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City of Gem Lake City Council Meeting Minutes May 16, 2023 1 | Page City of Gem Lake City Council Meeting – June 20, 2023 Meeting Minutes Mayor Gretchen Artig-Swomley called the meeting to order at 7:00 p.m. Councilmembers Jim Lindner, Len Cacioppo, Laurel Amlee and Ben Johnson were present. Also present: City Attorney Kevin Beck, Acting City Clerk Melissa Lawrence, White Bear Emergency Food Shelf Executive Director Perry Petersen, MMKR CPA Jim Eichten, and residents Paul Emeott and Brent Messing. June 20, 2023 Agenda A motion was introduced by Councilmember Linder to accept the agenda, seconded by Councilmember Cacioppo. Voice vote taken, all voted yes, motion passes, agenda accepted. Minutes A motion was introduced by Councilmember Lindner, seconded by Councilmember Cacioppo to approve the May 16, 2023, City Council Meeting Minutes. Voice vote taken, all voted yes, motion passes, agenda accepted. A motion was introduced by Councilmember Lindner, seconded by Councilmember Amlee to accept the June 13, 2023, Planning Commission Meeting Minutes. Voice vote taken, all voted yes, motion passes, agenda accepted. Special Presentation 2022 Audit Presentation MMKR CPA James Eichten gave a report on the 2022 Audit that was conducted on the City of Gem Lake. Based on MMKR’s audit of the City’s financial statements for the year ended December 31, 2022: • Financial Audit o MMKR has issued an unmodified opinion on the City’s basic financial statements. • Internal Control and Compliance - Financial Audit o Internal control over financial reporting Finding 2022-001 – Limited Segregation of Duties o No instances of noncompliance • MN Legal Compliance o No Minnesota Legal Compliance findings reported As a part of MMKR’s audit of the City’s financial statements for the year ended December 31, 2022, MMKR performed procedures to follow-up on the findings and recommendations that resulted from the prior year audit. The prior auditor reported the following findings that are no longer findings in the current year audit of the City: • Minnesota Statutes require prompt payment of local government bills within a standard payment period of 35 days from the receipt of goods and services for governing boards that meet at least once a month. If such obligations are not paid within the appropriate time period, local governments must pay interest on the unpaid obligations at the rate of 1.5 percent per month or part of a month. One of twenty-five disbursements tested was not paid within the statutory time limit. This is not a finding in the current year. • Minnesota Statutes require where a claim for money due on goods or services furnished can be itemized in the ordinary course of business, the person claiming payment, or the claimant’s agent, shall prepare the claim in written items. One of twenty-eight disbursements tested did not have a claim in writing to support the payment made. This is not a finding in the current year. Councilmember Linder introduced a motion to accept the 2022 audit, seconded by Councilmember Cacioppo. Voice vote taken, all voted yes, motion passes, 2022 audit accepted.