2008 07-22 CC MINUTES - Laserfiche WebLink

Home

NEW BUSINESS A) Approval ofpayment of claims. for June -July 2008: Mayor Emeott referred the' Council to the listing of paymentsrequiring approval. Just under $40,000 stillleft topayout on the construction of the City Hall. Still waiting for adjustment of Air Conditioner, conduit for flag pole, and a few other things. Payment of claims for time period above was unanimously approved as indicated by Councilor's signatureson this document. B) .6 month financial report (Jessie Hart): City treasurer Jessie Hart providedan update of payments made in 2007 andfor the period January through June 2008. In 2007, revenues exceeded expendituresin several areas including licenses and permits. Approximately $41,000 was collected from Ramsey County and the City of Vadnais. Heights for the balance of the construction project on County Road E and Highway 96. Expenditures exceeded. budget $57,055.due primarily to engineering costs related to theconstruction project on County Road E and Highway 96 which was not budget. Other expenditures categories were wellunder budget which reduced the potential overage to $13,901.Overall, the excess revenues were more than the overages in expenditures by approximately $49,500, which in turn increases the General Fund balance.. For the period January through June. 2008,.revenues are above anticipated levels, however, so are expenditures. The city has spent less than 31.%of its 2008 budget due to a money budgeted for potential legalservices that have not yet been spent and other cyclical costs which have not yet been paid. Anticipate that 2008 will come out as good asor better than 2007. Hart suggestedthat a different structure is needed for billing overdue sewer accounts. Currently very difficult to track it the way it is set up. Councilor Schilling suggested that Gem Lakerevise its ordinance for billing overdue sewer accounts to match White Bear Township's wording. C) Financial. software —Peachtree (Jessie Hart): Hart requested permission to purchase new financial. software for Gem Lake. Not able to use White Bear Township's license: unless financials were. co -mingled. Quickbooks won't be able to meet the needsof the city: Peachtree Financial Services hasa software program geared to non-profit organizations that will interface with utility billing system and will provide the functions that Gem Lake needs. Motion by Schilling, Seconded. by White to purchase this software was approved by voice. vote. D) Notary for Jean. Reiter, city secretary: Mayor Emeott called for a motion to pay for licensing of Jean Reiter, City secretary., as a Notary Public... Motion made. by Schilling, Seconded by Artig-Swormley to approve the fees associated with training and licensing of Jean Reiter as Notary Public was unanimously approved by voice vote. E) Extension of Building Moratorium (Oliver): City Attorney Oliver stated that to continue with the building moratorium for the Gateway area until the completion of the Comprehensive Plan, an extension is needed. Motion by Artig-SwomleY, Seconded by Schilling forcontinuation of building moratorium with same wording and exceptions as the original was unanimously approved by voice vote. F) Recreational zoning for Golf Course (Oliver): City Attorney Oliver stated that hedoesnot recommend the city zone the current .Gera Lake Golf. Courseas recreational land unless the city desires to obtain the. land in the event that a Golf Course is no longer viable. Also, currently the city does not have Recreational Zone defined in the zoning guidelines. The city does not have the funds to purchase this land in the event of thefailure of the golf course, nor the desire to make this much land public recreational use only. It is recommended that the areacontinue to be zoned residential, but that it..be stated in the Comprehensive Plan thatthecontinuation of use of the land as a Golf Course is encouraged and welcomed. There are several references made to the golf course in the guidance document that should be reviewed to ensure thereare consistent. G) Approval of Election Judges: Mayor Emeott submitted a Iist of election judges for the primary election on September 9, 2008. Motion by Schilling, seconded by Watson to approve the list of election judges was approved by voice vote. H) 2008 Comprehensive plan upgrade progress — Public Hearing continuation --July 30: A continuation of the Public Hearing for the review of the Comprehensive plan will be held July 30t..A notice will be published in the White Bear Press and posted on the City Hall bulletin board. Look for us on the World Wide Web at. genilakemn.org