2023 04-18 CC Minutes - Laserfiche WebLink

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City of Gem Lake City Council Meeting Minutes April 18, 2023 3 | Page requesting changes to the ordinance that would allow for an increase in students, as well as potential expansion of their existing facilities. The requested increase in students would be to establish a new maximum of 182. The applicant has also requested allowing structures on the site to occupy up to 30% of a lot in the Institutional Overlay, and that the minimum amount of green space on a lot in the Institutional Overlay be reduced from 25% of the lot to 20%. The Council felt as though this was a reasonable request and City Planner Evan Monson recommends approval prepared by himself which include: 1. Redlined ordinance with proposed amendments (Page 7 of Staff Report) 2. 2017 Gem Lake Zoning Map 3. Ordinance No.__ - Amendment to Section 15 of the Consolidated Land Use Ordinance Councilmember Lindner introduced a motion to approve the suggested ordinance changes based on the recommendations by City Planner Evan Monson, seconded by Mayor Artig-Swomley. Voice vote taken, all voted yes, motion passes, Acting City Clerk Melissa Lawrence will amend the current ordinance and make note of the changes. Rental License at 3930 Scheuneman Road Discussion Both the renter, Jeremy Charles, and owner, Jeff Tschetter, of 3930 Scheuneman Road were in attendance. Mayor Artig-Swomley stated that there have been about fifteen (15) complaints the City has received regarding this property. With each complaint the Building Official, Mike Johnson, was informed and followed up, but was not able to get a violation until recently when it was discovered that the renter has been running a business out of the home. The Acting City Clerk sent out violation letters to both the renter and the owner and then a letter inviting each of them to the April City Council meeting. Mr. Charles shared that he has been working on being compliant with the letter and wants to do anything he can to ensure he will continue to stay compliant. At this time Mike Johnson has not yet been invited back to the property to inspect it to ensure they have been compliant. Mr. Charles then stated that Mike Johnson would be allowed to stop by any time. It was suggested that the occupant send a written plan to the Council documenting what the plan is to ensure their compliance. At this time the Council is going to wait for Mike Johnson’s report to determine what next steps should be taken and if a Public Hearing will need to be scheduled to discuss the issue more in depth. Roadway Sealcoat Quotes As part of the City’s infrastructure management program, the City provides funding for sealcoating of the streets. By proactively treating the road surface with sealcoat (an oil and rock application) on a regularly scheduled intervals (3 to 5 years), the street’s useful life can be extended. This recommendation is based upon current research, using a surface treatment sooner rather than later, like sealcoat, prolongs the pavement life. The shortened interval for the application of sealcoat protects the asphalt from Ultraviolent (UV) Rays from degrading the asphalt surface, thus shortening its life cycle. The timing for the sealcoat of these streets is giving the stakeholders the greatest return on investment (ROI), ultimately increasing the life of the road by providing the right surface maintenance treatment at the right time. This year’s project includes the following street segments: Summit Lane Farm, Big Fox Road, Little Fox Road, Haven Lane, Scheuneman Road (both North and South), and Hoffman Road. Quote requests were sent to Allied Blacktopping Company, Pearson Brothers, and T.A. Schifsky. Quotes were received from Allied Blacktop Company Inc. and Pearson Brothers Inc., with no response, to date, from T.A. Schifsky. Public Works staff is recommending that this year’s sealcoat project be awarded to Allied Blacktop Company Inc. for $63,500.06. The Public Works Director’s estimated cost for this year’s sealcoat project was $75,000.00. Staff is recommending award to Allied Blacktop Company Inc. for a total of $63,500.06. Action requested is to accept the quotes and award the 2023 Sealcoat quote to Allied Blacktop Company Inc. for $63,500.06. Councilmember Lindner introduced a motion to accept the Allied Blacktop Company quote in the amount of $63,500.06, seconded by Councilmember Johnson. Voice vote taken, all voted yes, motion passes, Allied Blacktop’s quote has been accepted.