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CITY OF GEM LAKE <br /> <br />Schedule of Findings and Responses (continued) <br />Year Ended December 31, 2020 <br /> <br /> <br /> <br />-33- <br />B. FINDINGS – MINNESOTA LEGAL COMPLIANCE AUDIT <br /> <br />2020-002 ELECTRONIC FUNDS TRANSFERS DELEGATION <br /> <br />Criteria – Minnesota Statutes §471.38, Subd. 3 and 3a, requires the City to enact a plan <br />containing policy controls for delegating authority to make electronic funds transfers and <br />retaining documentation of the electronic transactions. <br /> <br />Condition – The City has not enacted a plan for delegating authority and implementing <br />controls over electronic funds transfers. <br /> <br />Context – This is a current year and prior year finding. <br /> <br />Cause – This was an oversight by city personnel. <br /> <br />Effect – The City is not in compliance with state electronic funds transfers requirements. <br /> <br />Recommendation – We recommend the City develop procedures and controls over <br />electronic funds transfers and also add the annual delegation of authority to its list of items <br />that are formally approved each year to be in compliance with state statutes. <br /> <br />Management Response – There is no disagreement with the audit finding. The City will <br />review its procedures relating to electronic funds transfers to ensure compliance in the future. <br /> <br />2020-003 PAYROLL DECLARATION <br /> <br />Criteria – Minnesota Statutes § 412.271, Subd. 2, requires the City’s timekeeper, supervisor, <br />or other officers or employees having knowledge of the facts , to sign a declaration indicating <br />the facts recited on the payroll are correct to the best of the declarant’s information and belief. <br /> <br />Condition – The City’s employee did not sign such a declaration in the current year. <br /> <br />Context – This is a current year finding. <br /> <br />Cause – This was an oversight by city personnel. <br /> <br />Effect – The City is not in compliance with state claims and disbursements requirements. <br /> <br />Recommendation – We recommend the City maintain payroll records with a signed <br />declaration that the facts recited on the payroll are correct to the best of the declarant’s <br />information and belief to be in compliance with state statutes. <br /> <br />Management Response – The City agrees with the finding. The City will review its <br />procedures relating to payroll declaration laws to ensure compliance in the future.