2008 08-26 CC MINUTES - Laserfiche WebLink

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NEW BUSINESS A) Approval of payment of.claims for July -August 2008: Mayor Emeott referred the Council to the listing of payments requiring. approval. Just under $19,000still left to pay out on the construction of the City Hall. Anticipate about $25,000 due to Gem Lake from White Bear Township. Payment of claims for time period above was unanimously approved as indicated by Councilor's signatures on this document. B) Gem Lake July Balance Statement (Jessie Hart): City treasurer. Jessie Hart submitted a. cash and investment balance statement as of July 31, 2008. The new financial software has now been purchased and will be used. The old software was only able to track expenditures on. a quarterly basis. Itcan now be tracked monthly. So Hart will be able to compare income/expenditures on a month to month basis, and on a year to date basis. C) 2009 City Budget review and preliminary approval — September 15th Deadline: City treasurer Jessie Hart submitted to the City Council a preliminary budget of $496,534 which includes a proposed General Tax Levy of $420,089 .and a Debt Tax Levy of .$53,200 for fiscal and calendar. year 2009 and reviewed anticipated revenue and: expenditures in detail. (The 2007 actual tax levy amount was $411,197 witha tax capacity rate of 39.5582%. The actual 2008 tax levy amount was$449,255 with a tax capacity rate .of:39:5954%.The preliminary 2009 tax capacity rate is 38.099.6. %) The tax capacity of the city rose from, $1,051,000 in 2007. to $1,135,000.in 2008.and is projected at 1,212,826 in 2009. Hart reminded the council that the preliminary Levy amount that is approved to meet the. September 15th deadline is the highest amount that property owners can be taxed. The numberscan be fine tuned and reduced prior to the December final approval of the budget. Revenue:. A conservative estimate of 2009 Gem Lake City revenue sources was projected at $496,534. Actual revenues for 2008 totaled $435,779. License and permit revenue is proposed. at 2008 levels lntergcrvernmental revenues increased from 2008 adopted due to the actual programming of HACA. Fines and forfeitures revenues are budgeted as less for 2009 as thestate is keeping a larger share of the fine revenues. Miscellaneous revenues include. the rental of the Gem Lake City Hall and revenue from White Bear Township as they reimburse Gem Lake for 25% of the operating cost of the City Hall. Expenditures: Included in expenditures are the City Council contingency fund, Clerk salary, Capital outlay, Election costs, Financial administration (audit), Legal services including: a transfer to the sewer fund to pay back an interfund loan, General government,. Planning and Zoning (decreasing as Comp Plan is completed), Special projects .(Highway 96 right away), Sheriffs services (yet tobe determined), Dispatch costs (nochange anticipated), Fire services (increasing 10%), Animal control (no change), Building inspection,. Road maintenance (repair, patching, right of way signage, SEH surface watermanagement plan, catch basin on Tessier Road), Public works, Heritage Hall and Park maintenance (zero budget): Action requested tonight is to review and discuss the proposed 2009 budget and preliminary tax levy and adopt resolution certifying preliminary 2009 property tax levy. D) Resolution 2008-02B adoptingthe preliminary budget for 2009: Mayor Emeott asked for any questions or discussion regarding` the preliminary 2009 budget and levy. Discussion whether enough money was projected for the potentiallyhigh. heat costs this winter. Hart statedthat she feltconfident that the amount proposed in the budget should cover the anticipated rate.. increases. Discussed whether money was in the.. budget for a building replacement or repair fund. This hasalso been anticipated. Councilor Rasmussen thanked Jessie. Hart for all of the work shehas done preparing the 2009 budget. Motion made by Schilling, Seconded by Artig-5womley to approve a 2009 preliminary budget of $496,534 which includes a (Proposed) General Tax Levy of $420,089and a Debt Tax. Levy of $53,200 as proposed by Jessie. Hart: was declaredadopted based upon thefollowing vote: Councilor Rasmussen - Aye Councilor Schilling — Aye Councilor Artig-Swoinley Aye Councilor Watson —Not present Mayor Emeott — Aye Look for us on the World Wide Web at gemlakemn.org