50 364.2 $19,120.50 61 TYPE LV 3 WEARING COURSE MIXTURE (B) TN 290 58.25 271.21 321.59 $18,732.62 62 BITUMINOUS MATERIAL FOR TACK COAT GAL 275 2.00 80 120 $240.00 63 SURMOUNTABLE CONCRETE CURB AND GUTTER LF 1470 895 1438 $12,87010 64 ADJUST EXISTING CATCH BASIN CASTING EA 1 12500 1 $125,00 65 ADJUST EXISTING MANHOLE CASTING EA 2 175.00 3 $525.00 66 4" PERFORATED POLYETHYLENE PIPE, WITH SOCK WRAP LF 1500 300 1465 $4,395.00 67 STREET SWEEPER (PICKUP BROOM W /OPERATOR) HR 5 100,00 4 20 $2,000.00 TOTAL PART 6 - STREETS: $111,53622 ALTERNATE N0. 1 - POND AND WETLAND CONSTRUCTION: 68 SILT FENCE, MACHINE SLICED LF 1000 200 600 $1,200.00 69 CLEAR AND GRUB LS 1 500000 1 $5,000.00 70 SALVAGE, STOCKPILE, AND RESPREAD EXISTING TOPSOIL LS 1 5500.00 1 $5,500.00 71 COMMON EXCAVATION (EV) CY 4600 2.50 4600 $11,500.00 72 TOPSOIL BORROW (LV) CY 500 12.00 $0,00 73 SOIL BLEND FILTRATION MEDIA CY 150 45.00 150 $6,750.00 74 12" RCP STORM SEWER, CLASS 5 LF 8 35.00 8 $280.00 75 12" RCP FLARED END SECTION, INCL TRASH GUARD EA 2 700.00 2 $1,400.00 76 6" PERFORATED POLYETHYLENE PIPE, INCL. SOCK WRAP, AGGREGATE, AND FABRIC LF 110 1200 110 $1,32000 77 6" PVC SOLID COVER CLEAN OUT • PER DETAIL EA 1 200.00 1 $200.00 78 EMERGENCY OVERFLOW SWALE WITH ENKAMAT SY 15 30.00 $0.00 79 CLASS II RANDOM RIPRAP CY 75 50.00 84 $4,200.00 80 SEEDING, INCL. MNDOT SEED MIX 270, FERTILIZER, MULCH, AND DISK ANCHOR AC 1.2 1200.00 12 $1,440.00 81 MNDOT MIX W5 - WETLAND MITIGATION AREAS AC 0.5 5000.00 0.5 $2,500.00 82 MNDOT MIX 328 - INFILTRATION AREAS AC 0.15 6500.00 0.15 $975.00 83 EROSION CONTROL BLANKETS, CATEGORY 3 SY 1150 115 1150 $1,322 50 84 MNDOT MIX 190 - TEMPORARY SEED FOR STOCKPILE LS 1 50000 $000 TOTAL ALTERNATE NO. 1 - POND AND WETLAND CONSTRUCTION: S43,58750 CHANGE ORDER NO.2 1 INSTALLATION OF 12" STORM SEWER CULVERT LS 1 950.00 1 $95000 TOTAL CHANGE ORDER NO 2 $950.00 6160614 7.0REQ6flns1 ids 14 No. CHANGE ORDER NO. 3 1 TOPSOIL BORROW 0) TOTAL CHANGE ORDER NO 3 Contract Unit Current Quantity Amount Item Unit Quantity Price Quantity to Date to Date LS 1 -209078 $0.00 $0.00 TOTAL PART 1 - SITE GRADING: TOTAL PART 2 - SANITARY SEWER: TOTAL PART 3 - WATER MAIN: TOTAL PART 4 -SERVICES: TOTAL PART 5 - STORM SEWER: TOTAL PART 6 - STREETS: TOTAL ALTERNATE N0. 1 - POND AND WETLAND CONSTRUCTION: TOTAL CHANGE ORDER NO. 2 TOTAL CHANGE ORDER NO.3 TOTAL WORK COMPLETED TO DATE 61606147 -0REWinal, )ds $44,734.25 $23,89700 $28,410.00 $14,280.00 $28,949.00 $111,53622 $43,587.50 $950.00 $000 $296,353.97 15 PROJECT PAYMENT STATUS OWNER CITY OF CENTERVILLE BONESTR00 FILE NO. 000616- 06147 -0 CONTRACTOR PRECISION EXCAVATING & GRADING LLC CHANGE ORDERS No. Date Description 1 ! 10/9/2007 This Change Order adjusts the substantial completion date from I September 29, 2007 to October 19, 2007. See Change Order. 2/5/2008 This Change Order provides for additional work on this project. See Change Order, 10/29/2008 This Change Order provides for balancing of this project for accounting purposes. See Change Order. 4 Total Change Orders 2 3 PAYMENT SUMMARY No. From To 1 08/15/2007 09/06/07 2 09/07/2007 09/20/07 I 3 09/21/2007 10/17/07 4 10/1812007 11/20/07 5 11/21/2007 02/21/08 6 AND FINAL 02/22/2008 11/05/08 Material on Hand Total Payment to Date Retainage Pay No, 6 AND FINAL Total Amount Earned 61606947 -0RE06Ftnal xis Amount $950,00 ($2,090.78) ($1,140.78) Payment Retainage Completed 47,933.20 2,522.80 50,456.00 I 27,466.88 3,968.43 79, 368.51 67,223.42 7,506.50 150,130.00 104,751.17 13,019.74 260,394.41 17,472.97 13,939.35 278,786.99 31,506.33 ( 296,353.97 $296,353.97 10riginal Contract Change Orders $296,353.97 Revised Contract I $297,494.75 ($1,140,78) $296,353.97 Fi 7' V Owner: City of Centerville, , 1880 Main Street, Centerville, MN, 7 � e i 4)lhr 5, 2U8 Contractor: Precision Excavating Grading LLC 2104 Pierce/Saint q g Croix Rd, Baldwin, WI, 54002 Bonestroo Bond Company: Granite Re Inc, ,14001 Quail Plaza Dr, Oklahoma City, OK, 73134 Bond No: GRWI15905B CHANGE ORDER NO. 3 OLD MILL ROAD UTILITY AND STREET IMPROVEMENTS BONESTR00 FILE NO. 000616 - 06147 -0 Descritation of Work This Change Order provides that less topsoil was required on this project that provided for in the quantities. Contract Unit Total No. Item Unit Quantity Price Amount CHANGE ORDER NO.3 1 TOPSOIL BORROW (LV) LS 1 ($2,090.78) ($2,090.78) TOTAL CHANGE ORDER NO. 3: ($2,090.78) 61606147CH03.xrs 7 Original Contract Amount $297,494.75 Previous Change Orders $950.00 This Change Order ($2,090.78) Revised Contract Amount (including this change order) $296,353.97 CHANGE IN CONTRACT TIMES Original Contract Times: Substantial Completion (days or date): Ready for final Payment (days or date): Increase of this Change Order: Substantial Completion (days or date): Ready for final Payment (days or date): Contract Time with all approved Change Orders: Substantial Completion (days or date): Ready for final Payment (days or date): Recommended for Approval by: BONESTR00 Date: Approved by Contractor: Approved by Owner: PRECISION EXCAVATING & GRADING LLC CITY OF CENTERVILLE Date Date cc: Owner Contractor Bonding Company Bonestroo & Assoc. 61606147CH03.xls 18 c to e' fir 'E _1857 September 7, 2010 Attn. Dominic Mutschler Minnesota Department of Revenue Mail Station 6610 St. Paul, MN 55146 -6610 Re: Project Close -out Dear Mr. Mutschler: B 1 5 1 LA -t C_ 1880 Wain Street, Centervilfe, W5V'5SO38 651- 429 -3232 or Fa1,651- 429 -8629 I have attached an IC -134 for the contractor Curb Masters. As I described on the phone, this contractor hasn't been paid by the general or his bonding company because he failed to file on the bond within the legal timelines. As such he will not be paid by the bonding company and has refused to provide an IC -134. In order to close out the project, I need an IC -134 to verify that this contractor has met his obligations to the State of Minnesota. Please complete the attached and return it to me. Thank you. Yours truly, Dal as Larson, City Administrator Enc. 19 MINNESOTA• REVENUE This affidavit must be approved by the Minnesota Department of Revenue before the state of Minnesota or any of its subdivisions can make final payment to contractors. e w , o d d I 0 �e O V Please type or print clearly. This will be your mailing label for returning the completed form. -- — — — — — — Company name — — — — — — — — 1 Daytime phone Minnesota tax ID number Curb Masters, Inc. Address Total contract amount Month /year work began 500 W. Poplar Street $ 12,870.10 October 2007 city State Zip Code Amount still due Month /year work ended Stillwater, MN 55082 -41 ` ------ ---- f $ 12,870.10 - -- --- November 2007 Project number Project location Old Mill Road, Centerville, MN 55038 Project owner Address city State Zip code City of Centerville 1880 Main Street, Centerville, MN 55038 Did you have employees work on this project? QYes❑ No If no, who did the work? Check the box that describes your involvement in the project and fill in all information requested. ❑ Sole contractor ✓❑ subcontractor Name of contractor who hired you Precision Excavating and Grading, LLC Address 2104 Pierce /St/ Croix Rd, Baldwin, WI 54002 ❑ Prime contractor—if you subcontracted out any work on this project, all of your subcontractors must file their own IC134 affidavits and have them certified by the Department of Revenue before you can file your affidavit. For each subcontractor you had, fill in the information below and attach a copy of each subcontractor's certified ICi34. If you need more space, attach a separate sheet. Business name Address Owner/Officer I declare that all information 1 have filled in on this form is true and complete to the best of my knowledge and belief. I authorize the Department of Rev - m enue to disclose pertinent Information relating to this project, including sending copies of this form, to the prime contractor if I am a subcontractor, and to = any subcontractors If I am a prime contractor, and to the contracting agency. Contractor's i - na ' tur 0 e . � Title 1� Date Mail to: innesota evenue, Mail Station 6616, St. Paul, MN 55146 6610 Certificate of Compliance \ Based on records of the Minnesota Department of Revenue, I certify that the contractor who has signed this certificate has fulfilled all the requirements of Minnesota Statutes 290.92 and 270C.66 concerning the withholding of Minnesota income tax from wages paid to employees relating to contract services with the state of Minnesota and /or its subdivisions. Department of Revenue approval Date Stock No. 5000134 (Rev. 1/07) a cA r � 1�'t 1��uS�S �-o `'�y')E► L p+� X4 (� 20 Res. #10 -0 A RESOLUTION AUTHORIZING PREPAYMENT OF BONDS WHEREAS, a certain debt service fund #312 was established to account for revenue and expenses related to improvements of 2004, and WHEREAS, certain bonds were issued on June 22, 2004, to finance such improvements, and such bonds provided the ability to make early call and redemption of bonds maturing on or after February 1, 2012, at any time after February 1, 2011, and WHEREAS, assessments have been paid and adequate balance has accumulated permitting early redemption of a portion of the bonds. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA: 1. The Council hereby authorizes call and early redemption of bonds issued June 22, 2004, specifically the bond maturities of 2019 through 2020 (cusips 152222 -HH -1 and 152222 -HJ -7) in the amount of $380,000 to be redeemed on February 1, 2011. 2. The Mayor and Administrator are authorized to execute any and all documents necessary to accomplish the early call notice and prepayment. 3. Notice shall be given to the paying agent as required in the bond covenants, of the City's intention to make such early redemption. Adopted by the City Council this _ day of October, 2010. Mary Capra, Mayor Attest: Teresa Bender, Clerk 21 City of Centerville Res. #10 -0 A RESOLUTION AUTHORIZING ENCROACHMENT AGREEMENTS & RECORDING FEES ASSOCIATED WITH SAME WHEREAS, it is proposed that the City of Centerville enter into encroachment agreements with owners of the following residential properties: 1885 Prairie Drive, Lot 6, Block 2, Centerville Heights — Fence 1937 Eagle Trail, Lot 9, Block 2, CenterVilla — Shed 7111 Brian Drive, Lot 9, Block 1, Hardwood Pond Estates — Retaining Wall 7335 Deer Pass Drive, Lot 8, Block 1, Deer Pass — Patio & Deck NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA: 1. Approves the above stated encroachment agreements and the payment of associated with recording. 2. Authorizes the Clerk or designee to forward these documents and fees to Anoka County for recording. Adopted by the City Council this 22nd day of September, 2010. Mary Capra, Mayor Attest: Teresa Bender, Clerk 22 CITY OF CENTERVILLE ANOKA COUNTY, MINNESOTA ORDINANCE # SECOND SERIES AN ORDINANCE AMENDING CITY CODE, CHAPTER 156 THE CITY COUNCIL OF THE CITY OF CENTERVILLE ORDAINS: Section 1. Findings and Conclusion. WHEREAS, the Planning and Zoning Commission is tasked to fulfill the goals of the Centerville Comprehensive Plan. WHEREAS, that Comprehensive Plan guided certain industrial zoned areas to be repurposed for commercial uses. (Hereinafter, "repurposed area. ") WHEREAS, prior to the formation of that Comprehensive Plan, the City created a tax increment financing district (hereinafter, "TIF district ") which successfully attracted businesses to locate in the repurposed area. WHEREAS, the existing and conforming businesses in the repurposed area (hereinafter, "businesses ") desire to build upon their investments and goodwill. WHEREAS, on August 3, 2010, the Commission held a public hearing to discuss changes to the repurposed area and Chapter 156.030 of the Centerville Code. As a result of that hearing the Commission makes the following findings of fact: Rezoning the repurposed area from industrial use (I -1) to commercial use (B -1) is in keeping with the guidance set forth in the Comprehensive Plan. The City can recover the maximum benefit from the TIF district in the repurposed area by maintaining high property values and retaining viable businesses. In order to do so these businesses must remain and flourish in the repurposed area. Businesses are likely to remain and flourish in the repurposed area if they can continue their current industrial uses, and maximize their investments and goodwill. This includes creating opportunities for these businesses to expand and grow in the future. Allowing these businesses to continue in the new commercial zone with interim industrial uses balances the need for business opportunities and investment growth while allowing for future conversion of the repurposed area from industrial to commercial uses. Based on these findings, the Commission concludes and proposed the attached amendments to Chapter 156.030 of the Centerville Code. The Commission recommends that the City Council adopt these findings and amendments to Chapter 156.030. 23 Section 2. City Code Chapter 156, is hereby amended by inserting the following section as 156.021: § 156.021 HIGH - DENSITY MULTI - FAMILY RESIDENTIAL DISTRICT (R -3). (A) Purpose. It is intended that the R -3 District provide for higher- density residential district where a variety of dwelling types are permitted, provided the overall density of the property meets the district goal of 12 units per acre. The design and circulation of new residential areas are also intended to be complementary with and enhance the community's small -town atmosphere. All development within this district shall be submitted for consideration through the Planned Unit Development process. A site submitted for Planned Unit Development in this district shall be a minimum of two acres. (B) Permitted uses and structures. (1) Multi - family projects. (2) Single - family attached or detached dwellings where in combination with multi - family dwellings on the development property meet the district density goal; (3) Accessory uses; (4) Daycare facility; (5) Home occupations. (6) Public parks and buildings. (C) Special Requirements. (1) Existing uses that are not in conformance with this section may not be expanded, but may continue as nonconforming uses. These nonconforming uses may be repaired and maintained and are allowed minor improvements that do not expand the use. (2) In making decisions about land use compatibility and dimensional criteria for uses and structures, the City shall have broad discretion to protect the public health, safety and welfare; and to protect the integrity of surrounding residential neighborhoods. Development or redevelopment of any parcel shall be accomplished by submitting application as a Planned Unit Development. (3) No development in this district is permitted without city water and sanitary service. (4) Appendix A, "District Regulations Lot and Yard Requirements" is hereby amended to include requirements that shall apply to this district. Section 2. City Code Chapter 156, Section 156.030, is hereby amended by inserting the following as section (N): 2 24 (N) Interim uses. (1) Industrial uses that existed on a site in the I -1 Industrial district as a legal, fully conforming use prior to the site being rezoned from I -1 to B -1, may continue and be expanded on that site as if located in an I -1 District until the use is changed to a use that is permitted in this district. After it is changed to a use permitted the B -I district, it may not thereafter be used except as permitted in this district. Where the proposed change from I- 1 to B -1 has been initiated by the City, the Planning and Zoning Commission shall simultaneously with making such zoning change, determine whether such parcel is a fully conforming industrial use qualifying for interim use status. Where a positive determination is made, the action shall be filed with the Anoka County Recorder. Section 3: City Code Chapter 156, Exhibit A shall be amended by adding the following requirements for R -3 Multi - Family Residential zoning districts to the Table 1. R -3 Multi - Family Residential Minimum Area: See district requirements Minimum Width: Front Setback Rear Setback: Side Setback: Minimum Bld Size Minimum Garage Size 100 ft. 30 ft. 25 ft. 10 ft. 220 sq ft. Section 4: Effective Date: This ordinance shall be effective immediately upon its passage and publication of the summary hereby adopted and attached as Exhibit A, according to law. PASSED AND DULY ADOPTED this day of , 2010 by the City Council of the City of Centerville. Mary Capra, Mayor ATTEST: Teresa Bender, City Clerk 3 25 APPENDIX A TABLE 1: DISTRICT REGULATIONS LOT AND YARD REQUIREMENTS District Regulations Zoning District Min. Area Min. Front Rear Side Min. Bldg. Min. Width Setback Setback Setback Size Garage Ground Size Floor Sq. Ft. R -1 Rural 10 acres 300 ft. 35 ft. 25 ft. 10 ft. 1,050 ft. N/A Residential* R -2A Single- 11,500 ft. 80 ft. 30 ft. 25 ft. 10 ft. 900 ft. 440 ft. Family Residential* R -2 Single- 15,000 ft. 100 ft. 35 ft. 25 ft. 10 ft. 1,050 ft. 440 ft. Family Residential* R -3 See district. 100 ft. 30 ft. 25 ft. 10 ft. 220 Multi- Family Requirements Residential R -4 Single- 17,500 ft. 100 ft. 35 ft. 25 ft. 10 ft. 1,050 ft. 220 ft. Family Manufactured Housing* R -5 Single- 17,500 ft. 100 ft. 35 ft. 25 ft. 10 ft. 1,200 ft. 600 ft. Family Residential — Estate* B -1 Commercial 20,000 ft. 150 ft. 30 ft. 30 ft. 20 ft. 1,000 ft. N/A I -1 Industrial 1 acre 200 ft. 50 ft. 30 ft. 20 ft. 5,000 ft. N/A P -1 Public/Semi- 20,000 ft. 150 ft. 35 ft. 30 ft. 20 ft. 1,000 ft. N/A Public M-1& M -2 Specifications to be determined as a Planned Unit Development, Setback are governed by the Mixed Uses Building Code. NOTES: * The minimum size of any residential building shall either be the ground floor square footage as stated in this Table, or a minimum of 1,650 finished square feet for the total structure, whichever is greater at the time of building permit issuance. 4 26 Exhibit A Summary of Ordinance Second Series Notice is hereby given, that on , 2010, Ordinance Number Second Series, entitled "AN ORDINANCE AMENDING CITY CODE, CHAPTER 156, was adopted by the City Council of Centerville, Minnesota. Notice is further given that due to the lengthy nature of the ordinance, the City Council has directed that this title and summary be prepared for publication pursuant to Minn. Stat. 412.191, Subd. 4. Notice is further given that a complete printed copy of the ordinance is available for inspection by any person during normal business hours of the City Clerk, 1880 Main St., Centerville, MN, or will be mailed to anyone requesting it by telephone (651) 429 -3232. Notice is further given that the general purpose of the ordinance is to amend the code as it relates districts and interim uses. Section 1. This section adopts findings and justifies the proposed text of the ordinance. Section 2. This section establishes a new R -3 High Density Multi - family Residential zoning district. The district permits multi- family and single family developments that attain a minimum density of 12 units per acre of land. Section 3. This section amends Section 156.030 to allow certain industrial uses as interim uses in the B -1 Commercial District. Section 4. This section inserts the lot requirements for R -3 Multi- Family Residential into Table 1 of Appendix A. Section 5. This section provides that the effective date shall be upon publication of this summary. Notice is further given that the Council has by at least 4/5 vote approved this public notice on the day of , 2010. Teresa Bender, City Clerk Published in the Citizen on , 2010. E 27 terviTe `lstahlished 1,157 City of Centerville August 2010 Financial Statement Analysis Prepared September 8, 2010 The summary below was derived from observations related to the City of Centerville's monthly financial statements, which should be read in conjunction with the analysis below. The City of Centerville utilizes a fund accounting system consisting of a General Fund, Debt Service Funds, Other Governmental Funds and Enterprise Funds. Staff reviewed the supporting documentation available in the areas discussed below and evaluated the key factors used to develop the actual historical data and annual budget in determining that they are reasonable in relation to the financial statements taken as a whole. Balance Sheet Assets Cash and Cash Equivalents: The City of Centerville ended the month of August with $5,540,931 in reconciled bank balances. A summary of the City's cash account holdings is chronicled on the attached bank reconciliation sheet. The City also has $50,000 in depository funds being utilized at Twin Cities Community Capital Fund in order to help provide the financing needs of city businesses. Taxes Receivable: The City has tax receivables of roughly $80,707 — delinquent taxes derived from balances remaining from 2004 through 2009. Special Assessments Receivable: The City has special assessment receivables from various sources in the amount of $34,174 — delinquent special assessments are derived from balances remaining from 2006, 2008 and 2009. Special Assessments Deferred: The City has future special assessment principal balances from various sources in the amount of $2,891,894. These are outstanding principal balances with annual payment schedules, which are then used to assist in the payment of there respective bond issues. General Receivables: The City has receivables of roughly $45,294 at month's end. Interfund Loans: The Sewer fund has loaned $448,828 to the General Fund, $283,312 to the Park Capital Project Fund, $110,000 to the Storm Water Fund and $371,334 to the 2009 B Bond fund — totaling $1,213,474. Inventory: The City has roughly $3,469 worth of water meters that are held and distributed on a need basis. Land /Other Fixed Assets: The City has roughly $23,332,000 in land, infrastructure and other fixed assets (net of depreciation) at the end of August. Liabilities Current Liabilities: The city accrued $13,939 in retainage fees from Precision Excavating for the Old Mill road project and another $48,579 in relation to the 2009 street project. Long Term Debt: The City of Centerville has five outstanding bond issues as of 8/31/10 -2004 B, 2005 A, 2007 A, 2009 B, and 2009 A. The total current debt (principal to be paid back in 2010) is $11,812. Total long term debt outstanding (principal to be paid back 2011 through 2025) is $10,809,438. W Fund Balance Fund Balance: The City of Centerville began fiscal year 2010 with a General Fund balance of $1,231,325 and has since (1/1/10 through 8/31/10) incurred an excess of expenditures over revenues of ($299,432)- 4eaving the City with a total General Fund balance of $931,892 at the end of August. Revenue / Expense Statement — General Fund Revenue Property Tax and State Grants: The City received roughly $862,673 in general levy dollars through the month of August. Overall, property tax generated revenue is at 52% of the year to date budget. Interest Earnings: The City has received $13,256 in interest revenue or 44% of the year to date budget through the month of August. Administration: Administration revenue consists of mostly fees derived from the selling of liquor licenses. The City has received $25,827 in Administration revenue or 87% of the year to date budget through the month of August. Police Aid: The City received $12,724 in Police associated revenue through the month of August or 19% of the year to date budget. Fire Aid: The City has not received any revenue in this classification through the month of August. Building Inspection: Building inspection revenues are comprised of the various permits associated with building projects — plumbing, building, mechanical, and etc. The City has received roughly $29,486 in Building inspection revenue or 35% of the year to date budget. Overall, general fund revenues are coming in at roughly 45% of the year to date budget through August. Expenses General Government: General Government expenditures include salaries / benefits, supplies and purchased services in conjunction with activities performed by the Mayor, four City Council Members and City Administration. General Government expenditures total roughly 324,449 or 59% of the year to date budget. Public Safety: The City of Centerville has a joint powers agreement with Circle Pines and Lexington that funds the Centennial Lakes Police Department. A similar arrangement with Lino Lakes and Circle Pines funds the Centennial Fire District. Public Safety expenditures totaled roughly $641,001 or 60% of the year to date budget through August. Public Works: Public Works expenditures include salaries / benefits associated with the departments four full time employees. This classification also captures expenditures of supplies and purchases services that are used to maintain the city parks and streets. Public Works expenditures totaled roughly $266,111 or 48% of the year to date budget through August. Culture and Recreation: The Culture and Recreation budget consists of expenditures incurred by the City's committee, recreation programs, and the city festival. Culture and Recreation expenditures totaled roughly $13,716 or 71 % of the year to date budget. Other: This classification consists of items associated with development and the city's recycling program. Other expenditures totaled roughly $10,934 or 33% of the year to date budget. Overall, General Fund expenditures totaled roughly $1,256,212 through August or 56% of the year to date budget. Analysis Prepared By: Michael Jeziorski Finance Director 29 City of Centerville Bank Reconciliation Fiscal Year 2010 8/31/10 ,5 :° _ ) „ •'t. 4 81112010 s Mainstreet Bank Main Checking 369,870.73 132,080.85 513,098.91 100,000.00 18.03 88,870.70 Flex Savings 4,330,209.16 (100,000.00) 3,748.84 4,233,958.00 CD 1,000,000.00 1,000,000.00 5,700,079.89 132,080.85 513,098.91 - 3,766.87 5,322,828.70 Smith Barney Money Market 9,275.12 248.68 0.56 9,524.36 CD - Capital One Bank 90,000.00 90,000.00 CD - Dora[ Bank 96,000.00 (248.68) 248.68 96,000.00 CD - Citi Bank 62,000.00 62,000.00 257,275.12 - - - 249.24 257,524.36 Total Cash per Statements 5,957,355.01 132,080.85 513,098.91 - 4,016.11 5,580,353.06 G xxx -10100 BDS 5,540,931.14 Outstanding 39,421.92 Total 5,580,353.06 Unreconciled - OK MB Collateral 6,431,923.99 Unaudited - For Management Purposes Only 30 City of Centerville Balance Sheet Fiscal Year 2010 8/31110 Fund Balance G xxx -25300 Unreserved Fund Balance at 12131/09 1,231,324.62 3,803,085.84 5,839,073.98 10,927,888.04 21,801,372.48 Excess of Revenues over Expenses (1/1/10 to 8/31/10) (299,432.42) (2,392,157.67) 1,940,525.64 (253,543.80) (1,004,608.25) Total Fund Balance 931,892.20 1,410,928.17 7,779,599.62 10,674,34424 20,796,76423 Unaudited - For Management Purposes Only 31 Other G xxx -20600 Contracts Payable (Retainage) 62,518.70 Governmental G xxx -20800 State Sales and Use Tax - Fund Name General Fund Debt Service Funds Enterprise Funds All Funds • xxx -10100 Cash 1,409,200.68 1,782,262.47 452,288.11 1,897,179.88 5,540,931.14 • xxx -10200 Petty Cash 199.00 (5,659.78) - 199.00 • xxx -10250 Cougar Cash 150.00 - 150.00 G xxx -10410 Twin Cities CCF - (126.00) 50,000.00 50,000.00 G xxx -10450 Interest Receivable on Invest 18,447.06 (62.08) G xxx -21715 Dental Insurance - 18,447.06 G xxx -10700 Taxes Receivable - Delinquent 80,707.10 G xxx -21717 OPEB - 14,768.00 80,707.10 G xxx -10800 Allow for Uncollected Taxes (80,70710) 80,707.10 10,809,438.83 • xxx -11500 Accounts Receivable 3,602.27 - 41,691.80 - 45,294.07 • xxx -12200 Special Assess Rec - Delinquent 5,346.47 23,700.60 - 5,127.09 34,174.16 G xxx -12300 Special Assess Rec - Deferred 118,120,53 2,640,805.54 G xxx -24504 Site Main. Escrow 132,968.09 2,891,894.16 G xxx -13100 Due from Other Funds - G xxx -24506 Road Repair Escrow 4,400.00 1,197,166.50 1,197,166.50 G xxx -14200 Inventory for Resale G xxx -24508 Erosion Control Escrow 5,100.00 3,469.30 3,469.30 G xxx -15620 Unamortized Bond Discount 47,480.00 168,951.00 - 168,951.00 G xxx -16100 Land 3,253,120.00 186,000.00 3,439,120.00 G xxx -16200 Buildings 1,627,438.00 414,000.00 2,041,438.00 G xxx -16330 Streets 6,149,008.00 6,149,008.00 G xxx -16331 Trails 1,310,166.00 1,310,166.00 G xxx -16335 Storm Water 1,745,288.00 1,745,288.00 G xxx -16400 Machinery 786,741.00 8,408,623.81 9,195,364.81 G xxx -16410 Depreciation - (2,426,722.43) (2,426,722.43) G xxx -16500 Fixed Asset - In Progress 4,469,754.00 0.77 4,469,754.77 G xxx -16600 Fixed Assets 986,323.43 986,323.43 G xxx -16999 Accumulated Depreciation (3,512,400.00) (65,333.85) (3,577,733.85) Fund Balance G xxx -25300 Unreserved Fund Balance at 12131/09 1,231,324.62 3,803,085.84 5,839,073.98 10,927,888.04 21,801,372.48 Excess of Revenues over Expenses (1/1/10 to 8/31/10) (299,432.42) (2,392,157.67) 1,940,525.64 (253,543.80) (1,004,608.25) Total Fund Balance 931,892.20 1,410,928.17 7,779,599.62 10,674,34424 20,796,76423 Unaudited - For Management Purposes Only 31 G xxx -20600 Contracts Payable (Retainage) 62,518.70 62,518.70 G xxx -20800 State Sales and Use Tax - - (561.15) (561.15) G xxx -20900 Due to Other Funds 448,827.82 371,334.30 283,311.88 110,000.00 1,213,474.00 G xxx -21500 Accrued Interest Payable - - 149,776.00 - 149,776.00 G xxx -21706 Health Insurance (5,659.78) - (5,659.78) G xxx -21707 Union Dues (95.25) (95.25) G xxx -21708 Disability Insurance (126.00) (126.00) G xxx -21715 Life Insurance (62.08) (62.08) G xxx -21715 Dental Insurance (507.90) - - (507.90) G xxx -21717 OPEB 14,768.00 4,664.00 19,432.00 G xxx -23100 Bonds Payable Non - Current 10,809,438.83 10,809,438.83 G xxx -22100 Bonds Payable Current 11,812.50 11,812.50 • xxx -22200 Deferred Revenues 123,467.00 2,664,506.14 (2,538,472.52) 249,500.62 • xxx -24500 Bid Penn it Surcharge 150.00 150.00 G xxx -24504 Site Main. Escrow 200.00 200.00 G xxx -24506 Road Repair Escrow 4,400.00 4,400.00 G xxx -24508 Erosion Control Escrow 5,100.00 - 5,100.00 G xxx -24510 Other Escrow 47,480.00 355.50 47,835.50 Fund Balance G xxx -25300 Unreserved Fund Balance at 12131/09 1,231,324.62 3,803,085.84 5,839,073.98 10,927,888.04 21,801,372.48 Excess of Revenues over Expenses (1/1/10 to 8/31/10) (299,432.42) (2,392,157.67) 1,940,525.64 (253,543.80) (1,004,608.25) Total Fund Balance 931,892.20 1,410,928.17 7,779,599.62 10,674,34424 20,796,76423 Unaudited - For Management Purposes Only 31 City of Centerville Revenue / Expense Report Fiscal Year 2010 111/10 to 8/31110 Unaudited - For Management Purposes Only 32 2010 Activity FY 2010 YTD as a % of Account Description through 8/31/10 Amended Budget Budget General Fund Revenues Property Tax / Special Assessments / State Grants 862,673.43 1,673,900.00 52% Administration Licenses - Rental I Liquor 25,826.85 29,850.00 87 %, Police - Fines / Forfeits / State Aid 12,724.09 68,500.00 19% Fire Protection - Fire Relief Aid - 125,000.00 0% Building Inspection - Permits 29,486.29 84,000.00 35% Electrical Inspection 2,993.00 10,000.00 30% Animal Control - Licenses 1,032.00 1,500.00 69% Public Works 5,846.30 104,000.00 6% Parks 2,700.00 2,400.00 113% Recycling 16,550.00 0% Interest Earnings 13,256.28 30,000.00 44% Other 242.00 100.00 242% Total Revenues - General Fund 856,780.24 2,145,800.00 45% Expenditures General Government Council 17,573.75 31,800.00 55% Administration 227,129.22 368,850.00 62% Elections 3,305.05 8,050.00 41% Planning and Zoning 726.06 3,180.00 23% Financial Administration - Audit 15,735.00 16,000.00 98% Assessing 7,714.50 17,500.00 44% Law and Legal 42,982.85 75,000.00 57% City Hall/Fire Hall 9,282.45 27,700.00 34 %, Total General Government 324,448.88 548,080.00 59% Public Safety Police Protection 460,071.12 689,500.00 67% Fire Protection 84,565.50 237,800.00 36% Building Inspection 89,222.76 133,900.00 67% Electrical Inspection 4,235.20 4,000.00 106% Civil Defense 1,505.80 1,500.00 100% Animal Control 357.40 1,500.00 24% Other Protection 1,044.00 1,050.00 99% Total Public Safety 641,001.78 1,069,250.00 60% Public Works Public Works - General 141,899.02 186,300.00 76% Public Works - Streets 42,119.57 230,600.00 18% Public Works - Parks Maintenance 47,138.98 64,300.00 73% Engineering Services 5,343.53 2,000.00 267% Special Project - CR 14 3,533.57 11,100.00 32% Special Project - Str - 09 20,835.91 21,800.00 96% Special Project - Trail 5,241.05 39,800.00 13% Total Public Works 266,111.63 555,900.00 48% Culture and Recreation Parks/Rec. Committee 720.00 2,000.00 36% Parks/Rec Programs 7,183.15 11,850.00 61% City Festival 5,812.88 5,500.00 106% Total Culture and Recreation 13,716.03 19,350.00 71% Other Recycling 10,535.38 16,400.00 64% Economic Development 398.96 16,750.00 2% Other 10,934.34 33,150.00 33% Total Expenditures - General Fund 1,256,212.06 2,225.730.00 56% Excess of Revenues over Expendtures - General Fund (299.432.42) (78.830.00) Unaudited - For Management Purposes Only 32 Expenses by Object Area Debt Service Revenues Total Revenue - Debt Service Expenses City of Centerville Revenue /Expense Report Fiscal Year 2010 111110 to 8131/10 2010 Activity FY 2010 YTD as a % of Account Description through 8/31110 Amended Budget Budget Salaries And Wages 329,139.46 519,800.00 63% Benefits 97,355.39 141,750.00 69% Supplies 27,026.15 37,900.00 71% Fees for Service 802,691.66 1,526 53% 1,256,212.66 2,225,730.00 56% 2004 B Bond 86,481.06 N/A 2005 A Bond 40,649.68 N/A 2009 B Bond 146,607.25 N/A 2007 A Bond 446,375.57 N/A 2009 A Bond 178,396.58 N/A 898.510.14 - N/A 2004 B Bond 199,096.25 N/A 2005 A Bond 55,344.78 N/A 2009 B Bond 2,676,602.28 N/A 2007 A Bond 191,414.50 N/A 2009 A Bond 168,210.00 N/A Total Expenditures - Debt Service Excess of Revenues over Expenditures - Debt Service Other Governmental Funds Revenues Total Revenue - Other Governmental Funds Expenses 201.96828 TE Trail 99,041.97 Community Development 9,740.89 Public Works 1,041,579.20 2010 CDBG Water hookup 9,727.04 Cable TV 5,289.81 Unallocated (2,903,936.27) Total Expenditures - Other Governmental Funds (1,738,557.36) Excess of Revenues over Expenditures - Other Governmental Funds 1.940.525.64 Enterorise Funas Revenues Total Revenue - Enterprise Funds Expenses 3,290,667.81 (2,392.157.67) Park 396.78 Pedestrian Trail Ways 81,082.40 2006 Municipal Improvement 195.68 CSAH 14 Improvements 2007 7,822.26 Developments 565.51 Downtown Redevelopment - Irrigation 111,723.28 Cable TV 182.37 Water 170,076.05 Sewer 163,027.71 Storm 31,590.33 364.684.09 Water 109,493.46 Sewer 211,724.53 Storm 297,019.90 Total Expenditures - Enterprise Funds Nat Income - Enterorise Funds Unaudited - For Management Purposes Only 618.237.89 (253,645.80) WA N/A N/A N/A N/A N/A N/A N/A WA N/A N/A N/A N/A N/A WA N/A N/A N/A WA N/A N/A N/A WA 33