Ordinance No. 091 Administration

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5. Organization and Meetings. 1. Election of Officers. At the January meeting, the Planning Commission shall elect a chairperson and a vice chairperson from its membership for an annual term to end on December 31. 2. Chairperson. The chairperson shall preside at all meetings, appoint committees and perform other such duties as may be ordered by the Planning Commission. 3. Vice Chairperson. The vice chairperson shall act in the capacity of the chairperson in the absence of the chairperson. In the event the office of the chairperson becomes vacant, the vice chairperson shall succeed to the office of the chairperson for the unexpired term and the Planning Commission shall elect a successor to the officer of vice chairperson for the unexpired term. 4. Meetings. The planning commission shall hold at least one regular meeting each month, unless cancelation has been approved by the Mayor or City Council. 5. Special Meetings. The Chairperson or any two members of the Planning Commission may call a special meeting of the Planning Commission. Notice of a special meeting shall be by writing filed with the Clerk who shall then notify all Planning Commission members of the time and place of the meeting at least 1 day before the meeting. Where all Planning Commission members are present at a special meeting and take part in the proceedings, failure to give notice in the manner provided shall not invalidate the proceedings nor any action taken at the special meeting. 6. Record/Reporting. Planning Commission minutes will be reviewed and approved at the following month's meeting. If no meeting is held the following month, minutes are approved at the next scheduled Planning Commission meeting. Planning Commission minutes shall be submitted to the City Council monthly as a report of its work. 7. Attendance. Planning commission members are required to attend at least half of the planning commission's regular and special meetings in each calendar year. A Commission member may be excused from an individual meeting for reasons of illness, work, out of town trip, or other justifiable reason. Commission members shall notify the Clerk of expected absences from the meeting. Excused absences shall be so noted in the minutes of the applicable meeting. Failure to meet this attendance requirement in a given calendar year, shall result in automatic removal from the Planning Commission as of December 31 of that calendar year. 6. The City Council hereby adopts and ratifies all previous actions of the citizen committees who have served as the City's planning commission prior to the adoption of this Ordinance. Section 8. Severability. Should any section, subdivision, clause or other provisions of this Ordinance be held to be invalid by any court of competent jurisdiction, such decision shall not affect the validity of the Ordinance as a whole, or of any part thereof, other than the part held to be invalid. Section 9. Enactment. This Ordinance shall take effect and be in full force from and after its passage and publication. Dated: August 20, 2024 GIE(� g,4-sweM4 Gretchen Artig-Swomley, Mayor Melissa Lawrence, Acting City Clerk Administration Ordinance No. 91