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City of Gem Lake City Council Meeting Minutes December 20, 2022 3 | Page <br /> <br />available are eligible to be used for this purchase because it is giving the City an opportunity to go <br />paperless. <br /> <br />Councilmember Lindner introduced a motion to approve the quote for the total package at a total of <br />$81,165.00, seconded by Councilmember Johnson. Voice vote taken, all voted yes, motion passes, BS&A <br />software package has been approved. Acting City Clerk Melissa Lawrence will contact the representative <br />from BS&A to get started on the next steps. <br /> <br />Gem Lake Infrastructure Issues <br /> <br /> BNSF Contract for Drainage Pipe Update <br />The contract with BNSF is valid for twenty-five (25) years upon acceptance. The City and BNSF <br />have been negotiating a license fee with an initial request of $7,000.00 and $2,000.00 for <br />insurance down to only a $1,250.00 license fee and $800.00 for services. <br /> <br />Councilmember Lindner introduced a motion to approve the BNSF contract and to pay the license <br />fee, seconded by Councilmember Johnson. Voice vote taken, all voted yes, motion passes, <br />contract is approved and license is authorized to be paid. <br /> <br />Birkeland Easement <br />Due to the drainage pipe issue that the City had, John Birkelands lots five (5) and seven (7) were <br />impacted. Mr. Birkeland retained an attorney and negotiated an easement. The amount negotiated <br />for the easement was determined to be the approximate value of the legal services provided to Mr. <br />Birkeland, as determined by Birkeland’s attorney. It was also determined to be appropriate when <br />compared to the cost of purchasing easements in similar situations. <br /> <br />Councilmember Linder introduced a motion to move approval of the purchasing of the easement <br />from Birkeland, seconded by Councilmember Johnson. Voice vote taken, 4 in favor and 0 against, <br />motion passes, Mr. Birkeland will be issued a check. Councilmember Amlee abstains from the <br />vote. <br /> <br /> Internal Management <br /> <br /> 2023 Meeting Schedule <br />Acting City Clerk Melissa Lawrence prepared the 2023 meeting schedule and scheduled office <br />closures for the City Council to review. Council reviewed it and found no issues. <br /> <br />Clerk Training <br /> <br /> University of Minnesota – Permit Technician 1/23/23 <br />Acting City Clerk Melissa Lawrence is interested in attending permit technician training <br />on Monday, January 23, 2023 at the University of Minnesota. Early bird registration if <br />done before January 5, 2023 is $150.00 per day. City Council agrees that this is a great <br />opportunity for training and encourage training whenever available. <br /> <br />ICC Region III Upper Great Plains – Administrative/PT Scope of Practice – <br />2/13/23-2/14/23 <br />Acting City Clerk Melissa Lawrence is interested in attending administrative training on <br />Monday, February 13, 2023 – Tuesday, February 14, 2023 at the Marriot Northwest in <br />Minneapolis. Early Bird registration if done by January 6, 2023 is $165.00 per day <br />totaling $330.00 for the training. City Council agrees that this is a great opportunity for <br />training and encourage training whenever available. <br /> <br /> 2023 SCORE Agreement Final <br />Every year the City must approve an agreement with Ramsey County for a SCORE funding recycling <br />grant. The term of this agreement shall be from January 1, 2023 – December 31, 202. Councilmember