2024 06-18 CC Packet - Laserfiche WebLink

Home

City of Gem Lake City Council Meeting Minutes May 21, 2024 3 | Page Two quotes were received from tree companies to handle the removal and planting of trees. Willow River quoted at $7,758.45 and White Bear Lawn & Snow quoted at $13,470.00. Councilmember Lindner introduced a motion to accept the quote from Willow River in the amount of $7,758.45, seconded by Councilmember Cacioppo. Motion carried 5-0. Prairie Restorations, a company that manages wildflower gardens, will begin a two-year project to reseed the large wildflower plantings on this property. This project will begin with removal of invasive species that have moved into the area, followed by an overspray of native grasses. It is planned that a complete reseeding of wildflowers will happen in 2025, as budget allows. A controlled burn is recommended at some point to help revitalize the area. A quote was received in the amount of $2,800.00 for the initial work to take place in 2024. Councilmember Lindner introduced a motion to accept the quote from Prairie Restorations in the amount of $2,800.00, seconded by Councilmember Cacioppo. Motion carried 5-0. Heritage Hall Irrigation Quotes Acting City Clerk Melissa Lawrence requested quotes from two irrigation companies for installation of an irrigation system at Heritage Hall. This project was budgeted for in 2024 and the cost will be split with White Bear Township. Each quote received included the cost of a Smart Controller which would allow the city to apply for a Smart Irrigation Grant through VLAWMO. Each company included a quote for the base area which includes the area around the building, to within 20 feet of the street, and an alternate quote to include the area near the street and around the raingarden. Fine Line Irrigation quoted at $8,403.28 for the base quote and $3,392.28 for the alternate for a total of $11,795.56. Albrecht Company quoted at $6,541.00 for the base and $5,380 for the alternate for a total of $11,921.00. WBTPW Pete Tholen recommends the Council go with Albrecht Company as the Township has worked with them in the past and believes the company does good work. The Council discussed whether it was necessary to include irrigation for the alternate area. At this time the Council would like to approve a quote for the base area only and revisit the alternate area in the future if necessary. Councilmember Lindner introduced a motion to accept the quote from Albrecht Company in the amount of $6,541 for the base area only, seconded by Councilmember Cacioppo. Motion carried 5-0. New Business BS&A Add-On Quote – Cloud Timesheets After City Treasurer Tom Kelly and Acting City Clerk Melissa Lawrence had a meeting with BS&A Mr. Kelly thought it would be beneficial for Gem Lake to add a module for Cloud Timesheets. This would give the mayor the ability to approve timesheets electronically. The quote of $870.00 would be charged annually and include unlimited support. Councilmember Lindner introduced a motion to accept the quote from BS&A in the amount of $870.00 annually, seconded by Councilmember Cacioppo. Motion carried 5-0. Videographer Services for City Council Meetings Quote / Discussion The Gem Lake City Council has the option to record all their meetings with the equipment currently being used for White Bear Townships Town Board meetings. Currently, the Council does not record any of their meetings and it was recently brought to the attention of the Acting City Clerk that all closed sessions must be recorded per state statute. A quote was obtained from the contractor WBT uses to record their meetings, Lisa Senopole (LS Pro, LLC). The cost for each meeting would be $150.00 for three hours of recording time. At this time the Council is not interested in recording all City Council meetings, but would like to use LS Pro, LLC for any closed sessions the city may need to have to ensure the city is compliant with state statute. Councilmember Lindner introduced a motion to seek out services for all closed sessions, seconded by Councilmember Cacioppo. Motion carried 5-0.