2021 08-17 CC Minutes - Laserfiche WebLink

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City of Gem Lake City Council Meeting Minutes August 17, 2021 3 | Page Corporate Mechanical Automation Update The City is waiting on Corporate Mechanical to get the equipment to make the updates. Once those are in stock Corporate Mechanical will schedule a time to come out and make the updates. Councilmember Lindner asked Corporate Mechanical for training for himself and the City Clerk so that we know how to operate the new building automation. Outdoor Lighting Update NEI is waiting on the equipment to arrive, and at this time it is showing a delivery date of September. Once the equipment has arrived NEI will call to set up a date to come and complete the work. Office Update – Counter and Cabinet Proposal Councilmember Lindner gave an overview of the quote that was received from the same company that did our other countertops and cabinetry in the office. To put in an additional countertop and cabinets above and below, a quote in the amount of $5,480.00 was given. Councilmember Lindner made a motion to accept the quote for the countertop and cabinets in the amount of $5,480.00, seconded by Councilmember Cacioppo. Voice vote taken, all voted yes, motion passes, quote accepted. Internal Management Update The City Clerk is in the process of making the Ordinances and permits more user friendly on the website, and is working on records management in the office and on the computer files. The City is looking into the option of giving the City Clerk a stipend for health insurance, Councilmember Johnson will do the research on different insurance options for the City Clerk, on what amount should be set for a reasonable stipend. 2022 Preliminary Budget Discussion City Treasurer Tom Kelly gave an overview of the 2022 preliminary budget for the City of Gem Lake. The 2022 preliminary property tax levy is proposed at $588,063, which is a 9.24% increase over 2021 certified preliminary property tax levy. The 2022 preliminary property tax levy consists of a debt levy of $87,285.00 (a decrease from 2021 preliminary debt levy of $2,656.00) and the general operating levy of $500,778.00 (an increase of 11.69% over 2021 preliminary tax levy). The following changes were made from the 2021 adopted budget as a basis for the 2022 proposed preliminary property tax levy: 1. Based on the 2015 Refunding Bond schedule the debt levy for 2022 is set for $79,480.00. In addition, in 2018, the City issued bonds for the improvements on Scheuneman Road and the 2022 debt levy for this issue is $7,805. The two of these debt levies makes up the City’s 2022 debt levy of $87,285. 2. Licenses and Permits decreased $1,400 due to less building activity. 3. Added $7,000 for small cities aid from the state. 4. City Council contingency was left at $10,000. 5. Clerk/General Government increased 8.45% to reflect added expenditures on new city clerk, includes the City’s PRA contribution ($2,145) and additional training (conference registrations $1,500). 6. Police budget was increased 10.85% to $95,000 based on the City of White Bear Lake’s budget. 7. The cost of fire services could increase 14.40% to $29,343.00 based on the City of White Bear Lake’s budget. 8. Road Maintenance budget includes $20,000 for trimming boulevard trees. 9. Salt/sand remain at $17,000 and snow plowing contract increased from $18,500 to $20,000.