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Home My WebLink About2010-10-06 P & R Agenda Packet CITY OF CENTERVILLE PARKS AND RECREATION AGENDA Wednesday, October 6, 2010 - 6:30 P.M. I. CALL TO ORDER 1. Roll Call II. SET AGENDA III. APPEARANCES IV. CONSIDERATION OF MINUTES 1. September 1, 2010 Parks & Recreation Committee Meeting Minutes 2. September 15, 2010 Parks & Recreation Committee Meeting Minutes V. COMMITTEE BUSINESS 1. Review Parks & Recreation Revenue & Expenses, 2011 Park Programs, Park Enhancements & Recreation Events of Interest but not Sponsored by Parks & Recreation 2. Review & Approval of Special Event Permit for Diva Dash, November 13, 2010 — 5K Walk/Run & 5 Mile Run 3. NASCAR Race Track (Seeley) 4. Star Gazing in Conjunction with February Skate Night (Seeley) VI. UPDATES 1. Movie in the Park Review 2. Schwan's Skate Night Review 3. Trail Project Update 4. Irrigation at Laurie LaMotte Memorial Park Update 5. Sand Volley Ball Court/ Charitable Gambling Request Update 6. Skate Night / Horse Drawn Hayride VII. FINANCIALS VIII. ADJOURNMENT F.Y.I Centennial Fire District Open House Saturday, October 9, 2010 - National Fire Prevention Week Centerville Lion's Annual Haunted House Parks & Recreation Committee Meeting Minutes 09 -01 -10 PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, September 1, 2010 - 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held the regularly scheduled meeting Wednesday, September 1, 2010 at Centerville City Hall, 1880 Main Street. Present: Chairperson Patrick Branch Vice Chairperson Jon Grahek Committee Member Suzanne Seeley Committee Member Brian Peterson 9 a , ��@pP mmd Committee Member Kevin Amundsen Committee Member Kevin Selander Committee Member Mark Haiden Council: City Council Liaison Mayor Capra Staff. Absent I. CALL TO ORDER Roll Call Chairperson Branch called the September 1, 2010 Parks & Recreation Committee Meeting to order at 6:35 p.m. i II. SET AGENDA Motion was made by Committee Member Selander, seconded by Committee Member Seeley, to set the agenda as presented. All in favor. Motion carried unanimously. III. APPEARANCES Master Gardner — Emerald Ash Borer Presentation Ms. Cathy LeVahn, Certified Master Gardener from the University of Minnesota Extension Service serving Anoka County provided the committee with the history of the main method of invasion of the Emerald Ash Borer, which is through transportation of firewood. Some symptoms of infestation are thinning crown of the three epicormic branches, larval feeding galleries and woodpeckers feeding. What can be done to prevent is early detection, rapid response, do not transport firewood and monitor disposal of infected trees. Purple traps are set out across Minnesota containing a stress hormone that should attract the Emerald Ash Borer. Many cities are already removing Ash tress as a preventative measure due to their inability to take such a significant financial hit when the Emerald Ash Borer does hit. Considerations for treating a tree would be the age of the tree, damage to the tree and if the tree is within 10-15 miles of an infected area. 1 of 3 Parks & Recreation Committee Meeting Minutes 09 -01 -10 IV. CONSIDERATION OF MINUTES August 4, 2010 Parks & Recreation Committee Meetina Minutes Corrections include the following: on page 3 of 6 second to the last paragraph, change the reference from Mary to Mayor Capra. On page 4 of 6 Chairperson Peterson should be changed to Committee Member Peterson. On page 5 of 6 there is a reference to the Ham Radio Club and it should be changed to Anoka County Radio Club. On page 4 of 6 `The committee opted for Wednesday, September l l' at 6:30.' The date should be changed from September 1 l September 15 th . Motion was made by Committee Member Selander, seconded by Committee Member Amundsen to approve the August 4, 2010 Parks & Recreation Committee Meeting Minutes with the above corrections. Ayes — 5, Nays — 0, Abstain — 2 (Grahek, Haiden) Motion passed. V. COMMITTEE BUSINESS VI. UPDATES Movie in the Park (Peterson & Selanderl Committee member Peterson provided information on the cost $196.20 for equipment, $175.00 for the movie, and $18.00 for shipping. Swank Motion Pictures was the only vendor that had the rights to provide a movie for outdoor viewing. The movies available for the September 18 Movie in the Park are Ants, Little Big League, Muppets, Free Willy and Space Jam. Committee Member Seeley will provide the white billboard sheet for the movie. 2010 — 8K Run Review Chairperson Branch provided an update on the run participants and the event. Chairperson Branch proposed the event be run on July 30, 2011 and include a kid's run and in -line skating event. Age guidelines would be 12 and under for the kid's run. Anoka County Radio Club was a very positive addition to the race this year. There will be additional research on the time keeping for the 2011 race. The tri -fold flyer for all summer events should be sent out in the spring of 2011. The following have been stored at Public Works for next year: 5 signs 2x4, 10 small runners crossing signs, and 12 cases of water. The committee was supplied with expenses and revenue to this point per Mr. Mike Jeziorski, Finance Director. All invoices have not been received. There also should be one more payment from Midwest Events, online registration. Music in the Park Review Chairperson Branch provided an update on the music in the park for Tuesday, August 31" as a success and the best of the season. Vice - Chairperson Grrahek requested we avoid scheduling a Music in the Park event on Night to Unit in 2011. Committee Member Peterson requested to have a standardized weather cancellation plan. Chairperson Branch would like to have a committee member agree to be the coordinator for each specific event. 2of3 Parks & Recreation Committee Meeting Minutes 09 -01 -10 Use of Acorn Park for Football Practice by Centennial Youth Football This was an F.Y.I for the committee. As of Wednesday, August 25 the Centennial Youth Football Association had not yet started to use the fields. Mr. Josh Wlaschin sent the following request prior to the August I I' City Council meeting, but after the Parks & Recreation Committee met in August. His intention was to start practice Monday, August 16 so the request was sent to Mr. Dallas Larson and Mr. Paul Palzer. Because of the probability of the Storm Water Reclamation Project starting this fall in Laurie LaMotte Memorial Park it was suggested Mr. Wlaschin look at the possibility of using Acorn Creek Park. This option worked for Centennial Youth Hockey so Mr. Larson put the item on the consent agenda for the August 11 City Council Meeting and was approved by Council. The Lino Lakes Parks and Rec is willing to line the field at LaMotte Park in the outfield of field #3. The team is made up of 20 Centerville boys in the 5` grade with practice starting on Monday April 16 The Lino Lakes Parks and Rec needs me to get the ok from Centerville through email or writing if possible. I live down the street from city Hall if I need to stop by to get the approval. Give me a call if you have any questions. Thanks Josh Wlaschin Schwan Skate September 25.2010 I Committee Member Selander will be the coordinator for this event and will update to the committee at the next meeting. Bald Eagle Water Ski Club Mayor Capra provided an update she received from Mr. Mark Spitzmueller on the Bald Eagle Water Ski Club. Mr. Spitzmueller has asked about the moving forward of the trail grant and expansion of the trail system. Mayor Capra explained to Mr. Spitzmueller the delay due to the project going out for rebid. There was discussion on a dock being associated with moving the water ski show to the trailside park. The committee will review the minutes from previous meetings and as Mr. Spitzmueller is planning on attending a future meeting this issue will be discussed prior to approval for a dock to be placed on city property. Centennial Soccer Vice - Chairperson Grahek noticed the large soccer goal net is damaged and appears to be a hazard. Mayor Capra will contact public works and ask them to look into the matter. VII. FINANCIALS VIII. ADJOURNMENT Motion was made by Committee Member Amundsen, seconded by Committee Member Seeley to adjourn the September 1, 2010 Parks & Recreation Committee meeting at 8:40 pm. All in favor. Motion carried unanimously. 3 of 3 Parks & Recreation Committee Meeting Minutes 09 -15 -10 PARKS AND RECREATION COMMITTEE MEETING MINUTES Wednesday, September 15, 2010 - 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held the regularly scheduled meeting Wednesday, September 15, 2010 at Centerville City Hall, 1880 Main Street. Present: Chairperson Patrick Branch Vice Chairperson Jon Grahek Committee Member Suzanne Seeley Committee Member Brian Peterson Absent: Committee Member Kevin Amundsen Committee Member Kevin Selander Committee Member Mark Haiden Council: Absent Staff: Staff Liaison Kim Stephan I. CALL TO ORDER Roll Call Chairperson Branch called the September 15, 2010 Parks & Recreation Committee Meeting to order at 6:35 p.m. II. SET AGENDA Motion was made by Committee Member Seeley, seconded by Committee Member Peterson, to set the agenda as presented. All in favor. Motion carried unanimously. III. APPEARANCES IV. CONSIDERATION OF MINUTES September 1. 2010 Parks & Recreation Committee Meeting Minutes Motion was made by Committee Member Seeley, seconded by Vice - Chairperson Grahek to table the approval of the September 1, 2010 Meeting Minutes until the regularly scheduled October 6, 2010 meeting as committee members had not had an opportunity to read the minutes. All in favor. Motion carried unanimously. V. COMMITTEE BUSINESS Discussion of History of Parks (Future Developments. Plans, Additions, Park Overview) 1 of 5 Parks & Recreation Committee Meeting Minutes 09 -15 -10 This item was originally added in the spring 2010 with new members on the committee looking for some background information on the parks, but was continually tabled due to other more pressing items on the agendas. The committee members feel at this time they have enough history and will ask specific questions as they come up. Ms. Stephan & Committee Member Seeley did mention some of the projects the committee has seen completed through the last 10 years; the Skate Park, the play structure at Laurie LaMotte Memorial Park, Renovation - Phase One to Tracie McBride Memorial Park, paving of Laurie LaMotte Memorial Park parking lot, the development of Hidden Spring Park and the pavilions in both Hidden Spring and Laurie LaMotte Memorial Park. There were donations of Charitable Gambling Funds from Dead Broke Saddle Club for approximately $15,000 of these projects. Parks & Recreation Revenue & Eznenses Chairperson Branch provided the committee with a working spreadsheet document regarding Centerville Parks & Recreation Programs for 2011 including; event, coordinator, dates, time and budget amount, the same was also done for Park Enhancements and Recreation Events of Interest, but not Sponsored by Parks & Recreation such as; the Parade, Fireworks & Water Ski Shows. The committee reviewed and made changes to some of the items and would like this document included into the minutes. Theses spreadsheets will be included at the end of the minutes. Chairperson Branch added the committee had spent 90% of what had been budgeted for, getting more for our money this year. It was decided to leave the budgeted amount for Music in the Park at $1,500 for 2011, since the committee would like to purchase a PA system which will make it easier for the bands to perform. 2011 Parks & Recreation Programs (Determine the Events. Dates and Event Coordinator) The committee talked about each event on the Park Program sheet and who is willing to be coordinator for each event, with a back up. All events were not assigned a coordinator at this time since three (3) members were missing from the meeting and it is hard to coordinate schedules a year from now. I There was confusion in 2010 at the starting time for the Music in the Park Program as it was reported in the local newspapers that it would start at 6:30, the committee decided to leave it at 6:30 for 2010, but for 2011 the preferred time would be 7:00 p.m. Committee Member Peterson agreed to continue coordinating the Movie in the Park depending on how well received the upcoming first event is. He reported $400 is a pretty tight budget and he would prefer the committee allocate more for the event to rent a better quality movie. If St. Genevieve was used instead of the park, the price of indoor movie showings is less than outdoor showings. The upcoming Skate Night at Schwan's was scheduled for September in the spring of 2010. The committee will report back at the next committee meeting how well attended it was and whether it is something they would like to continue in 2011. The Horse Drawn Hayride & Skate Night events at Laurie LaMotte Memorial Park have always been well attended and are definitely an event the committee would like to continue. For 2011 the committee selected Saturday January 8 1b and Saturday, February 5 for Skate Nights, with the first one having the horse drawn hayride. The hours would be from 6:30 to 8:30 p.m. Ms. Stephan will check with Bunker Stables for a price and availability as well as do some research to see if there is any other 2 of 5 Parks & Recreation Committee Meeting Minutes 09 -15 -10 stable in the area that could offer the service for less. Whether or not the committee decides to have a 2nd Flea Market in the spring in conjunction with the Annual Garage Sale Days is open for discussion, but the committee is leaning towards not having the event. It was quite a bit of work and it was not that well attended, but the weather was also a factor (rain and cold). This will be re- evaluated in the spring. Chairperson Branch reported he attended a meeting on the recap of the Parade, Fireworks, 8K and Lion's Festival Events. The dates were set for 2011 with the parade being July 30 Fireworks are as of yet undetermined, but it may be switched to Saturday night of the same weekend, instead of Friday. The Lions will continue with the softball and kickball tournaments as well as the street dance, also the same weekend. 2011 Park Upgrades or Enhancements (Play Equipment. Vollevball Court, Irrigation) Budget Items• A. Consideration of PA (Public Address) System At the June 2, 2010 Parks & Recreation Committee Meeting Mr. Tom Lee suggested to the committee that if the Music in the Parks Program is something they would like to continue they should think about purchasing a PA system as most good bands will not play for $300 if they have to bring and set up their own PA system as it is time consuming and labor intense. If the PA system were available the committee would be able to attract more good bands for lesser fee. Mr. Lee said the committee could purchase everything needed for approximately $3,200 and he will put together the information for the committee to review. Chairperson Branch asked about storage and set up. Mr. Lee said the equipment could be stored in a relatively small space, probably at Public Works and he would be able to train people to use it. Committee Member Haiden asked about renting equipment. Mr. Lee stated that renting at $250 each time the equipment would shortly pay for itself. Mr. Lee supplied the committee with information regarding which equipment is needed and costs associated. The committee has not had the opportunity to review this information as far as making a recommendation to purchase the equipment and will discuss this item further at the October 6, 2010 Parks & Recreation Committee Meeting. The committee does believe a PA system would be of great benefit to the City, not just for Music in the Park, but for all Park Programs and City Events, such as the Fete des Lacs Parade and the 8K Run. The revenue for the 2010 8K Run was $2,700 and the committee would like to request this amount be specifically designated towards the purchase of a PA system estimated at approximately $3,200. The committee feels it is important to use the revenue from the 8K Run to benefit Park Programs as this was the goal with the inception of the run. Motion was made by Committee Member Seeley, seconded by Vice - Chairperson Grahek to request City Council allocate the $2,700 revenue from the 2010 8K Race to a fund specific to buying a PA system for City Events & Park Programs to be carded over into 2011. All in favor. Motion carried unanimously. B. Play Equipment at Royal Meadows and Eagle Park — 2 to 5 Age Group 3 of 5 Parks & Recreation Committee Meeting Minutes 09 -15 -10 The committee discussed whether there was a need for additional play structures to accommodate 2 -5 year olds at Royal Meadows and Eagle Parks. This spring there were concerns from residents that some of the equipment at Eagle Park was dangerous for small children; such as the slide was too high. Some of this was remedied when new wood chips were added decreasing the distance between the slide and the fall zone. These two parks are small and do not have equipment designed for the 2 -5 year olds. The committee feels each park is designed for a specific purpose and there are three other parks in Centerville (LaMotte, McBride, Acorn) that have play structures for 2 -5 year olds so it is not something the committee would like to pursue at this time for Royal Meadow or Eagle Parks C. Revenue Generation (Charitable Gambling Request, Grants, Fees (8I), Concession Stand Ms. Stephan reported nothing has been heard at this time from Dead Broke Saddle Club regarding the charitable gambling funds request for the sand volley ball court(s). The committee briefly talked about how Park Dedication Fees work and whether the committee would see any of those funds when the downtown is developed. Chairperson Branch stated it was his understanding that the debt for Hidden Spring Park is to be paid with future park dedication fees from the downtown redevelopment. Support of the Large Gun Irrigation Heads — Laurie LaMotte Memorial Park Chairperson Branch and Vice - Chairperson Grahek were at the demonstration of the large gun irrigation head and reported their impressions to the rest of the committee at the September 15, 2010 Parks & Recreation Committee Meeting. Initially the committee requested City Council not use these heads, feeling they were too big for a park, a safety hazard for children who would ultimately climb on them and too loud for the abutting property owners. Following the demonstration Chairperson Branch and Vice - Chairperson Grahek reported their concerns were unfounded and questions were answered sufficiently for the committee to support the use of these heads in Laurie LaMotte Memorial Park. The equipment was quiet and the water flow was relatively slow and evenly distributed. There was some wind drift at the demonstration, but the company representative said this can be prevented by wind gauges installed on the equipment. It was also questioned as to whether these can be installed high enough from the ground to help discourage children from hanging from them or damaging them and it appears they can be. Motion was made by Vice - Chairperson Grahek, seconded by Chairperson Branch to inform City Council that the Parks & Recreation Committee support the large gun irrigation heads that were demonstrated on Wednesday, September 15, 2010 for installation in Laurie LaMotte Memorial Park as all concerns have been sufficiently met. All in favor. Motion carried unanimously. Signage for Trails Committee Member Seeley asked the committee to consider directional signage for the trails and stated Anoka County is currently working with a vendor for signage on Anoka County trails and perhaps the City could piggy back on their contract to get a better price. Committee Member Seeley will talk to the county representative working on the project and bring more information back to the 4of5 Parks & Recreation Committee Meeting Minutes 09 -15 -10 committee. Soccer Nets at Laurie LaMotte Memorial Park Vice - Chairperson Grahek had mentioned at the September 1, 2010 Parks & Recreation meeting that he had noticed the large soccer goal net is damaged and appears to be a hazard. Public Works Staff dismantled the nets and Ms. Stephan contacted the Soccer Club to have them come and remove them. V1. ADJOURNMENT Motion was made by Committee Member Amundsen, seconded by Committee Member Seeley to adjourn the September 15, 2010 Parks & Recreation Committee meeting at 5:40 p.m. All in favor. Motion carried unanimously. Transcribed by Kim Stephan 5 of 5 Centerville Parks and Recreation Programs for 2011 Event Coordinator Date Time Budget Festival of the Branch July 30, 2011 Skate 07:30 $1500 Lakes 8K Run/ Run 08:00 10M Skate/ Kids 09:00 Kids Run YMCA Play $1500 Dates Music -in -the- 7:00 pm $1500 Park Movies -in -the- Peterson TBD $400(750???) Park Skating Parties $750 LaMotte park Skating Party Free event Schwan Center Flea Market Sheeley Parks & Rec Branch/Bender ($500 ? ? ?) pamphlet Park Programs 500 unspecified 2010 total Total $5750 ($6600) $5950 Other Recreation Events of interest but not sponsored by Parks and Recreation Event Sponsor Date Time P &R involvement Parade City Council Jul 30, 2011 Volunteers Fireworks City Council TBD Water Ski Bald Eagle Thursdays 7:OOPM none Shows Water Ski mid -June to Shows mid- Aug Event Sponsor Date rime P&R Involvement Street Dance Lions Jul 30, 2011 Softball Lions Jul 29 - 31 Kickball Lions/Kelly's Jul 30, 2011 Komer Park Enhancements for 2011 Priority Park Project Coordinator Budget Status 1 Cornerstone TE- Trail Amundsen TE -Grant Out for bid Trail Side 2 LaMotte Volleyball Haden $15,000 Letter to Court single Deadbrook $30,000 double 3 LaMotte Irrigation Na Council decision 4 Hidden Spring Irrigation none 5 Eagle Young Children's play equip 6 Na Heritage Mayor Capra idea Center 7 8 f TO: Parks and Recreation Committee Members FROM: Kim Stephan SUBJECT: Council Updates DATE: September 24, 2010 See attached September 22, 2010 City Council Meeting Minutes, Unapproved. I I, I I I i CITY OF CENTERVILLE CITY COUNCIL MEETING September 22, 2010 6 :30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on September 22, 2010, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Jeff Paar -10 Council Member Ben Fehrenbacher Council Member D. Love Not ABSENT: Council Member Linda Broussard Vickers STAFF: City Administrator Dallas Larson City Attorney Kurt Glaser City Engineer Mark Statz Park and Recreation Staff Liaison Kim Stephan I I. CALL TO ORDER Mayor Capra called the September 22, 2010, City Council meeting to order at 6:30 p.m. H. PUBLIC HEARING(S) None. III. APPROVAL OF AGENDA Mayor Capra made the following additions /corrections to the Agenda: Consent Agenda, Item #1, added Page 5a, (Check # 25785- 25794) Old Business, Item # 2, Bids on Trail Project New Business, Item #5, added Pages 27a & b New Business, Item #6, Purchase of Bobcat with Attachments (Sidewalk Plowing) Motion by Council Member Fehrenbacher, seconded by Council Member Paar to anurove the aizenda as amended. All in favor. Motion carried unanimously IV. APPROVAL OF COUNCIL MINUTES 1. September 8, 2010 Council Meeting; Minutes City of Centerville Council Meeting Minutes September 22, 2010 Councilmember Fehrenbacher asked for clarification of the Announcements/Updates of the additional 25 percent to be billed back to residents. City Administrator Larson stated it should read "25 percent of the city's share divided amongst the properties involved ". Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve the September 9. 2010 Council Meeting Minutes as amended. All in favor. Motion carried unanimously. V. CONSENT AGENDA 1. City of Centerville September 9, 2010 through September 22, 2010 Claims (Check #25764- 25783) 2. Centennial Fire Department Claims through September 15, 2010 (Check #4483- 4509) 3. Centennial Lakes Police Department Claims through September 9, 2010 (Check #8005 -8023) 4. Parks and Recreation Committee Request for $2,700 Reserved — Purchase Public Announcement System (Revenue from 8K/Run/Walks) 5. Parks and Recreation Committee's Recommendation for "Large Gun" Irrigation Heads for Irrigation of Laurie LaMotte Memorial Park 6. Encroachment Agreements — 1885 Prairie Drive — Fence & 7335 Deer Pass Drive Patio & Deck 7. Transient Merchant/Peddlers License — Comcast, 30 Day Period Following Approval & Background Checks Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve the Consent Agenda Items 1 -3 and 5 -7. All in favor. Motion carried unanimously. 4. Parks and Recreation Committee Request for $2,700 Reserved — Purchase Public Announcement System (.Revenue from 8K/Run/Walks) Councilmember Love questioned purchasing the equipment when there doesn't seem to be sufficient funds available to cover the expense. Park and Recreation Staff Liaison Stephan indicated this approval was to allocate the available money for purchase of the equipment so that it wouldn't be spent on something other than the Announcement System. Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve Parks and Recreation Committee Request for $2,700 Reserved - Purchase Public Announcement. All in favor. Motion carried unanimously. Page 2 of 6 City of Centerville Council Meeting Minutes September 22, 2010 VI. AWARDS /PRESENTATIONS /APPEARANCES 1. Centerville Lions Member Terri Sweeney, Secretary — Use of Warming House for Annual Haunted House & Food Drive Mr. Terry Sweeney, secretary of Centerville Lions and Chairperson for the Annual Haunted House, stated he is here tonight to request use of the warming house for the annual event. He stated this is a great community event and encouraged residents to come out and participate. It is planned for the last two weekends of October. Mayor Capra reminded Mr. Sweeney that the fire inspector needs to review the maze to avoid any fire hazards. Mr. Sweeney indicated the fire inspector has gone through the maze in the past and he plans to continue this in October. Motion by Council Member Love, seconded by Council Member Paar to approve the Centerville Lions to use the warming house for annual Haunted House and Food Drive. All in favor. Motion carried unanimously. VII. OLD BUSINESS 1. Stormwater Irrigation — Authorize Bids City Engineer Statz reviewed the Stormwater Irrigation project and stated tonight he is asking for the City Council to authorize bids for the project. He added this will be sent out for bid with a base bid with an alternate. The alternate is for a traditional in- ground irrigation system, while the base bid will be for the system with large gun type heads. Mayor Capra stated she was impressed with the demonstration of the large gun -style irrigation head and surprised at the minimal amount of noise it produced. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to authorize bids for the Stormwater Irrigation at Laurie LaMotte Memorial Park. All in favor. Motion carried unanimously. 2. Bids on the Regional Trail Project City Engineer Statz reviewed background information on the Regional Trail Project and presented the bids for the Regional Trail Link Project. This project was rebid with options and material substitutions. City Administrator Larson presented the proposed funding option for the base bid of the project including an internal loan from the wastewater fund. Page 3 of 6 City of Centerville Council Meeting Minutes September 22, 2010 Motion by Council Member Paar, seconded by Council Member Febrenbacher to request Anoka County Board to approve the base bid and award the contract to Veit and Company. Motion carried. (3 -1) (Councilmember Love opposed) VIII. NEW BUSINESS 1. Final Pay Request & Change Order #3 -01d Mill Road Utility & Street Improvement Project ($31,506.33 & <$2 090 79 >� City Administrator Larson reviewed background information regarding the Old Mill Road Utility and Street Improvement project from 2006 -2007 and indicated the city recently received the necessary paperwork that was requested and is looking for the City Council to approve the final payment and change -order request to close out the project. Motion by Council Member Love, seconded by Council Member Febrenbacher to approve the Final Pay Request & Change Order #3 -01d Mill Road Utility & Street Improvement Proiect ($31.506.33 and <$2,090.79>. All in favor. Motion carried unanimously. 2. Resolution #10 -024 - Authorizing Prepavment of Bonds (Debt Service Fund #312 — Improvements of 2004) City Administrator Larson reviewed background information regarding the prepayment of bonds #312- Improvements of 2004. He explained that by paying off a portion of the bonds early, the city is saving interest costs. Motion by Council Member Febrenbacher, seconded by Council Member Paar to approve Resolution #10 -024 - Authorizing Prepayment of Bonds (Debt Service Fund #312 — Improvements of 2004). All in favor. Motion carried unanimously. 3. (County Required) Resolution #10 -025 - Authorizing the Execution of Encroachment Agreements with the Following Property Owners & Payment of Associated Fees for Recording a. Ms. Sherwood, 1885 Prairie Drive b. Mr. &Mrs. Handahl, 1937 Eagle Trail (CC Action 8111/10 c. Mr. & Mrs. Longhenry, 7111 Brian Drive (CC Action 71281IOZ d. Mr. & Mrs. Heckman, 7335 Deer Pass Drive City Administrator Larson reviewed the previous process for executing the encroachment agreements. The County has notified the city that the items could not be recorded without specific acknowledgement that they have been approved by the City Council. Motion by Council Member Paar, seconded by Council Member Love to adopt Resolution Number 10-xxx approving the Execution of Encroachment Agreements. All in favor. Motion carried unanimously. Page 4 of 6 City of Centerville Council Meeting Minutes September 22, 2010 4. Planning & Zoning Commission Recommendation to Amend City Code, Chapter 156, Sections 156.021 & 156.030 City Administrator Larson stated there are properties within Centerville that will need to be rezoned in order to make the zoning on the properties correspond with the future land uses of the 2030 Comprehensive Plan. This ordinance amendment facilitates the higher density residential district and resolves issues with industrial uses that will be rezoned to Commercial B -1. Motion by Council Member Love, seconded by Council Member Fehrenbacher to approve the Planning and Zoning Commission Recommendations and adopting the proposed ordinance Amending City Code, Chapter 156, Sections 156.021 and 156.030. All in favor. Motion carried unanimously- 5. Resolution #10 -026 - Authorizing Conditional Use Approval to Enter Into Contract for Water Service Line Improvement Project City Administrator Larson reviewed background information regarding the Water Service Line Improvement Project. A supplemental Community Development Block Grant is expected to be approved next week which will allow the city to proceed with the work. Motion by Council Member Paar, seconded by Council Member Love to authorizing Conditional Approval to Enter Into Contract for Water Service Lute Improvement Proiect. All in favor. Motion carried unanimously. 6. Purchase of Bobcat with attachments. I City Administrator Larson presented a bid to trade -in the city's current Bobcat skid loader and purchase a newer model with the attachments for clearing sidewalks. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to table this item until the October 14, 2010 meeting. All in favor. Motion carried unanimously. IX. ANNOUNCEMENTS/UPDATES 1. City Administrator, Dallas Larson City Administrator Larson stated he has been attending meetings with a group of city and county officials to consider service /equipment sharing opportunities. He added the city already participates in many sharing agreements and there may be additional opportunities. 2. Mayor Capra stated she attended the Parade and 8K Run/Walk recap meeting and they discussed amending some of the events. Page 5 of 6 City of Centerville Council Meeting Minutes September 22, 2010 3. Councilmember Fehrenbacher stated he attended the Cable Commission meeting. There was discussion on the upcoming election coverage including candidate's debates and election night coverage. X. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member Love to adiourn the September 22, 2010 City Council Meeting at 7.52 p.m. All in favor. Motion carried unanimously. Mayor Capra adjourned the September 22, 2010, City Council Meeting at 7:52 p.m. Transcribed by: Barbara Suciu, Recording Secretary T'imeSaver Off Site Secretarial, Inc. i Page 6 of 6 c n 0 TO: Parks and Recreation Committee Members FROM: Kim Stephan SUBJECT: Parks & Recreation Revenue & Expenses, 2011 Park Programs, Park Enhancements & Recreation Events of Interest but not Sponsored by Parks & Recreation DATE: September 29, 2010 Update from Chairperson Branch: Based on our September 15, 2010 meeting, I have updated our working tables. There are three pages to this attachment. The first table is our Park Programs. I will use this table as the basis for the P &R 2011 budget submission. Table 2 is a listing of other social/cultural activities of interest but not sponsored by P &R. The 3rd table is our wish list of enhancements. I have built this table in my preferred priority. We want to put this on the agenda for October and let the committee refine and then approve the prioritized enhancement list. This document was reviewed by Mike Jeziorski, Finance Director and he submitted the following comments, along with the attached report on the P & R account description from the detailed proposed 2011 budget. Your report figures look accurate. One thing to note is that the City Council approved the entire general fund preliminary budget at their 918110 meeting, which included the attached Park & Recreation expenditures. 1 am not sure this reconciles to your presentation report so please let me know which line items you want changed and incorporated into their final 2011 budget approval set for 1218110. Also attached is a Park & Recreation Report submitted for committee review by Chairperson Branch. City of Centerville Proposed Budget - Detailed Fiscal Year 2811 Account Description FY 2011 Budget Parks/Rec. Committee E 10145200 -340 Advertising & Printing 500.00 E 101 -45200 -438 Meeting Per Diem 1,500.00 Parks/Rec Programs E 101 -45201 -100 Wages and Salaries (GENERAL) 3,000.00 E 101 -45201 -122 FICA 200.00 E 10145201 -151 Worker's Comp Insurance Prom 200.00 E 10145201 -132 Parks Programs 2,500.00 E 10145201 -371 Music in the Park 2,400.00 E 101 - 45201 -372 YMCA 1,500.00 E 101 -45201 -373 8k RunlWalk 1,200.00 City Festival E 101 -50000 -170 Fireworks Display Insurance 250.00 E 101 - 50000 -490 Donations to Civic Org's 5,250.00 18, 500.00 I I I I I I i I i Unaudited - For Management Purposes Only 9/21/2010 Centerville Parks and Recreation Pr rams for 2011 t{+ Festival of the Branch July 30, 2011 Skate 07:30 $1500 Lakes 8K Run/ Run 08:00 10M Skate/ Kids 09:00 Kids Run YMCA Play $1500 Dates Music -in -the- Six (6) Tues. 7:00 pm $1500 Park Jun - Aug. Movies -in -the- Peterson TBD $750 Park (4 x in 2011) Skating Parties 2 x early Jan & $750 LaMotte park early Feb Skating Party 3rd Week of TBD 4:30 - Free event Schwan Center September 6:30 Flea Market Seeley Committee agreed to drop this activity Parks & Rec Branch/Bender Mailing and $500 pamphlet print expenses Park Programs $500 unspecified 2010 total Total $7000 $5950 Other Recreation Events of interest but not sponsored by Parks and Recreation Y Y F F i k r. 3 Parade City Council 1Jul30,2011 Volunteers Fireworks City Council TBD Water Ski Bald Eagle Thursdays mid- 7:OOPM P &R Endorsed Shows Water Ski June to mid - Shows Aug Street Dance Lions Jul 30, 2011 None - listed for awareness Softball Lions Jul 29 - 31 None - listed for awareness Kickball Lions /Kelly's Jul 30, 2011 None - listed Komer for awareness Good Turn Mayor Capra TBD TBD � I i III Park Enhancements for 2011 ...'?.'�- a y ��d..� � ��y � .;� ,rs ��t fi :° ,� �.;rm '.:fr ;a " .F.P."` ?s :. . u aye �k!`�� : n r _ .. ��'= 1 All Sound System for Branch $3142 $2700 Park Music/Movies in park Rev plus plus other city public $442. Council events. 2 Cornerstone TE- Trail Amundsen TE -Grant Out for bid Trail Side 3 Multiple Signage & trail maps Seeley doing Possible Eagle Parks and research on Scout Project Trails Anoka Cty trail maps 4 LaMotte Volleyball Court Haiden $15,000 Letter to single Deadbrook $30,000 Saddle Club double 5 LaMotte Irrigation spin -off of Na Council waste water decision management i 6 Eagle Tennis Court will need to Public works resurfacing in 2011 or maintenance 2010 item 7 Hidden Irrigation none Spring Could this be added to the LaMotte Irrigation Project 8 Acorn Improve Public Access (parking lot) 9 Mill Rd Lot Park Bench area Seeley 10 Mc Bride - Improve Basket ball Phase If Court - Tennis Court - Parking - Covered Picnic table 11 Eagle Young Children 2 -5 play Committee's equip inclination is to not recommend this item. 12 Heritage Center Mayor Capra idea X Park Recreatimon Reportl October 12, 2010 by Petrick Branch, Committee Chairperson 2009 201 >0 2011 Parks & Rec Revenues $4040 $2750 $4700 8K Run $2540 $2650 $4700* Other $1500 $50 * In -line skating event added in 2011 (2010 revenues plus 100 skaters X'$20) 2011 Festival of the Lakes events to include: - Third annual 8 Kilometer RunMalk New - Kids -Run -Free -1/2 mile off -road run Now -10 mile In -Line Skate event. 2009 2010 2010 2011 Parks & Rec Actual Budget YTD Budget Programs $5063 $5950 $5331 $6600 Park Programs $1750 $1750 $817 $500 (unspecified) 8K Run Misc. $ 1937 $1200 $1600 $1500 YMCA Park -Play -Dates $1500 $1500 $1500 $1500 Music -in -the -Park $1500 $1388 $1500 Movies -in- the -Park $0 $0 $400 $750 LaMotte Skating Parties $750 $750 $750 Schwann Center Skating n/a 0 free Free Parks & Rec Printing na 0 $500 Programs Total $5950 $5331 $7000 w Job +� Approve Festival of the Lakes Events • Third ,Annual 8K:RunM/alk • Kids- Run -Free • In -Line Skate event Purchase of a Sound System as recommended by Tom Lee * Not to exceed $3200 * Dedicate the 8K Revenues to this purchase �► Approve 2011 Park and Rec Budget as outlined Centerville Special Event Permit Application / / 1. TITLE, PURPOSE, AND BRIEF DESCRIP ON OF EVENT: , K / a d e. New Application: V Renewal of or Change in Application: CONTACT PERSON: r K { TELEPHONE: S'0 -6Y9 -? 3 ? 2 R 2. IDENTIFYING INFORMATION: Attach a written communication from the organization(s) in whose name the event will be advertised which authorizes you, the applicant, to apply for this special event permit on its /their behalf. I /� Applicant's N me: a� Dx c l5 Title: rill, Address: Vp /77,v Mailing Address: Affiliation: pyt z, e I S Day Phone: 3e 6KR - 2322 Evening Phone: " Emergency Phone: 5 - 7- G Y 9- 2 3 a :. 3. EVENT PRINCIPALS: Following, please list the names, addresses and telephone numbers of all the principals involved in any of the proposed special event. Include professional event organizers, event promoters, financial underwriters, commercial sponsors, charitable agencies for whose benefit the event is being produced, the organization(s) in whose name the event is being advertised, and all others administratively, financially and organizationally involved as principals in the production of the proposed special event. Make additional copies of the following as needed to include as of the principals involved in the proposed special event. Name: r OrganizationBusiness /Agency /Af iation: 5 ,c __1 4� Is this a non - profit organization? HYes No if you are making application under non - profit status, proof of non - profit status must be attached to this application Mailing Address: Po 6 sx 1,21 1 N e rJ/n- n� h'1.�/ S'Sd 5 Day Phone: ,5�7- G `f �1 ' 3a� Evening one: to Title and functional res onsibility with regard to the event: R cce On& 61 r,rrr l oT.d i� c Page 1 of 10 4. REQUESTED EVENT COMPONENTS: Date requested: // _ / Alternate date: Requested hours of oper ta�E'onMf (a.m. /p.m.) To: t m . (a.m. /p.m.) Set up beginning date and time: 7' Complete dismantle date and time: Sr- Describe the number and type of animals (if any) to be used in this event: 1 oriG . Attach a draft of the entry form for participants and /or spectators. Anticipated number of participants: _ 5 677) Spectators: 36 D 5. INSURANCE: Attach to this application either an insurance policy or a certificate of insurance including the policy number, amount, and the provisions that the City of Centerville is included as an additional insured. (Please note that insurance requirements depend upon the risk level of the event. Also, if your event can be classified as first amendment expressive activity, insurance requirements can be waived under certain circumstances.) 6. SANITATION: Attach your "Plan for clean- up/Materiai Preservation ". Include number, type and location of trash containers to be provided for the event. Indicate who and how man will be responsible for emptying and cleaning up around containers during the event. Indicate who and how many will be responsible for cleaning up after animals if they are present during the event. Indicate who and how many will be responsible for cleaning up after the event. Describe the number, type and location of portable toilets to be provided for the event (or permanent toilets to be used in the event.) Include any other plan you have for ensuring post -event cleanliness and material preservation of city facilities, equipment, premises and streets A deposit of $500 will be required for clean -up and restoration. If premises are left in satisfactory condition, this deposit will be refunded in full following inspection. 7. LOCATION: i Please attach a map of your event land design. Check off below items that apply to your event and indicate them on the attached map. Use, where necessary, a "to scale" drawing. A. If a route is involved, the beginning and finish area with arrows. B. If a route is involved, the places where buses, autos or other motorized vehicles need to be considered. C. If a route is involved, attach separate maps giving two or more alternate routes. D. Entertainment or stage locations (grandstand operators should provide you with a "to scale" drawing.) E. Alcoholic beverage concession area. F. Non - alcoholic concession area. G. Food concession area. H. General Merchandise concession areas. L Portable toilet facilities (indicate number). J. Event participant and /or spectator parking areas. K. Event organizer's command post. Page 2 of 10 L. First aid facilities. M. Fireworks or pyrotechnics site. N. Vehicle fuel handling sit. O. Cooking areas. P. Electrical sources to be used for cooking. Q. tables, enclosures, etc. R. >< remporary or permanent structures constructed for the event. S. Site of electrical wiring to be installed for the event. T. rash receptacles (indicate number) U. Other - Please describe. 8. AVAILABILITY OF FOOD, BEVERAGES AND /OR ENTERTAINMENT: If there will be music, sound amplification or any other noise imp ct, pleas describe, including the intende hours of the music, sound or noise: .r >' AI Will alcoholic beverages be served? Yes No PLEASE NOTE THAT SALES OF LIOUOR/ALCOHOL IS PROHIBITED IN CITY PARKS UNLESS THE EVENT IS A CITY CELEBRATION AND PRIOR APPROVAL AND APPROPRIATE LICENSES ARE OBTAINED BY CITY COUNCIL ACTION. If yes, describe what system will be used to ensure that alcoholic beverages will be consumed by persons 21 years and older: If yes, describe how, where, when and by whom the alcoholic beverages will be served: A 1A If casino party, a dance, or ive entertainment is part of our eve t, please describe: A& C - - A a 0 1 4 Please describe all of the activities of your event for which a license is required, for example: a cabaret license, etc. Attach all required licenses to this application Please note that certain licensing may be required by City, County and State agencies, such as a Large Assembly License for gatherings over 1,000 people, some types of food handline licensing, Gambling License, Cabaret License, etc. It is your responsibility to check with the City Clerk or local authorities to determine what licensing is required prior to submitting this application. At n Page 3 of 10 Will food and/or non - alcoholic beverages be served? Yes No If yes, describe sanitation measures, food handling procedures and the nature of the food (such as pre - packaged foods, hot dogs, pre -mixed sod , unpeeled fruit, raw meats, vegetables, fi h or peeled an cut f uit.) W le_ ..,; a e w� If yes, you will need a permit from the Anoka County Department of Environmental Health. Please attach a copy of the permit to this application. 9. SECURITY AND SAFETY PROCEDURES: Describe your pro osed procedures or set up, operation, internal security and crowd control: I/ _ w. R e r If the event is to occur at night, describe how you are going to light the event area in order to increase the safety of participants and spectators coming to and leaving the event: X44 If our event includes vehicles or animals describe the minimum and maximum speeds of the Y � p event and the minimum and maximum intervals of space to be maintained between units: Attach to this application a copy of your building permit(s) if you are installing any electrical wiring on temporary or permanent basis and /or if you are building any temporary or permanent structures such as bleachers, scaffolding, a grandstand, stages or platforms. A . Attach a copy of your fire department permit(s) to this application if you will use parade floats; an open flame; fireworks or pyrotechnics; vehicle fuel; cooking facilities; enclosures (and tables within those closures); tents, air supported structures, canopies, or fabric shelters. Give the name, address and phone numbers of the agency or agencies which will provide first aid staff and equipment if required. Attach additional sheets if necessary. Name of agency: C", . Name of Representative: Address: 4 Day phone: C % / j,_76 - 2 t Evening phone: Indicate medical services (if required) red) that will be provided for this event: l �� c e l Le,.e S., W�ZC� �eJ CKAr%KS�m. Page 4 of 10 Ambulances: AAA Doctors: / Y A - Nurses: W . Paramedics: `/ /o 5 - 10. VENDORS OR CONCESSIONAIRES: Describe what vendors /concessionaires you will allow in conjunction with the event, nd the purpose of these concessions: &J& 1 46 04 1 Ke' l Describe how you intend to regulate, monitor and control the type, number and quality of vendors /concessionaires whom you may permit to operate in conjunction with the event: 11. CITY SERVICES/EQUIPMENT: Describe city services and/or equipment requested for this event: City barricades, cones, signs, picnic tables and other equipment which may be borrowed on an as- available basis. You should make advance arrangements to pick up and return this equipment. If you or any volunteers cannot pick up and return this equipment, please attach a letter requesting these services and explaining why your organization cannot perform them. This will be reviewed, then approved or denied by the public works foreman. 4 12. OTHER PERTINENT INFORMATION: Please list below any other miscellaneous information you feel would be important and have a bearing on the approval of this Special Event Permit request: 13. FEE STRUCTURE / EVENT CHARGES: If there is a fee or donation required as a condition of attendance or participation of this event, please describe the amounts to be collected from arious tegor' s of participants or peclators: .� • Ov 14. If a donation is requested on a purely voluntary basis, describe how you intend to inform participants /spectators or others that they may participate in the event whether they make a donation or not: Page 5 of 10 Centerville Special Event Permit / NAME AND TYPE OF EVENT: O1V G Uc S A �� A �D'` S /ni 1 e , DAY, DATE AND TIME: lyw l 3 1. PARKS AND RECREATION DEPARTMENT FINAL APPROVAL AND SIGN OFF Signature Title Date: Please check or use N/A (not applicable) where appropriate: 1. Final check has been made . of application requirements. 2. Event is approved by City Council. 3. All required permits are issued and on file. 4. Refundable clean up fee has been paid. 5. Insurance Certificate is on file with City Clerk 6. Surety Bond is on file to secure payment for applicant's obligation to the City. 7. Application is complete. 8. Special conditions are attached. REVOCATION: Upon mutual consent, the City Council may revoke a special event permit if the conditions set fourth in the permit application are not being followed. Permit is hereby revoked: Signature Title Date: Reason(s) for revocation: TO BE REVIEWED /APPROVED AND SIGNED BY AFFECTED CITY DEPARTMENT HEADS Page 6 of 10 2. PARKS AND RECREATION DEPARTMENT Special Events Coordinator: Date: Initial /sign -off: 3. POLICE DEPARTMENT Approved by: Signature Title Date: 1. Emergency vehicle access. 2. Traffic /safety street closures. 3. Appropriate barricades. (# Required) 4. Police personnel required /available. 5. Portable toilet facilities. (# Required) 6. First aid facilities. 7. Internal security and crowd control. 8. nighttime lighting. 9. Other provisions as may be required by this department. I i 4. LICENSING AND INSURANCE Approved by: Signature Title Date: 1. Dance and /or live entertainment. List types or permits or licenses required: 2. Alcoholic beverages. 3. Peddlers. 4. Noise abatement. 5. Other provisions as may be required: INSURANCE: Your insurance coverage must be reviewed and approved by the City's insurance carrier. Page 7 of 10 I . Public liability insurance naming City of Centerville and other public agencies additionally insured is required. 2. Hold harmless forms executed and failed. 3. List and approve /disapprove other insurance coverage as may be required. 5. FIRE DEPARTMENT Approved by: Signature Title Date: 1. Emergency vehicle access. 2. Use of fireworks, pyrotechnics, vehicle fuel, open flame. 3. Cooking facilities. 4. Occupancy and spacing of tables, enclosures. 5. Parade, floats. 6. Tents, air supported structures, canopies. 7. Other provisions as my be required by this department: 6. BUILDING DEPARTMENT Approved by: Signature Title Date: Electrical: 1. Plan check/inspection of any wiring installed on a temporary or permit basis. 2. Permit(s) attached. Structural Plan: 1. Plan check/inspection of any temporary or permanent structures, including bleachers, scaffolding, grandstand, reviewing stands, stages,. or platforms. 2. Permit(s) attached. 3. Other provisions as may be required by this department: Page 8 of 10 7. PARKS AND RECREATION DEPARTMENT Approved by: Signature Title Date: I . Park permit(s) required. (to be attached) 2. Ballfield Usage Permit. 3. Beach permit required. (to be attached) 4. Trash containers required. (# 5. Portable toilets required. (# 6. Applicant's plan for cleanup, site restoration and material preservation (recycling) required and attached. 7. Other provisions as may be required by this department: 8. PUBLIC WORKS DEPARTMENT Approved by: Signature Title Date: 1. Trash containers required. (# 2. Portable toilets required. (# 3. Special animal clean up required. 4. Barricades provided, as available. (# 5. Cones provided, as available. (# 6. No parking signs provided, as available. (# 7. Applicant's plan for clean up and material preservation (recycling) required and attached. 8. Other provisions as may be required by this department: 9. STATE, COUNTY AND CITY HEALTH DEPARTMENT Approved by: Signature Title Date: 1. Food and /or beverage served. 2. Permit(s) attached. Page 9 of 10 3. Food cooked. 4. Permit(s) attached. 5. List other health licensing obligations as may be require: I Page 10 of 10 A C40 R D DATE LIABILITY INSURANCE 09/13/2010 i THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CER7IFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(es) must be endorsed. If SUBROGATION IS WANED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT FARIBO INS. INC. NAME GORDIE WIEGNEDE 1404 NW 7TH STREET PHGNNE 507 - 334 -3929 ac NO• EAMIL A FARIBAULT MN 55021 om INSURERS AFFORDING COVERAGE N=it INSURED INSURER A: NAUTILUS INSURANCE COMPANY 17370 FINAL STRETCH INC. PO BOX 121 INSURER 8 12447 150TH ST E 1NSURERC: NERS TRAND MN 55053 INSURER D: INSURER E: INSURER F. COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I LTR TYPE OF INSURANCE POLICY NUMBER M DD EFF M LIMITS NYYYI GENERAL LIABILITY NC 9 7 0 9 2 0 t1 J22/2o 10 01/22/2011 EACH OCCURRENCE $1,000,000 A X COMMERCIAL GENERAL LIABILITY .is Issu ptllBDant t 0 me PREM ISES o ungn e $ 100,000 CLAIMS-MADE n OCCUR to Surplus Lines Insurance kct. The MED EXP Any one son) $ 5 I is an eligible surplus lines in but is not thenvise licensed by The S of PERSONAL a ADV INJURY a 1, o 0 0 , o 0 0 ta. In case of insolvency pa yment GENERAL AGGREGATE s 2 r 0 0 0.0 0 0 GEN L AGGREGATE LIMIT APPLIES PER: PRODUCTS- COMP/OP AGG s INCLUDED O- POLICY LOC Cl 1S itOt guaranteed. S AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO (Ea socid" BODILY INJURY (Per person) S ALLOWNED AUTOS BODILY INJURY (Per accident) $ SCHEDULED AUTOS HIRED AUTOS E�� DAMAGE S NON -OWNED AUTOS S S UMBRELLA LIAR I JOCCUR EACH OC CURRENCE $ ±7 FDUCT113I.r. LIAR CLAIMS -MADE AGGREGATE S 10N S $ WORKERS COMPENSATION WCSTATU- OTH- AND EMPLOYERS LIABILITY YIN ANY PROPRIErOR/PARTNERAEKECUTIVE E EACH ACCIDENT s OFFICER/MEMBER EXCLUDED? F NIA (Mandatory In NH) E.L. DISEASE - EA EMPLOY $ If yec desame under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT I S DESCRIPTION OF OPERATIONS / LOCATIONS / V8 *CLfS (Attach AOORD 101, AdMonY Remarks Schedula. K mom space Is required) SPECIAL EVENT - IVp DASH - 5K AND 5 MILE RUN DATE OF EVENT: 1113/2010 CERTIFICATE HOLDER - THE GOVERNMENT AGENCY, IT'S OFFICERS, EMPLOYEES AND ASSIGNS ARE LISTED AS ADDITIONAL INSURED CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. CITY OF CENTERVILLE AUTHORIZED REPRESENTATNE 1880 MAIN STREET deen/kk President CENTERVILLE, MN 55038 ®1988 -2009 ACORD CORPORATION. AM rights) reserved. ACORD 25 (2009109) The ACORD name and logo are registered marks of ACORD 68114157 POLICY NUMBER: NC970920 COMMERCIAL GENERAL LIABILITY CG 20 12 05 09 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - STATE OR GOVERNMENTAL AGENCY OR SUBDIVISION OR POLITICAL SUBDIVISION - PERMITS OR AUTHORIZATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE State Or Governmental Agency Or Subdivision Or Political Subdivision: CITY OF CENTERVILLE DIVA DASH 1880 MAIN ST CENTERVILLE MN 55038 Il i I information required to complete this Schedule if not shown above will be shown in the Declarations. Section 11 — Who Is An Insured is amended to in- 2. This insurance does not apply to: clude as an insured any state or governmental a. "Bodily injury", " property damage " or personal agency or subdivision or political subdivision shown in " and advertising injury arising out of operations the Schedule, subject to the following provisions: performed for the federal government, state or 1. This insurance applies only with respect to opera- municipality; or tions performed by you or on your behalf for which b. "Bodily injury" or "property damage" included the state or govemmental agency or subdivision or within the "products - completed operations political subdivision has issued a permit or au- hazard ". thorization. CO 2012 05 09 0 Insurance Services Office, Inc., 2008 Page 1 of 1 ❑ y ' it!i -N R J N T U 6 +! • ROUTE DESCRIPTION: No Description Provided g E —�3non �ear4r p *'� t,vl _ Pettier Lake 01 katrl 5t r Ava 'Ch Lane e' u i Creek - CTafrtelv'11e Lake a�� I Lino 1-2kes & a 2 tO.Ma st c ONAVT _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ O MapMyFitness, LLC, All Rights Reserved, 20052008 1 View more maps online at: Find this route online at http;H www. mapmyrun. eoml real united- statest mnl- lino- Iakesn 87128507314539"5 Distance values on this map may differ sightly from values reported on the route engine. ,W MapMyRun° Diva ,' a Lakes Minneso ROUTE DESCRIPTION: No Description Provided .n.�� ra><r:ir SI' e ate; 30 rro. rrtePqueE ,..+w✓a'°_ F irar RaAe Gr Q & 3rd St N 7 3 h.:nc�i'e _ ,W _ �•eo-en t- r2 d >t 7 Y acn,. to S Pot, '- 3 fgoa L' q _. tvlam St ' Centerville r fort fr '4 tc1. ; , C o Lino Lakes C�D r at ft tin N YT "rm SO i 4 r � ij t�1 inc,. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ 0 MapMyFitness, LLC, Ali Rights Reserved.2005-2008 I View mote maps onlne at. Fitts this route onlne at httpJl vnvw.mapmyrun.coml runs united- states/ mnl lino- lnkesl327128318174835488 Distance values on this map may differ slightly from values reported on the route engine. ,o MapMyRun, Diva Dash a Lakes, Minnesota ROUTE DESCRIPTION: No Description Provided i AT FOR NOTES AT FOR NOTES I AT FOR; NOTES 0.26 mi. ' 1 mi 145ft Northeast 2.96 mi. 1 3414ft West 5.01 mi. ? - Diva Dash 5 mile finish 1.29 mi. 1473ft East 3.61 mi. (7 3894ft West 1.57 mi. 1856ft Water 4.35 mi. 1535ft North 1.92 mi. 2297ft No Marker 4.64 mi. 290ft No Marker 2.35 mi. € 2886ft South 4.69 mi. 1697ft Bathroom I 2.9 mi. 337ft Water r j 1 — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — ® MapMyFitness, LLC, AN Rights Reserved, 2005 -2008 1 View more maps online at: Find this route onine at httpol www.mapmyrun.com/ runt united. states/ mnl lino - lakes/327128318174838488 Distance values on this map may differ slightly from values reported on the route engine. ,P'MapMyRUfT ' rnsOtlueet 7mi.4 FOR'. .,_.NOTES tmi 145ft Northeast 147311 East 1856ft Water 1.92 mi. 4�'i 229711 No Marker PeF6er Lake 2.35 mi. 2886ft South s 2.9 mi. 33711 Water t.ork atlrF. 2.96 mi 341341411 West 3.61 mi. t 389411 West ke.. _ ... q ............. 4.35 mi + 1535ft North n 10 _ 4.64 mi.:. 290ft No Marker afn St . ` 4.69 mi. :fir 189711 Bathroom r^ cr -� _, • +� "� 5.01 mi. Diva Dash 5 mile finish - a CenterY,..a t,,ettrerliif8 C.ati2 �� p..._ .: `w rtega 5l MP:JrM I,n e 5 � ,.ens I'd +b Sharman n Lake U Lake A ' -. Tmiw�sdl Trl _ CZ I0 MaKWat Portions aMQ N V M Inter _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ O MapMyFitnass, LLC, AN Rights Reserved, 2005 -2008 1 View more maps online at: Find this route online at http:fl wvnvmapmyrun -corn/ run/ united- statesl mn/ lino- lakesl32712e3191749354e9 Distance values on this map may differ slightly from values reported on the route engine. 7 7 ti 2- 7, Wwr An 4 F �n r ' 1 Tent Start Line a' }4 a 5 ^T x a °! I ° 9 �.S` ,r fir:, +''° s r Final Stretch - Diva Dash Race Information Page 1 of 2 AST a _ _4 1 ttC RUN tr HOMY EVENTS VOLUNM sER as SPQNSM cowma us Women's SK & SMlle c Centervil MN • Nov 13, 2010 L H" PACKETPXMN DMECTUM SCHEDULE CD RISEWJIS TRAJINM RESULTS HOSPFTALffY PARTKWANTS EVENT NEWS GENERAL RACE INFORMATION 919/10 -We have 14 Name: Diva Dash JOIN US Dashing Divas already Distance: 5K Walk/Run & 5 Mile Run signed up!! Location: Rice Creek Chain of Lakes Reg. Park, 7401 Main St, Centerville, MN Date: November 13, 2010 on our email list 8/31/2010 - Registration is Time: 9:00 a.m. Email: now open for this event! - — - - - -- - Fee: ace B 1116 After 11/6* 1 $33 $38 OrsafeSubscribe Mile $33 $38 For em.t, M.,k.6ng you can trust *Online registration closes on Tuesday, November 9. Late and Race Day Registration: For those of you who are registering for the race after online registration closes, we 30IN have a few different options: facebpok Registration Register at the Uptown Running Room on Friday, Inronnation November 12th, 1 - 6 pm. to Register at the Rice Creek Chain of Lakes Regional Park in Centerville on Race Day 7:30 - 8:45 am. Please come early to complete the same day registration process and still have time to warm up. Race Information This is a brand new race for Final Stretch, Inc. We are working with the EVENT SPONSORS MN Ovarian Cancer Alliance while creating a race just for women. This Runnin race's location was chosen for its beautiful trails, large sprawling park, MOON ,> and panoramic lake views. Both events will wind through the wooded trails of Rice Creek Chain of Lakes Regional Park, in Centerville, north W Wpm of St. Paul. There will be long- sleeved technical shirts cut especially for women, race bags filled with goodies that women enjoy. Before the race we will be having coffee and pastries, with soup and bread after the race along with a big pamper tent for massages, manicures, and other fun things. hq://www.finalstretch.com/races/diva 9/30/2010 Final Stretch - Diva Dash Race Information Page 2 of 2 Parking There are several parking areas in the Rice Creek Chain of Lakes Regional Park. Directions and parking areas are designated on the Parking link (Coming soon!) Course Information This is a spectacular course with the 5 Mile completing one lap around Centerville Lake and the 5K completing an out and back from Centerville Lake to the Chomonix Golf Course. The great thing about these two courses is that they will be held on the park trails around the lake. The 5 mile trail around the lake is fairly flat with only a few small hills. There will be mile markers at every mile and water stops on each side of the lake. Please come and try our great course which will surely be a must on your yearly calendar of events! Background This exciting late fall race is having its inaugural run this year for Divas in the Metro area and beyond! Come out and be treated like a Diva! Race Awards Awards will be given to the top 3 female runners in each age category: 19 & under, 20 -29, 30 -39, 40 -49, 50 -59, 60 & up. Award ceremonies will immediately follow the race near the start/finish line in the park. There will also be many Diva door prizes that you will surely love! Door Prizes We are working on the list of door prizes that will be given away and will be posting them soon! Race Benefits Final Stretch, Inc. is donating $5.00 of each runner fee to the MN Ovarian Cancer Alliance, which gives money to research and awareness of ovarian cancer, and to ovarian cancer support groups. I MINNESOTA OVARIAN CANCER ALLIANCE http://www.finalstretch.com/races/diva 9/30/2010 TO: Parks and Recreation Committee Members FROM: Kim Stephan SUBJECT: Trail Project & Irrigation Updates DATE: September 29, 2010 Per Mr. Paul Palzer, Public Works Director: Some drain file work will begin on Monday, October 4, 2010 in Laurie LaMotte memorial Park The excess dirt will be piled in the area of the proposed volley ball courts. Per Mr. Mark Statz, City Engineer: Trail Proiect i Bids were taken again for the trail project. This time around, the low bid (including all alternates) was about $80,000 less than the original bid. Last time the low bid was about $1.36 Million, this time it was about $1.28 M. The bigger change was that, with more work put into the alternates, the base bid was about $184,000 less. With the base bid at about $1.12 M, this was only about $70,000 over the minimum we needed to spend to maximize our grant dollars. Therefore, at the last City Council meeting, the Council passed a motion recommending to the Anoka County Board that the project be awarded to Veit & Co., Inc. (low bidder) on the base bid amount only. This means that none of the alternates were chosen. To review, the alternates were: 1— Benches, bike racks, trash receptacle, drinking fountain; 2 — Fountain; 3 — Trailside Park (bump out); 4 — North Leg of Cornerstone Park. What will get built is the main circle with a planting bed in the middle; the engraved granite plaques with the May Peace Prevail translations; the Kiosk; and associated plantings (trees, shrubs and some perennials). We will also provide conduit under the circle of colored concrete in case a fountain was to be built in the future. I've attached a sketch of the base bid park. On the bright side, the award of the project means that we will finally be moving forward with the construction of all of the trails on the plan. The result will be a much more bike and pedestrian friendly town with lots of connectivity to the regional trail along CSAH 14 and around Centerville Lake. Technically speaking, this is an Anoka County project and so it requires the approval of the Anoka County Board. However, the federal funding for the project requires that the Equal Employment Opportunity (EEO) office review the contractor's efforts to hire "disadvantaged business enterprises" (DBEs). We cannot have the board take action until we receive word from the EEO office that everything checks out. The contractor has initially said that he probably won't do any work this fall, but will begin first thing in the spring. The completion date for the project is September of 2011. Irritation Project An advertisement for bids was published this week. Bids will be taken on October 21 11 . Bids will consist of 3 separate contracts. One contract will be to do some pond dredging in the Anoka County pond, then drill a storm sewer line to the park. The second contract will be the drilling of the wet well (this is where the pump will be) and the installation of the pump and controls. The third contract will be for the irrigation system. The base bid here will be installation of the large gun style system. An alternate bid will be taken for installation of a traditional irrigation system in lieu of the gun style system. Once we receive bids, we will review the pricing and hopefully move forward with the project. Most likely, there won't be enough time to install the irrigation system yet this fall, but if not we will complete it in the spring. If the traditional system is chosen, we may wait until next fall to put it in to avoid disruption of the T -Ball leagues. ,I Base Bid - $1.10 "M I , Ornamental Perennial Beds Colored concrete plaza Kiosk Y 4 rw .y Low Maintenance Shrub Beds 2335 Highway 36 W St. Paul, MN 55113 �t Tel 651- 636 -4600 Fax 651- 636 -1311 www.bonestroo.com Bonestroo September 22, 2010 Honorable Mayor and City Council City of Centerville 1880 Main Street Centerville, MN 55038 -9794 Re: Centerville Regional Trail Link Project S.P. 02 -090 -01 Minn. Proj. TEAX 0212(008) - Bonestroo Project No. 000616- 08165 -0 Bid Results Dear Honorable Mayor and City Council: Bids were opened for the Project stated above on Tuesday, September 21, 2010. Transmitted herewith is a copy of the Bid Tabulation for your information and file. Copies will also be distributed to each Bidder once the Project has either been awarded or bids have been rejected. There were a total of five Bids. The attached bid tabulation summarizes the results of the Bids received. Looking at the total Bid with all alternates, the re-bid of the project resulted in a savings of approximately $87,000. The scaled back scope of the core project resulted in a Base Bid approximately $184,000 lower than the previous bid. Because of the pricing of some alternates, the low bidder may be different depending on the alternates awarded. We have summarized the total cost for several scenarios, below. The summary takes into account the change in low bidders. Aw ard Scena Addn'I Cost Over Race Ri Total Award $1,119, Base Bid Base Bid + Alt. 1(Site Furnishings) $23,334.00 $1,142,643.65 Base Bid + Alt. 1 & 2 (Fountain) $88,043.15 $1,207,352.80 Base Bid + Alt. 1— 3 (North Park - Bump Out) $137,841.15 $1,257,150.80 Base Bid + Aft. 1— 4 (North Leg of Main Park) $161,570.15 $1,280,879.80 If the City Council wishes to award the Project to the low Bidder, then Veit & Company, Inc. or Dresel Contracting, Inc. should be awarded the Project on the Total Base Bid, or Total Base Bid plus Alternates, in the corresponding amount as shown above depending on which alternates are chosen. Sincerely, BONESTROO Mark R. Statz, P.E. City Engineer Enalneenng Centerville Regional Trail Link S.P. 02- 090 -01 Minn. Proj. TEAX 0212(008) Sonestroo Project No. 000616- 08165 -0 BID SUMMARY coniraclbr rota/ Base Bld Alternate No, I Alternate No, 2 Alternate No. 3 A /taernate No. 4 rota/ w /AIL Low Veit & Company, Inc. $1,119,309.65 $23,334.00 $105,799.00 $41,342.70 $16,082.00 $1,305,867.35 #2 Dresel Contracting, Inc. $1,122,452.80 $25,150.00 $59,750.00 $49,798.00 $23,729.00 $1,280,879.80 #3 Burschville $1,152,728.59 $17,265.00 $144,115.00 $45,444.55 $15,119.25 $1,374,672.39 Construction, Inc. #4 Park Construction $1,162,741.74 $16,690.00 $122,925.00 $37,756.15 $10,798.95 $1,350,911.84 Company #5 Peterson Companies, $1,238,328.52 $12,584.00 $124,675.00 $37,566.90 $16,122.08 $1,492,276.50 Inc. TO: Parks and Recreation Committee Members FROM: Kim Stephan SUBJECT: Skate Night / Horse Drawn Hayride DATE: September 29, 2010 As discussed at the September 1, 2010 Parks & Recreation Committee Meeting I contacted Bunker Stables to determine their availability and prices for a Horse Drawn Hayride on January 8, 2010. I have been looking for other stables in the area that may offer the same service for less, but as of yet have not found any where else that offers this service but Bunker Stables. Response follows: Glad to hear that you are thinking about having us out this year. We do still have availability to do your event on the 8 th of January the fee for having us out this year for the normal two hours is $625 plus the $25 travel fee. We do still have availability. Bunker Park Stable (763) 757 -9445 Committee Member Peterson also suggested the following: We could also use a Drain Stop for the sink in the warming house. The drain stop could be purchased at the store when the Hot Chocolate is purchased for the skating event. (Assuming that we do purchase Hot Chocolate.) BUNKER TRAVEL ACTIVITIES - WE CAN COME TO YOU! Having a church activity, corporate function, or a neighborhood outing? Horse -drawn hay wagons or hand- led ponies add horse -filled fun for your group! Our covered wagon will carry up to 22 people and our flatbed wagons will accommodate up to 35 people. It is your option to have multiple shorter rides or one long ride. A credit card or $100 cash/check deposit, along with detailed directions to the location and a map of the route, must be received at least one week in advance to hold the reservation. The route needs to be level and wide enough for the team and wagon (approximately 6'x16'). Our wagons are road legal, but routes need to have minimal traffic. Deposits are fully refundable if the cancellation is made one week in advance. For weather related day of cancellations, please call at least four hours before to reschedule the ride or the deposit will be forfeited. $500.00 /first hour plus tax and travel fee $125.00 /hour each additional hour. City of Centerville Revenue /Expense Report Fiscal Year 2010 111110 to 9130110 FY 2010 2010 Activity Amended YTD as a % Account Description through 9130110 Budget of Budget Parks/Rec. Committee E 101 - 45200 -340 Advertising $ Printing - 500.00 0% E 101 - 45200 -438 Meeting Per Diem 720.00 1,500.00 48% 720.00 2,000.00 36% Parks/Rec Programs E 101 -45201 -100 Wages and Salaries (GENERAL) 2,672.25 5,000.00 53% E 101 -45201 -122 FICA 156.27 400.00 39% E 101 -45201 -151 Workets Comp Insurance Prem 195.05 500.00 39% E 101 -45201 -132 Parks Programs 816.72 1,750.00 47% E 101 -45201 -371 Music in the Park 1,469.07 1,500.00 98% E 101 -45201 -372 YMCA 1,500.00 1,500.00 100% E 101 -45201 -373 8k Run/Walk 1,610.32 1,200.00 134% E 101 - 45201 -430 Miscellaneous 18.00 - N/A 8,437.68 11,850.00 71% I Unaudited - For Management Purposes Only � � 4 A-L a n u mm D Cfawfla ON iK MIER no 23RD #10 m 3 ►. iii I OR 12 & OM MR PMEN 12 Lill Ab u Y f T ,t. k : The Centennial Fire District would like to invite you to our open house during National Fire Prevention Week Open House: October 9; 10 -2p.m. Station 1: 2 East Road, Circle Pines, Station 2: 7741 Lake Drive, Lino Lakes, Station 3: 1880 Main Street, Centerville Kids meet Sparky! Check Smoke Alarms! • Change the batteries in your smoke alarm twice a year • Vacuum the sensor to rid =� the dust • Test your smoke alarm monthly and practice a safe escape route with your family • Have two ways out! • Have a meeting Place for your family somewhere away from the street like a tree