2022 07-19 CC Minutes - Laserfiche WebLink

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City of Gem Lake City Council Meeting Minutes July 19, 2022 2 | Page Gem Lake Trail Update The Mayor has been meeting with Kim Uzpen and have been brainstorming ways to spend the park funds money. It has been recommended that the area is not reseeded until next year. A second bench will be added to the trail in honor of the first Mayor of Gem Lake, Henry Hoffman. Recycling Hauler Proposals The City received two proposals, one from Republic Services and the other from the current recycling hauler Waste Management. After review of each proposal the Council was interested to pursue Republic Services further. Councilmember Lindner introduced a motion to allow a contract to be evaluated by the City Attorney for Republic Services, seconded by Councilmember Cacioppo. Voice vote taken, all voted yes, motion passes, a contract will be drawn up and reviewed. Possible Sprinkler System for Heritage Hall The City received a proposal from Albrecht Company for an irrigation system at Heritage Hall. The proposal included two (2) options, Base Bid and an Alternate Bid + Base Bid. The Base Bid comes to a total of $5,341 and the Alternate Bid comes to a total of $4,981. Option one (1) would cost $5,341 and option two (2) would cost $10,322. This would be a shared expense with White Bear Township and would need to go through a board meeting for approval. Councilmember Lindner introduced a motion to recommend option two (2) to White Bear Township for approval of the shared expense, seconded by Councilmember Johnson. Voice vote taken, four (4) voted yes and Councilmember Lindner voted no, motion passes, and the proposal will be sent to White Bear Township for review. Public Works Request Software Program for Gem Lake The Township’s current Report a Concern module within CivicPlus website software has become antiquated and is no longer updated / supported by CivicPlus. In addition, the current solution does not enable the Township to add a category of requests specific to Gem Lake. CivicPlus has a new solution called SeeClickFix. SeeClickFix is a full service citizen relationship management (CRM) solution that meets contactless expectations by enabling citizens and staff to communicate remotely and safely. SeeClickFix – Request total investment for the 1st year is $6,156.99, which would be shared between the two municipalities. Gem Lake’s portion would be $3,078.50. Annual recurring costs would be $8,619.79 with Gem Lake’s portion being $4,309.90. White Bear Township is recommending the Gem Lake City Council approve the SeeClickFix cost share as both technology and citizen expectations evolve the Town must increasingly rely on comprehensive citizen request management (CRM) software that include online portals and mobile applications for our citizens to place their requests. Councilmember Lindner introduced a motion to approve the first (1st) year’s amount of $3,078.50, followed by the second (2nd) year’s and on amount of $4,309.90, seconded by Councilmember Cacioppo. Voice vote taken, all voted yes, motion passes, City Clerk will pass along the vote approval to White Bear Township. Internal Management The Facebook page has proven to be helpful as an additional form of communication in getting information out to the City of Gem Lake residents. Proposed Amendment to Liquor Ordinance Establishing Maximum On-Sale/Off-Sale License Availability There were some slight amendments made to the Liquor Ordinance No. 9 for Intoxicating Liquor. Section 2, Subd. 3 had a change of 14% to 24% alcohol by volume for consumption with the sale of food based on the State Statute. Section 3 got an addition of Subd. 4 which states the amount of licenses that will be issued within the City. Section 4, Subd. 3 was removed, bumping Subd. 4 to be the new Subd. 3. There will be a limit of four (4) on-sale licenses and two (2) off-sale licenses available.