2008 09-16 CCP - Laserfiche WebLink

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NEW BUSINESS A) Approval of payment Of Claims for July -August 2008: Mayor Emeott referred the Councilto the listing of payments requiring approval. Just .under $19,000 still left topay out on the construction:ofthe City Hall. Anticipate about $25,000 due to. Gem Lake from White Bear Township. Payment ofclairn's for time period above. was unanimously approved as indicated by Councilor's signatures on this document; B) Gem Lake July Balance Statement (Jessie Hart): City treasurer Jessie Hart submitted a cash and investment balance statement as :of July 31, 2008. The new financial softwarehas now been purchased and will be used. The old software was only able to track expenditures on a quarterly basis. It can now be tracked monthly. So. Hart will be able to: compare income/expenditures on a month to month basis, and ona year to date basis. C) 2009 City Budget review and preliminary approval —September 15`h Deadline: City treasurer Jessie Hart submitted to the City Council a preliminary budget of.$496,534 which includes a proposed General Tax Levy of S420,089 and a Debt Tax Levy of $53,200 forfiscal and calendar year 2009 and reviewed anticipated revenue and expenditures in detail. (The 2007 actual tax levy amount was :$41 1,I97 with a tax capacity rate of39.5582%v. The actual 2008 tax levy amount was $449,255 with a tax capacity rate. of 39:5954%a.The preliminary 2009 tax capacity rate is 38.0996 %.) The tax capacity of the city rose from:$1,051,000 in 2007 to.$1,135,000 in 2008 and is projected at 1,212,826 in 2009. Hart remindedthe: council that the preliminary Levy amount that is approved to meet the September 1511 deadline is the highestamount that property owners can be taxed. The numbers can be fine tuned and reduced prior to the December final approval of the budget. Revenue: A conservative. estimate of 2009 Gem Lake City revenue sourceswas projected at $496,534. Actual revenues for 2008'totaled .$435,779.. Licenseand permit revenue is proposed at 2008 levels. Intergovernmental revenues increased from 2008 adopted dueto theactual programming ofHACA. Fines and forfeitures revenues are. budgeted as less for 2009. as the state is keeping a larger share of the fine revenues. Miscellaneous revenuesinclude the rental of the Gem Lake City Hall andrevenue from White Bear Townshipas they reimburse Gem Lake for 25% of the operating cost of the: City Hall. Expenditures: Included in expenditures are the City Council contingency fund, Clerk salary, Capital outlay, Election costs, Financial administration (audit),. Legal services includinga transfer to the sewer fund to pay backan interfund loan, General government, Planning and Zoning (decreasing as Comp. Plan is completed), Special projects (Highway 96 right away), Sheriffs services (yet to be determined), Dispatch costs (no change anticipated), Fire services (increasing 10%), Animal control (no change), Building inspection, Road maintenance (repair, patching,right of way signage, SEH surface watermanagement plan, catch basis on Tessier Road), Public works, Heritage Hall and Park. maintenance (zero budget). Action requested tonightis to review and discuss the proposed 2009 budget and preliminary tax levy andadopt resolution certifying preliminary 2009 property tax. levy. D) Resolution 2008-02B adopting the preliminary budget for 2009:. Mayor Emeott asked for any questions or discussion regarding the preliminary 2009 budget and levy. Discussion whether enough money was projected for the potentially high heat costs this winter. Hart stated that she felt confident that theamount proposed in the budget should cover the anticipatedrate increases. Discussed whether money was in the budget for a building replacement or repair fund. This has also been. anticipated. Councilor Rasinussen thanked Jessie Hart for all of the work she has. done preparing the 2009..budget. Motion made by Schilling, Seconded by Artig-Swomley to approve a 2009 preliminary budget of $496,534 which includes. a (Proposed) General. Tax Levy of $420,089 and a Debt Tax Levy of $53,200 as proposed by Jessie .Hart was declared adopted based upon the following vote: Councilor Rasmussen — Aye Councilor Schilling — Aye Councilor Artig-Swomley -- Aye Councilor Watson — Not present. Mayor. Emeott --- Aye Lookfor us on the World Wide Web at geinlakemn.org.