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City of Gem Lake Planning Commission Meeting Minutes November 12, 2024 1 | Page City of Gem Lake Planning Commission Meeting – November 12, 2024 Meeting Minutes Planning Commission Member Don Cummings called the meeting to order at 7:00 p.m. Commission Members Art Pratt and Derek Wippich were present. Not present was Commission Member Stephanie Farrell and Commission Chair Joshua Patrick. Also present: City Planner Evan Monson, City Attorney Kevin Beck, and Acting City Clerk Melissa Lawrence. November 12, 2024 A motion was introduced by Commissioner Pratt to accept the agenda, seconded by Commissioner Wippich. Motion carried 3-0. Minutes A motion was introduced by Commissioner Pratt, seconded by Commissioner Cummings to approve the September 10, 2024, Planning Commission Meeting minutes. Commissioner Wippich abstained because he was not in attendance at the September meeting. Motion carried 3-0. Public Hearings None Old Business None New Business Interim Chair Discussion Acting City Clerk Melissa Lawrence started a discussion with the Commission regarding the open position on the Planning Commission beginning January 1, 2025. With Commission Chair Patrick leaving and joining the City Council, a position needs to be filled. With the Chair leaving, a member needs to be either be assigned as Interim Chair or take on the role. Mrs. Lawrence asked Commissioner Cummings if he would be comfortable taking the role because he has already held the position in the past. With the change from White Bear Township planning staff to a contracted staff through TKDA Commissioner Cummings felt that the current staff in place to help the Planning Commission do its job efficiently is more stable and he was willing to take on the role of Chair again for the 2025 year. Commission Pratt volunteered to hold the position of Vice Chair for the 2025 year in the case that the Chair is not available to attend the meeting. Planning Commission roles are not permanent and will be discussed during the January meetings each year to elect a chairperson and vice chairperson. Once that has been determined the City Council will then adopt a resolution for all appointments of the City of Gem Lake at their January meeting. Acting City Clerk Melissa Lawrence will work on getting work out to the residents and businesses in Gem Lake notifying them of an opening on the Planning Commission and to submit applications. Ordinance No. 67D and 18 Septic Discussion City Planner Evan Monson summarized the proposed changes to Ordinance No. 67D. The original Ordinance No. 46 was adopted back in August 1983. Since then, several other Ordinances were adopted replacing Ordinance No. 46 with the latest version Ordinance No. 67D that was adopted in 2016. Ordinance No. 67D was reviewed in 2018 with the intention of adopting revisions. These changes were not officially adopted nor published. The MPCA requires all cities in the State to submit their ordinances regulating subsurface sewage treatment systems (SSTS) for review. Their review ensures all elements are included, and no State regulations are contradicted. Upon adoption of the ordinance by the City Council, the MPCA will be sent a copy for their record. In 2018, the City of Gem Lake submitted their Ordinance (67D) for review. The MPCA sent back edits and a list of missing elements; these updates were never adopted. Using the notes from the 2018 review, Staff updated 67D and sent the updated version back to the MPCA. After receiving another round of review, Ord. No. 67D has been revised to comply with current requirements.