2007 04-24 CC MINUTES - Laserfiche WebLink

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SEH will break down the price for web portal service and also the charge far meeting and training sessions, using an ala carte system: 1) looking at documentation and what it is; 2) training on software and loading of information; and 3) public hearing. Between now and the next Council. Meeting, the documentation will be reviewed. Mayor Emeott will talk to Bill Short to see how the Town does their SWSPP. NEW BUSINESS RESOLVED: Acceptance of Bids for City Hall Building: Craig Rafferty will do the negotiation with the low bidder forreduced engineeringfor cost savings. Schilling notedthat the following: dual heating systems; radiant heating; and waterless urinals should be reviewed and to :seewhat the code requires. It was noted that regarding fire protection, there is a vast difference: between a wet or dry system: Mayor Emeott noted that dormers would be removed as Alternate. #3 and that hethought that the dormers should remain. He noted that the dormers add character to the new building. It was the consensus that the dormers should remain. The City Attorney 'stated that a decision is needed on the bid and not on the alternates. The alternates would not change thespecs of the bid. It was noted that the alternates can be done by change order. Craig Rafferty noted that construction. can .begin 10 days after the bidis awarded. A. completion date of October J20, 2007 was anticipated,but that the construction can be extended if needed. Craig Rafferty will negotiate with thelow bidder for value engineering for cost savings. Motion by Rasmussen, Second by Arttg-Swornley to accept the bids for City Hall Building from Lund Martin, accepting Alternate 1 and 2, and not Alternate 3 approved by an aye vote by Rasmussen, Artig-Swomley, Mayor Emeott and Schilling. Abstain: Watson. PENDING: Acceptance of 2006 City Auditor's Financial Report. Tom Kelly reported that Smith Shafer did a cash audit for 2006 which is comparables to what wasdone in 2005. The financial information shows a big cash balance at the end of the year. Kelly reviewed the audit andnoted that the numbers track with the previous years with expenditures by category and noted :thatmostwere classified properly. He noted thatit was a good report. Inresponse if there were any "red flags", Kelly stated that there were none. Kelly cautioned to put in place something that would allow disbursements. to be tested randomly to be sure that the proper back upis there. Hestated that. the City may want to consider setting up a Board of Audit for the first week of. January of every year. The City Attorney stated that they will come up with something for January/ February 2008. RESOLVED: Acceptance of .IPA . for Watermain Extension from White Bear Township Mayor Emeott stated that Bill Short does not.. have an update on the numbers for increasing the size of the water main as yet, but that the Town .needs something. from Gem Lake to start, suggesting:' a figure between $8,000. - $10.,000. This is for the watermain along Otter Lake Road to the City. An 8"main would normally be provided to serve the fire hydrant to City Hall, but if the City would want to supply water to any portion of the City at a later date, a 16 inch watermain is recommended. Schilling moved, Second. by Artig- Swomley to approveup to $12,000 for a 16 inch watermain extension from White Bear Township was unanimously approved. RESOLVED: Approval of Payment Claims for March -April: Schilling moved, Second by Watson to approvethe payment of claims for March. and April was unanimously approved. RESOLVED:. Data Practices Act Appointments — Resolution 2007-10: Mayor Emeott noted that this is a Staterequirement and with the replacement of our former City Clerk we . do not have anyone in this position.. Watson moved, Second by Schilling to approve the Data Practices Act Appointment -- Resolution .2007-10 and to appoint Mayor Emeott was unanimously approved. 3