2009 03-17 CCP - Laserfiche WebLink

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Rasmussen pointed out that the city might have to do two reports this year. He stated that former city clerk Fritz Magnusson has expressed an interest in doing the report for the City of Gem Lake for half the price that the engineering firm SEH would charge. If reports have to be done for both 2008 and 2009, Magnusson would also piggy -back them to save money. The report must cover any storm water that leaves the city and how it does so. One reported pathway is through a culvert by the Hansen property. After some discussion, Artig-Swornley stated that she does not want to make a decision until she better understands what the report entails. This could be done by looking at samples of previous reports. Other council members agreed. Lindner agreed to look for the disk at his house to see if he has sample reports. it was agreed that the council needed to look up further report requirements through the State of Minnesota. Mayor Uzpen got a letter from the National Pollution Control Agency, outlining the City's responsibility if the sewer backed up into the water system. Special licenses are required for some of the necessary inspections. Uzpen further stated that he knows the city does not have these licenses. Bill Short is looking into this matter to determine if anyone at White Bear Township has the licensing and can support the city on this matter. One example of the tasks involved could be the inspecting of manholes. NEW BUSINESS Changing the way certain bilis are paid — Resolution 2009-02: City Treasurer Jessie Hart introduced a resolution to authorize that certain routine monthly bills be automatically paid by the Treasurer without preapproval by the City Council.. This would cover bills such as gas, electric, phone, waste collection and web -site maintenance and bills covered by contractual arrangements. Artig-Swomley voiced concern about contractual bills and the possibility of non -routine invoices for professional services. Hart stressed that she is only concerned about the routine monthly bills. Lindner asked if putting a dollar limit on what bills to be. paid, but Hart stressed the difficulty of working with this constraint, due to the changing dollar amounts inherent in monthly utility bills. It was suggested by the council that Hart draw up a written policy on what bills would and would not fall into the "routine" category. A motion to approve Hart's proposed resolution was introduced by Rasmussen, seconded by Lindner and approved with a vote of 4 to 0. Approval of Payment for February Claims A motion to approved the February claims list was introduced by Lindner, seconded by Artig-Swomley and was passe d on a vote of 4 to 0. Planning Commission Appointment and HVAC Service Contract — Resolution 2009-03 3