2019 09-19 CC Minutes - Laserfiche WebLink

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City of Gem Lake City Council meeting minutes November 19, 2019 Page 2 November 28, 2019. A voice vote was taken, all members voted yes, motion passes, Special Event permission granted. Municipal Service Agreement Council discussed the Municipal Service Agreement with White Bear Township. In the audit report the auditor stated that the Township has been over charging the City of Gem Lake for some tasks. For example, if a task was to be completed by a clerical employee and that employee was not available to perform the task, a senior level employee performed the task and that task was charged to the City of Gem Lake at the senior level employee’s salary rate. The auditor stated that those tasks should be charged according to whom normally would perform that task, not whom was doing the task. In September, 2019, the council approved the Municipal Services Agreement with the Township, the agreement reflecting the staff salaries and sent it back to the Township for their agreement. The Township returned the agreement with a new rate of $100.00 per hour for all staff. After a discussion about the revised Agreement, Councilmember Cacioppo asked Mayor Uzpen to request that the Township provide a detailed billing report that identifies each individual rate charged and the number of hours billed to Gem Lake for administrative services for 2018 & 2019 to-date. The City will use the information to further analyze the financial impact to the City for the proposed rate changes introduced by the Township. Councilmember Cacioppo and Artig-Swomley have agreed to work with the Township on negotiations of the Municipal Service Agreement. Claims A motion was made by Councilmember Lindner, seconded by Councilmember Cacioppo to approve the claims for November, 2019. Motion passes, claims approved. Presentations from the Public Don Cummings, XX Summit Farm Lane, asked about the new signs on the trail and Outlot A in Gem Lake Villas. Open Items from the Council Members to Bring Up Councilmember Artig-Swomley – what is the total cost for the sidewalk in Phase I, if the road is eventually going to be widen, why not wait till that time to put in the sidewalk. Mayor Uzpen will request that the City Engineer forward the total costs to the Council. Next Meetings/Workshop December 9, 2019, workshop cancelled. Adjournment Being there no further business, following a motion from Councilmember Lindner, seconded by Councilmember Artig-Swomley, the meeting adjourned at 8:37 p.m. Respectfully submitted, Gloria Tessier.