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City of Gem Lake City Council Meeting Minutes August 20, 2024 2 | Page City Council Pay Discussion Mayor Artig-Swomley suggested that the Council table the discussion on Council pay until all City Council members are in attendance. Councilmember Lindner introduced a motion to table to discussion on Council pay until the September meeting, seconded by Councilmember Cacioppo. Motion carried 3-0. New Business Ordinance No. 91 Administration Discussion Mayor Artig-Swomley shared that Acting City Clerk Melissa Lawrence has submitted a draft version of the ordinance for review by the Council. The ordinance has not been updated since 2008. Language was added regarding Planning Commission meetings and attendance and suggested removal of Section 5 regarding Parks and Recreation Committee because the city does not have that type of committee. Mayor Artig- Swomley asked City Attorney Kevin Beck if Section 5 needed to be in the ordinance or if it would be ok to remove it. Mr. Beck stated that it is not mandated to be in the ordinance and can be removed if the city does not have such a committee. The Council was satisfied with the suggested changes. Councilmember Lindner introduced a motion to approve the suggested changes to Ordinance No. 91 as presented, seconded by Councilmember Cacioppo. Motion carried 3-0. BS&A Accounts Receivable Quote Mayor Artig-Swomley shared with the Council that City Treasurer Tom Kelly is recommending approval of the full version of the accounting module as the Township is finding it difficult to complete accounts receivable and payable tasks using the current LITE version. The upgrade will give the Township the ability to balance accounts and have access to reports that are currently unavailable because of the LITE version currently being used. The quote is in the total of $3,590.00 with an annual fee of $2,340.00. Councilmember Lindner introduced a motion to approve the quote for the upgraded module, seconded by Councilmember Cacioppo. Motion carried 3-0. Electronic Payment Processing Service Quotes Acting City Clerk Melissa Lawrence obtained quotes from two (2) companies that would give the city the ability to collect payments online for permits and utility bills. Quote were received from Invoice Cloud and BS&A Integrated Payments. Both companies offer similar services. Invoice Cloud is the more expensive of the two (2), but it used more commonly in neighboring cities and towns. White Bear Township utilizes Invoice Cloud for their online payment portal and to keep systems consistent the Mayor suggested that the city approve the quote from Invoice Cloud. After review of the services and some discussion on what the city would like to cover versus put on the applicant to be responsible for in terms of fees, Councilmember Cacioppo introduced a motion to accept the quote from Invoice Cloud, seconded by Councilmember Lindner. Motion carried 3-0. Villas Entrance Tree Removal Quotes There are several dead trees located at the entrance of the Villas development. Several trees have fallen during past storms that have taken place. The quote received from Precision Landscape & Tree is for the removal off eleven (11) dead trees that include 10 pine and 1 spruce. The quote includes the cost of labor & dumping fees in the amount of $2,950.00. Councilmember Lindner introduced a motion to approve the tree removal quote, seconded by Councilmember Cacioppo. Motion carried 3-0. Archery Deer Hunting Applications 7 & 11 Daniels Farm Road A permit request for a hunt on private property located at 7 & 11 Daniels Farm Road was received. The requested dates of the hunt will be September 14-16, November 1-3, and November 15-17. The hunting party consists of 13 hunters, all of which have obtained their Bow Hunters Certification and a MN DNR Hunting License. Deer stand locations were given and consent of neighbors has been received.