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CITY OF GEM LAKE, MINNESOTA <br />SCHEDULE OF FINDINGS AND RESPONSES (CONTINUED) <br />YEAR ENDED DECEMBER 31, 2018 <br /> <br /> <br /> <br />(41) <br /> <br />OTHER ITEM FOR CONSIDERATION – MINNESOTA LEGAL COMPLIANCE (CONTINUED) <br /> <br />2018-008: Approval of General Disbursements <br />Criteria: Minnesota Statute §412.271, Subd. 1, requires that all claims (except payments of <br />judgements, salaries, debt payments and other fixed charges) need to be audited and allowed by the <br />City Council. <br /> <br />Condition: Noted that the City had a check that wasn’t approved by the Council due to it missing the <br />listing to be approved as the check was written on the same day as the meeting and then wasn’t <br />include in the subsequent listing for approval. Also noted that the City Council did not approve general <br />disbursements paid by Electronic Fund Transfers. <br /> <br />Effect: The City is not in compliance with the Minnesota Statute requiring complete city council <br />approval of all general disbursements. <br /> <br />Cause: Most EFTs do not need approval as they fall under written statutorily exceptions for <br />disbursements which do not need to be directly approved by the City Council. <br /> <br />Recommendation: We recommend the City ensures all checks are included in the listings for the City <br />Council to approve and ensure any EFTs for General Disbursements which do not fall under the <br />exceptions listed in the statute are included in the listing. <br /> <br />Management Response: <br />City management is aware of this requirement and will ensure it includes all general disbursements for <br />presenting to the City Council. <br />