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Outdoor Lighting Bid Heritage: Iiall's outdoor parking lot lights are outdated and one.is butnt out, Three (3) quotes were received from NEi Electric, .option .I (tesfj in the amount -of $510,.option 2 (if option I works) in the amount:a.f $2,150,.and gption 3 (guaranteed.to.work) in the 'diftbunt of..$4,934. If optioit I *doesn't work; it would.. endi up costing more. in the. long run. Counciiinember Lindner made a motion to accept the option.3 quote, seconded by -Counc.ilinember Cacioppo. Voice vote taken, all voted yes, motion passes, quote:'option 3 .accepted. This would be a shared expense with. White Bear Township.. Internal Management -Update *Na*q and First Aid Training The City CIerk is now ark offtc'raI Notaty.and will be ready to begin notarizing documents August 11.202.1. City Clerk is also now Adult and Pediatric First Aid/CPR/AED trained by CPR 4 Life (USA) for two (2) years expiring 7/2/20.23. Records Management/Historical Documents The City Clerk is -in the process of getting all City ordinances online to be: in the same format and .searchable. The -City Clerk is also putting together-ihistorical folder of all the items that have been -brought in from.residents and there is also a file on the cornputer of some.pictures that have been received electronically. The City Clerk is also. workingto ensure that fortes, applications. and permit -fees are.consistent.and correct.. 2020 Audit Presentation MMKR CPA James Eichten gave a report on the-2020 Audit.that was conducted on the City. of Gem .Lake. Based on.MMKR's audit offhe City's financial statements for the year ended December 21, 2020:. • MMKR has .issued ati unmodified. opinion of the City's basic financial. statements • -One matter involving the City's internal control over financialreporting;that was considered. a: w6il tress o Due to the limited size .of the City's-.offi.ce staff; the City has limited segregation of duties In certain areas. • 'The'results of MMKR's Vesting disclosed no i.itstances-of noncompliance required. to be.reported under Government Auditing Standards • Three findings -based on MMKR's.testing of the City's compliance with Minnesota.laws and regulations o Minnesota. Statutes require the City to annually delegate the authority to make:electronic. funds transfer to a designated business administrator or CFO of the officer's designee. The City did not cotnplete this delegation for the year ended December 31; 2020. Mayor Artig-Swomley suggested that the Council appoint City Treasurer Tom. -Kelly to handle the.authorized electronic transfeq.forthe City, o Minnesota Statutes require. payroll time sheet. approval for employees. Tice. time: sheet. for the City's one employee did. not eorttain a declaration indicating that .tl1e facts recited.on the payroll are correct to the best of the employee's information and belief Maypr.Artig- Swoinley addressed this issue and.triade mention that.them was.an issue in the past; but since the new City Clerk has come.on payroll sheets have been signed off on��properly. o Minnesota Statutes require unclaimed property held for more than three (3) years.(or one year for unpaid compensation) to be reported and paid or delivered to'the State Commissioner of Conlinerce each year. This requinetnent was not met by the City fgt the current audit year. City Treasurer Tom Kelly stated that it was missed last year and he City of o6in Lak&City ebuticil Meeting Minutes July 20,.2021 41 P 1 9 e