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Ramsey County | Multi-Jurisdiction Hazard Mitigation Plan 95 5.2 Monitoring, Evaluating and Updating the Plan RCEMHS will manage the maintenance and update of the plan during its performance period. 5.2.1 MONITORING Each year, beginning one year after plan development, Ramsey County and local community representatives will collect and process information from the departments, agencies and organizations involved in implementing mitigation projects or activities identified in their jurisdictional annexes by contacting persons responsible for initiating and/or overseeing the mitigation projects. In addition to progress on the implementation of mitigation actions, including efforts to obtain outside funding; and obstacles or impediments to implementation of actions, the information that Planning Partnership representatives shall be expected to document, as needed and appropriate include: • Any grant applications filed on behalf of any of the participating jurisdictions. • Hazard events and losses occurring in their jurisdiction. • Additional mitigation actions believed to be appropriate and feasible. • Public and stakeholder input. 5.2.2 EVALUATION The evaluation of the mitigation plan is an assessment of whether the planning process and actions have been effective, if the HMP goals are being achieved, and whether changes are needed. The HMP will be evaluated on an annual basis to determine the effectiveness of the programs, and to reflect changes that could affect mitigation priorities or available funding. The status of the HMP will be discussed and documented at an annual plan review meeting of the Planning Partnership, to be held either in person or via teleconference approximately one year from the date of local adoption of this update, and successively thereafter. At least two weeks before the annual plan review meeting, the Morris County HMP Coordinator will advise the Planning Partnership of the meeting date, agenda and expectations of the members. The Morris County HMP Coordinator will be responsible for calling and coordinating the annual plan review meeting and soliciting input regarding progress toward meeting plan goals and objectives. Plan evaluation will focus on four key areas: • Changes in capabilities • Changes in hazard threat, vulnerability and consequences • Progress on achieving plan goals • Monitoring the implementation of the mitigation strategy, including project closeout Ramsey County will utilize an Annual Review Tool to assist in this process. This reporting tool allows for continual tracking of evolving risks to Ramsey County as well as progress toward the mitigation of the risks and impacts. The HMP will also be evaluated and revised following any major disasters, to determine if the recommended actions remain relevant and appropriate.