2022 02-15 CC Minutes - Laserfiche WebLink

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Internal Management Update City Council/Planning Commission Training Manual City Clerk completed the training and resource manual for Gem Lake leaders. Councilmembers and Commission Members can stop in the office at any time to obtain the manual or it will be distributed at the next in person meeting in March. LMC Safety & Loss Control Workshop April 21, 2022 The Mayor and the City Clerk will attend this meeting and the Mayor will prepare a report for the May Council meeting. City Clerk Annual Review Preparation Mayor Artig-Swomley informed the Council that Acting City Clerk Melissa Lawrence is due for her annual review. To prepare for this she will be filling out an extensive review form and sharing her feedback with Lawrence. Other council members are encouraged to provide whatever feedback they are able to, using all or part of the standard review form. It is understood that because council is not directly supervising Lawrence, their feedback may be limited, but is nonetheless valuable. Feedback should be provided by mid -March. The Mayor also let the Council know that it was distributed to City Treasurer Tom Kelly to contribute feedback as he feels is applicable. The Review will take place the last week of March or first week of April. Federal Holiday Discussion The employee manual was updated from the previous meeting on how employees get paid for holidays. Mayor Artig-Swomley also informed the Council that Juneteenth, or Freedom Day as it is referred to, will be added to the employee manual as an observed holiday for City employees. Discussion of current Ordinance No. 84 – Business Licensing Procedures and proposed replacement Ordinance No. 136 – Business Licensing The City Clerk created draft Ordinance No. 136 in order to address business licensing in a more comprehensive manner than the current Ordinance 84 does. The new draft ordinance is based on White Bear Township’s ordinance and addresses topic such as penalties for nonpayment/nonrenewal. Adopting 136 would also require repealing and replacing the current Ordinance No. 84. Copies of both draft Ordinance 136 and existing Ordinance 84 were provided. Councilmember Lindner made a motion to repeal Ordinance No. 84, seconded by Councilmember Amlee. Voice vote taken all voted yes, motion passes, Ordinance No. 84 Business Licensing Procedures has been repealed. Councilmember Lindner made a motion to approve Ordinance No. 136, seconded by Councilmember Cacioppo. Voice vote taken, all voted yes, motion passes, Ordinance No. 136 Business Licensing has been approved. The City clerk will make the updates and remove Ordinance No. 84 from the website and add Ordinance No. 136. Establishment of Notary Fee for Non-residents Mayor Artig-Swomley proposed that the fee for residents of White Bear Township and Gem Lake would be free and all non-residents would have to pay a fee of $5.00 for a Notary service. Councilmember Lindner made a motion to add the fee to the current fee schedule, seconded by Councilmember Cacioppo. Voice vote taken, all voted yes, motion passes, Notary fee will be added to the fee schedule.