2007 05-22 CC MINUTES - Laserfiche WebLink

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Proposals Request for City Engineer to. do Feasibility Studies — Comp Plan: Mayor Emeott reported that there is a letter from SEH in the meeting packet that explains what the feasibility report would contain and the cost for doing thevarious items. Thisreport allows for .engineering studies -on the Hoffman's corner water; Tom Hansen parcel; and Bryan Hansel parcel Water, Sewer and road access data Mayor Emeott reported that as part of the water feasibility plan an additional -a fee for needs to be paid of between $5,000 to $6,000 inaddition to the feasibility project. He noted that .thereneeds to be discussions with Vadnais Heights to see if they can provide water service to the threeparcels using their model andit will cost for use of the model. Justin Gese, our engineer from SEH, noted thata letter to the City of Vadnais Heights from. the council is needed. -to use their model and data. In responseto a question what the. time for the feasibility study is, it was noted that the .1s` deadlineis the end of this week and the balance could be done within a few months. There was discussion regarding road access, entrances and exits,to. the Hoffman's corner shopping center and who pays for it. The Engineer will geta break down of road accesses. Itwas noted that thereneeds to. be a vision for the whole project. The council needsto continue to gather facts and as the vision is developed there will be a better idea of:how .to proceed. Action on this study were tabled: Should Gem Lake Join the.Ramsey-Washington Cable Commission: Mayor Emeott stated thathe could not get any one to attend tonight's meeting;. Award of Contract for City Hall Building: It was noted that changes that areto be made are available in the supplemental information provided tonight. The contract is for $801,700 which is the low bid. There will most likely be negotiated value engineering change orders after the contract has been signed in an amount between $57,000. - $64,000. Craig Rafferty stated that he went over the suggested changes with Lund Martin Construction. Craig Rafferty stated that the recommended contract changes that Trevor Oliver suggested are being implemented but are for contractor approval. He noted that the City has the approval of theattorney for. thesecontract changes butneedsthe approval of Lund. Martin Construction. Regarding an exampleof change for the contractor, Trevor Oliver stated that they added in payment termsfor general contractor, the. subcontractor to be paid in 10 days and that there would be a penalty if the work is not done. Schilling urged that they .hold to an October 1 completiondate, rather than November. There wouldbe no penalty but he suggested that they try for October 15i. Craig Rafferty will discuss the matter with the contractor. A voice vote was made as follows: motion by Schilling and second by Watson to award the contract for City Halt in the amount of $801,700. to Lund Martin was unanimously approved. Resolution •2007-11 for Selling Bonds for City Hall:. Todd Hagen, Ehlers & Associates, .Inc. reviewed the results of the bond sale. He reported that therewerefour bids received. He reported that low bidder was Northland Securities, Inc., Minneapolis, MN. True interestrate will be 4.4227%. The range of bids was 4.4227% - 4.5757%. The results of .the sale were as follows: Principal amount is $850,000; Discount taken - $9,715; Average Interest Rate — 4.321.8%; Interest Rates: 4.00%- 4.50%; Available for Construction: $1,227,223; Township Contribution $408,500; Bond Buyer Index: 4.29%; Closing Date: June 20,.2007. Motion by Watson, second by Atig-Swomley to accept the bid from Northland Securities, and to adopt the Resolution Providing for the Issuance and Sale of $850,000,. General. Obligation. Capital Improvement Plan Bonds, Series 2007A was unanimously approved by:voice -vote. Approval for Payment of Claims for. April — May 2007: Motion by Rasmussen, Second by Schilling to approve the payment of claims for April -May 2007 as presented was unanimously approved.