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CITY OF GEM LAKE <br />SCHEDULE OF FINDINGS AND RESPONSES. <br />YEAR ENDED DECEMBER 31, 201 2 <br />2012-1: Limited Segregation of Duties <br />Condition: Due to the. small size of the City's% staff, there is by definition a lack of segregation of the <br />accounting functions that is necessary to ensure adequate internal accounting control. 11Vhile we realize <br />this scenario is common for small entities, we are required to report this issue and to. advise that a <br />concentration of duties and responsibilities in a limited number of individuals is not desirable from an <br />internal control perspective. <br />Criteria: Generally, a, system of internal. control contemplates separation of duties .such. that no <br />individual has responsibility to .execute a transaction, have ,physical access to the related assets, and <br />have responsibility or authority to record.the transaction. <br />Effect: The City is unable to maintain segregation of incompatible duties. <br />Cause: The condition is due to a limited number of personnel. involved in receipt. and disbursement <br />processes.. <br />Recommendation: Controls should be reviewed periodically and consideration given to irnprovi.ng the <br />segregation of duties. In making this review, it is important to consider the.. benefit derived as weighed <br />against the .cost. of the Improvements. <br />Management Response:. <br />Management. has decided, due to: the small size of the Citys staff, that the. additional. costs of <br />implementing the necessary controls outweigh the benefits that would be derived. <br />(37) <br />