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Home My WebLink About2010-09-22 Set Agenda w/HandoutsCITY OF CENTERVILLE COUNCIL ' I 'terviffe MEETING AGENDA Wednesday, September 22, 2010 6: �,)i Au.�jrfly fliei.-eafter Set Agenda =J?.6'D OPEN FORUM 6:30 p.m,: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner, and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign-up sheet and give it to the Mayor or a Staff person by 6:15 p.m. I- L.4141 I. CALL TO ORDER 1. Roll Call 11. PUBLIC HEARING(S) III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES 1. September 8, 2010 City Council Meeting Minutes (Pages 1-4) V. CONSENT AGENDA 1. City of Centerville September 9, 2010 through September 22, 2010 Claims 14? 7 '1 � 5r�y (Check #25764-25783) (Page 5) & (Ghcclt, # 2 .2'.., 9 , ,) (P a -9� , 5 ) 2. Centennial Fire District Claims through September 15, 2010 (Ck #4483- 4509) (Page 6) 3. Centennial Police Department Claims through September 9, 201 (Ck #8005-8023) (Page 7) 4. Parks & Recreation Committee Request for $2,700 Reserved — Purchase Public Announcement System (Revenue from 8K Run/Walks) (Page 8) 5. Parks & Recreation Committee's Recommendation for "Large Gun" Irrigation Heads for Irrigation of Laurie LaMotte Memorial Park (Page 9) 6. Encroachment Agreements —1885 Prairie Drive — Fence & 7335 Deer Pass Drive — Patio & Deck (Page 10) 7. Transient Merchant/Peddlers License — Comeast, 30 Day Period Following Approval & Background Checks (Page 11) VI. AWARDS/PRESENTATIONS/APPEARANCES 1. Centerville Lions Member Terry Sweeney, Secretary — Use of Warming House for Annual Haunted House & Food Drive VII. OLD BUSINESS 1. Stormwater Irrigation — Authorize Bids .) 1 , , VIII. NEW BUSINESS 1. Final Pay Request & Change Order #3 — Old Mill Road Utility & Street Improvement Project ($31,506.33 & <$2,090.79> (Pages 12-20) 2. Res. #10-OXX — Authorizing Prepayment of Bonds (Debt Service Fund #312 — Improvements of 2004 (Page 21) 3. (County Required) Res. #10-OX-X — Council Authorizing the Execution of Encroachment Agreements with the Following Property Owners & Payment of Associated Fees for Recording: (Page 22) a. Ms. Sherwood, 1885 Prairie Drive b. Mr. & Mrs. Handahl, 1937 Eagle Trail (CC Action 8111110) C. Mr. & Mrs. Longhenry, 7111 Brian Drive (CCAction 712811► d. Mr. & Mrs. Heckman, 7335 Deer Pass Drive 4. Planning & Zoning Commission Recommendation to Amend City Code, Chapter 156, Sections 156.021 & 156.030 (Pages 23-27) 59 Res. #10-OXX — Authorizing Conditional Approval to Enter Into Contract for Water Service Line Improvement Project 2 70 & b) 7 0 ) 6. IX. ANNOUNCEMENTS/UPDATES 1. City Administrator 2. Mayor Capra — Parade & 8K Run/Walk Recap Meeting/BSA-7Cub Scout Pack 432 Adopt-a-Pole Fundraiser (Update) I I I 1 k , I **It MIP41))K -11 Movie in the Park - 18 , 'u1:00 P-In LouJc T aTOohe mcnl:florlall N.d' Schwan's Open Skate, Sep�c-xnb(,.� 2`11, )01,0, 4:30 p-rn, ('r,30 pxii� Siapey lkili&:, Bh - ne Planning & Zoning Commission Meeting - OctoiLwn r �, 2010, 6 `T0, pixii ( Ch, Parks & Recreation Committee Meeting - Oc(rjb�-,ir 6 NJ 0, 16r'031 p,rn, COUTICil (211UMb.'�.', City Council Meeting- City Council Meeting ()QL0beT'27'2.L p.aal, olncd Ch, CITY C ,NTERVIL 09122/10 12:23 PM Page 1 *Check Summary Register@ SEPTEMBER 2010 - Update Voided Check 25691 and replaced it with Check #25784 Name Check Date Check Amt 101,00 MAIN'STREETBANK Paid Chk# 025785 AMERICAN ENGINEERING TESTING 9/21/2010 $2,776.93 DOWNTOWN STORM WATER RECLAMATI Paid Chk# 025786 COMCAST 9/21/2010 $79.34 HIGH SPEED INTERENT - CITY HAL Paid Chk# 025787 CORNER EXPRESS 9/21/2010 $658.97 FUEL AUG, 2010 Paid Chk# 025788 DELTA DENTAL 9/21/2010 $508.30 OCTOBER 2010 Paid Chk# 025789 MENARDS - FOREST LAKE 9/21/2010 $9.58 ANTI - FREEZE Paid Chk# 025790 PRECISION EXCAVATING & 9/21/2010 $31,506.33 OLD MILL RD & STREET IMPROVEME Paid Chk# 025791 RIVARD ELECTRIC COMPANY INC 9/21/2010 $600.00 CHANGE OVERHEAD METERBASE TO U Paid Chk# 025792 SPRINT 9121/2010 $232.22 CELL PHONE SERVICE THRU 9 -14 -1 Paid Chk# 025793 WHITE BEAR LOCKSMITH 9121/2010 $110.00 REPLACE/REPAIR LOCK AT CITY HA Paid Chk# 025794 XCEL ENERGY 9/21/2010 $1,958.50 1880 MAIN ST - CITYHALL /FIRE S Paid Chk# 500974E 131- WEEKLY ACH 912/2010 $19,470,61 PAY PERIOD 18 Paid Chk# 500987E BI- WEEKLY ACH 9/16/2010 $16,871.40 PAY PERIOD 19 Total Checks $74,782.18 Voided Check 25691 and replaced it with Check #25784 City of Centerville Res. #10�-0 A RESOLUTION RECEIN BIDS AND MAKING A CONDITIONAL AIA7,kRl), AND AUTHORIZtNG k CONTRACT FOR CONSTRUCTION OF IMPROVEMENT PROJECT WHEREAS, pursuant to an advertisement for bids for the improvement of approximately 25 residences by connection to city watermain the following bids were received: Midwest Landscaping and Excavating $122,670.00 GM Contracting $162,208.38 Forest Lake Contracting $185,070.00 WHEREAS, the city anticipates receiving Community Development Block Grant funds from Anoka County to pay for the costs of the project, such approval is anticipated on September 29, 2010. The aforementioned Grant calls for the City's contractor to comply with disadvantage business solicitation requirements. WHEREAS, Midwest Landscaping and Excavating did not appropriately respond to material bid specifications relating to the contract deposit and disadvantaged business solicitation. The variances from the bid specifications contained in the bid from Midwest Landscaping and Excavating give it a substantial and unfair advantage over the other bidders, and thus is nonresponsive, and WHEREAS, GM Contracting of Lake Crystal, Minnesota, is the lowest responsive, responsible bidder, and. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE, MINNESOTA: 1. Award of this bid is delayed until such time as Anoka County issues a written approval of Community Development Block Grant funds for this project. 2. Upon the City's receipt of written confirmation of the grant funding by the Anoka County, this bid is awarded to GM Contracting, and without further action of the Council, the mayor and clerk are hereby authorized and directed to enter into a contract with GM Contracting in the name of the City of Centerville for the aforementioned improvement according to the plans and specifications therefore approved by the Council and on file with the City Clerk. 3. The City Clerk is hereby authorized to return forthwith to all bidders the deposits made with their bids. Adopted by the City Council this _ day of September, 2010. Mary Capra, Mayor Attest: Teresa Bender, Clerk Pwd'uct 0,uo(aflon Quotation Number: AL-04280 Date: 09/20/2010 .......... . .... ..... .. . . ..... . ... ..... '.'____ . ....... . . . Ship to Bobcat Deafer Tri State Bobcat, Inc 3101 Spruce St Little Canada MN 55117 Phone: (651) 407-3727 Fax: (651) 407-7345 Bill To City Of Centerville Attn: Paul P 1880 Main St. Centerville, MN 55038 Phone: 612-247-8725 Contact: Patrick Schoen Phone: (651) 407-3727 Fax: (651) 407-7345 Cellular: (612) 356-8890 E Mail: patricks@tristatebobcat.com Reseription Part No Qty Price Ea. Total S 185 Bobcat Skid-Steer Loader M0009 1 $20,856.28 $20,856.28 H51 Option Package M0009-POI-151 1 $1,821.72 $1,821.72 Cab Enclosure with Heat Suspension Seat Cab Accessory Harness Power Bob -Tack Two Speed, Engine Block Heater M0009-M-F20 1 $1,033.60 $1,033.60 High Flow Hydraulics M0009-R03-CO3 1 $1,007.08 $1,00?.08 10 -16.5, 10 PR, Heavy Duty Tires Offset M0009-RO9-CO3 1 $187.00 $187.00 Attachment Control Kit - 7 Pin M0009-AOI-COI 1 $108.80 $108,80 62" Low Profile Bucket 6731415 1 $544.00 $544,00 --- Bolt-On Cutting Edge, 62," 6718005 1 $137.96 $137.96 Total of Items Quoted $25 696.44 Trade-in 773T s/n 519023029 - 398 hrs Cab & Heat, High Flow ($13,196.44) Hydraulics, Offset Assy, w/LP Bucket Sales total before taxes $12,500.00 Taxes: State of Minnesota $859.38 Quote Total - US dollars $13,359.38 Notes: All prices subject to change without prior notice or obligation. This price quote supercedes all preceeding price quotes. Customer must exercise his purchase option within 30 days from quote date. Customer Acceptance: Purchase Orden Authorized Signature: Print: Sign: Date: W ., "P ..... . . . ........ ... .... Description 72" Snow V-131ade Total of Items Quoted Taxes: State of Minnesota Quote Total - US dollars Notes: $2,614.60 $179.75 $2,794.35 All prices subject to change without prior notice or obligation. This price quote supercedes all preceeding, price quotes. Customer must exercise his purchase option within 30 days from quote date. Custorner Acceptance: Purchase Order: Authorized Signature: Print: Sign: I a 1 r o d u c f, ( ),, u. ota t [ o ii Quotation Number: AL-04281 Date: 09/20/2010 ................... Bobcat Dealer . . .... Bill To Tri State Bobcat, Inc City Of Centerville 3101 Spruce St Attn: Paul Palzer Little Canada MN 55117 18,80 Main St. Phone: (651) 407-3727 Centerville, MN 55038 Fax: (651) 407-7345 ------------------------ Phone: 612-247-8725 -- Contact: Patrick Schoen Phone: (651) 407-3727 Fax: (651) 407-7345 Cellular: (612) 356-8890 E Mail: patricks@tristatebobcat.com Part No Qty Price Ea. Total 6958576 1 $2,614.60 $2,614.60 Total of Items Quoted Taxes: State of Minnesota Quote Total - US dollars Notes: $2,614.60 $179.75 $2,794.35 All prices subject to change without prior notice or obligation. This price quote supercedes all preceeding, price quotes. Customer must exercise his purchase option within 30 days from quote date. Custorner Acceptance: Purchase Order: Authorized Signature: Print: Sign: I a