2022 11-15 CC Minutes - Laserfiche WebLink

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City of Gem Lake City Council Meeting Minutes November 15, 2022 2 | Page City Manager Lindy Crawford shared information regarding some projects the City has scheduled. The City of White Bear Lake will be replacing the current fire apparatus bay, adding a police garage, interior remodeling to support current and future operations, adding secure staff parking and other needed building updates. The Council recently awarded a contract which exceeded the planned budget, but it was decided that the current plan was already a basic one and no additional alterations could be made. All quotes exceeded the planned budget. Construction is set to begin March 2023 and the project is set to be substantially complete June 2024. The Council recently awarded a contract which exceeded the planned budget, but it was decided that the current plan was already a basic one and no additional alterations could be made. All quotes exceeded the planned budget. Software Demonstration from BS&A – Dan Burns, Account Executive & Ryhan Carrier, Solution Specialist Account Executive Dan Burns gave a summary of the company BS&A Software. The company was created in 1987 and is based out of Michigan. The success of their products has solidified BS&A Software’s reputation for providing industry leading applications, innovative solutions, and unmatched service and support… all for an exceptionally affordable price. BS&A Software partners with Microsoft Azure. At this time BS&A has 2,000 plus clients, more than 1,700 Finance Management customers in 17 EST/CTL states. At this time the company is not looking to expand into other states. At this time BS&A has 24 customers in Minnesota with 6 more signing on. Solution Specialist Ryhan Carrier gave an overview of what the software will look like. Mr. Carrier showed the Council many different tools and options in the software. The Council liked what they saw and thought it would be a good idea to have all the City’s programs under one system, but would like to wait until December to make a decision because not all Councilmembers were present for the meeting. Gem Lake Infrastructure Issues Gem Lake Trail update Next year when the City decides to plant new trees in the Villas and along the public trail the Council would like to get citizen feedback. The residents of the Villas would have more knowledge on the trees in the area that are dead and need to be replaced and areas that more trees could be needed. BNSF Contract for Drainage Pipe Update City Attorney Patrick Kelly reported that a license agreement in the amount of $1,250.00 has been met by negotiation, down from $7,000.00. BNSF is also going to waive the $1,266.00 RPLI fee, and the annual charge because those items were not part of the initial discussion. It will be a 25 year license. Councilmember Lindner introduced a motion to finalize and conclude the negotiations with BNSF and pay the $1,250.00 license fee, seconded by Councilmember Johnson. Voice vote taken, all voted yes, motion passes. Recycling Hauler Transition Update The City has had a couple pickups and everything seems to be going well for the City. There are a few residents that still have some of the old haulers recycling containers. A mass email will be sent out to residents that we have an email for to let them know that if they still have a bin that they can bring it to Heritage Hall and the City Clerk will call Waste Management to come pick them up. Internal Management Office Printer The main printer in the office is beginning to slow down and not work as effectively as it used to and is 7 years old. The City Clerk contacted Roseville IT and requested a quote on a new basic